Treasury, HAF Quarterly Report User Guide
Summary
Treasury's user guide for the Homeowner Assistance Fund (HAF) Quarterly Report, first issued May 9, 2022 and updated April 21, 2026. HAF participants must submit quarterly reports through Treasury's Portal with applications received and approved, Homeowners assisted, and obligations and expenditures; the guide covers budget, programmatic, expenditure and compliance data. Cumulative Expenditures cannot exceed cumulative Obligations, and a Homeowner is counted per qualified expense. The change summary records an October 15, 2025 update to Question 7 that increases the threshold for reporting on equipment purchased, reporting fields updated on July 15, 2025 as mandated by Executive Order 14168, and fiscal year end date and single audit questions added on January 12, 2024.
Summary drafted by a model from the document's text below and checked by script against that text before publication. It is a navigation aid, not a reading of what the document proves. Where AI is used
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“Treasury, HAF Quarterly Report User Guide.”
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U.S. DEPARTMENT OF THE TREASURY
Homeowner Assistance Fund:
Quarterly Report User Guide
May 9, 2022 (Updated April 21, 2026)
Homeowner Assistance Fund
Quarterly Report User Guide
HAF Quarterly Report User Guide Change Summary
Section Changes
April 21, 2026
Appendix A • Updates to Designating Staff for Key Roles in Managing
HAF Reports
October 15, 2025
Section I. and • Updates to Designating Staff for Key Roles in Managing
Appendix A HAF Reports
Section III. k • Update on Question 7 that increases threshold for
reporting on equipment purchased.
July 15, 2025
Throughout User • Updates to reporting fields mandated by the President’s
Guide January 20, 2025, Executive Order 14168 titled,
“Defending Women from Gender Ideology Extremism and
Restoring Biological Truth to the Federal Government.”
May 2, 2025
Section III. b • Updated question on amounts of federal award fund
expended in most recently completed fiscal year
(Figure 7)
October 15, 2024
Section III. k • Updated with new ordering of questions
January 12, 2024
Throughout User • Updated list of figures numbering
Guide
Section III. b • Added fiscal year end date and single audit questions
Section III. k • Added question on equipment purchase
July 21, 2023
Section III. k • Participant Compliance Questions (Figure 29)
• Update List of Figures Numbering
April 14, 2023
Section III. f • Area Median Income Reporting
Section III. m • HAF Compliance Report Survey
October 14, 2022
Throughout • Updated Quarterly Report Portal Screenshots
User Guide • Clarifying language added throughout
Section III. f-h • Budget & Programmatic Totals added as
validation/consistency check for subsequent sections
July 15, 2022
Section II. a • Quarterly Report Portal Update
• Remove Figure 4 (Old portal image)
Section III. g • Drop Region & Add Non-Monetary Assistance
Homeowner Assistance Fund
Quarterly Report User Guide
Table of Contents
Section I. Reporting Basics................................................................................................................... 1
Section II. Navigation and Logistics...................................................................................................... 4
Section III. Quarterly Report ................................................................................................................. 8
Appendix A – Designating HAF Points of Contact by HAF Account Administrators ......................... 40
List of Figures
Figure 1 Portal Landing Page ............................................................................................................... 4
Figure 2 My Compliance Reports Landing Page ................................................................................. 5
Figure 3 Q1 2022 HAF Compliance Report Generation Screen ......................................................... 5
Figure 4 Navigation Bar ........................................................................................................................ 6
Figure 5 Edit Icon Button to Edit/Resubmit Entry ................................................................................. 7
Figure 6 Recipient Information Example .............................................................................................. 9
Figure 7 Recipient Information Example – Audit .................................................................................. 9
Figure 8 Point of Contact List Example .............................................................................................. 10
Figure 9 Budget Reporting.................................................................................................................. 11
Figure 10 Programmatic Information pt. 1 .......................................................................................... 12
Figure 11 Programmatic Information pt. 2 .......................................................................................... 15
Figure 12 Reimbursement Expenses Breakout ................................................................................. 17
Figure 13 Import Disaggregated Data ................................................................................................ 19
Figure 14 Import Disaggregated Data Upload Module ...................................................................... 20
Figure 15 Disaggregated Application Data pt. 1 ................................................................................ 21
Figure 16 Disaggregated Application Data pt. 2 ................................................................................ 22
Figure 17 Disaggregated Application Data pt. 3 ................................................................................ 23
Figure 18 Disaggregated Assistance Data pt. 1................................................................................. 24
Figure 19 Disaggregated Assistance Data pt. 2................................................................................. 25
Figure 20 Disaggregated Assistance Data pt. 3................................................................................. 27
Figure 21 Disaggregated Assistance Data pt. 4................................................................................. 28
Figure 22 Geographic Data Upload .................................................................................................... 29
Figure 23 Import Geographic Data Pop-Up ....................................................................................... 29
Figure 24 Program Creation Process ................................................................................................. 30
Figure 25 Program Overview .............................................................................................................. 31
Figure 26 Add/Edit Program ............................................................................................................... 31
Figure 27 Create/Edit Design Element ............................................................................................... 33
Figure 28 Add/Edit Design Elements ................................................................................................. 33
Figure 29 Obligations & Expenditures Verification ............................................................................. 34
Figure 30 Participant Compliance Screen .......................................................................................... 35
Figure 31 Certification Screen ............................................................................................................ 38
Figure 32 HAF Compliance Report Survey ........................................................................................ 39
Figure 33 State, Local and Tribal Support Landing Page .................................................................. 41
Figure 34 My Compliance Reports ..................................................................................................... 41
Figure 35 Account ............................................................................................................................... 42
Figure 36 Account Name .................................................................................................................... 42
Figure 37 Landing Page ..................................................................................................................... 43
Homeowner Assistance Fund
Quarterly Report User Guide
Figure 38 Certification ......................................................................................................................... 43
Figure 39 Official Certification of Authorization .................................................................................. 44
Figure 40 Designation Form ............................................................................................................... 44
Figure 41 Designation of Account Administrator, Point of Contact of Reporting, and Authorized
Representative for Reporting ........................................................................................................ 44
Figure 42 Designation Form ............................................................................................................... 46
Homeowner Assistance Fund
Quarterly Report User Guide
Section I. Reporting Basics
a) Overview
This document provides information on using Treasury’s Portal to submit the required Homeowner
Assistance Fund (HAF) Quarterly Report. It supplements the HAF Guidance on Participant
Compliance and Reporting Responsibilities containing relevant information on reporting
requirements.
Additionally, you should visit Treasury’s HAF home page for the latest guidance and updates on
Programmatic and reporting topics.
HAF participants are required to submit quarterly reports with current performance and financial
information, including background information about applications approved, applications
received, Homeowners assisted, and financial information with details about obligations and
expenditures.
b) What is Covered in this User Guide?
This User Guide contains detailed guidance and instructions for HAF participants in using
Treasury’s Portal for submitting the HAF Quarterly Report. HAF participants must submit required
Quarterly Reports via Treasury’s Portal. This guide is not comprehensive and is meant to be used
as a functional reference and in conjunction with the documents mentioned above.
This User Guide provides detailed instructions to help recipients enter and submit the following:
• Budget data
• Programmatic data
• Expenditure data
• Compliance information
c) Definitions
Award Date means the date the HAF participant signed the HAF Financial Assistance
Agreement.
Expended means any HAF assistance that a HAF participant or Subrecipient has spent. Please
note cumulative Expenditures cannot exceed cumulative Obligations.
Homeowner means an individual who applied and/or receives funds from the HAF participant or
Subrecipient to pay for a singular qualified expense (i.e., if a Homeowner receives HAF assistance
for more than one qualified expense category, they are counted for more than one qualified
expense category).
