Treasury, HAF Closeout Reporting User Guide

Summary

Treasury's user guide for Homeowner Assistance Fund (HAF) closeout reporting, dated March 27, 2024 and revised October 15, 2025. The Final Reports are two: a Final Quarterly Report, with a new section on tangible personal property acquired with the award, and a Final Annual Report. A Financial Closeout Confirmation module, added in the November 26, 2024 update, calculates the total balance due to Treasury at closeout. The Final Quarterly Report includes applications received and approved and homeowners assisted. Later changes added Single Audit Act reporting (May 2, 2025), updated reporting fields as mandated by Executive Order 14168 of January 20, 2025 (July 15, 2025), and updated SF-428 threshold amounts for reporting on tangible personal property (October 10, 2025).

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Cite this document

“Treasury, HAF Closeout Reporting User Guide.” Original at home.treasury.gov. Archived at Pandemic Darlings, https://pandemicdarlings.com/source-documents/treasury-haf-closeout-reporting-user-guide-39a21d96a3/, SHA-256 af353fa2d6d66f4ff505cc4e9a96ed6c47f7453d66531d58030c4c96c5c30355.

Full text

U.S. DEPARTMENT OF THE TREASURY

Homeowner Assistance Fund:
Closeout Reporting User Guide

March 27, 2024 (Revised October 15, 2025)

Homeowner Assistance Fund
Closeout Reporting User Guide
HAF Closeout Reporting User Guide Change Summary

Section Changes
October 10, 2025
Section I.d • Updates to Designating Staff for Key Roles in Managing
and Appendix A HAF Reports
Section III.c • Update to Figure 40 adding a new community-based
organization or provider
Section III.l • Update to SF-428 threshold amounts for reporting on
tangible personal property
Throughout • Updates to Figures and text to reflect latest portal views
July 15, 2025
Throughout • Updates to reporting fields mandated by the President’s
January 20, 2025, Executive Order 14168 titled,
“Defending Women from Gender Ideology Extremism and
Restoring Biological Truth to the Federal Government."
May 2, 2025
Section III.b • Single Audit Act Reporting
November 26, 2024
Section I • Update to include Financial Closeout Confirmation
module
Section II • Update to include Financial Closeout Confirmation
module and functionality to reopen reports
Section III.k • Participant Compliance – Update Figure 30 to reflect new
ordering of
Section IV.e • Methods for Targeting – Update Figure 44 to display
conditional question
Section V • Add section covering Financial Closeout Confirmation
module
Throughout • Update Figures to reflect latest portal views

Homeowner Assistance Fund
Closeout Reporting User Guide
Table of Contents
Section I. Reporting Basics........................................................................................................... 1
Section II. Navigation and Logistics ............................................................................................. 5
Section III. Final Quarterly Report ................................................................................................ 9
Section IV. Final Annual Report ...................................................................................................46
Section V. Financial Closeout Confirmation Module..................................................................59
Appendix A – Designating HAF Points of Contact by HAF Account Administrators...............66

List of Figures
Figure 1 Portal Landing Page .......................................................................................................... 5
Figure 2 Closeout Reports Landing Page ........................................................................................ 6
Figure 3 Top of Navigation Bar for Final Quarterly Report ............................................................... 7
Figure 4 Reopen Submitted Report for Editing ................................................................................. 8
Figure 5 Recipient Information Example .........................................................................................10
Figure 6 Recipient Information Example – Audit .............................................................................10
Figure 7 Point of Contact List Example ...........................................................................................11
Figure 8 Budget Reporting ..............................................................................................................11
Figure 9 Programmatic Information pt. 1 .........................................................................................13
Figure 10 Programmatic Information pt. 2 .......................................................................................16
Figure 11 Reimbursement Expenses Breakout ...............................................................................18
Figure 12 Import Disaggregated Data .............................................................................................20
Figure 13 Import Disaggregated Data Upload Module ....................................................................21
Figure 14 Disaggregated Application Data pt.1 ...............................................................................22
Figure 15 Disaggregated Application Data pt. 2 ..............................................................................23
Figure 16 Disaggregated Application Data pt. 3 ..............................................................................24
Figure 17 Disaggregated Assistance Data pt. 1 ..............................................................................26
Figure 18 Disaggregated Assistance Data pt. 2 ..............................................................................27
Figure 19 Disaggregated Assistance Data pt. 3 ..............................................................................28
Figure 20 Disaggregated Assistance Data pt. 4 ..............................................................................29
Figure 21 Geographic Data Upload.................................................................................................30
Figure 22 Import Geographic Data Pop-Up .....................................................................................31
Figure 23 Geographic Exceptions ...................................................................................................31
Figure 24 Program Creation Process ..............................................................................................32
Figure 25 Program Overview ..........................................................................................................33
Figure 26 Add/Edit Program............................................................................................................33
Figure 27 Create/Edit Design Element ............................................................................................34
Figure 28 Add/Edit Design Elements ..............................................................................................34
Figure 29 Obligations & Expenditures Verification ..........................................................................36
Figure 30 Participant Compliance Screen .......................................................................................37
Figure 31 SF-428 Introduction pt. 1.................................................................................................40
Figure 32 SF-428 Introduction pt. 2.................................................................................................41
Figure 33 Add/Edit SF-428S Equipment .........................................................................................42
Figure 34 Certification Screen.........................................................................................................44
Figure 35 HAF Compliance Report Survey .....................................................................................45
Homeowner Assistance Fund
Closeout Reporting User Guide
Figure 36 Participant Information Example .....................................................................................46
Figure 37 Contact List Example ......................................................................................................47
Figure 38 Community Engagement Screen ....................................................................................48
Figure 39 Community-Based Organization Engagement ................................................................50
Figure 40 Add New Community-Based Organization ......................................................................51
Figure 41 Performance Goals .........................................................................................................52
Figure 42 Performance Record .......................................................................................................53
Figure 43 New Performance Goal...................................................................................................54
Figure 44 Methods for Targeting .....................................................................................................55
Figure 45 Best Practices & Coordination ........................................................................................56
Figure 46 Certification Screen.........................................................................................................57
Figure 47 Instructions Screen with Total Balance Due to Treasury formula and components .........59
Figure 48 Budget Reporting Updates tab navigation .......................................................................61
Figure 49 Budget Reporting Updates ..............................................................................................61
Figure 50 Budget Reporting Updates Explanation ..........................................................................62
Figure 51 Program Income Updates tab navigation ........................................................................62
Figure 52 Program Income Updates ...............................................................................................63
Figure 53 Program Income Updates Explanation ............................................................................63
Figure 54 Certification Screen: Total Balance Due to Treasury .......................................................64
Figure 55 Certification Screen: Point of Contact for Returning Funds .............................................64
Figure 56 Certification Screen: Validate and Certify ........................................................................65
Figure 57 State, Local and Tribal Support Landing Page ................................................................67
Figure 58 My Compliance Reports ..................................................................................................67
Figure 59 Account...........................................................................................................................68
Figure 60 Account Name ................................................................................................................68
Figure 61 Landing Page..................................................................................................................69
Figure 62 Certification .....................................................................................................................69
Figure 63 Official Certification of Authorization ...............................................................................70
Figure 64 Designation Form............................................................................................................70
Figure 65 Designation of Account Administrator, Point of Contact of Reporting, and Authorized
Representative for Reporting ....................................................................................................71
Figure 66 Designation Form............................................................................................................73

Homeowner Assistance Fund
Closeout Reporting User Guide
Section I. Reporting Basics
a) Overview
This document provides information on using Treasury’s Portal to submit the required
Homeowner Assistance Fund (HAF) Final Reports and the Financial Closeout Confirmation
module. The Final Reports consist of two reports, the HAF Annual Report and the HAF Quarterly
Report, which contains a new section to report on tangible personal property acquired with the
HAF award. The Financial Closeout Confirmation module was developed to calculate the total
balance due to Treasury at closeout of the HAF award. This document also supplements the
HAF Guidance on Participant Compliance and Reporting Responsibilities containing relevant
information on reporting requirements.
Additionally, you should visit Treasury’s HAF home page for the latest guidance and updates
on Programmatic and reporting topics. The home page now includes a HAF Program Closeout
Resource that provides more details on the Final Reports and the HAF closeout process.
As part of the Final Report requirement, HAF participants are required to submit a Final
Quarterly Report with performance and financial information, including background information
about applications approved, applications received, Homeowners assisted, and details about
HAF award obligations and expenditures. The Final Quarterly Report contains a new section
regarding tangible personal property acquired with the HAF award that was not previously
included in the report. HAF Participants are also required to submit a Final Annual Report with
descriptions and figures related to their community engagement and outreach activities,
performance goals, targeting plan, and coordination efforts during the reporting period. The
Annual Report also solicits information from the HAF participants regarding their progress in
implementing their HAF program(s), including contact information, outreach expenditures,
performance on goals laid out in the HAF Plan, and coordination efforts with community-based
organizations, housing agencies, and servicers.
The Financial Closeout Confirmation module provides a current record of the financial
information related to the HAF participant’s award for closeout based on Treasury’s
disbursements of the HAF award funds and the data reported by HAF participants in their Final
Quarterly Report submission. In the module, HAF participants must review each component of
the formula used to calculate the Total Balance Due to Treasury. The Total Balance Due to
Treasury formula is based on the latest reported figures Treasury received from HAF
participants on unobligated award funds, program income, and interest earned. HAF
participants are given an opportunity to provide updates to their budget reporting, reported
obligations and/or program income earned. HAF participants are also asked to provide the latest
figures related to interest earned on their HAF award. In the module, HAF participants are
required to certify that the Total Balance Due to Treasury is accurate and complete after
reasonable inquiry of people, systems, and other information available to the HAF participant,
and provide a point of contact who should receive communication from Treasury regarding the
return of HAF award funds.
b) What is Covered in this User Guide?
This User Guide contains detailed guidance and instructions for HAF participants in using
Treasury’s Portal for submitting the HAF Final Quarterly Report, HAF Final Annual Report, and
the HAF Financial Closeout Confirmation module. HAF participants must submit required Final
Quarterly Report, HAF Final Annual Report, and the HAF Financial Closeout Confirmation

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module via Treasury’s Portal. This guide is not comprehensive and is meant to be used as a
functional reference and in conjunction with the documents mentioned above.
This User Guide provides detailed instructions to help recipients enter and submit the following:
• Budget data
• Programmatic data
• Expenditure data
• Compliance information
• Equipment information
• Information on community engagement & outreach
• Performance goal information
• Information on methods for targeting
• Information on best practice & coordination
• The Total Balance Due to Treasury for the HAF award, calculated based on the latest
reported information Treasury received from HAF participants on unobligated award
funds, program income, and interest earned
c) Definitions
Award Date means the date the HAF participant signed the HAF Financial Assistance
Agreement.
Expended means any HAF assistance that a HAF participant or Subrecipient has spent. Please
note cumulative Expenditures cannot exceed cumulative Obligations.
Homeowner means an individual who applied and/or receives funds from the HAF participant
or Subrecipient to pay for a singular qualified expense (i.e., if a Homeowner receives HAF
assistance for more than one qualified expense category, they are counted for more than one
qualified expense category).
In some places, Guidance requires that you provide the number of unique Homeowners. Unique
Homeowners are only counted one time even if they applied and or/received funding for more
than one qualified expense category.
HAF Assistance means any assistance provided by the HAF Program, whether through funds
received by the HAF Program for qualified expenses or through services made available by the
HAF program.
Monetary HAF Assistance means HAF assistance in the form of money provided to
Homeowners or on behalf of Homeowners to financial institutions, utility providers, and taxing
authorities or other third-party payees under a HAF Program. Homeowners that received both
Monetary and Non-monetary Assistance should be counted once as having received Monetary
HAF Assistance.
Non-monetary HAF Assistance means HAF assistance in any form other than money
provided to Homeowners under a HAF Program (e.g., housing counseling or referral to legal
services, etc.). Only Homeowners that received Non-monetary HAF Assistance and no
Monetary HAF Assistance are to be counted as having received Non-Monetary HAF Assistance.

