U.S. Department of the Treasury, Emergency Rental Assistance: "Tip – Designating Points of Contact for ERA Reporting"

Summary

Treasury's Hints and Tips for Designating Points of Contact for ERA1 and ERA2 Reporting, v 3.0 updated 12/16/2021, explains how Emergency Rental Assistance grantees use Treasury's portal to name the staff who handle reporting. It describes three required roles: Account Administrator, Point of Contact for Reporting and Authorized Representative for Reporting, and states that Treasury will accept reports only when submitted by the Authorized Representative for Reporting. Step-by-step instructions cover registering with ID.me or Login.gov, the Certification page and the Designation Form. The answers state that one individual may serve in all three roles and that designations may be changed whenever needed.

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“U.S. Department of the Treasury, Emergency Rental Assistance: ‘Tip – Designating Points of Contact for ERA Reporting.’” Original at home.treasury.gov. Archived at Pandemic Darlings, https://pandemicdarlings.com/source-documents/u-s-department-of-the-treasury-emergency-rental-assistance-tip-designa-8a4ca251fc/, SHA-256 fe3fde17240e3233ecb093791c9c58a4af32b5770287a80aa5d7b20aa361b233.

Full text

Hints and Tips for Designating Points of Contact for
ERA1 and ERA2 Reporting
This document provides brief instructions for ERA1 and ERA2 recipients (grantees) in using
Treasury’s portal to provide the names of staff who will be official points of contact for Treasury
concerning ERA1 or ERA2 reporting.

Section A below describes the three required roles; Section B provides step-by-step guidance
on using Treasury’s portal to provide the names of designated staff; and Section C includes
commonly asked questions/answers on this topic.

If you have questions, please email is via EmergencyRentalAssistance@Treasury.gov.

Section A: The Three Official Roles

ERA1 and ERA2 recipients must identify staff to serve in the following three roles to
facilitate communication with Treasury on ERA1 and ERA2 reporting:

• Account Administrator – administrative role of maintaining the names of individuals
who have been designated for roles in ERA1 or ERA2 reporting. The Account
Administrator is responsible for using the Treasury portal to provide the names of
individuals designated as the ERA1 or ERA2 Point of Contact for Reporting and the
ERA1 or ERA2 Authorized Representative for Reporting. The Account Administrator is
responsible for making any changes or updates to these designees over the award
period. Finally, the Account Administrator is able to review and provide information for
reports, but they are not able to submit a report. (As noted below, the Authorized
Representative for Reporting is the only designee with authority to submit a report.) We
recommend that the Account Administrator identify an individual to serve in his/her place
in the event of staff changes.

• Point of Contact for Reporting – primary contact for receiving official Treasury
notifications about ERA1 or ERA2 reporting including alerts about upcoming reporting,
requirements, and deadlines. The Point of Contact for Reporting is responsible for
completing the ERA1 or ERA2 reports, but the Portal will not allow them to certify and
submit the reports.

• Authorized Representative for Reporting -- responsible for certifying and submitting
official reports on behalf of the ERA1 or ERA2 recipient. Treasury will accept reports or
other official communications only when submitted by the Authorized Representative for
Reporting. The Authorized Representative for Reporting is also responsible for
communications with Treasury on such matters as extension requests and amendments
of previously submitted reports. The official reports may include special reports, monthly
reports, quarterly reports, interim reports, and final reports.

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Section B: Step by Step Guidance for Providing Names of Designated
Staff
Step 1 – Register using ID.me or Login.gov
The staff person who is designated as the recipient’s ERA1 or ERA2 Account Administrator
must be registered with either the ID.me or Login.gov system.

If you have questions or do not know the name(s) of your organization’s ERA1 or ERA2 Account
Administrator(s), please reach out to us via EmergencyRentalAssistance@treasury.gov for
assistance.

Step 2 – Log In to the Treasury Portal
Once you are registered in ID.me or Login.gov, you can access Treasury’s portal.

Users registered in ID.me, should use this URL to access Treasury’s portal:
https://portal.treasury.gov/cares/s/slt

Users registered in the Login.gov system should use this URL to access the portal:
https://portal.treasury.gov/compliance

Step 3 – Navigate to the Account Drop Down
The Log In landing page for Treasury’s portal is the “State, Local, and Tribal Support” screen as
shown below. Once on that page, click on the three-line navigation icon at the top left of the
screen. The red arrow below is pointing to the icon.

Step 4 – Select Account
After clicking on the three-line navigation icon, a drop-down menu will appear on the top left of
the screen as shown below. Please click on “Account” from the drop-down menu, as shown by
the red arrow below.