In some places, Guidance requires that you provide the number of unique Homeowners. Unique
Homeowners are only counted one time even if they applied and or/received funding for more
than one qualified expense category.
HAF Assistance means any assistance provided by the HAF Program, whether through funds
received by the HAF Program for qualified expenses or through services made available by the
HAF program.
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Monetary HAF Assistance means HAF assistance in the form of money provided to
Homeowners or on behalf of Homeowners to financial institutions, utility providers, and taxing
authorities or other third-party payees under a HAF Program. Homeowners that received both
Monetary and Non-monetary Assistance should be counted once as having received Monetary
HAF Assistance.
Non-monetary HAF Assistance means HAF assistance in any form other than money provided
to Homeowners under a HAF Program (e.g., housing counseling or referral to legal services, etc.).
Only Homeowners that received Non-monetary HAF Assistance and no Monetary HAF
Assistance are to be counted as having received Non-Monetary HAF Assistance.
Obligated means an order placed for property and services, contracts and subawards, and
similar transactions requiring payment. (See 2 CFR § 200.1.) Obligated funds include funds that
have been Expended.
Examples of Obligated funds include:
o HAF funds that have been committed, pledged, or otherwise promised, in writing,
to a specific individual or entity as part of a HAF Program
o HAF funds that have been set aside to cover obligations arising from loan
guarantees; HAF funds that have been committed, pledged, or otherwise
promised, in writing, as part of a transaction
o HAF funds that have been committed, pledged, or otherwise promised, in writing,
for allowable administrative expenses (e.g., an executed contract for services).
o HAF funds expended to provide assistance to a Homeowner for one or more
qualified expense category.
d) Designating Staff for Key Roles in Managing HAF Reports User Designations
HAF participants must designate staff or officials for the following roles in managing reports for
their HAF award. Participants must make the required designations before accessing Treasury’s
Portal. The required roles are as follows:
• Account Administrator for the HAF award maintains the names and contact information of
the designated individuals for HAF reporting. The Account Administrator is also responsible
for working within your organization to determine its designees for the roles of Point of Contact
for Reporting and Authorized Representative for Reporting and providing their names and
contact information via Treasury’s Portal. Finally, the Account Administrator is responsible for
making any changes or updates to the user roles as needed over the award period. We
recommend that the Account Administrator identify an individual to serve in their place in the
event of staff changes. The Account Administrator may also certify and submit official reports
on behalf of the HAF participant.
• Authorized Representative for Reporting or ARR is primary individual responsible for
certifying and submitting official reports on behalf of the HAF participant. Treasury will accept
reports or other official communications only when submitted by the Authorized
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Representative for Reporting or the Account Administrator. The Authorized Representative
for Reporting is also responsible for communications with the Treasury on extension requests
and amendments of previously submitted reports. The official reports may include special
reports, Quarterly or Annual reports, and final reports.
• Point of Contact for Reporting is the primary contact for receiving official Treasury
notifications about reporting on the HAF award, including alerts about upcoming reporting,
requirements, and deadlines. The Point of Contact for Reporting is responsible for completing
HAF reports but does not have the ability certify and submit official reports on behalf of the
HAF participant.
• Communications Only is an optional designation for contacts the HAF Participant wishes to
be included on emails regarding the HAF award, but do not have any permissions to access
Treasury’s Portal to access the reports for the HAF award.
Essential items to note:
• Each person designated to one of the roles above must register with ID.me or Login.gov to
access Treasury’s Portal.
• Users who have previously registered through ID.me may continue to access Treasury’s
Portal through that method. This link includes further instructions.
• If you have not previously registered with ID.me, you can register through Login.gov following
this link. The following links provide additional information:
o https://login.gov/create-an-account/
o https://login.gov/help/get-started/create-your-account/
• An individual may be designated for multiple roles. For example, the individual designated as
the Point of Contact for Reporting may also be designated as the Authorized Representative
for Reporting.
• The recipient organization may designate one individual for all the required roles.
• The recipient organization may designate multiple individuals for each role.
• The recipient organization may make changes and updates to the list of designated individuals
whenever needed. The Account Administrator must process these changes.
Refer to Appendix A for guidance on designating individuals for the roles.
The designated individuals’ names and contact information will be pre-populated in the “Recipient
Profile” portion of the participant’s HAF reports, and recipients will update the information, if
necessary.
Please contact HAF@treasury.gov for additional information on procedures for registering with
ID.me or Login.gov.
e) Questions?
If you have any questions about the HAF Program’s reporting requirements, please contact us by
email via HAF@treasury.gov.
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Section II. Navigation and Logistics
a) Login to Landing Page and Portal Navigation
After logging into Treasury’s Portal, the landing page (see Figure 1) will appear. The landing page
will display brief introductions related to reporting for the State and Local Fiscal Recovery Funds
(SLFRF) Program, Emergency Rental Assistance (ERA) Programs, Capital Projects Fund (CPF)
Program, and Homeowner Assistance Fund (HAF) Program.
Figure 1 Portal Landing Page
Please select “Compliance Reports” on the left side panel of the Portal landing page or “Go to
Your Reports” on the bottom of the Portal landing page to be taken to the My Compliance Reports
landing page (Figure 2 below). The Compliance Reports page displays all compliance reports by
Program that have been created and are in draft or submitted status.
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Figure 2 My Compliance Reports Landing Page
In the HAF Compliance Reports section, please locate the quarterly report with Report Period =
“Award Date – “Current Reporting Period End Date.” For the third quarter of 2022 reporting period,
for example, the Report Period will show “Award Date – September 30, 2022”. Note beginning in
Q2 2022 Treasury changed report generation from being user created as shown in Figure 3 to
being system generated.
Figure 3 Q1 2022 HAF Compliance Report Generation Screen
To begin your Quarterly Report, select the “pencil” button under the “Edit” column shown above
in Figure 2, which will take you into the report to enter information about your HAF award activities
for the designated reporting period.
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The Navigation Bar shown in Figure 4 on the left of Treasury’s Portal will allow you to move
between Quarterly Report screens.
Figure 4 Navigation Bar
Helpful Tips/Shortcuts for Submitting Data to Treasury’s Portal
Treasury’s Portal leads you through a series of online forms that, when completed, will fulfill your
reporting obligations. While navigating through Treasury’s Portal and submitting required information
for the Quarterly Report, users will need to enter data directly into Treasury’s Portal manually.
1. Manual Data Entry
Manual data entry requires you to provide inputs as instructed on the screen. Manual inputs
are described in detail below for each User Guide section.
Your inputs will be subject to validation by Treasury’s Portal to ensure that the data provided
is consistent with the expected format or description (e.g., entering “one hundred” instead of
100). If a given data entry fails a validation rule, Treasury’s Portal will display an error for you
to address.
You will not be able to submit manually entered data that does not satisfy the data validation
rules.
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2. Narrative Boxes
Tip: When filling out detailed narratives, you are encouraged to type out responses in a word
processing application (such as Microsoft Word) to minimize grammatical errors, track word
count, and concisely answer all required narrative details. You can copy and paste the final
written narratives directly into Treasury’s Portal text boxes.
3. Corrections and Resubmissions
Once information is entered into Treasury’s Portal, the information will be accepted by
Treasury’s Portal as a record if there are no data validation errors.
Once your report is complete has passed all data validation checks, your quarterly report is
ready for certification and submission by an Account Administrator (AA) or Authorized
Representative for Reporting (ARR). After submission, if it is still before the filing deadline, a
report can be “unsubmitted” and corrected or edited in the Portal by selecting the edit icon
button next to the drafted or submitted report (see Figure 5). Once edits have been completed,
an Account Administrator (AA) or Authorized Representative for Reporting (ARR) will need to
recertify and resubmit the Quarterly Report.