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Obligated means an order placed for property and services, contracts and subawards, and
similar transactions requiring payment. (See 2 CFR § 200.1.) Obligated funds include funds
that have been Expended.

Examples of Obligated funds include:

o HAF funds that have been committed, pledged, or otherwise promised, in writing, to
a specific individual or entity as part of a HAF Program
o HAF funds that have been set aside to cover obligations arising from loan
guarantees; HAF funds that have been committed, pledged, or otherwise promised,
in writing, as part of a transaction
o HAF funds that have been committed, pledged, or otherwise promised, in writing, for
allowable administrative expenses (e.g., an executed contract for services).
o HAF funds expended to provide assistance to a Homeowner for one or more
qualified expense category.
d) Designating Staff for Key Roles in Managing HAF Reports User Designations
HAF participants must designate staff or officials for the following roles in managing reports for
their HAF award. Participants must make the required designations before accessing Treasury’s
Portal. The required roles are as follows:
• Account Administrator for the HAF award maintains the names and contact information
of the designated individuals for HAF reporting. The Account Administrator is also
responsible for working within your organization to determine its designees for the roles of
Point of Contact for Reporting and Authorized Representative for Reporting and providing
their names and contact information via Treasury’s Portal. Finally, the Account Administrator
is responsible for making any changes or updates to the user roles as needed over the
award period. We recommend that the Account Administrator identify an individual to serve
in their place in the event of staff changes. The Account Administrator may also certify and
submit official reports on behalf of the HAF participant.

• Authorized Representative for Reporting or ARR is the primary individual responsible for
certifying and submitting official reports on behalf of the HAF participant. Treasury will
accept reports or other official communications only when submitted by the Authorized
Representative for Reporting or the Account Administrator. The Authorized Representative
for Reporting is also responsible for communications with the Treasury on extension
requests and amendments of previously submitted reports. The official reports may include
special reports, Quarterly or Annual reports, and final reports.

• Point of Contact for Reporting is the primary contact for receiving official Treasury
notifications about reporting on the HAF award, including alerts about upcoming reporting,
requirements, and deadlines. The Point of Contact for Reporting is responsible for
completing HAF reports but does not have the ability certify and submit official reports on
behalf of the HAF participant unless designated to one of the other two reporting roles.

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• Communications Only is an optional role for contacts who may be included on emails
regarding the HAF award, but do not have any permissions to access Treasury’s Portal to
access the reports for the HAF award.
Essential items to note:
• Each person designated to one of the roles above must register with ID.me or Login.gov
to access Treasury’s Portal.
• Users who have previously registered through ID.me may continue to access Treasury’s
Portal through that method. This link includes further instructions.
• If you have not previously registered with ID.me, you should register through Login.gov
following this link. The following links provide additional information:
o https://login.gov/create-an-account/
o https://login.gov/help/get-started/create-your-account/
• An individual may be designated for multiple roles. For example, the individual
designated as the Point of Contact for Reporting may also be designated as the
Authorized Representative for Reporting.
• The recipient organization may designate one individual for all three roles.
• The recipient organization may designate multiple individuals for each role.
• The recipient organization may make changes and updates to the list of designated
individuals whenever needed. The Account Administrator must process these changes.
Refer to Appendix A for guidance on designating individuals for the roles.
The designated individuals’ names and contact information will be pre-populated in the
“Recipient Profile” portion of the participant’s HAF reports, and recipients will update the
information, if necessary.
Please contact HAF@treasury.gov for additional information on procedures for registering
with ID.me or Login.gov.
e) Questions?
If you have any questions about the HAF Program’s reporting requirements, please contact us
by email via HAF@treasury.gov.

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Section II. Navigation and Logistics
a) Login to Landing Page and Portal Navigation
After logging into Treasury’s Portal, the landing page (see Figure 1) will appear. The landing
page will display brief introductions related to reporting for the State and Local Fiscal Recovery
Funds (SLFRF) Program, Emergency Rental Assistance (ERA) Programs, Homeowner
Assistance Fund (HAF) Program, Capital Projects Fund (CPF) Program, and Local Assistance
and Tribal Consistency Fund (LATCF) Program.

Figure 1 Portal Landing Page

Please select “Closeout reports” on the left side panel of the Portal landing page to be taken to
the Closeout Reports landing page (Figure 2 below). The Closeout Reports page displays any
applications associated with your Treasury Office of Capital Access (OCA) award(s) which
include HAF awards that HAF participants are eligible to request Treasury to closeout, Final
Quarterly report, Final Annual report, or Financial Closeout Confirmation module that have been
created and are in draft or submitted status.

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Closeout Reporting User Guide
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Figure 2 Closeout Reports Landing Page

To begin the closeout process, check the box next to the HAF program application in the Eligible
for Closeout section and select “Request to closeout”. Treasury will review your HAF award
which may include a consultation with the HAF participant. For more information on the closeout
process and timing, refer to the HAF Closeout Resource.
For recipients requesting early closeout:
Once Treasury has finished reviewing your request for early closeout, you will receive
an email notification and the status of the HAF Final Reports on the Closeout Reports
page will change to “Ready for Closeout.” You will then have access to your report
records for your Final Quarterly Report and Final Annual Report (shown in Figure 2).
After you submit your Final Quarterly Report and Final Annual Report, Treasury will
review the reports and perform other reviews as necessary related to the closeout of
your HAF award. You will receive a separate email notifying you when the HAF Financial
Closeout Confirmation module is ready to be completed.
For recipients engaging in standard closeout:
At the end of the Period of Performance, recipients will have 120 calendar days after
September 30, 2026, to submit their Final Reports to Treasury via Treasury’s Portal.
Once the Closeout Report status reflects “Ready for Closeout”, you will have access to
your report records for your Final Quarterly Report and Final Annual Report (shown in
Figure 2). After you submit your Final Quarterly Report and Final Annual Report,
Treasury will review the reports and perform other reviews as necessary related to

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closeout of your HAF award. You will receive a separate email notifying you when the
HAF Financial Closeout Confirmation module is ready to be completed.
To begin your Final Quarterly Report, Final Annual Report, or HAF Financial Closeout
Confirmation module, select the “pencil” button under the “Edit” column shown above in Figure
2, which will take you into the report to enter information about your HAF award activities. You
can complete the Final Quarterly Report and Final Annual Report in any order, but once both
reports are submitted, they will be locked for review and you will not be able to make any edits.
You will receive a separate email after you submit your Final Quarterly Report and Final Annual
Report, and after Treasury has completed necessary closeout reviews, notifying you when the
HAF Financial Closeout Confirmation module has been created for you to complete.
The Navigation Bar on the left of Treasury’s Portal will allow you to move between sections in
the reports. Figure 3 displays the top of the Navigation Bar for the Final Quarterly Report.

Figure 3 Top of Navigation Bar for Final Quarterly Report

b) Helpful Tips/Shortcuts for Submitting Data to Treasury’s Portal
Treasury’s Portal leads you through a series of online forms that, when completed, will fulfill
your reporting obligations. While navigating through Treasury’s Portal and submitting required
information for the Final Quarterly Report, Final Annual Report, and Financial Closeout
Confirmation module, users will need to enter data directly into Treasury’s Portal manually.

Manual Data Entry
Manual data entry requires you to provide inputs as instructed on the screen. Manual inputs
are described in detail below for each User Guide section.
Your inputs will be subject to validation by Treasury’s Portal to ensure that the data provided
is consistent with the expected format or description (e.g., entering “one hundred” instead
of 100). If a given data entry fails a validation rule, Treasury’s Portal will display an error for
you to address.
You will not be able to submit manually entered data that does not satisfy the data validation
rules.
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Narrative Boxes
Tip: When filling out detailed narratives, you are encouraged to type out responses in a word
processing application (such as Microsoft Word) to minimize grammatical errors, track word
count, and concisely answer all required narrative details. You can copy and paste the final
written narratives directly into Treasury’s Portal text boxes.
Corrections and Resubmissions
Once information is entered into Treasury’s Portal, the information will be accepted by
Treasury’s Portal as a record if there are no data validation errors.
Once your report is complete and has passed all data validation checks, your report is ready
for certification and submission by an Account Administrator (AA) or Authorized
Representative for Reporting (ARR). HAF participants should make every effort to ensure
accuracy in the data they certify upon submission of their Final Quarterly Report, Final
Annual Report, and HAF Financial Closeout Confirmation module. If you believe corrections
are needed after you have submitted your Final Quarterly Report, Final Annual Report, or
HAF Financial Closeout Confirmation module, please contact us by email at
HAF@treasury.gov.
Treasury’s Portal allows for reopening of submitted Final Quarterly Report or Final Annual
Report records until both reports have been submitted. If you have edits to make to your
Final Quarterly Report or Final Annual Report before both reports have been submitted, a
pencil icon will remain in the Edit column of the submitted report on the Closeout Reports
page. Click on the pencil icon and a pop up will appear notifying you that, if the report is
reopened for editing, the report will need to be re-certified upon resubmission of the report
(shown in Figure 4). If you wish to continue with reopening of the report, click on “Open the
report for editing” and you will be taken to the reopened report.

Figure 4 Reopen Submitted Report for Editing

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Closeout Reporting User Guide
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Section III. Final Quarterly Report
The Final Quarterly Report provides information on Program obligations and expenditures
covering the period from Award Date through Present. Multiple modules or “screens” will help
participants navigate through the Final Quarterly Report in Treasury’s Portal as follows:
a) Instructions
b) Participant Information
c) Budget Reporting
d) Programmatic Information
e) Import Disaggregated Data
f) Disaggregated Application Data
g) Disaggregated Assistance Data
h) Geographic Data
i) Programs
j) Obligations & Expenditures Verification
k) Participant Compliance
l) SF-428
m) Certification

The following sections describe the reporting steps and information to be collected in each
module.

a) Instructions
Upon opening a Final Quarterly Report, you will land on an instructions page. Please read the
instructions as they are essential to understand before completing the subsequent screens.
After reading the instructions, please select “Next” at the bottom of the page or select the next
section in the Navigation Bar (shown in Figure 3) on the left-hand side of Treasury’s Portal.

b) Participant Information
On the Participant Information page, you will review, input, and confirm critical information about
your organization. Participant Information will be pre-populated with information from your HAF
Application file and prior Compliance Reports.

