ERA2 Quarterly Reporting Tip — Federal Financial Reporting Requirements — SF-425 — Pre-Populated ERA2 Award Amounts

Summary

A U.S. Department of the Treasury ERA2 quarterly reporting tip on Federal Financial Reporting (SF-425), labelled Tip Sheet on SF-425 Reporting v1. It states that beginning with the ERA2 Q4 2023 Report, each ERA2 Recipient must report to Treasury quarterly on the SF-425 financial data as of the end of the reporting period, using fields displayed on Treasury’s Portal under the ERA2 Performance and Financial Reporting tab. A worksheet then explains each field, from Cash Receipts (SF-425 Item 10a) and cash disbursements to the federal share of expenditures, the unobligated balance of federal funds and current quarter obligations and expenditures.

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ERA2 QUARTERLY REPORTING TIP

Federal Financial Reporting Requirements

Beginning with the ERA2 Q4 2023 Report, each ERA2 Recipient must report to Treasury quarterly on the
SF-425 financial data as of the end of the reporting period. The required data fields are displayed on
Treasury’s Portal under the ERA2 Performance and Financial Reporting tab. See below for screen shots of
the required data followed by a worksheet with instructions designed to help recipients complete each
field correctly. Please see the ERA2 Reporting Guidance for additional information.

Federal financial reporting

Current Award Amount@
$1,000,000.00

Total Payment Amount@
$100,000.00

Please provide the following financial information as required on the standard Federal Financial Report
(SF-425)

Federal cash

* SF-425 Item 10{a): Cash receipts@
~ SF-425 Item 10(b): Cash disbursements@

Federal expenditures and unobligated balances

~ SF-425 Item 10(c): Cash on hand@

* SF-425 Item 10(d): Total federal funds authorized@

~ SF-425 Item 10(e): Federal share of expenditures @

~ SF-425 Item 10(f): Federal share of unliquidated obligations @
~ SF-425 Item 10(g): Total federal share @

~ SF-425 Item 10(h): Unobligated balance of federal funds@

Current quarter financial data

~ Current quarter obligations@ * Current quarter expenditures@

Tip Sheet on SF-425 Reporting v1
Page 1
Federal Financial Reporting Worksheet

PRE-POPULATED ERA2 AWARD AMOUNTS

Current Award Amount. This is the total amount of the ERA2 award.

Total Payment Amount. This is the amount of the ERA2 award that has been disbursed by Treasury

to the Recipient.

FEDERAL CASH

SF-425 ITEM

INSTRUCTIONS

FOR RECIPIENT USE/NOTES

Cash Receipts (SF-425 Item
10a)

Enter the cumulative amount of
ERA2 funds the Recipient entity
received under this award from the
Treasury as of the reporting period
end date.

Cash Disbursements (SF-425
Item 10b)

Enter the cumulative amount of the
ERA2 award disbursed (expended)
as of the reporting period end date.

Disbursements means the sum of
actual cash disbursements for direct
charges for goods and services, the
amount of indirect expenses
charged to the award, and the
amount of cash advances and
payments made to subrecipients
and contractors.

FEDERAL EXPENDITURES AND UNOBLIGATED BALANCES

SF-425 ITEM

INSTRUCTIONS

FOR RECIPIENT USE/NOTES

Cash on Hand (SF-425 10c)

Enter the amount of Line 10a minus
Line 10b above.

Total Federal funds authorized
(SF-425 Item 10d)

Enter the amount of ERA2 funds the
Recipient entity received as of the
end of the reporting period.

This is equal to the amount reported
in 10(a) above.

Federal share of expenditures
(SF-425 Item 10e)

Enter the cumulative amount of the
ERA2 award that has been expended
as of the end of the reporting
period.

Using Cash basis, expenditures are
the sum of cash disbursements for

direct charges for property and

Tip Sheet on SF-425 Reporting v1

Page 2
services; indirect expense charges;
the amount of cash advance
payments and payments made to
subrecipients.

Using Accrual basis, expenditures
are the sum of cash disbursements
for direct charges for property and
services; indirect expense incurred;
the net increase/decrease owed
goods and other property received;
services performed by contractors,
and subrecipients.

Federal share of unliquidated
obligations (SF-425 Item 10f)

Enter the cumulative amount of the
ERA2 award that has been obligated
but not expended as of the end of
the reporting period.

Using Cash Basis, Unliquidated
obligations are obligations incurred,
but not yet paid.

Using Accrual Basis, obligations
incurred, but for which an
expenditure has not yet been
recorded. Those obligations include
direct and indirect expenses
incurred but not yet paid or charged
to the award, including amounts due
to subrecipients and contractors. Do
not include any amount that has
been reported in Line 10e. Do not
include future commitment of funds
for which an obligation or expense
has not been incurred.

Total Federal Share (SF-425
Item 10g)

Enter the sum of Lines 10e and 10f
above.

This is the total amount of ERA2
award that has been expended plus
the amount that has been obligated
but not expended as of the end of
the reporting period.

Tip Sheet on SF-425 Reporting v1

Page 3
Unobligated balance of Federal
Funds (SF-425 Item 10h)

Enter the amount of Line 10d minus
Line 10g above.

This is the total amount of the ERA2
award that has not been obligated
as of the end of the reporting
period.

CURRENT QUARTER FINANCIAL DATA

ITEM

INSTRUCTIONS

FOR RECIPIENT USE/NOTES

Current Quarter Obligations

Enter the total amount of ERA2
award that was obligated in the
current quarter.

Current Quarter Expenditures

Enter the total amount of the ERA2
award that was expended in the
current quarter.

Tip Sheet on SF-425 Reporting v1
Page 4


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