Figure 5 Edit Icon Button to Edit/Resubmit Entry
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Section III. Quarterly Report
The first Quarterly Report provides information on Program obligations and expenditures covering
the period from Award Date to March 31, 2022. For subsequent quarterly reports, the range will
be from Award Date to the Calendar Quarter end date (e.g., the second Quarterly Report data
range will be from the Award Date – June 30, 2022). Multiple modules or “screens” will help
participants navigate through the Quarterly Report in Treasury’s Portal as follows:
a) Instructions
b) Participant Information
c) Budget Reporting
d) Programmatic Information
e) Import Disaggregated Data
f) Disaggregated Application Data
g) Disaggregated Assistance Data
h) Geographic Data
i) Programs
j) Obligations & Expenditures Verification
k) Participant Compliance
l) Certification
The following sections describe the reporting steps and information to be collected in each
module.
a) Instructions
Upon opening a Quarterly Report, you will land on an instructions page. Please read the
instructions as they are essential to understand before completing the subsequent screens. After
reading the instructions, please select “Next” at the bottom of the page or select the next section
in the Navigation Bar (shown in Figure 4) on the left-hand side of Treasury’s Portal.
b) Participant Information
On the Participant Information page, you will review, input, and confirm critical information about
your organization. Participant Information will be pre-populated with information from your HAF
Application file and prior Compliance Reports.
1. Please Review and confirm your Recipient Profile information (see Figure 6).
2. Question One Data Element: What is the end date of your organization’s most recently
completed fiscal year? (Data in the format MM/DD/YYYY) (see Figure 7).
3. Question Two Data Element: Have you expended $750,000 or more in federal award
funds during your most recently completed fiscal year if that fiscal year began before
October 1, 2024? If your most recent fiscal year began on or after October 1, 2024, have
you expended $1,000,000 or more in federal awards? (Answer Yes or No) (See Figure7).
o If yes, have you submitted a single audit or HAF program-specific audit report to
the Federal Audit Clearinghouse (FAC)? (Answer Yes or No) (See Figure 7).
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If yes, when did you submit your single audit or program-specific audit to
the FAC? (Data in the format MM/DD/YYYY)
If no, please explain why you did not submit an audit to the FAC.
o Please report discrepencies (if any) on the above information (See Figure 7).
o Verify the names and contact information for individuals designated for key
reporting roles for the HAF award displayed on the screen (see Figure 8).
Figure 6 Recipient Information Example
Figure 7 Recipient Information Example – Audit Questions
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Figure 8 Point of Contact List Example
If changes to the Participant Information are needed, use the discrepancy textbox shown in Figure
6.
If changes to responses to the audit questions are needed, use the discrepancy textbox shown
in Figure 7.
If changes to the Point of Contact List are required, navigate to the account settings and
add/delete/edit information. For other questions regarding participant information, please contact
us at HAF@treasury.gov.
After completing this screen, please select “Save and Next” to continue.
c) Budget Reporting
On this screen, enter cumulative Obligations (including Expenditures amounts) and cumulative
Expenditures funds across all Programs related to your approved budget (see Figure 9). All
Programs using the budgetary item “Other measures to prevent homeowner displacement” will
need to be broken out by Program Design Element on subsequent screens in the Portal.
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Figure 9 Budget Reporting
1. Column One Data Element: “Current Budgeted Amount” by Program Design Element.
• This information will be prepopulated from the participant’s submitted HAF Plan. The
budgeted amounts reflected here should match one-to-one with the participant’s
submitted HAF Plan.
2. Column Two Data Element: “Cumulative Obligations” by Program Design Element.
• The sum of the Obligated amount, across all Programs, for each Program Design Element
noted in the HAF participant’s submitted HAF Plan.
• Expended funds should not exceed Obligated funds. Please refer to Obligated in the
Definitions in section 1.c. if you need further clarification.
3. Column Three Data Element: “Cumulative Expenditures” by Program Design Element.
• The sum of the Expended amount, across all Programs, for each Program Design Element
noted in the HAF participant’s submitted HAF Plan. Please refer to Expended in the
Definitions section 1.c. if you need further clarification.
After completing this screen, please select “Save”, “Save and Back,” or “Save and Next”
to continue.
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d) Programmatic Information
On the next screen, HAF participants will be asked to provide programmatic information related
to HAF assistance. State HAF Participants will also be asked to disaggregate certain data
elements by various categories detailed in section e) Disaggregated Data 1 below. Please note
that all numerical figures provided on this screen will be Cumulative from the Award Date to the
Calendar Quarter end date.
Figure 10 Programmatic Information pt. 1
1. Question One Data Element: Cumulative Number of Unique Homeowners Submitted Draft or
Completed Application
1
Tribal governments and the Department of Hawaiian Home Lands will not be required to complete the
Disaggregated Data screen.
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• Please enter the cumulative number of unique Homeowners that submitted a draft or
completed HAF application for HAF assistance from the Award Date to the Calendar
Quarter end date.
• Include incomplete applications as “draft applications.”
• Please note, you will be asked to disaggregate this number by Race, Ethnicity, Sex, AMI. 2
2. Question Two Data Element: Cumulative Number of Unique Homeowners Submitted
Completed Application
• Please enter the cumulative number of unique Homeowners that submitted a completed
HAF application for HAF assistance from the Award Date to the Calendar Quarter end
date.
• Completed applications should not include “draft applications”
• Please note, you will be asked to disaggregate this number by Race, Ethnicity, Sex, AMI. 3
3. Question Three Data Element: Cumulative Number of Unique Homeowners Withdrawn
Application
• Please enter the cumulative number of unique Homeowners that submitted a draft or
completed HAF application that was subsequently withdrawn by the Homeowner from the
Award Date – Calendar Quarter end date.
• Please note, you will be asked to disaggregate this number by Race, Ethnicity, Sex, AMI. 4
4. Question Four Data Element: Cumulative Number of Unique Homeowners Approved
Application
• Please enter the cumulative number of unique Homeowners whose application for HAF
assistance was approved from the Award Date to the Calendar Quarter end date.
• Please note, you will be asked to disaggregate this number by Race, Ethnicity, Sex, AMI. 5
5. Question Five Data Element: Cumulative Number of Unique Homeowners Denied Application
2
Tribal governments and the Department of Hawaiian Home Lands will not be required to complete the
Disaggregated Data screen.
3
Tribal governments and the Department of Hawaiian Home Lands will not be required to complete the
Disaggregated Data screen.
4
Tribal governments and the Department of Hawaiian Home Lands will not be required to complete the
Disaggregated Data screen.
5
Tribal governments and the Department of Hawaiian Home Lands will not be required to complete the
Disaggregated Data screen.
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• Please enter the cumulative number of unique homeowners whose application for HAF
assistance was denied from the Award Date to the Calendar Quarter end date.
• Please note, you will be asked to disaggregate this number by Race, Ethnicity, Sex, AMI,
and Reasons for Denial. 6
6. Question Six Data Element: Cumulative Number of Unique Homeowners Assisted
• Please enter the cumulative number of unique Homeowners that received HAF assistance
of any kind from the Award Date – Calendar Quarter end date. This includes Homeowners
who received all forms of assistance including Non-monetary HAF Assistance.
• Please note, you will be asked to disaggregate this number by Race, Ethnicity, Sex, AMI,
SDI qualifying status(es), Mortgage type, Housing type, and Zip code. 7
7. Question Seven Data Element: Cumulative Number of Unique Homeowners – AMI Targeting
• Please enter the cumulative number of unique Homeowners at or below 100% Area
Median Income (or U.S. Median Income, whichever is greater) who received HAF
assistance of any kind from Award Date – Calendar Quarter end date.