Please Review and confirm your Recipient Profile information.
Verify the names and contact information for individuals designated for key reporting
roles for the HAF award displayed on the screen (see Figure 7).
Question One Data Element: What is the end date of your organization’s most recently
completed fiscal year? (Data in the format MM/DD/YYYY)
Question Two Data Element: Have you expended $750,000 or more in federal award
funds during your most recently completed fiscal year if that fiscal year began before

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October 1, 2024? If your most recent fiscal year began on or after October 1, 2024, have
you expended $1,000,000 or more in federal awards? (Answer Yes or No)
o If yes, have you submitted a single audit or HAF program-specific audit report to
the Federal Audit Clearinghouse (FAC)? (Answer Yes or No)
 If yes, when did you submit your single audit or program-specific audit to
the FAC? (Data in the format MM/DD/YYYY)
 If no, please explain why you did not submit an audit to the FAC.

Figure 5 Recipient Information Example

Where the recipient has not submitted a single audit or HAF program-specific audit report to the
Federal Audit Clearinghouse (FAC):

Figure 6 Recipient Information Example – Audit
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Figure 7 Point of Contact List Example

If changes to the Participant Information are needed, use the discrepancy textbox (see Figure
5). If changes to the Point of Contact List are required, use the “Manage Contacts” button below
the Contacts table or navigate to the account settings and add/delete/edit information. For other
questions regarding participant information, please contact us at HAF@treasury.gov.
After completing this screen, please select “Save and Next” to continue.

c) Budget Reporting
On this screen, enter cumulative Obligations (including Expenditures amounts) and cumulative
Expenditures of funds across all Programs related to your approved budget (see Figure 8). All
Programs using the budgetary item “Other measures to prevent homeowner displacement” will
need to be broken out by Program Design Element on subsequent screens in the Portal.

Figure 8 Budget Reporting

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1. Column One Data Element: “Current Budgeted Amount” by Program Design Element.

• This information will be prepopulated from the participant’s submitted HAF Plan. The
budgeted amounts reflected here should match one-to-one with the participant’s
submitted HAF Plan.

2. Column Two Data Element: “Cumulative Obligations” by Program Design Element.

• The sum of the Obligated amount, across all Programs, for each Program Design
Element noted in the HAF participant’s submitted HAF Plan.
• Expended funds should not exceed Obligated funds. Please refer to Obligated in the
Definitions in section 1.c. if you need further clarification.

3. Column Three Data Element: “Cumulative Expenditures” by Program Design Element.

• The sum of the Expended amount, across all Programs, for each Program Design
Element noted in the HAF participant’s submitted HAF Plan. Please refer to Expended
in the Definitions section 1.c. if you need further clarification.
After completing this screen, please select “Save,” “Save and Back,” or “Save and Next”
to continue.

d) Programmatic Information
On the next screen, HAF participants will be asked to provide programmatic information related
to HAF assistance. State HAF Participants will also be asked to disaggregate certain data
elements by various categories detailed in section e) Disaggregated Data 1 below. Please note
that all numerical figures provided on this screen will be Cumulative from the Award Date to
the Calendar Quarter end date.

1 Tribal governments and the Department of Hawaiian Home Lands will not be required to complete the

Disaggregated Data screen.
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Figure 9 Programmatic Information pt. 1

1. Question One Data Element: Cumulative Number of Unique Homeowners Submitted Draft
or Completed Application

• Please enter the cumulative number of unique Homeowners that submitted a draft or
completed HAF application for HAF assistance from the Award Date to the Calendar
Quarter end date.
• Include incomplete applications as “draft applications.”
• Please note, you will be asked to disaggregate this number by Race, Ethnicity, Sex,
AMI. 2

2. Question Two Data Element: Cumulative Number of Unique Homeowners Submitted
Completed Application

• Please enter the cumulative number of unique Homeowners that submitted a completed
HAF application for HAF assistance from the Award Date to the Calendar Quarter end
date.
• Completed applications should not include “draft applications”

2 Tribal governments and the Department of Hawaiian Home Lands will not be required to complete the

Disaggregated Data screen.
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• Please note, you will be asked to disaggregate this number by Race, Ethnicity, Sex,
AMI. 3

3. Question Three Data Element: Cumulative Number of Unique Homeowners Withdrawn
Application

• Please enter the cumulative number of unique Homeowners that submitted a draft or
completed HAF application that was subsequently withdrawn by the Homeowner from
the Award Date – Calendar Quarter end date.
• Please note, you will be asked to disaggregate this number by Race, Ethnicity, Sex,
AMI. 4

4. Question Four Data Element: Cumulative Number of Unique Homeowners Approved
Application

• Please enter the cumulative number of unique Homeowners whose application for HAF
assistance was approved from the Award Date to the Calendar Quarter end date.
• Please note, you will be asked to disaggregate this number by Race, Ethnicity, Sex,
AMI. 5

5. Question Five Data Element: Cumulative Number of Unique Homeowners Denied
Application

• Please enter the cumulative number of unique homeowners whose application for HAF
assistance was denied from the Award Date to the Calendar Quarter end date.
• Please note, you will be asked to disaggregate this number by Race, Ethnicity, Sex,
AMI, and Reasons for Denial. 6

6. Question Six Data Element: Cumulative Number of Unique Homeowners Assisted

• Please enter the cumulative number of unique Homeowners that received HAF
assistance of any kind from the Award Date – Calendar Quarter end date. This includes
Homeowners who received all forms of assistance including Non-monetary HAF
Assistance.

3 Tribal governments and the Department of Hawaiian Home Lands will not be required to complete the

Disaggregated Data screen.
4 Tribal governments and the Department of Hawaiian Home Lands will not be required to complete the

Disaggregated Data screen.
5 Tribal governments and the Department of Hawaiian Home Lands will not be required to complete the

Disaggregated Data screen.
6 Tribal governments and the Department of Hawaiian Home Lands will not be required to complete the

Disaggregated Data screen.
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• Please note, you will be asked to disaggregate this number by Race, Ethnicity, Sex,
AMI, SDI qualifying status(es), Mortgage type, Housing type, and Zip code. 7

7. Question Seven Data Element: Cumulative Number of Unique Homeowners – AMI
Targeting

• Please enter the cumulative number of unique Homeowners at or below 100% Area
Median Income (or U.S. Median Income, whichever is greater) who received HAF
assistance of any kind from Award Date – Calendar Quarter end date.
• Note that you will be asked to disaggregate all HAF Homeowners by AMI regardless of
whether 100% AMI is greater than US Median Income in the Disaggregate Data section.

8. Question Eight Data Element: Cumulative Number of Unique Homeowners as SDI’s

• Please enter the cumulative number of unique Homeowners classified as SDIs who
received HAF assistance of any kind from Award Date – Calendar Quarter end Date.
• While one individual may qualify as an SDI based upon multiple indicators, provide the
unique number of Homeowners as SDIs assisted.
• Please note, you will be asked to disaggregate this number by Race, Ethnicity, Sex,
AMI, SDI qualifying status(es), Mortgage type, Housing type, and Zip code. 8

7 Tribal governments and the Department of Hawaiian Home Lands will not be required to complete the
Disaggregated Data screen.
8 Tribal governments and the Department of Hawaiian Home Lands will not be required to complete the

Disaggregated Data screen.
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Figure 10 Programmatic Information pt. 2

9. Question Nine Data Element: Cumulative Number of unique homeowners for whom one or
more Delinquencies were Resolved w/ Non-Monetary HAF assistance.

• Please enter the cumulative number of unique homeowners with Delinquencies resolved
through non-monetary HAF assistance from Award Date to Calendar Quarter end date.
• Note that this count should only include instances where hardships were resolved
without direct financial payment to or on behalf of the Homeowner. See the Definitions
section for further clarification.
• HAF funds may or may not be expended during this process due to operational costs,
etc. For example:
o The direct payment of a balance in arrears on behalf of a Homeowner to
resolve delinquency would not count in the category.
o A HAF program connecting a homeowner to housing counseling services,
including services funded using HAF funds, would count.
• Please note that circumstances that could count in this data element are not limited to
the example given above. Participants must use the definition provided in the Definitions
section to determine what qualifies as non-monetary HAF assistance.

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10. Question Ten Data Element: Cumulative Number of unique homeowners for whom one or
more Delinquencies were Resolved w/ Monetary HAF Assistance

• Please enter the number of unique homeowners with Delinquencies resolved with
Expended monetary HAF assistance from Award Date – Calendar Quarter end date.
• Note that this count should include instances where hardships were resolved by direct
financial payments made to or on behalf of the Homeowner. See the Definitions section
for further clarification.

11. Question Eleven Data Element: Cumulative Number of Unique Non-Delinquent
Homeowners receiving HAF assistance

• Please enter the cumulative number of unique Homeowners who received HAF
assistance that are not Delinquent from the Award Date to the Calendar Quarter end
date.

12. Question Twelve Data Element: Cumulative Dollars of Reimbursement Expenses

• If you identified Reimbursement Expenses Obligated and Expended per the Budget
Reporting screen, you will be presented with the table below (see Figure 11). This table
disaggregates your reimbursement Expenses Obligated and Expended by Program
Design Element. If your organization did not identify Reimbursement Expenses on the
Budget Reporting Screen, this table will not be available to edit.
• Column 1 Data Element: Cumulative Reimbursement Obligations
o Please enter the dollar amount of HAF Reimbursements Obligated (including
expenditures) from Award Date – Calendar Quarter end date.
• Column 2 Data Element: Cumulative Reimbursement Expenditures
o Please enter the dollar amount of HAF Reimbursement Expenditures from
Award Date – Calendar Quarter end date.
• Please note that both your cumulative disaggregate Reimbursement Expenses
Obligated and your cumulative disaggregate Reimbursement Expenses Expended must
sum to align with what you reported on the previous Budget Reporting screen.

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Figure 11 Reimbursement Expenses Breakout

13. Question Thirteen Data Element: Cumulative Dollars of HAF Assistance Obligated less
Administrative expenses

• The cumulative dollar amount of HAF assistance Obligated (not including administrative
expenses) from Award Date – Calendar Quarter end date will be prepopulated using the
Budget Reporting screen.
• Please note, you will be asked to disaggregate this dollar amount by Race, Ethnicity,
Sex, AMI, SDI qualifying status(es), Mortgage type, Housing type, and Zip code 9
• Note that Cumulative HAF Obligations should include current and past expenditures and
obligations for future expenditures. See the Definitions section for further clarification.

9 Tribal governments and the Department of Hawaiian Home Lands will not be required to complete the

Disaggregated Data screen.
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14. Question Fourteen Data Element: Cumulative Dollars of HAF Assistance Expended less
Administrative Expenses

• The cumulative dollar amount of HAF assistance Expended (not including administrative
expenses) from Award Date – Calendar Quarter end date will be prepopulated using the
Budget Reporting screen.
• Please note, you will be asked to disaggregate this dollar amount by Race, Ethnicity,
Sex, AMI, SDI qualifying status(es), Mortgage type, Housing type, and Zip code 10

15. Question Fifteen Data Element: Cumulative Number of Unique Homeowners Applied –
Previously Assisted

• Please enter the cumulative number of unique Homeowners who applied for assistance
that previously received HAF assistance from Award Date – Calendar Quarter end date.
• If a Homeowner was previously assisted by any Program under your organization’s
HAF Program and applied for assistance again, count them here.
• Note, any homeowner counted under Question 16 below should also be counted under
Question 15 as receipt of assistance a second time, an applicant must have applied
multiple times.