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Step 5 – Select the ERA1 or ERA2 Recipient Account
Next, you will see the screen below. Under the “Account Name” heading, click on your
organization’s name (or ERA1 or ERA2 Account number) as shown by the red arrow.

Step 6 – Open to Screens for Providing Name of Designees
By clicking the name of your organization (or the ERA1 or ERA2 account number), Treasury’s
portal will open to allow you to provide names and contact information of the designated
individuals for the ERA1 or ERA2 award, as shown on the screen shot below. The landing page
provides basic information about the designations.

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Step 7 – Certification Page When you are ready to key in the names of the designated
individuals, click on the “Certification” button on the left navigation bar, as noted in the red arrow
as shown below.

On the “Official Certification of Authorization” screen, you should type in your name to indicate
you are authorized to submit the names of the designated individuals. Once you enter your
name, click on the Submit button.

Step 8 – Navigate to Designation Form
Next, click on the “Designation Form” button on the left navigation bar, as noted by the red
arrow shown below.

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Step 9 – Enter Names and Contact Information for Each Designee
Clicking on the “Designation Form” button will open the “Designation of Account Administrator,
Point of Contact for Reporting, and Authorized Representative for Reporting” screen shown
below.

You can use the Designation Form to enter the names and contact information for each of the
three designations for each of your ERA1 and ERA2 awards.

The roles for the ERA1 award are displayed as follows:
• ERA – Account Administrator
• ERA – Point of Contact for Reporting
• ERA – Authorized Representative for Reporting

The roles for the ERA2 award are displayed as follows:
• ERA2 – Account Administrator
• ERA2 – Point of Contact for Reporting
• ERA2 – Authorized Representative for Reporting

The Designation Form screen shows nine data fields for entering key information about the
individual being designated. These include:
• Salutation (optional)
• First Name
• Middle Name (optional)
• Last Name
• Suffix (optional)
• Title
• Phone

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• Email
• Name of Entity/Organization (Recipient entity)

Note: The screen will display a list at the bottom of the screen with the names and contact
information of individuals (if any) who have previously been designated for any of the three
roles. This list will be important in maintaining and updating your organization’s designees in the
future.

Designation of the Account Administrator
If you have previously been designated as your organization’s ERA1 or ERA2 Account
Administrator for Reporting, you may see your name on this list. There is no need to re-enter
your name and contact information if you plan to continue in that role.

Follow these steps if you need to designate someone else as the ERA Account Administrator:
• Find your name on the list at the bottom of the screen.
• Hit the blue Edit button located to right of your name.
• Enter the name and contact information of the new ERA Account Administrator.
• Hit the blue Complete button.

Designation of Point of Contact for Reporting and Authorized Representative for
Reporting
Follow these steps for making remaining designations:
• Enter the next designee’s name and contact information.
• After entering their name and contact information, select the Program Role(s) for which
he/she is being designated.
• Once the role is selected, click on the small arrow to the right of the role, which will move
the role to the box on the right.
• Click on the Complete button at the bottom of the screen.
• Follow the same process for each of the remaining designees.
• When you have entered all designations, please press the Complete button.
• As a final step, go to the icon on the upper right of the screen as shown below to exit the
system.

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Section C: Questions and Answers
1) Who is authorized to designate the Account Administrator, the Point of Contact for
Reporting, and the Authorized Representative for Reporting for my organization’s ERA1
or ERA2 award?

Treasury requests that each ERA1 and ERA2 recipient should follow its own decision-
making procedures in making the three designations for each award.

2) What is the deadline for making the designation?

Treasury requests that designations be entered into Treasury’s portal as soon as possible.

3) May my organization designate one individual for multiple roles? May we designate one
person for all three roles?

Yes, an individual may be designated for multiple roles, and may serve in all three roles.

4) May my organization designate more than one individual per role?

Yes.

5) May my organization change the designations from time to time?

Yes, an organization may make changes and updates to the list of designation individuals
whenever needed.

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6) Must each of the designated individuals register for using Treasury’s portal?

Yes, everyone designated for any of the roles must register with ID.me before they will be
given access to Treasury’s portal. Please see the Treasury Portal Registration Instructions
for guidance on registering with ID.me or Login.gov.

7) Additional Questions or Additional Assistance?

If you have additional questions about accessing or using Treasury’s portal to provide the
designees’ names and contact information, please send us an email via
EmergencyRentalAssistance@Treasury.gov.

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File and source

File: TREAS-HintsTipsDesignationPOC3v.pdf
Size: 700,059 bytes
SHA-256: fe3fde17240e3233ecb093791c9c58a4af32b5770287a80aa5d7b20aa361b233
Our copy: TREAS-HintsTipsDesignationPOC3v.pdf
Original: home.treasury.gov