• Note that you will be asked to disaggregate all HAF Homeowners by AMI regardless of
whether 100% AMI is greater than US Median Income in the Disaggregate Data section.
8. Question Eight Data Element: Cumulative Number of Unique Homeowners as SDIs
• Please enter the cumulative number of unique Homeowners classified as SDIs who
received HAF assistance of any kind from Award Date – Calendar Quarter end Date.
• While one individual may qualify as an SDI based upon multiple indicators, provide the
unique number of Homeowners as SDIs assisted.
• Please note, you will be asked to disaggregate this number by Race, Ethnicity, Sex, AMI,
SDI qualifying status(es), Mortgage type, Housing type, and Zip code. 8
6
Tribal governments and the Department of Hawaiian Home Lands will not be required to complete the
Disaggregated Data screen.
7
Tribal governments and the Department of Hawaiian Home Lands will not be required to complete the
Disaggregated Data screen.
8
Tribal governments and the Department of Hawaiian Home Lands will not be required to complete the
Disaggregated Data screen.
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Figure 11 Programmatic Information pt. 2
9. Question Nine Data Element: Cumulative Number of unique homeowners for whom one or
more Delinquencies were Resolved w/ Non-Monetary HAF assistance.
• Please enter the cumulative number of unique homeowners with Delinquencies resolved
through non-monetary HAF assistance from Award Date to Calendar Quarter end date.
• Note that this count should only include instances where hardships were resolved without
direct financial payment to or on behalf of the Homeowner. See the Definitions section for
further clarification.
• HAF funds may or may not be expended during this process due to operational costs, etc.
For example:
o The direct payment of a balance in arrears on behalf of a Homeowner to
resolve delinquency would not count in the category.
o A HAF program connecting a homeowner to housing counseling services,
including services funded using HAF funds, would count.
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• Please note that circumstances that could count in this data element are not limited to the
example given above. Participants must use the definition provided in the Definitions
section to determine what qualifies as non-monetary HAF assistance.
10. Question Ten Data Element: Cumulative Number of unique homeowners for whom one or
more Delinquencies were Resolved w/ Monetary HAF Assistance
• Please enter the number of unique homeowners with Delinquencies resolved with
Expended monetary HAF assistance from Award Date – Calendar Quarter end date.
• Note that this count should include instances where hardships were resolved by direct
financial payments made to or on behalf of the Homeowner. See the Definitions section
for further clarification.
11. Question Eleven Data Element: Cumulative Number of Unique Non-Delinquent Homeowners
receiving HAF assistance
• Please enter the cumulative number of unique Homeowners who received HAF assistance
that are not Delinquent from the Award Date to the Calendar Quarter end date.
12. Question Twelve Data Element: Cumulative Dollars of Reimbursement Expenses
• If you identified Reimbursement Expenses Obligated and Expended per the Budget
Reporting screen, you will be presented with the table below (see Figure 12). This table
disaggregates your reimbursement Expenses Obligated and Expended by Program
Design Element. If your organization did not identify Reimbursement Expenses on the
Budget Reporting Screen, this table will not be available to edit.
• Column 1 Data Element: Cumulative Reimbursement Obligations
o Please enter the dollar amount of HAF Reimbursements Obligated (including
expenditures) from Award Date – Calendar Quarter end date.
• Column 2 Data Element: Cumulative Reimbursement Expenditures
o Please enter the dollar amount of HAF Reimbursement Expenditures from
Award Date – Calendar Quarter end date.
• Please note that both your cumulative disaggregate Reimbursement Expenses Obligated
and your cumulative disaggregate Reimbursement Expenses Expended must sum to align
with what you reported on the previous Budget Reporting screen.
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Figure 12 Reimbursement Expenses Breakout
13. Question Thirteen Data Element: Cumulative Dollars of HAF Assistance Obligated less
Administrative expenses
• The cumulative dollar amount of HAF assistance Obligated (not including administrative
expenses) from Award Date – Calendar Quarter end date will be prepopulated using the
Budget Reporting screen.
• Please note, you will be asked to disaggregate this dollar amount by Race, Ethnicity, Sex,
AMI, SDI qualifying status(es), Mortgage type, Housing type, and Zip code 9
• Note that Cumulative HAF Obligations should include current and past expenditures and
obligations for future expenditures. See the Definitions section for further clarification.
9
Tribal governments and the Department of Hawaiian Home Lands will not be required to complete the
Disaggregated Data screen.
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14. Question Fourteen Data Element: Cumulative Dollars of HAF Assistance Expended less
Administrative expenses
• The cumulative dollar amount of HAF assistance Expended (not including administrative
expenses) from Award Date – Calendar Quarter end date will be prepopulated using the
Budget Reporting screen.
• Please note, you will be asked to disaggregate this dollar amount by Race, Ethnicity, Sex,
AMI, SDI qualifying status(es), Mortgage type, Housing type, and Zip code 10
15. Question Fifteen Data Element: Cumulative Number of Unique Homeowners Applied –
Previously Assisted
• Please enter the cumulative number of unique Homeowners who applied for assistance
that previously received HAF assistance from Award Date – Calendar Quarter end date.
• If a Homeowner was previously assisted by any Program under your organization’s HAF
Program and applied for assistance again, count them here.
• Note, any homeowner counted under Question 16 below should also be counted under
Question 15 as receipt of assistance a second time, an applicant must have applied
multiple times.
16. Question Sixteen Data Element: Cumulative Number of Unique Homeowners Receiving
Assistance– Previously Assisted
• Please enter the cumulative number of unique Homeowners that received assistance on
more than one application from Award Date – Calendar Quarter end date.
• If a Homeowner was previously assisted by any Program under your organization’s HAF
Award and received additional assistance by the same or another Program, count them
here.
17. Question Seventeen Data Element: Loss Mitigation Prioritization
• Please respond “Yes” if it is part of your standard process to speak with Homeowner
applicants about the availability of loss mitigation and other loss mitigation options.
• Please respond “No” if it is not part of your standard process.
After completing this screen, please select “Save”, “Save and Back,” or “Save and Next”
to continue.
10
Tribal governments and the Department of Hawaiian Home Lands will not be required to complete the
Disaggregated Data screen.
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e) Import Disaggregated Data
You have been provided with the option to bulk upload your disaggregated data related to
applications and assistance using an Excel Template for ease of reporting.
Please refer to section f and section g below for information on requirements to be collected.
To use the bulk upload feature, please download the HAF Quarterly Disaggregated Data
Template by clicking the “Download the HAF Quarterly Disaggregated Data Template” button
(See Figure 13). Once you have downloaded the template, please provide the corresponding
information. If needed, further information on each column in the template can be found in
section f and section g below.
Figure 13 Import Disaggregated Data
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Once you have filled out all cells in the template, please select the “Import Data File” button (see
Figure 13 above), and you will be presented with the upload module (see Figure 14 below).
Figure 14 Import Disaggregated Data Upload Module
Please select “Upload Files” and upload your completed disaggregated data template. 11 Select
“Close” to continue when you have finished entering/uploading your disaggregated data template.
f) Disaggregated Application Data 12
In this section, you will be asked to provide disaggregate data by various categories such as race,
sex, ethnicity, area median income, and reason for denial (see Figures 15-17).
Disaggregated application data can be entered manually on this page or uploaded directly using
the template discussed in section e. Be sure to save your work as you go by using the “Save”
button.
All Columns of each Table require cumulative counts of applications.