16. Question Sixteen Data Element: Cumulative Number of Unique Homeowners Receiving
Assistance– Previously Assisted

• Please enter the cumulative number of unique Homeowners that received assistance
on more than one application from Award Date – Calendar Quarter end date.
• If a Homeowner was previously assisted by any Program under your organization’s
HAF Award and received additional assistance by the same or another Program,
count them here.

17. Question Seventeen Data Element: Loss Mitigation Prioritization

• Please respond “Yes” if it is part of your standard process to speak with Homeowner
applicants about the availability of loss mitigation and other loss mitigation options.
• Please respond “No” if it is not part of your standard process.

After completing this screen, please select “Save”, “Save and Back,” or “Save and Next”
to continue.

10 Tribal governments and the Department of Hawaiian Home Lands will not be required to complete the

Disaggregated Data screen.
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e) Import Disaggregated Data
You have been provided with the option to bulk upload your disaggregated data related to
applications and assistance using an Excel Template for ease of reporting. Please refer to
section f and section g below for information on requirements to be collected.

Figure 12 Import Disaggregated Data

To use the bulk upload feature, please download the HAF Quarterly Disaggregated Data
Template by clicking the “Download the HAF Quarterly Disaggregated Data Template” button
(See Figure 12 above). Once you have downloaded the template, please fill out the

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corresponding information. If needed, further information on each column in the template can
be found in section f and section g below.
Once you have filled out all cells in the template, please select the “Import Data File” button
(see Figure 12 above), and you will be presented with the upload module (see Figure 13 below).

Figure 13 Import Disaggregated Data Upload Module

Please select “Upload Files” and upload your completed disaggregated data template. 11 Select
“Close” to continue when you have finished entering/uploading your disaggregated data
template.

f) Disaggregated Application Data 12
In this section, you will be asked to provide disaggregate data by various categories such as
race, sex, ethnicity, area median income, and reason for denial (see Figures 14-16).
If your disaggregated application data has not changed from the last quarter, you have the
option to automatically populate the values submitted with your last quarterly report by using
the “Populate” button (see red box on Figure 14). You can reset automatically populated values
to 0 at any time using the “Reset” button.
Disaggregated application data can be entered manually on this page or uploaded directly using
the template discussed in section e. Be sure to save your work as you go by using the “Save”
button.
All Columns of each Table require cumulative counts of applications.
Obligations and Expenditures reported in the Disaggregated Application Data table must be
consistent with data entered previously in Budget Reporting and Programmatic Information
sections. If applicants selected multiple categories, they should be counted in multiple rows.
The segment totals for Obligations and Expenditures (row labeled Totals) must be greater than

11 Please be sure to save your completed template as "Comma Separated Values" (.csv) before uploading.
12 Tribal governments and the Department of Hawaiian Homelands will not be required to fill out this screen.

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or equal to the related aggregate figures entered in the Budget Reporting and Programmatic
Information sections (shown in the row labeled Programmatic Totals). System will generate a
warning if Obligations and Expenditures Totals are less than the figures entered under Budget
Reporting and Programmatic Information.

Figure 14 Disaggregated Application Data pt.1

1. Table 1 Data Element: Disaggregate Race Application Cumulative Totals

• Please provide the cumulative figures for the number of applications submitted,
completed, withdrawn, approved, and denied, each broken out by Race from Award
Date – Calendar Quarter end date.
• Note that individuals may report more than one race, so your totals for cumulative
number of applications may be greater than the total number of unique applications.
• Obligations and Expenditures must be consistent with data entered previously in Budget
Reporting and Programmatic Information sections. If applicants selected multiple
categories, they should be counted in multiple rows.

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Figure 15 Disaggregated Application Data pt. 2

2. Table 2 Data Element: Disaggregate Ethnicity Application Cumulative Totals

• Please provide the cumulative figures for the number of applications submitted,
completed, withdrawn, approved, and denied, each broken out by Ethnicity from Award
Date – Calendar Quarter end date.
• Note that individuals may not be both “Hispanic or Latino/a” and “Not Hispanic or
Latino/a” concurrently.
• The total numbers of applications reported in the Ethnicity table must equal to the
numbers of applications entered in the Programmatic Information section (shown in row
labeled Programmatic Totals).

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3. Table 3 Data Element: Disaggregate Sex Application Cumulative Totals

• Please provide the cumulative figures for the number of applications submitted,
completed, withdrawn, approved, and denied, each broken out by Sex from Award Date
– Calendar Quarter end date.
• Note that individuals reporting a Sex other than “Male” or “Female” or who reported both
“Male” and “Female” concurrently, should be classified as “Data Not
Collected/Reported.”
• The total numbers of applications reported in the Sex table must equal to the numbers
of applications entered in the Programmatic Information section (shown in row labeled
Programmatic Totals).

4. Table 4 Data Element: Disaggregate Area Median Income Application Cumulative Totals

• Please provide the cumulative figures for the number of applications submitted,
completed, withdrawn, approved, and denied, each broken out by AMI from Award Date
– Calendar Quarter end date.
• Please bucket applications by the percentile brackets, Fact Specific Proxy, or Data Not
Collected in the Disaggregated Area Median Income Table.
• The total numbers of applications reported must equal to the numbers of applications
entered in the Programmatic Information section (shown in row labeled Programmatic
Totals).

Figure 16 Disaggregated Application Data pt. 3

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5. Table 5 Data Element: Disaggregate Reason for Denied Application Cumulative Totals

• Please provide the cumulative figures for the number of applications denied, each
broken out by Reason for Denial from Award Date – Calendar Quarter end date.
• Note that applications may have been denied for more than one, so your totals for
cumulative number of applications denied may be greater than the total number of
unique applications denied.
• The sum of entries in the Reason for Denial table must be greater than or equal to the
total number of denied applications entered in Programmatic Information section (row
labeled Programmatic Totals).

g) Disaggregated Assistance Data13
In this section, you will be asked to provide disaggregate assistance data by various categories
such as race, sex, ethnicity, area median income, targeting, and mortgages (see Figure 17).
If your disaggregated assistance data has not changed from the last quarter, you have the
option to automatically populate the values submitted with your last quarterly report by using
the “Populate” button (see red box on Figure 17). You can reset automatically populated values
to 0 at any time using the “Reset” button.
Disaggregated data can be entered manually on this page or uploaded directly from the
template file provided to you. Be sure to save your work as you go by using the “Save” button.
Note that Columns 1, 2, and 3 of each Table in the following section require cumulative counts
of homeowners that received Monetary Assistance (Homeowners), Non-Monetary Assistance,
and SDIs broken out by the categories listed above. Homeowners receiving both Monetary and
Non-Monetary Assistance should be reported in both Columns 1 and 2. Columns 4 and 5 require
cumulative fund Obligation and Expenditure amounts, refer to the Definitions section for
clarification on the distinction between the two terms.
Obligations and Expenditures reported in this table must be consistent with data entered
previously in Budget Reporting and Programmatic Information sections. Target values are
shown below each table to help HAF participants provide consistent data. System will generate
a warning if Obligations and Expenditures Totals are less than the figures entered under Budget
Reporting and Programmatic Information.

13 Tribal governments and the Department of Hawaiian Homelands will not be required to fill out this screen.

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Figure 17 Disaggregated Assistance Data pt. 1

• Table 1 Data Element: Disaggregate Race Cumulative Totals

• Please provide the cumulative numbers of Homeowners that received Monetary
Assistance, Homeowners that received Non-Monetary Assistance, and SDIs that
received Monetary or Non-Monetary Assistance, along with total funds Obligated and
Expended, each broken out by Race from Award Date – Calendar Quarter end date.
Note, if an individual received both Monetary and Non-Monetary Assistance, they should
be reported in both Columns 1 and 2.
• Note that individuals may report more than one race, so your totals for cumulative
number of Homeowners assisted (Table 1, Column 1), Homeowners receiving Non-
Monetary Assistance (Table 1, Column 2), cumulative number of SDIs assisted (Table
1, Column 3), cumulative amount of Obligations (Table 1, Column 4), and cumulative
amount of Expenditures (Table 1, Column 5) may not reflect the number of unique
individuals assisted or total amount of Obligations and Expenditures.
• For each homeowner that selected multiple race categories, the total amount of HAF
assistance Obligated and Expended should be reported under each race category.
• Obligations and Expenditures reported in this table must be consistent with data entered
previously in Budget Reporting and Programmatic Information sections. The target
values are shown at the bottom to help HAF participants provide consistent data.
Because individuals may be select multiple races, the sums of the segment entries for
Obligations and Expenditures (shown in the row labeled Totals) must be greater than or
equal to the related aggregate figures entered previously (shown in the row labeled
Programmatic Totals).

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Figure 18 Disaggregated Assistance Data pt. 2

• Table 2 Data Element: Disaggregate Ethnicity Cumulative Totals

• Please enter the cumulative figures for the number of Homeowners that received
Monetary Assistance, number of Homeowners that received Non-Monetary Assistance,
number of SDIs assisted, funds Obligated, and Funds Expended, each broken out by
Ethnicity from the Award Date to the Calendar Quarter end date.
• Note that individuals may not be both “Hispanic or Latino/a” and “Not Hispanic or
Latino/a” concurrently.
• Totals reported must be consistent with the data you entered in the Budget Reporting
and Programmatic Information sections. The target values are shown above to help HAF
participants provide consistent data.

• Table 3 Data Element: Disaggregate Sex Cumulative Totals

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• Note that individuals reporting a Sex other than “Male” or “Female” or who reported both
“Male” and “Female” concurrently, should be classified under “Data Not
Collected/Reported.”
• Totals reported must be consistent with the data you entered in the Budget Reporting
and Programmatic Information sections. The target values are shown above to help HAF
participants provide consistent data.

• Table 4 Data Element: Disaggregate Area Median Income Cumulative Totals

• Please provide the cumulative figures for the number of Homeowners that received
Monetary Assistance, number of Homeowners that received Non-Monetary Assistance,
the number of SDIs assisted, funds Obligated, and Funds Expended, each broken out
by AMI from Award Date – Calendar Quarter end date.
• Note that Homeowners who qualified for HAF assistance in a jurisdiction where US
Median Income was used for targeting, individuals should be categorized as they fall
within their own locality’s AMI regardless of if US Median Income was used for targeting.
• Please bucket individuals by the percentile brackets provided to you in the Disaggregate
Area Median Income Table.
• Totals reported must be consistent with the data you entered in the Budget Reporting
and Programmatic Information sections. The target values are shown above to help HAF
participants provide consistent data.

Figure 19 Disaggregated Assistance Data pt. 3

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• Table 5 Data Element: Disaggregate Socially Disadvantaged Individual Cumulative Totals

• Please provide the cumulative figures for the number of Homeowners that received
Monetary Assistance, number of Homeowners that received Non-Monetary Assistance,
funds Obligated, and funds Expended, each broken out by type of Socially
Disadvantaged Individual from the Award Date to the Calendar Quarter end date.
• The total Obligations and Expenditures reported in the Socially Disadvantaged Individual
Cumulative Totals table should be consistent with the data entered in the Budget
Reporting and Programmatic Information sections, shown here to help HAF participants
provide consistent data.

• Table 6 Data Element: Disaggregate Mortgage Cumulative Totals

• Please provide the cumulative figures for the number of Homeowners that received
Monetary Assistance, number of Homeowners that received Non-Monetary Assistance,
funds Obligated, and funds Expended, each broken out by Mortgage type from the
Award Date to the Calendar Quarter end date.
• Note that Reverse mortgages may overlap with other mortgage types.
• The Assistance Data totals reported in the Mortgage table must be consistent with the
data you entered in the Budget Reporting and Programmatic Information sections. The
target values are shown above to help HAF participants provide consistent data.

Figure 20 Disaggregated Assistance Data pt. 4

• Table 7 Data Element: Disaggregate Housing Cumulative Totals

• Please provide the cumulative figures for the number of Homeowners that received
Monetary Assistance, number of Homeowners that received Non-Monetary Assistance,
number of SDI’s assisted, funds Obligated, and Funds Expended, each broken out by
Housing type from the Award Date to the Calendar Quarter end date.
• The Assistance Data totals reported in the Housing Type table must be consistent with
the data you entered in the Budget Reporting and Programmatic Information sections.
The target values are shown above to help HAF participants provide consistent data.
You have been provided with the option to bulk upload your disaggregated data using an Excel
Template for ease of reporting. Please refer to section e above for more information on the bulk
upload process. You may also upload partial datasets and manually edit the missing entries
using the screen displayed in Figures 17-20 above.

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h) Geographic Data 14
On this screen, you must provide Geographic Data by zip code. If your geographic data has not
changed from last quarter, you have the option to automatically populate the values submitted
with your last quarterly report by using the “Populate” button (see red box on Figure 21). You
can reset automatically populated values at any time using the “Reset” button.
Data import functionality can only accommodate 400 records at a time, so if you have more than
400 zip codes to report, you must use multiple data files, each with 400 zip codes or less, and
repeat the upload, validate, and import process for each data file. This information must be
provided via Data File Import, as pictured in Figure 21 and 22 below.
Direct Monetary Assistance to homeowners tied to specific Zip Codes and Non-monetary
assistance to homeowners associated with a specific zip code should be reported here. HAF
Obligations and Expenditures associated with disbursements to housing counselors and legal
service providers are conversely not tied to specific Zip Codes and should not be reported here.

Figure 21 Geographic Data Upload

The geographic data template contains zip code, state, and four data elements by zip code:
number of Unique Homeowners receiving Monetary Assistance, number of Unique
Homeowners receiving Non-Monetary Assistance, cumulative HAF Assistance Obligations, and
cumulative HAF Assistance Expenditures.

14 Tribal governments and the Department of the Hawaiian Home Lands will not be required to complete this

screen.
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Figure 22 Import Geographic Data Pop-Up

When you have completed the template, select “Upload Files” 15. Please be sure to follow
template instructions without changing anything in rows 1-7 and enter data starting in row 8. Be
sure to delete the sample data provided in rows 8-15 before uploading. The file must be saved
as a CSV UTF-8 (comma delimited) file. Improperly formatted submissions will fail to validate.
Once your data has been uploaded, follow the instructions that appear on the import box and
validate that your records populated in the table as expected (see Figure 22).

Figure 23 Geographic Exceptions

15 Enable pop-ups within if the screen fails to show up after selecting “Upload Files”

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Three questions are on the Geographic Data tab. As shown in Figure 23, the fields request the
number of homeowners that received Non-Monetary HAF assistance but cannot be associated
with a specific zip code and cumulative obligations and cumulative expenditures associated with
these homeowners.
The sum of Obligations and Expenditures reported in the zip code file and in the three questions
on assistance to homeowners that cannot be associated to a specific zip code should be sum
to Total Obligations and Expenditures for HAF assistance reported in the Budget Reporting and
Programmatic Information sections. When you have entered data for these questions select
“Save and Next” to continue.
i) Programs
In your HAF Plan you submitted information regarding planned HAF Programs. On this screen
you will enter general HAF participant Program information as well as information on
corresponding Program Design Elements. Figure 24 below outlines the process for the
Programs screen. Please note that you will be asked to enter individual Program information
and then brought back to summary screen. If you have more than one Program, you will need
to click “Add Program” and fill out corresponding information. If the need arises, you may edit
or delete existing Programs.

Figure 24 Program Creation Process

Once you have created a Program you will be asked to provide topline Program details and
then to provide disaggregated details by each of the Programs’ Design Elements, which your
organization submitted as a part of their HAF Plan.
To begin select “Add Program” to enter a new line item for each Program and fill in the
corresponding information.
At any time, you may select “View/Download All” to review your entries in a top-down view
during or after completion. The screen displayed in Figure 25 will not contain any Program
entries until you have created your first Program entry.

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Figure 25 Program Overview

i. Add/Edit Program
Once you have selected “Add Program” the module displayed in Figure 26 will
appear.

Figure 26 Add/Edit Program

After selecting “Add Program”, you will be prompted to provide the Program specific
figures including:
1. Program Details: Program name, start date, and a program description.
• For the Program name, please tie the name to what was provided in your
previously submitted term sheet.

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2. Program Income Earned Cumulative to Calendar Quarter end date: Cumulative
Program Income Earned, Award Date – Calendar Quarter end date.
3. Program Income Expended Cumulative to Calendar Quarter end date:
Cumulative Program Income Expended, Award Date – Calendar Quarter end
date.
Refer to the Definitions section if you need further information.
All information provided should be broken out to figures specific to the Program on which
you are currently working. After completing a Program, you will be able to toggle
between and edit existing Programs from the Programs Overview, detailed in Figure 25
above.

Figure 27 Create/Edit Design Element

Figure 28 Add/Edit Design Elements

ii. Add/Edit Program Design Element
You will also be required to provide information regarding the Program Design
Elements covered by each Program. When creating a Program select “Add Design
Element” as shown in Figure 28 to enter the screen displayed in Figure 27. Within
each Program, you will need to provide covered Program Design Elements and
further disaggregated Program totals. Figure 28 above shows the Program Design
Element overview displayed at the bottom of the page while a Program is created or

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edited. All added Program Design Elements in the Program are visible to make
viewing progress and editing individual Program Design Elements more accessible.
Once you’ve chosen to either Add or Edit a given Program Design Element, you will
be presented with the screen depicted in Figure 27. Provide the corresponding
information to continue.
1. Program Design Element: Please select from the drop-down which Program
Design Element you would like to add to your Program.
2. Total Expenditures Cumulative to Report Calendar Quarter end date by Program
Design Element: The Total Cumulative Expenditures of the Program Design
Element, the Award Date to the Calendar Quarter end date.
3. Total Obligations Cumulative to Report Calendar Quarter end date by Program
Design Element: The Total Cumulative Obligations of the Program Design
Element, from the Award Date to the Calendar Quarter end date.
4. Number of Unique Homeowners Assisted Cumulative to Report Calendar
Quarter end date by the Program Design Element: The number of Homeowners
assisted by the Program Design Element, from the Award Date to the Calendar
Quarter end date.
5. Number of SDIs Assisted Cumulative to Report Calendar Quarter end date by
the Program Design Element: The number of SDIs assisted by the Program
Design Element, from the Award Date to the Calendar Quarter end date.
Once you have completed entering information on all Programs and their respective
Program Design Elements, select “Next” to continue.

j) Obligations and Expenditures Verification
The information on this screen is read-only. Use the table displayed in Figure 29 to validate the
figures that have been provided in previous screens. Note that this displayed information is
populated by the Program Design Element screen provided earlier. This screen will display a
validation error if the “Totals” figures from the Program Design Element screens do not match
the information provided in the Budget Reporting screen.

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Figure 29 Obligations & Expenditures Verification

1. Column One Data Element: Cumulative Obligations by Program Design Element

• This column reflects the sum of all cumulative Obligations across all Programs by
Program Design Element.
• Note that we have progressed away from the Programs tab in the Navigation Bar and
will now be reviewing information aggregated across all Programs by Program Design
Element.

2. Column Two Data Element: Cumulative Expenditures by Program Design Element

• This column reflects the sum of all Cumulative Expenditures across all Programs by
Program Design Element.

k) Participant Compliance
HAF participants are required to provide answers to six questions relating to compliance with
the HAF statute and established guidance (see Figure 30).

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Figure 30 Participant Compliance Screen

1. Question One: Did the HAF participant provide HAF mortgage assistance to homeowners
with loans above the maximum conforming loan limit as defined in the HAF statute?

• Select “Yes” if the participant provided HAF mortgage assistance to Homeowners on
loans above the maximum conforming loan limit; give a narrative explanation for “Yes”
answers.
• Otherwise, select “No.”

2. Question Two: Prior to disbursing HAF assistance to homeowners, did the HAF participant
require homeowners to provide attestations that they experienced financial hardship after
January 21, 2020?
• Select “Yes” if the participant required attestation from HAF Homeowners to having
experienced financial hardship after January 21, 2020.
• Otherwise, select “No”. Provide a narrative explanation for “No” answers.

3. Question Three: In determining income for each household applying for HAF assistance,
did the HAF participant use HUD’s definition of “annual income” in 24 CFR 5.609, adjusted
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gross income as defined for purposes of reporting on IRS Form 1040 series as mentioned
in the HAF guidance, or other proxies approved in its HAF Plan?

• Select “Yes” if the participant used HUD’s definition of “annual income”, adjusted gross
income as defined for purposes of reporting on IRS Form 1040 series as mentioned in
the HAF guidance, or other proxies approved in its HAF Plan when determining income
for each household applying for HAF assistance.
• Otherwise, select “No”. Provide a narrative explanation for “No” answers.

4. Question Four: Did your program(s) Expend at least 60% of Monetary HAF assistance to
homeowners with incomes less than the greater of 100% AMI or US Median Income?

• Select “Yes” if the participant Expended at least 60% of HAF assistance to Homeowners
with income less than the greater of either 100% AMI or US Median Income.
• Otherwise, select “No”. Provide a narrative explanation for all “No” answers.

5a. Question Five “A”: Please enter the dollar amounts of Monetary HAF assistance that have
been Obligated to Homeowners with incomes less than the greater of 100% AMI or US
Median Income.

• Please enter the cumulative dollar amount of monetary HAF assistance Obligated to
Homeowners with income less than the greater of either 100% AMI or US Median
Income.
5b. Question Five “B”: Please enter the dollar amounts of Monetary HAF assistance that have
been Expended to Homeowners with incomes less than the greater of 100% AMI or US
Median Income.

• Please enter the cumulative dollar amount of monetary HAF assistance Expended to
Homeowners with income less than the greater of either 100% AMI or US Median
Income.

6. Question Six: Based on the submitted HAF plan, the HAF participant specified a definition
for determining Socially Disadvantaged Individuals (SDIs).

Please confirm that the HAF participant used this definition to determine SDIs during the
report quarter. Select 'confirm' if this definition is correct or 'deny' if the definition is incorrect
and needs altered. 16

• A prepopulated SDI definition will be provided. This definition was pulled from your HAF
Plan. Please review the definition prior to answering the next Yes/No question.