Obligations and Expenditures reported in the Disaggregated Application Data table must be
consistent with data entered previously in Budget Reporting and Programmatic Information
sections. If applicants selected multiple categories, they should be counted in multiple rows. The
segment totals for Obligations and Expenditures (row labeled Totals) must be greater than or
equal to the related aggregate figures entered in the Budget Reporting and Programmatic
Information sections (shown in the row labeled Programmatic Totals). System will generate a
warning if Obligations and Expenditures Totals are less than the figures entered under Budget
Reporting and Programmatic Information.
11
Please be sure to save your completed template as "Comma Separated Values" (.csv) before uploading.
12
Tribal governments and the Department of Hawaiian Homelands will not be required to fill out this screen.
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Figure 15 Disaggregated Application Data pt.1
1. Table 1 Data Element: Disaggregate Race Application Cumulative Totals
• Please provide the cumulative figures for the number of applications submitted,
completed, withdrawn, approved, and denied, each broken out by Race from Award Date
– Calendar Quarter end date.
• Note that individuals may report more than one race, so your totals for cumulative number
of applications may be greater than the total number of unique applications.
• Obligations and Expenditures must be consistent with data entered previously in Budget
Reporting and Programmatic Information sections. If applicants selected multiple
categories, they should be counted in multiple rows.
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Figure 16 Disaggregated Application Data pt. 2
2. Table 2 Data Element: Disaggregate Ethnicity Application Cumulative Totals
• Please provide the cumulative figures for the number of applications submitted,
completed, withdrawn, approved, and denied, each broken out by Ethnicity from Award
Date – Calendar Quarter end date.
• Note that individuals may not be both “Hispanic or Latino/a” and “Not Hispanic or Latino/a”
concurrently.
• The total numbers of applications reported in the Ethnicity table must equal to the numbers
of applications entered in the Programmatic Information section (shown in row labeled
Programmatic Totals).
3. Table 3 Data Element: Disaggregate Sex Application Cumulative Totals
• Please provide the cumulative figures for the number of applications submitted,
completed, withdrawn, approved, and denied, each broken out by Sex from Award Date
– Calendar Quarter end date.
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• Note that individuals reporting a Sex other than “Male” or “Female” or who reported both
“Male” and “Female” concurrently, should be classified as “Data Not Collected/Reported.”
• The total numbers of applications reported in the Sex table must equal to the numbers of
applications entered in the Programmatic Information section (shown in row labeled
Programmatic Totals).
4. Table 4 Data Element: Disaggregate Area Median Income Application Cumulative Totals
• Please provide the cumulative figures for the number of applications submitted,
completed, withdrawn, approved, and denied, each broken out by AMI from Award Date
– Calendar Quarter end date.
• Please bucket applications by the percentile brackets, Fact Specific Proxy, or Data Not
Collected in the Disaggregated Area Median Income Table.
• The total numbers of applications reported must equal to the numbers of applications
entered in the Programmatic Information section (shown in row labeled Programmatic
Totals).
Figure 17 Disaggregated Application Data pt. 3
5. Table 5 Data Element: Disaggregate Reason for Denied Application Cumulative Totals
• Please provide the cumulative figures for the number of applications denied, each broken
out by Reason for Denial from Award Date – Calendar Quarter end date.
• Note that applications may have been denied for more than one, so your totals for
cumulative number of applications denied may be greater than the total number of unique
applications denied.
• The sum of entries in the Reason for Denial table must be greater than or equal to the
total number of denied applications entered in Programmatic Information section (row
labeled Programmatic Totals).
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g) Disaggregated Assistance Data 13
In this section, you will be asked to provide disaggregate assistance data by various categories
such as race, sex, ethnicity, area median income, targeting, and mortgages (see Figure 18).
Disaggregated data can be entered manually on this page or uploaded directly from the template
file provided to you. Be sure to save your work as you go by using the “Save” button.
Note that Columns 1, 2, and 3 of each Table in the following section require cumulative counts of
homeowners that received Monetary Assistance (Homeowners), Non-Monetary Assistance, and
SDIs broken out by the categories listed above. Homeowners receiving both Monetary and Non-
Monetary Assistance should be reported in both Columns 1 and 2. Columns 4 and 5 require
cumulative fund Obligation and Expenditure amounts, refer to the Definitions section for
clarification on the distinction between the two terms.
Obligations and Expenditures reported in this table must be consistent with data entered
previously in Budget Reporting and Programmatic Information sections. Target values are shown
below each table to help HAF participants provide consistent data. System will generate a warning
if Obligations and Expenditures Totals are less than the figures entered under Budget Reporting
and Programmatic Information.
Figure 18 Disaggregated Assistance Data pt. 1
• Table 1 Data Element: Disaggregate Race Cumulative Totals
• Please provide the cumulative numbers of Homeowners that received Monetary
Assistance, Homeowners that received Non-Monetary Assistance, and SDIs that received
Monetary or Non-Monetary Assistance, along with total funds Obligated and Expended,
13
Tribal governments and the Department of Hawaiian Homelands will not be required to fill out this screen.
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each broken out by Race from Award Date – Calendar Quarter end date. Note, if an
individual received both Monetary and Non-Monetary Assistance, they should be reported
in both Columns 1 and 2.
• Note that individuals may report more than one race, so your totals for cumulative number
of Homeowners assisted (Table 1, Column 1), Homeowners receiving Non-Monetary
Assistance (Table 1, Column 2), cumulative number of SDIs assisted (Table 1, Column
3), cumulative amount of Obligations (Table 1, Column 4), and cumulative amount of
Expenditures (Table 1, Column 5) may not reflect the number of unique individuals
assisted or total amount of Obligations and Expenditures.
• For each homeowner that selected multiple race categories, the total amount of HAF
assistance Obligated and Expended should be reported under each race category.
• Obligations and Expenditures reported in this table must be consistent with data entered
previously in Budget Reporting and Programmatic Information sections. The target values
are shown at the bottom to help HAF participants provide consistent data. Because
individuals may be select multiple races, the sums of the segment entries for Obligations
and Expenditures (shown in the row labeled Totals) must be greater than or equal to the
related aggregate figures entered previously (shown in the row labeled Programmatic
Totals).
Figure 19 Disaggregated Assistance Data pt. 2
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• Table 2 Data Element: Disaggregate Ethnicity Cumulative Totals
• Please enter the cumulative figures for the number of Homeowners that received
Monetary Assistance, number of Homeowners that received Non-Monetary Assistance,
number of SDIs assisted, funds Obligated, and Funds Expended, each broken out by
Ethnicity from the Award Date to the Calendar Quarter end date.
• Note that individuals may not be both “Hispanic or Latino/a” and “Not Hispanic or Latino/a”
concurrently.
• Totals reported must be consistent with the data you entered in the Budget Reporting and
Programmatic Information sections. The target values are shown above to help HAF
participants provide consistent data.
• Table 3 Data Element: Disaggregate Sex Cumulative Totals
• Please provide the cumulative figures for the number of Homeowners that received
Monetary Assistance, number of Homeowners that received Non-Monetary Assistance,
number of SDIs assisted, funds Obligated, and Funds Expended, each broken out by Sex
from the Award Date to the Calendar Quarter end date.
• Note that individuals reporting a Sex other than “Male” or “Female” or who reported both
“Male” and “Female” concurrently, should be classified as “Data Not Collected/Reported.”
• Totals reported must be consistent with the data you entered in the Budget Reporting and
Programmatic Information sections. The target values are shown above to help HAF
participants provide consistent data.
• Table 4 Data Element: Disaggregate Area Median Income Cumulative Totals
• Please provide the cumulative figures for the number of Homeowners that received
Monetary Assistance, number of Homeowners that received Non-Monetary Assistance,
the number of SDIs assisted, funds Obligated, and Funds Expended, each broken out by
AMI from Award Date – Calendar Quarter end date.