16 Tribal governments and the Department of Hawaiian Home Lands will not be required to answer Data Element 6.

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• Select “Yes” if the participant used the submitted definition of SDIs when determining
SDIs among HAF Homeowners.
• Otherwise, select “No”. Provide a narrative explanation for “No” answers.

l) SF-428
All HAF recipients must report on tangible personal property (equipment and supplies) acquired
with HAF award funds during the award POP. On this screen, you will enter in information
related to tangible personal property consistent with the Tangible Personal Property Report (SF-
428-B form). The SF-428-B form is required if you acquired equipment with a per unit fair market
value of about $10,000 with the HAF award or if you have residual unused supplies with the
total aggregate value above $10,000 that was acquired with the HAF award. HAF participants
are responsible for reporting on behalf of their subrecipients if their subrecipients used HAF
award funds to acquire equipment or supplies, or both.
Per the Uniform Guidance, 2 CFR 200.1, tangible personal property incudes equipment and
supplies. It does not include copyrights, patents or securities. A computing device is considered
a supply if the acquisition cost is less than $10,000 per unit, regardless of the length of its useful
life.
Consistent with Uniform Guidance, 2 CFR 200.313(e)(1), equipment acquired with HAF award
funds with a current per unit fair market value of $10,000 or less at the end of the award period
of performance may be retained, sold, or otherwise disposed of by HAF recipients with no further
responsibility to Treasury. Supplies acquired with HAF award funds with the total aggregate
value of $10,000 or less at the end of the award POP may also be retained by HAF recipients
with no further responsibility to Treasury. Additionally, Treasury permits recipients with
equipment with a per unit fair market value of more than $10,000 or unused supplies that have
a total aggregate value of more than $10,000 to be retained by the recipient if it is needed for
another federal award or for activities for non-federally funded programs or projects for the
government entities which have similar objectives as the HAF program.

i. Introduction
On this screen, you will be asked a series of questions related to equipment you acquired with
HAF Funds to determine whether you need to complete an SF-428S and whether you have
further responsibility to Treasury related to equipment.

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Figure 31 SF-428 Introduction pt. 1

1. Question One: Have you acquired equipment with a per unit acquisition cost greater than
$10,000 with HAF Funds?
a. If you answered “Yes,” to Question 1, an SF-428S tab will appear next to the
Introduction tab. You will complete the SF-428S tab in the next screen.
2. Question Two: Do you have residual unused supplies with an aggregate fair market value
above $10,000 that were acquired with HAF funds?
a. Question Two (a): If you answer “Yes” to Question 2, you will be asked the
following: If you have residual unused supplies with an aggregate fair market
value above $10,000 that were acquired with HAF Funds, do you plan to utilize
these supplies for another Federal or non-federal program?
b. Question Two (b): If you answer “Yes” to Question 2, you will be asked the
following: Please provide an estimate of current fair market value of your unused
supplies acquired with HAF funds.
c. Question Two (c): If you answer “Yes” to Question 2, you will be asked the
following: Were these supplies originally acquired solely with HAF funds? If
acquisition costs were split with another program, please select “No”.
i. Question Two (c)i: If you answer “Yes” to Question 2(c), you will be asked
the following: If acquisition costs of these supplies were split with another
program, please provide the percentage share of HAF funds used for
purchase.
d. Question Two (d): If you answer “Yes” to Question 2, you will be asked the
following: After you sell your unused supplies, the total amount owed to the HAF
program will be your sale proceeds minus your selling and handing costs, which
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cannot exceed $1,000 or 10% of your sale proceeds, whichever is lesser. Once
this sale has taken place, please contact HAF@treasury.gov for repayment
instructions. If you have any comments, please provide here.

Figure 32 SF-428 Introduction pt. 2

3. Question Three: Have you sold residual supplies with an aggregate fair market value above
$10,000 that were acquired with HAF Funds?
a. Question Three (a): If you answer “Yes” to Question 3, you will be asked the
following: Pease provide the sale proceeds of your residual supplies.
b. Question Three (b): If you answer “Yes” to Question 3, you will be asked the
following: Were these supplies originally acquired solely with HAF funds? (If
acquisition costs were split with another program, please select No)
i. Question Three (b)i: If you answer “No” to Question 3(b), you will be
asked the following: If acquisition costs of these supplies were split with
another program, please provide the percentage share of HAF funds
used for purchase.
c. Question Three (c): If you answer “Yes” to Question 3, you will be asked the
following: Please provide the selling and handling expenses incurred while
selling these supplies. Note that selling and handling expenses cannot exceed
the lesser of $1,000 or 10% of HAF-related proceeds.
d. Question Three (d): If you answer “Yes” to Question 3, you will be asked the
following: The total amount owed to the HAF program for these supplies is
(Q3(a)*(Q3(b)i OR 100%) - Q3(c)). If you have not already repaid the program,
please contact HAF@treasury.gov for repayment instructions. If you have any
comments, please provide here.

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ii. SF-428S
The SF-428S screen will be displayed if you indicated you have acquired equipment with a per
unit acquisition cost greater than $10,000 with HAF Funds. You will be asked to enter individual
pieces of equipment and return to the summary screen. If you have more than one piece of
equipment, you must click “Add new equipment” and fill out items a-h for each piece of
equipment. If the need arises, you may edit or delete information on existing equipment records.
You should create an SF-428S record for each piece of equipment you acquired with a per unit
acquisition cost greater than $10,000 with HAF Funds.
To begin, select “Add new equipment” to enter a new line item for each piece of equipment and
fill in the corresponding information for items a-h. Note Award Number (a) will be prepopulated
with your HAF Award FAIN.
Once you have selected “Add new equipment” the module displayed in Figure 33 will be
displayed.

Figure 33 Add/Edit SF-428S Equipment

After selecting “Add new equipment”, you will be prompted to provide the equipment specific
figures including:
(a) Award Number. For Consolidated Annual Report Attachments, enter the Federal grant,
cooperative agreement or other Federal financial assistance award instrument number or

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other identifying number assigned to the Federal financial assistance award. For all other
Report Attachments (i.e., Individual Annual, Final, and Disposition Request/Report) leave
blank. Note: This field will pre-populate with your HAF Award FAIN.
(b) GP or ACQ. Enter GP if the item is Federally owned property. Note: Federally owned
property consists of items furnished by the Federal Government for use on the award
identified in Block 1 or Column a. Enter “ACQ” if the item was acquired with award funds.
(c) Description of Item. Provide a brief description of the item, including Fair Market Value
($$).
(d) Identification Number. Enter the manufacturer’s serial number, model number, Federal
stock number, national stock number, or other identification number.
(e) Acquired Date. Enter the date the item was acquired by the recipient. For items furnished
by the Federal Government, enter the date received by the recipient.
(f) Condition Code. Enter the applicable condition code from the following list:
• 1 Excellent. Property that is in new condition or unused condition and can be
used immediately without modification or repairs.
• 4 Usable. Property which shows some wear but can be used without significant
repair.
• 7 Repairable. Property which is unusable in its current condition but can be
economically repaired.
• X Salvage. Property which has value exceeding its basic material content but
repair or rehabilitation is impractical and/or uneconomical.
• S Scrap. Property which has no value except for its basic material content.
(g) Acquisition Cost. Enter the item acquisition cost.
(h) Disposition Request. Indicate the type of disposition requested for each item from the
following list:
• Retain item for another Federal or non-Federal program
• Have already sold item for sales price greater than $10,000
• Have already sold item for sales price less than or equal to $10,000
• Plan to sell item
Once you have completed entering information on all equipment, select “Next” to continue.

m) Certification
On this screen, the Authorized Representative for Reporting (ARR) will be asked to certify
information pertaining to the Quarterly Report and to confirm compliance with applicable
regulations. 17,18
First, click on the “Validate” button at the bottom of the page (see Figure 34) to check your draft
report for errors. Errors will backfill through the previous screens to make error-fixing easier.
Once validation is passed, click the “Certify and Submit” button to complete the report
submission.

17 https://www.justice.gov/archives/jm/criminal-resource-manual-903-false-statements-concealment-18-usc-
1001
18 https://www.justice.gov/civil/false-claims-act

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Figure 34 Certification Screen

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n) HAF Compliance Report Survey
After the Authorized Representative for Reporting (ARR) has successfully Certified and
Submitted their report, an optional 5 question “HAF Compliance Report Survey” will appear.
Your honest assessment of HAF Quarterly Reporting is appreciated.

Figure 35 HAF Compliance Report Survey

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Section IV. Final Annual Report
a) Instructions

Upon opening the Final Annual Report, you will land on an instructions page. Please read the
instructions as they are essential to understand before completing the subsequent screens.
After reading the instructions, please select “Next” at the bottom of the page or use the
Navigation Bar on the left of Treasury’s Portal to move to the next screen.

b) Participant Information

You will review and confirm information on your organization and use the text box to note any
discrepancies in the information displayed on this screen. Participant Information will be pre-
populated from your HAF Application file.

1. Review Participant Information prepopulated from your HAF Application and note any
information that needs to be updated in the text box (see Figure 36).
2. Review & verify the names and contact information for individuals the recipient has
designated for key reporting roles for the HAF Program displayed on the screen (see Figure
37).

Figure 36 Participant Information Example

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Figure 37 Contact List Example

If changes to the Participant Information are needed, use the discrepancy textbox (see Figure
36). If changes to the Point of Contact List are required, click on the “Manage Contacts” box
shown in Figure 37 and see Appendix A for instructions on how to add, delete, or edit contact
information. If you have other questions regarding Participant information, please contact us at
HAF@treasury.gov.

After completing this screen, please select “Save and Next” to continue.

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c) Community Engagement & Outreach

On this screen, you will be asked to provide information about ongoing HAF community
engagement and outreach efforts. You will need information about the Participant’s outreach
expenditures during the period of performance (from Award Date to present), and community-
based organizations that the Participant has interacted with.

Figure 38 Community Engagement Screen

1. Question One Data Element: Continued Community Outreach

Use the dropdown provided to indicate whether the Participant continued outreach to
communities once the HAF Program over the period of performance (Award Date through
present).

o Select “Yes” if the Participant continued community outreach efforts over the period of
performance of the Participants HAF Programs.
o If the Participant did not continue community outreach efforts, select “No”.

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2. Question Two Data Element: Community Engagement Expenditures

• Please enter the amount of funds spent on outreach over the period of performance
(Award Date through present)

3. Question Three Data Element: Community-Based Organizations

• Use the table provided to answer a series of questions regarding the community-based
organizations listed on the Participant’s HAF Participant Plan.

o Table Column One Data Element: Community Based Organization Name
o The first column of the table provided is pre-populated with community-based
organizations listed on the Participant’s HAF Participant Plan.
o No user-input is required.

o Table Column Two Data Element: Type
o The second column of the table provided is pre-populated with community-based
organizations type.
o No user-input is required.

o Table Column Three Data Element: Outreach Performed
o The third column of the table provided is pre-populated with a checkmark if outreach
is performed as indicated by the module filled out in the fourth column of this table
“Provide Data”.
o No user-input is required.

o Table Column Four Data Element: Provide Data
o Use the module provided in the fourth column of the table to Provide Data. For each
community-based organization click on “Provide Data" to enter information on
outreach performed with the community-based organization in the period of
performance (Award Date to present).

4. Community-based organization Engagement in the Reporting Period

o After clicking on “Provide Data”, the screen shown in Figure 39 will appear. Review
and if necessary, update organizational information on this page.
o Select Yes or No under “Outreach Activity” for each of the community-based
organization listed on the Participant’s HAF Plan that the Participant performed
outreach to during this reporting period.

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o If the Participant has reached out to the listed community-based organization check
“Yes”.
o If the Participant has not reached to out the listed community-based organization
check “No”.
o Save your information to return to the Community Engagement & Outreach page.
o Repeat for each community-based organization listed on the Participant’s HAF
Participant Plan

Figure 39 Community-Based Organization Engagement

5. Question Four Data Element: Other Community-Based Organizations

• Use the "Add a new Org or Provider” button shown in Figure 40 to add community-based
organizations not listed on the Participant’s HAF Participant Plan.

• Please note that Participant’s will need to know the following information to add other
community-based organizations not listed on the Participant’s HAF Plan:
o Type (Community Organization / Provider)
o Name
o Website
o Street Address

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Below pop-up will appear after clicking the “Add a new Org or Provider” button

Figure 40 Add New Community-Based Organization

When all information on the Participant’s Community Engagement & Outreach has been
recorded, click “Save Information” or “Save and Next” at the bottom of the page.

d) Performance Goals

In this section, you will be asked to provide information about the progress on achieving the goals
identified in your HAF Plan. The performance goals submitted in your last Annual Report will be
pre-populated in the Final Annual Report for review and updates. You will need to provide
information about your progress on achieving your HAF Plan Goals, and a narrative description
of your progress on achieving those goals. To enter performance data, click the “Provide Data”
button provided in the fourth column shown in Figure 41 to open the Performance Record screen
shown in Figure 42.

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Figure 41 Performance Goals

1. Question One Data Element: HAF Plan Goals Progress

o Use the table shown below in Figure 42 to provide information on the Participant’s
progress on its HAF Plan Goals.

o Figure 41 Column One: Goal Title
o The first column of the table will populate with the title you enter in the table that
opens when you click “Provide Data” in the fourth column of this table.
o No User-Input is required.

o Figure 41 Column Two: Program Design Element
o The second column of Figure 41 is pre-populated with the program-design
elements impacted by measurable outcomes identified in the Participant’s HAF
Participant Plan.
o No User-Input is required.

o Figure 41 Column Three: Status
o The third column of the table will be populated with the goal status you select in
the table that opens when you click “Provide Data” in the fourth column of Figure
41.

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o No User-Input is required.

o Figure 41 Column Four: Provide Data (Narrative Description of Target Outcome
Goal)
o Upon clicking on “Provide Data” in the fourth column of the table in Figure 41,
the table in Figure 42 will appear for you to enter the following:
1. Goal title
2. Goal Status
3. Actual measurable results
4. Narrative description

After Participant has completed 1-5 for the Performance Goal, save your data and repeat for
the remaining Performance Goals.

Figure 42 Performance Record

2. Question Two Data Element: Add a New Goal

o Use the “Add a New Goal” button shown in the lower left corner of Figure 41 if you plan
to add new performance goals for the upcoming year.

o Upon clicking the “Add a New Goal” button the table shown in Figure 43 will appear, and
you will be asked to fill out the following information on the newly added goal:
o Goal Title
o Design Element
o Goal Description
o Metric of Success

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o Status
o Actual Measurable Results
o Narrative Description and Comments

Figure 43 New Performance Goal

e) Methods for Targeting

On this screen (Figure 44), you will be asked to provide information about the Participant’s Methods
for Targeting Homeowners eligible for HAF assistance. You will need to provide information about
the Participant’s Targeting methods including challenges, successes, and results.

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Figure 44 Methods for Targeting

1. Question One Data Element: Targeting Plan Update

Use the text box to provide a narrative update on the Participant’s Overall Targeting Plan.
o Use this as an opportunity to describe any successes or challenges faced in Targeting.

2. Question Two Data Element: Targeting Plan Desired Results

Use the dropdown provided to indicate if the Participant’s Targeting Plan has achieved the
desired results.
o Select “Yes” if the Participant’s Targeting plan has achieved all desired outcomes.
o Select “No” if the Participant’s Targeting plan has not achieved all desired outcomes,
provide a narrative description for all “No” answers.
o If “No” is selected, Participant will be provided an opportunity to explain what did not
work.

f) Best Practices & Coordination

On this screen (Figure 45), you will be asked to provide information on how the Participant
coordinated with housing agencies and identified best practices for coordination with servicers.
You will need information about the Participant’s coordination efforts and related best practices.

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Figure 45 Best Practices & Coordination

1. Question One Data Element: Coordination with Housing Agencies

Use the dropdown to indicate whether the Participant coordinated with any of the listed
Housing Agencies
• Select “Yes” if the Participant coordinated with any of the agencies listed in Question
One.
o If “Yes”, please provide best practices and information on coordination efforts.
• Select “No” if the Participant did not coordinate with any of the agencies listed in
Question One.

2. Question Two Data Element: Coordination with Servicers

Use the dropdown to indicate whether the Participant coordinated with servicers.
• Select “Yes” if the Participant coordinated with servicers.
o If “Yes” provide a narrative description of best practices identified by the
Participant when coordinating with servicers.
• Select “No” if the Participant did not coordinate with servicers.

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g) Certification
On the Certification screen shown in Figure 46, you will be asked two questions about interest
earned on HAF award funds. HAF participants that earn interest on HAF award funds in excess of
the $500 threshold pursuant to 2 CFR 200.305(b)(9) must remit earned interest using the
Department of Health and Human Services Payment Management System (PMS).
After answering questions 1 and 2, an Authorized Representative for Reporting (ARR) will need to
validate the report (click the “Validate” button). Once your Annual Report is successfully validated
(after correcting errors, if any), the ARR will be asked to enter their name (Name must match the
name of the user that logged into the portal) prior to clicking on the “Certify and Submit” button to
submit the Annual Report.

Figure 46 Certification Screen

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1. Question One Data Element: How much in interest did you earn on HAF award funds in your
last fiscal year?

• Please enter the dollar amount of interest earned on HAF funds in your last fiscal year.

2. Question Two Data Element: If you earned interest in excess of $500, did you remit earned
interest to the Department of Health and Human Services Payment Management System
(PMS)?

• Select “Yes” if the Participant did remit earned interest to the Department of Health and
Human Services Payment Management System (PMS) in Participant’s last fiscal year.
• Select “No” if the Participant had earned interest in excess of $500 in its last fiscal year
and did not remit earned interest to the Department of Health and Human Services
Payment Management System (PMS).
• Select “N/A – Interest earned less than $500” if the Participant had earned interest of
less than $500 on HAF Award Funds in its last fiscal year and did not remit earned
interest on HAF Funds to PMS.

3. Question Three Data Element: if you answered “No” to Question 2, a text box will appear
and prompt you to explain why no earned interest was submitted.

• If you had earned interest in excess of $500 in your last fiscal year and you did not remit
earned interest to the Department of Health and Human Services Payment Management
System (PMS), indicate how much interest was earned on HAF funds in your last fiscal
year and please explain why interest was not remitted.

Use the “Validate” button at the bottom of the page (see Figure 46) to check your draft report
for errors. Errors will backfill through the previous screens to make error-fixing easier.

Once validation is passed, the ARR will need sign the report digitally by entering their name in
the text box presented and click the “Certify and Submit” button to complete the report
submission.

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Section V. Financial Closeout Confirmation Module
The Financial Closeout Confirmation module provides information on HAF participants’
obligations and expenditures for their HAF award covering the period from Award Date through
Present. The screens will help HAF participants navigate through the Financial Closeout
Confirmation module in Treasury’s Portal as follows:
a) Instructions
i. Budget Reporting Updates
ii. Program Income Updates
b) Certification

a) Instructions
Upon opening the Financial Closeout Confirmation Module, you will land on an Instructions page
(see Figure 47). Please read the instructions as they are essential to understand before
completing the subsequent screens. Please also review items (a) through (f), the formula
components used to calculate item (g), Treasury’s Calculated Total Balance Due to Treasury.

Figure 47 Instructions Screen with Total Balance Due to Treasury formula and components

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(a) Total Award Amount Disbursed by Treasury: This amount reflects the total amount
disbursed by Treasury for your HAF award and will not be editable by the HAF
participant in the Financial Closeout Confirmation Module.

(b) Total Award Amount Obligated by Participant: This amount is based on Budget
Reporting data you submitted to Treasury in the Participant’s Final Quarterly Report.
i. Do you need to update the obligations and/or expenditures figures that
you provided in your HAF closeout report submitted on [date]?
o Select “Yes” if the Participant has updates to make to the
obligations and/or expenditures figures provided in the HAF Final
Quarterly Report. Budget Reporting Updates are described in
section i below, and any updates made will result in a recalculation
of item (b) Total Award Amount Obligated by Participant on the
Instructions screen.
o Select “No” if the Participant has no updates to make to the
obligations and/or expenditures figures provided in the HAF Final
Quarterly Report. Item (b) Total Award Amount Obligated by
Participant on the Instructions screen will remain unchanged.

(c) Total Disallowed Costs: If Treasury is made aware of any disallowed costs prior to
or during the closeout process, this amount will be reflected here and will not be
editable by the Participant in the Financial Closeout Confirmation Module.

(d) Total Program Income Earned: This amount is based on Program Income data you
submitted to Treasury in the Participant’s Final Quarterly Report.
i. Do you need to update the program income figures that you provided
in your HAF closeout report submitted on [date]?
o Select “Yes” if the Participant has updates to make to the program
income figures provided in the HAF Final Quarterly Report.
Program Income Updates are described in section ii below, and any
updates made will result in a recalculation of item (d) Total Program
Income Earned on the Instructions screen.
o Select “No” if the Participant has no updates to make to the program
income figures provided in the HAF Final Quarterly Report. Item (b)
Total Award Amount Obligated by Participant on the Instructions
screen will remain unchanged.

(e) How much of the interest earned on your HAF award have you expended for
the duration of your award? (i.e., from the date of award disbursement through
the date you submitted your Final Reports to Treasury) This amount must be
entered by the Participant in the Financial Closeout Confirmation Module. The
amount must be greater than or equal to $0.

(f) How much interest have you earned on HAF award since submission of the
Final Report to Treasury through the last day of the prior month? This amount
must be entered by the Participant in the Financial Closeout Confirmation Module.
The amount should be greater than $0.

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(g) Treasury Calculated Total Balance Due to Treasury: This amount is calculated
based on items (a) through (f).

i. Budget Reporting Updates
If the Participant selects “Yes” to the question “Do you need to update the obligations and/or
expenditures figures that you provided in your HAF closeout report submitted on [date]?” a
Budget Reporting Updates section will appear as a new tab at the top of the Instructions
screen (see Figure 48). Either click the “Next” button at the bottom of the Instructions page,
or select the Budget Reporting Updates tab button above the Instructions page, to continue
to the section.

Figure 48 Budget Reporting Updates tab navigation

On this screen, a table with the approved budgeted amount and cumulative obligations
submitted in the Budget Reporting section of the Participant’s Final Quarterly Report will be
presented along with a new Updated Cumulative Obligations column at the end of the table
(see Figure 49). To make updates, identify the Budget item that requires update, hover over
the Updated Cumulative Obligations column, and a pencil icon will appear. Click on the
pencil icon to update the cumulative obligation and/or expenditure amount in that cell.
Repeat for all Budget items for which the Participant has Updated Cumulative Obligation
amounts to report since the date of the Participant’s Final Quarterly Report submission:

Figure 49 Budget Reporting Updates

Below the table, the Participant will also be required to submit an explanation for any budget
reporting updates made to the data submitted in the Participant’s Final Quarterly Report
(see Figure 50). Use the text box to provide the explanation.