• Note that Homeowners who qualified for HAF assistance in a jurisdiction where US
Median Income was used for targeting, individuals should be categorized as they fall within
their own locality’s AMI regardless of if US Median Income was used for targeting.
• Please bucket individuals by the percentile brackets provided to you in the Disaggregate
Area Median Income Table.
• Totals reported must be consistent with the data you entered in the Budget Reporting and
Programmatic Information sections. The target values are shown above to help HAF
participants provide consistent data.
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Figure 20 Disaggregated Assistance Data pt. 3
• Table 5 Data Element: Disaggregate Socially Disadvantaged Individual Cumulative Totals
• Please provide the cumulative figures for the number of Homeowners that received
Monetary Assistance, number of Homeowners that received Non-Monetary Assistance,
funds Obligated, and funds Expended, each broken out by type of Socially Disadvantaged
Individual from the Award Date to the Calendar Quarter end date.
• The total Obligations and Expenditures reported in the Socially Disadvantaged Individuals
table should be consistent with the data entered in the Budget Reporting and
Programmatic Information sections, shown here to help HAF participants provide
consistent data.
• Table 6 Data Element: Disaggregate Mortgage Cumulative Totals
• Please provide the cumulative figures for the number of Homeowners that received
Monetary Assistance, number of Homeowners that received Non-Monetary Assistance,
funds Obligated, and funds Expended, each broken out by Mortgage type from the Award
Date to the Calendar Quarter end date.
• Note that Reverse mortgages may overlap with other mortgage types.
• The Assistance Data totals reported in the Mortgage table must be consistent with the
data you entered in the Budget Reporting and Programmatic Information sections. The
target values are shown above to help HAF participants provide consistent data.
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Figure 21 Disaggregated Assistance Data pt. 4
• Table 7 Data Element: Disaggregate Housing Cumulative Totals
• Please provide the cumulative figures for the number of Homeowners that received
Monetary Assistance, number of Homeowners that received Non-Monetary Assistance,
number of SDIs assisted, funds Obligated, and Funds Expended, each broken out by
Housing type from the Award Date to the Calendar Quarter end date.
• The Assistance Data totals reported in the Housing Type table must be consistent with the
data you entered in the Budget Reporting and Programmatic Information sections. The
target values are shown above to help HAF participants provide consistent data.
You have been provided with the option to bulk upload your disaggregated data using an Excel
Template for ease of reporting. Please refer to section e above for more information on the bulk
upload process. You may also upload partial datasets and manually edit the missing entries using
the screen displayed in Figures 18-21 above.
h) Geographic Data 14
On this screen, you must provide Geographic Data by zip code. Data import functionality can only
accommodate 400 records at a time, so if you have more than 400 zip codes to report, you must
use multiple data files, each with 400 zip codes or less, and repeat the upload, validate, and
import process for each data file. This information must be provided via Data File Import, as
pictured in Figures 22 and 23 below.
Direct Monetary Assistance to homeowners tied to specific Zip Codes and Non-monetary
assistance to homeowners associated with a specific zip code should be reported here. HAF
Obligations and Expenditures associated with disbursements to housing counselors and legal
service providers are conversely not tied to specific Zip Codes and should not be reported here.
Three questions are on the Geographic Data tab. As shown in Figure 22, the fields request the
number of homeowners that received Non-Monetary HAF assistance but cannot be associated
with a specific zip code and cumulative obligations and cumulative expenditures associated with
these homeowners.
The sum of Obligations and Expenditures reported in the zip code file and in the three questions
and assistance to homeowners that cannot be associated to a specific zip code should be sum to
Total Obligations and Expenditures for HAF assistance reported in the Budget Reporting and
Programmatic Information sections.
14
Tribal governments and the Department of the Hawaiian Home Lands will not be required to complete this
screen.
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Figure 22 Geographic Data Upload
The geographic data template contains zip code, state, and four data elements by zip code:
number of Unique Homeowners receiving Monetary Assistance, number of Unique Homeowners
receiving Non-Monetary Assistance, cumulative HAF Assistance Obligations, and cumulative
HAF Assistance Expenditures.
Figure 23 Import Geographic Data Pop-Up
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When you have completed the template, select “Upload Files” 15. Please be sure to follow template
instructions without changing anything in rows 1-7 and enter data starting in row 8. Be sure to
delete the sample data provided in rows 8-15 before uploading. The file must be saved as a CSV
UTF-8 (comma delimited) file. Improperly formatted submissions will fail to validate. Once your
data has been uploaded, follow the instructions that appear on the import box (see Figure 23).
Once the data has been validated, select “Save and Next” to continue.
i) Programs
In your HAF Plan you submitted information regarding planned HAF Programs. On this screen
you will enter general HAF participant Program information as well as information on
corresponding Program Design Elements. Figure 24 below outlines the process for the Programs
screen. Please note that you will be asked to enter individual Program information and then
brought back to summary screen. If you have more than one Program, you will need to click “Add
Program” and fill out corresponding information. If the need arises, you may edit or delete existing
Programs.
Figure 24 Program Creation Process
Once you have created a Program you will be asked to provide topline Program details and then
to provide disaggregated details by each of the Programs’ Design Elements, which your
organization submitted as a part of their HAF Plan.
To begin select “Add Program” to enter a new line item for each Program and fill in the
corresponding information.
At any time, you may select “View/Download All” to review your entries in a top-down view during
or after completion. The screen displayed in Figure 25 will not contain any Program entries until
you have created your first Program entry.
15
Enable pop-ups within if the screen fails to show up after selecting “Upload Files”
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Figure 25 Program Overview
i. Add/Edit Program
Once you have selected “Add Program” the module shown in Figure 26 will be
displayed.
Figure 26 Add/Edit Program
After selecting “Add Program,” you will be prompted to provide the Program specific
figures including:
1. Program Details: Program name, start date, and a program description.
• For the Program name, please tie the name to what was provided in your
previously submitted term sheet.
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2. Program Income Earned Cumulative to Calendar Quarter end date: Cumulative
Program Income Earned, Award Date – Calendar Quarter end date.
3. Program Income Expended Cumulative to Calendar Quarter end date: Cumulative
Program Income Expended, Award Date – Calendar Quarter end date.
4. Total Obligations Cumulative to Report Calendar Quarter end date: The Total
Cumulative Obligations of the Program, Award Date – Calendar Quarter end date.
5. Total Expenditures Cumulative to Report Calendar Quarter end date: The Total
Cumulative Expenditures of the Program, Cumulative Award Date – Calendar
Quarter end date.
6. Number of Unique Homeowners Assisted Cumulative to Report Calendar Quarter
end date by the Program: The number of Homeowners assisted by the Program,
Award Date – Calendar Quarter end date.
7. Number of SDIs Assisted Cumulative to Report Calendar Quarter end date by the
Program: 16 The number of SDIs assisted by the Program, Award Date – Calendar
Quarter end date.
8. Number of Delinquencies Resolved w/ Monetary Assistance Cumulative to Report
Calendar Quarter end date by the Program: The number of Delinquencies resolved
with Monetary Assistance, Award Date – Calendar Quarter end date.
9. Number of Delinquencies Resolved w/ Non-Monetary Assistance Cumulative to
Report Calendar Quarter end date by the Program: The number of Delinquencies
resolved with Non-Monetary Assistance, Award Date – Calendar Quarter end date.
Refer to the Definitions section of this guide if you need further information.
Note that all information provided should be broken out to figures specific to the Program
you are currently working on. After completing a Program, you will be able to toggle
between and edit existing Programs from the Programs Overview, as detailed in Figure
25 above.