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Figure 50 Budget Reporting Updates Explanation

Click on “Save Information” at the bottom of the screen to save the updated cumulative
obligation amounts and explanation. Item (b) Total Award Amount Obligated by Participant
on the Instructions screen will update with the updated cumulative obligations reported in
the Budget Reporting Updates section.

ii. Program Income Updates
If the Participant selects “Yes” to the question “Do you need to update the program income
figures that you provided in your HAF closeout report submitted on [date]?” a Program
Income Updates section will appear as a new tab at the top of the screen (see Figure 51).
Either click the “Next” button at the bottom of the Instructions page or select the Program
Income Updates tab button above the Instructions page, to continue to the section.

Figure 51 Program Income Updates tab navigation

On this screen, a table with the Program Income Earned Cumulative and Program Income
Expended Cumulative amounts reported in the Participant’s Final Quarterly Report will be
presented along with new Updated Program Income Earned Cumulative and Updated
Program Income Expended Cumulative columns at the end of the table (see Figure 52). To
make updates, identify the Program Name that requires update, hover over the pre-
populated Updated Program Income Earned Cumulative or Updated Program Income
Expended Cumulative values, and a pencil icon will appear. Click on the pencil icon to
update the Program Income Earned Cumulative or Program Income Expended Cumulative
amount in that cell. Repeat for all program activities for which the Participant has updated
Program Income Earned Cumulative or Program Income Expended Cumulative amounts to
report since the date of the Participant’s Final Quarterly Report submission:

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Figure 52 Program Income Updates

Below the table, you will also be required to submit an explanation for any program income
updates made to the data submitted in your Final Quarterly Report (see Figure 53). Use the
text box to provide the explanation.

Figure 53 Program Income Updates Explanation

Click on “Save Information” at the bottom of the screen to save your Updated Program
Income Earned Cumulative amounts and explanation. Item (d) Total Program Income
Earned on the Instructions screen will update with your Updated Program Income Earned
Cumulative amount(s) reported in the Program Income Updates section.

b) Certification

On this screen your Total Balance Due to Treasury will be displayed, the Participant will select
a point of contact for coordinating the return of funds to Treasury, and the Participant will validate
and certify the submission.
At the top of the screen, the calculated Total Balance Due to Treasury will be displayed based
on the formula components presented in the Instructions screen, including any updates to
cumulative obligations, updates to program income, and earned interest amounts reported (see
Figure 54). If you have questions about the Total Balance Due to Treasury before certification,
please send us an email at HAF@treasury.gov.

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Figure 54 Certification Screen: Total Balance Due to Treasury

In the next part of the Certification section, Participants will select a point of contact for
coordinating the balance due to Treasury (see Figure 55). If you need to enter a point of contact
not listed, please follow the instructions outlined in the POC Contact Update User Guide.

Figure 55 Certification Screen: Point of Contact for Returning Funds

At the end of this screen, an Authorized Representative for Reporting (ARR) will be asked to
certify information in the Financial Closeout Confirmation Module.
First, use the “Validate” button at the bottom of the page (see Figure 56) to check your draft
submission for errors.
Once validation is passed, the ARR will need to sign the report digitally by entering their name
in the text box presented and click the “Certify and Submit” button to complete the submission.

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Figure 56 Certification Screen: Validate and Certify

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Appendix A – Designating HAF Points of Contact by HAF Account Administrators
This section provides brief instructions for HAF Account Administrators on accessing Treasury’s
Portal to provide officials’ names and contact information to be designated as your
organization’s points of contact for the HAF award. One person may be designated for multiple
roles or multiple people may be designated to each of the three individual roles. The following
pages offer step-by-step guidance.
Note the screens noted below may be subject to change.
Section A: Instructions
Step 1
All users must be registered via ID.me or Login.gov to access Treasury’s Portal. If you have
questions about registering in ID.me or Login.gov, please email us at HAF@treasury.gov.
Step 2
Once you are registered in ID.me or Login.gov, click on the link in the email you received
requesting the POC designations. If you do not have the email link, please email us via
HAF@Treasury.gov, and the link will be provided. Otherwise, Treasury’s Portal links are as
follows:
• Using Login.gov – https://portal.treasury.gov/compliance
• Using ID.me – https://portal.treasury.gov/cares/s/slt
Step 3
The link will take you to Treasury’s Portal State, Local, and Tribal Support landing page
shown in Figure 57 below. Once on that page, click on the Go to Your Reports button at the
bottom left of the screen, as indicated by the red box below.

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Figure 57 State, Local and Tribal Support Landing Page

Step 4
The Go to Your Report button will take you to the Submissions and Compliance page. Once
on that page, click on the three-line navigation icon at the top left of the screen. The red box
indicates the icon.

Figure 58 My Compliance Reports

Step 5
After clicking on the three-line navigation icon, a drop-down menu will appear on the top left
of the screen, as shown below. Please click on “Account” from the drop-down menu, as
indicated by the red box below.

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Figure 59 Account

Step 6
Next, you will see the screen below. Under the “Account Name” heading, click on your
organization’s name (as shown by the red box).

Figure 60 Account Name

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Step 7
By clicking your organization’s name, Treasury’s Portal will open to allow you to provide
names and contact information on your organization’s designees for the HAF reports, as
shown below. The landing page includes basic information about the designations. Please
see section B for more details about the roles and responsibilities for each of the three roles.

Figure 61 Landing Page

Step 8
When you are ready to designate individuals, click on the Certification button on the left
navigation bar, as noted in the red box shown below.

Figure 62 Certification

Step 9
On the “Official Certification of Authorization” screen, enter your name to indicate you are
authorized to submit the names of the designated individuals. Once you enter your name,
click on the Submit button.

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Figure 63 Official Certification of Authorization

Step 10
Next, click on the Designation Form button on the left navigation bar, as noted by the red
box shown below.

Figure 64 Designation Form

Step 11
The Designation Form button will open the “Designation of Account Administrator, Point of
Contact for Reporting, Authorized Representative for Reporting, and Communications Only”
screen shown below.

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Figure 65 Designation of Account Administrator, Point of Contact of Reporting, and Authorized
Representative for Reporting

You can use the Designation Form to enter the names and contact information for each of
the three designations for each of your HAF allocations.
The roles for the HAF allocations are displayed as follows:
• HAF – Account Administrator
• HAF – Authorized Representative for Reporting
• HAF – Point of Contact for Reporting
• HAF – Communications Only
The Designation Form screen shows nine data fields for entering the required information
about the designated individual. These include:
• Salutation (optional)
• First Name
• Middle Name (optional)
• Last Name
• Suffix (optional)
• Title
• Phone
• Email
• Name of Entity/Organization (Recipient entity)
Note: The screen will display a list at the bottom of the screen with the names and contact
information of individuals (if any) who have previously been designated for any of the roles.
This list will be important in maintaining and updating your organization’s designees in the
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future.

Please note: To remove a contact, remove all roles associated with that contact name and
they will no longer receive communications related to the HAF award.

a. Designation of the Account Administrator
• Remember, we have temporarily authorized you as the HAF – Account
Administrator. There is no need to re-enter your name and contact
information if you plan to continue in that role.
• If you need to designate someone else as the HAF Account Administrator:
o Find your name at the bottom of the screen.
o Hit the blue Edit button located to the right of your name.
o Enter the name and contact information of the new HAF Account
Administrator.
o Hit the blue Complete button.
b. Designation of Point of Contact for Reporting and Authorized Representative for
Reporting
• Enter the next designee’s name and contact information.
• After entering the designee’s name and required contact information, select the
Program Role(s) for which they are being designated.
• Once the role is selected, click on the small arrow to the right of the role, which
will move the role to the box on the right.
• Click on the Complete button at the bottom of the screen.
• Follow the same process for each of the remaining designees.
• When you have entered all three designations, please press the Complete
button.
• As a final step, go to the icon on the upper right of the screen as shown below to
exit the system.

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Figure 66 Designation Form

Section B: Questions and Answers
Who is authorized to designate the Account Administrator, the Point of Contact for
Reporting, and the Authorized Representative for Reporting for my organization’s
HAF’s award?
Treasury requests that each HAF participant follow its own decision-making procedures
in making the role designations for each award.
What is the deadline for making the designation?
Treasury requests that users of Treasury’s Portal make the role designations as soon
as possible to enable your organization to submit its Annual Performance Report.

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What are the responsibilities for each of the three designated roles?
Account Administrator for the HAF award maintains the names and contact
information of the designated individuals for HAF reporting. The Account Administrator
is also responsible for working within your organization to determine its designees for
the roles of Point of Contact for Reporting and Authorized Representative for Reporting
and providing their names and contact information via Treasury’s Portal. Finally, the
Account Administrator is responsible for making any changes or updates to the user
roles as needed over the award period. We recommend that the Account Administrator
identify an individual to serve in their place in the event of staff changes. The Account
Administrator may also certify and submit official reports on behalf of the HAF
participant.

Authorized Representative for Reporting or ARR is primary individual responsible for
certifying and submitting official reports on behalf of the HAF participant. Treasury will
accept reports or other official communications only when submitted by the Authorized
Representative for Reporting or the Account Administrator. The Authorized
Representative for Reporting is also responsible for communications with the Treasury
on extension requests and amendments of previously submitted reports. The official
reports may include special reports, Quarterly or Annual reports, and final reports.

Point of Contact for Reporting is the primary contact for receiving official Treasury
notifications about reporting on the HAF award, including alerts about upcoming
reporting, requirements, and deadlines. The Point of Contact for Reporting is
responsible for completing HAF reports but does not have the ability certify and submit
official reports on behalf of the HAF participant unless designated to one of the other
two reporting roles.

Communications Only is an optional designation for contacts the HAF Participant
wishes to be included on emails regarding the HAF award, but do not have any
permissions to access Treasury’s Portal to access the reports for the HAF award.

May my organization designate one individual for multiple roles?
Yes, an individual may be designated for multiple roles. For example, the individual
designated as the Account Administrator can also be designated as the Authorized
Representative for Reporting or Point of Contact for Reporting. It is also acceptable for
an organization to designate one individual for all three roles; however, it should also
adhere to any applicable personnel checks and balances rules.

May my organization designate more than one individual per role?
Yes, you may designate more than one person per role but are encouraged to limit the
number of users assigned to each role.

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May my organization change the designations from time to time?
Yes, an organization may make changes and updates to the list of designated
individuals whenever needed.

Must each of the designated individuals register for using Treasury’s Portal?
Yes, everyone designated for any of the roles must register with ID.me or Login.gov
before being given access to Treasury’s Portal. Please contact us at the email address
below for more information and guidance on registering with ID.me or Login.gov. If you
are already registered with ID.me, you do not have to register to Login.gov to access
your reports.

Additional Questions or Additional Assistance?
If you have additional questions about accessing or using Treasury’s Portal to provide the
designees’ names and contact information, please email us at HAF@treasury.gov.

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