16
Tribal governments and the Department of Hawaiian Home Lands will not be required to provide figures for
the Cumulative number of SDIs assisted by each Program.
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Figure 27 Create/Edit Design Element
Figure 28 Add/Edit Design Elements
ii. Add/Edit Program Design Element
You will also be required to provide information regarding the Program Design
Elements covered by each Program. When creating a Program select “Add Design
Element” as shown in Figure 28 to enter the screen displayed in Figure 27. Within each
Program, you will need to provide covered Program Design Elements and further
disaggregated Program totals. Figure 28 above shows the Program Design Element
overview displayed at the bottom of the page while a Program is created or edited. All
added Program Design Elements in the Program are visible to make viewing progress
and editing individual Program Design Elements more accessible.
Once you’ve chosen to either Add or Edit a given Program Design Element, you will be
presented with the screen depicted in Figure 27. Provide the corresponding information
to continue.
1. Program Design Element: Please select from the drop-down which Program
Design Element you would like to add to your Program.
2. Total Expenditures Cumulative to Report Calendar Quarter end date by Program
Design Element: The Total Cumulative Expenditures of the Program Design
Element, the Award Date to the Calendar Quarter end date.
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3. Total Obligations Cumulative to Report Calendar Quarter end date by Program
Design Element: The Total Cumulative Obligations of the Program Design
Element, from the Award Date to the Calendar Quarter end date.
4. Number of Unique Homeowners Assisted Cumulative to Report Calendar Quarter
end date by the Program Design Element: The number of Homeowners assisted
by the Program Design Element, from the Award Date to the Calendar Quarter end
date.
5. Number of SDIs Assisted Cumulative to Report Calendar Quarter end date by the
Program Design Element: The number of SDIs assisted by the Program Design
Element, from the Award Date to the Calendar Quarter end date.
Once you have completed entering information on all Programs and their respective
Program Design Elements, select “Next” to continue.
j) Obligations and Expenditures Verification
The information on this screen is read-only. Use the table displayed in Figure 29 to validate the
figures that have been provided in previous screens. Note that this displayed information is
populated by the Program Design Element screen provided earlier. This screen will display a
validation error if the “Totals” figures from the Program Design Element screens do not match the
information provided in the Budget Reporting screen.
Figure 29 Obligations & Expenditures Verification
1. Column One Data Element: Cumulative Obligations by Program Design Element
• This column reflects the sum of all cumulative Obligations across all Programs by Program
Design Element.
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• Note that we have progressed away from the Programs tab in the Navigation Bar and will
now be reviewing information aggregated across all Programs by Program Design
Element.
2. Column Two Data Element: Cumulative Expenditures by Program Design Element
• This column reflects the sum of all Cumulative Expenditures across all Programs by
Program Design Element.
k) Participant Compliance
HAF participants are required to provide answers to seven questions relating to compliance with
the HAF statute and established guidance (see Figure 30).
Figure 30 Participant Compliance Screen
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1. Question One: Did the HAF participant provide HAF mortgage assistance to homeowners with
loans above the maximum conforming loan limit as defined in the HAF statute?
• Select “Yes” if the participant provided HAF mortgage assistance to homeowners on loans
above the maximum conforming loan limit; give a narrative explanation for “Yes” answers.
• Otherwise, select “No.”
2. Question Two: Prior to disbursing HAF assistance to homeowners, did the HAF participant
require homeowners to provide attestations that they experienced financial hardship after
January 21, 2020?
• Select “Yes” if the participant required attestations from homeowners that stated they
have experienced financial hardship after January 21, 2020.
• Otherwise, select “No.” Provide a narrative explanation for “No” answers.
3. Question Three: In determining income for each household applying for HAF assistance, did
the HAF participant use HUD’s definition of “annual income” in 24 CFR 5.609, adjusted gross
income as defined for purposes of reporting on IRS Form 1040 series as mentioned in the
HAF guidance, or other proxies approved in its HAF Plan?
• Select “Yes” if the participant used HUD’s definition of “annual income”, adjusted gross
income as defined for purposes of reporting on IRS Form 1040 series as mentioned in the
HAF guidance, or other proxies approved in its HAF Plan when determining income for
each household applying for HAF assistance.
• Otherwise, select “No.” Provide a narrative explanation for “No” answers.
4. Question Four: Did your program(s) expend at least 60% of Monetary HAF assistance to
homeowners with incomes less than the greater of 100% AMI or US Median Income?
• Select “Yes” if the participant expended at least 60% of HAF assistance to homeowners
with income less than the greater of either 100% AMI or US Median Income.
• Otherwise, select “No.” Provide a narrative explanation for all “No” answers.
5a. Question Five “A”: Please enter the dollar amounts of Monetary HAF assistance that have
been obligated to homeowners with incomes less than the greater of 100% AMI or US Median
Income.
• Please enter the cumulative dollar amount of monetary HAF assistance Obligated to
homeowners with income less than the greater of either 100% AMI or US Median Income.
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5b. Question Five “B”: Please enter the dollar amounts of Monetary HAF assistance that have
been Expended to Homeowners with incomes less than the greater of 100% AMI or US
Median Income.
• Please enter the cumulative dollar amount of monetary HAF assistance Expended to
homeowners with income less than the greater of either 100% AMI or US Median Income.
6. Question Six: Based on the submitted HAF plan, the HAF participant specified a definition for
determining Socially Disadvantaged Individuals (SDIs).
Please confirm that the HAF participant used this definition to determine SDIs during the report
quarter. Select 'confirm' if this definition is correct or 'deny' if the definition is incorrect and
needs altered. 17
• A prepopulated SDI definition will be provided. This definition was pulled from your HAF
Plan. Please review the definition prior to answering the next Yes/No question.
• Select “Yes” if the participant used the submitted definition of SDIs when determining SDIs
among HAF homeowners.
• Otherwise, select “No.” Provide a narrative explanation for “No” answers.
7. Question Seven: Have you used HAF funds to acquire equipment as defined in 2 CFR § 200.1
valued at $10,000 or more?
• Select “Yes” if you used HAF funds to acquire equipment as defined in 2 CFR § 200.1
valued at $10,000 or more.
17
Tribal governments and the Department of Hawaiian Home Lands will not be required to answer Data Element 6.
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l) Certification
On this screen, the Authorized Representative for Reporting (ARR) will be asked to certify
information pertaining to the Quarterly Report and to confirm compliance with applicable
regulations. 18,19
First, use the “Validate” button at the bottom of the page (see Figure 31) to check your draft report
for errors. Errors will backfill through the previous screens to make error-fixing easier.
Once validation is passed, click the “Certify and Submit” button to complete the report submission.
Figure 31 Certification Screen
18
https://www.justice.gov/archives/jm/criminal-resource-manual-903-false-statements-concealment-18-usc-
1001
19
https://www.justice.gov/civil/false-claims-act
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m) HAF Compliance Report Survey
After the Authorized Representative for Reporting (ARR) has successfully Certified and Submitted
their report, an optional 5 question “HAF Compliance Report Survey” will appear. Your honest
assessment of HAF Quarterly Reporting is appreciated.
Figure 32 HAF Compliance Report Survey
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Appendix A – Designating HAF Points of Contact by HAF Account Administrators
This section provides brief instructions for HAF Account Administrators on accessing Treasury’s
Portal to provide officials’ names and contact information to be designated as your organization’s
points of contact for the HAF award. One person may be designated for multiple roles or multiple
people may be designated to each of the roles. The following pages offer step-by-step guidance.
Note the screens noted below may be subject to change.
Section A: Instructions
Step 1
All users must be registered via ID.me or Login.gov to access Treasury’s Portal. If you have
questions about registering in ID.me or Login.gov, please email us at HAF@treasury.gov.
Step 2
Once you are registered in ID.me or Login.gov, click on the link in the email you received
requesting the POC designations. If you do not have the email link, please email us via
HAF@Treasury.gov and the link will be provided. Otherwise, Treasury’s links are as follows:
• Using Login.gov - https://portal.treasury.gov/compliance
• Using ID.me - https://portal.treasury.gov/cares/s/slt
Step 3
The link will take you to Treasury’s Portal State, Local, and Tribal Support landing page as
shown in Figure 33. Once on that page, click on the Go to Your Reports button at the bottom
left of the screen, as indicated by the red box below.
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Figure 33 State, Local and Tribal Support Landing Page
Step 4
The Go to Your Report button will take you to the Submissions and Compliance page. Once
on that page, click on the three-line navigation icon at the top left of the screen. The red box
indicates the icon.
Figure 34 My Compliance Reports
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Step 5
After clicking on the three-line navigation icon, a drop-down menu will appear on the top left
of the screen, as shown below. Please click on “Account” from the drop-down menu, as
indicated by the red box below.
Figure 35 Account
Step 6
Next, you will see the screen below. Under the “Account Name” heading, click on your
organization’s name (as shown by the red box).
Figure 36 Account Name
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Step 7
By clicking your organization’s name, Treasury’s Portal will open to allow you to provide
names and contact information on your organization’s designees for the HAF reports, as
shown below. The landing page includes basic information about the designations. Please
see section B for more details about the roles and responsibilities for each of the roles.
Figure 37 Landing Page
Step 8
When you are ready to designate individuals, click on the Certification button on the left
navigation bar, as noted in the red box shown below.
Figure 38 Certification
Step 9
On the “Official Certification of Authorization” screen, enter your name to indicate you are
authorized to submit the names of the designated individuals. Once you enter your name,
click on the Submit button.
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Figure 39 Official Certification of Authorization
Step 10
Next, click on the Designation Form button on the left navigation bar, as noted by the red box
shown below.
Figure 40 Designation Form
Step 11
The Designation Form button will open the “Designation of Account Administrator, Point of
Contact for Reporting, and Authorized Representative for Reporting” screen shown below.
Figure 41 Designation of Account Administrator, Point of Contact of Reporting, and Authorized
Representative for Reporting
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You can use the Designation Form to enter the names and contact information for each of the
applicable designations for each of your HAF allocations.
The roles for the HAF allocations are displayed as follows:
• HAF – Account Administrator
• HAF – Point of Contact for Reporting
• HAF – Authorized Representative for Reporting
• HAF – Communications Only
The Designation Form screen shows nine data fields for entering the required information
about the designated individual. These include:
• Salutation (optional)
• First Name
• Middle Name (optional)
• Last Name
• Suffix (optional)
• Title
• Phone
• Email
• Name of Entity/Organization (Recipient entity)
Note: The screen will display a list at the bottom of the screen with the names and contact
information of individuals (if any) who have previously been designated for any of the
applicable roles. This list will be important in maintaining and updating your organization’s
designees in the future.
Please note: To remove a contact, remove all roles associated with that contact name and
they will no longer receive communications or have access to the Portal records related to the
HAF award.
a. Designation of the Account Administrator
• Remember, we have temporarily authorized you as the HAF – Account
Administrator. There is no need to re-enter your name and contact information
if you plan to continue in that role.
• If you need to designate someone else as the HAF Account Administrator:
o Find your name at the bottom of the screen.
o Hit the blue Edit button located to the right of your name.
o Enter the name and contact information of the new HAF Account
Administrator.
o Hit the blue Complete button.
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b. Designation of Point of Contact for Reporting and Authorized Representative for
Reporting
• Enter the next designee’s name and contact information.
• After entering the designee’s name and required contact information, select
the Program Role(s) for which they are being designated.
• Once the role is selected, click on the small arrow to the right of the role, which
will move the role to the box on the right.
• Click on the Complete button at the bottom of the screen.
• Follow the same process for each of the remaining designees.
• When you have entered all designations, please press the Complete button.
• As a final step, go to the icon on the upper right of the screen as shown below
to exit the system.
Figure 42 Designation Form
Section B: Questions and Answers
Who is authorized to designate the Account Administrator, the Point of Contact for
Reporting, and the Authorized Representative for Reporting for my organization’s
HAF’s award?
Treasury requests that each HAF participant follow its own decision-making procedures
in making the role designations for each award. Please be sure to have an active Account
Administrator and Authorized Representative registered in Treasury’s Portal at all times.
(One person can have both roles.)
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What is the deadline for making the designation?
Treasury requests that users of Treasury’s Portal make the role designations as soon as
possible to enable your organization to submit the required reports and remain up to date
on communications from Treasury.
What are the responsibilities for each of the designated roles?
Account Administrator for the HAF award maintains the names and contact information
of the designated individuals for HAF reporting. The Account Administrator is also
responsible for working within your organization to determine its designees for the roles
of Point of Contact for Reporting and Authorized Representative for Reporting and
providing their names and contact information via Treasury’s Portal. Finally, the Account
Administrator is responsible for making any changes or updates to the user roles as
needed over the award period. We recommend that the Account Administrator identify an
individual to serve in their place in the event of staff changes. This Account Administrator
may also certify and submit official reports on behalf of the HAF participant.
Authorized Representative for Reporting or ARR is the primary individual responsible
for certifying and submitting official reports on behalf of the HAF participant. Treasury will
accept reports or other official communications only when submitted by the Authorized
Representative for Reporting or Account Administrator. The Authorized Representative
for Reporting is also responsible for communications with Treasury on extension requests
and amendments of previously submitted reports. The official reports may include special
reports, Quarterly or Annual reports, and final reports.
Point of Contact for Reporting is the primary contact for receiving official Treasury
notifications about reporting on the HAF award, including alerts about upcoming reporting,
requirements, and deadlines. The Point of Contact for Reporting is responsible for
completing the HAF reports but does not have the ability to certify and submit official
reports on behalf of the HAF participant unless designated to one of the other reporting
roles.
Communications Only is an optional designation for contacts the HAF Participant wishes
to be included on emails regarding the HAF award, but do not have any permissions to
access Treasury’s Portal to access the reports for the HAF award. This role cannot be
selected along with another role.
May my organization designate one individual for multiple roles?
Yes, an individual may be designated for multiple roles. For example, the individual
designated as the Account Administrator can also be designated as the Authorized
Representative for Reporting or Point of Contact for Reporting. It is also acceptable for an
organization to designate one individual for all of these roles; however, it should also
adhere to any applicable personnel checks and balances rules.
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May my organization designate more than one individual per role?
Yes, you may designate more than one person per role but are encouraged to limit the
number of users assigned to each role.
May my organization change the designations from time to time?
Yes, an organization may make changes and updates to the list of designated individuals
whenever needed.
Must each of the designated individuals register for using Treasury’s Portal?
Yes, everyone designated for any of the roles must register with ID.me or Login.gov before
being given access to Treasury’s Portal. Please contact us at the email address below for
more information and guidance on registering with ID.me or Login.gov. If you are already
registered with ID.me, you do not have to register to Login.gov to access your reports.
How do I remove a former employee from Treasury’s Portal?
To remove a contact, remove all roles associated with that contact name and they will no
longer receive communications or have access to the Portal records related to the HAF
award.
Additional Questions or Additional Assistance?
If you have additional questions about accessing or using Treasury’s Portal to provide the
designees’ names and contact information, please email us at HAF@treasury.gov.
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