Treasury, ERA2 Final Report User Guide

Summary

Treasury's portal guide for the ERA2 Final Report of the Emergency Rental Assistance (ERA2) Program, V1.1 dated March 04, 2026, which updated Figures 3 and 4 and added a link to the ERA2 FCC Module Guide; V1.0 is dated 08/18/2025. Each ERA2 Recipient must file a Final Report through Treasury's Portal with cumulative data for the entire award period of performance. Beyond the quarterly data on applications received and approved, households assisted, obligations and expenditures, it requires the disposition of tangible and real property acquired or improved with the ERA2 award, on Standard Forms SF-428 and SF-429. Recipients designate an Account Administrator, a Point of Contact for Reporting and an Authorized Representative for Reporting; the Account Administrator may also certify and submit. Obligations of $30,000 or more are reported separately from smaller ones.

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“Treasury, ERA2 Final Report User Guide.” Original at home.treasury.gov. Archived at Pandemic Darlings, https://pandemicdarlings.com/source-documents/treasury-era2-final-report-user-guide-3537199318/, SHA-256 9f2fd92214f87ff8f7e9fd86b07aaa8c82664db35da06ece7a26da2575996007.

Full text

Emergency Rental Assistance (ERA2) Program

Final Report
Treasury’s Portal User Guide
March 04, 2026
v 1.1

Emergency Rental Assistance (ERA2) Program
ERA2 Final Report Portal User Guide
1
Revision History

Version Date Updates
V1.1 03/04/2026 Treasury updated Figures 3 and 4 to reflect
updated formatting and added a link to the ERA2
FCC Module Guide.
V1.0 08/18/2025 Original

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Table of Contents

Part A: Closeout Reporting Basics / The ERA2 Final Report .............................................. 6
Overview ................................................................................................................................ 6
Designating Key Reporting Roles ........................................................................................... 6
Questions? ............................................................................................................................. 7
Part B: Navigation and Logistics .......................................................................................... 8
Navigation Panel: Accessing the ERA2 Final Report .............................................................. 8
Accessing the ERA2 Final Report (Early Closeout) ...............................................................10
Submitting Data to Treasury’s Portal .....................................................................................13
Manual Data Entry .............................................................................................................13
Report Processing .................................................................................................................15
Part C: ERA2 Final Report Tabs .......................................................................................... 17
I & II Reporting Guidance and Bulk Upload Templates and Instructions ................................18
III. Grantee Profile Tab ..........................................................................................................19
Grantee Profile ...................................................................................................................19
Point of Contact List ...........................................................................................................22
IV. ERA2 Project Overview Tab .............................................................................................23
ERA2 Rental Assistance Project – Edit Project Information ...............................................26
ERA2 Affordable Rental Housing Project(s) – Add/Edit Project Information .......................30
Eviction Prevention Project(s) – Add/Edit Project Information ............................................39
Introduction to “Payments Reporting” (Sections V-VII)...........................................................44
V. Subrecipients, Contractors, and Beneficiaries Tab ............................................................46
Determining whether to create a new Entity Profile ............................................................46
Entering New Subrecipients, Contractors, and Beneficiaries Information ...........................47
Update/Delete/Search/Download Subrecipients, Contractors, and Beneficiaries records ...49
VI. Recipient’s Subawards, Contracts, and Direct Payments Tab ..........................................50
Manual Entry Instructions ...................................................................................................50
Search and Download Subaward, Contract, and Direct Payment records ..........................52
Update/revise Subaward, Contract, and Direct Payment record.........................................52
VII. Expenditures Tab ........................................................................................................54
#1 (Top): Expenditures to entities with obligations valued at $30,000 or more ...................55
#2 (Middle): Obligations and Expenditures to Non-Individuals valued at less than $30,000
..........................................................................................................................................57
#3 (Bottom): Obligations and Expenditures (Payments) to Individuals ...............................60
Updating/Deleting Expenditure Records ............................................................................62
VIII. Emergency Rental Assistance Project Data Tab ............................................................63
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Populating fields in Tab from most recent report ................................................................64
Tips on manually entering data for questions 1A-4E ..........................................................64
1A-2A: Entering the Cumulative Number of Households that Submitted an Application and
Received Assistance ..........................................................................................................65
2B-2F. Cumulative Number of Households that Received ERA2 Assistance by Type ........66
3A – 3C: Cumulative Number of Unique Participant Households at Certain Income Levels
..........................................................................................................................................68
3D-3E: Cumulative Number of Unique Participant Households Whose Income Eligibility was
Determined by Other Methods ...........................................................................................69
4: Average Number of Months of Rent or Utility/Home Energy ...........................................70
IX. Emergency Rental Assistance Project Participant Demographics Data Tab .....................71
Participant Demographics: Prepopulated Data Entry .........................................................71
Participant Demographics: Manual Data Entry ...................................................................72
Table 1 – Number of Unique Households ..........................................................................73
Table 2 – Total Cumulative Number of Households by Assistance Type ............................75
Table 3 – Total Cumulative Number of Households by Income and Other Eligibility Methods
..........................................................................................................................................78
Table 4 – Average Number of Months of Assistance ..........................................................81
Table 5 – Total Cumulative Amounts Obligated and Expended for the Emergency Rental
Assistance Project Only .....................................................................................................82
X. Performance and Financial Reporting Tab ........................................................................85
Performance Narrative .......................................................................................................85
Narrative on Effective Practices .........................................................................................86
Federal Financial Reporting ...............................................................................................87
Participant Household Payment Data.................................................................................89
Recipient Comments ..........................................................................................................90
XI: SF-428 Tab: Tangible Personal Property .........................................................................91
SF-428 Instructions ............................................................................................................92
SF-428S Instructions .........................................................................................................99
XII. SF-429: Real Property Status Report Tab .....................................................................103
Navigating the SF-429 section tabs..................................................................................103
SF-429 Detailed Instructions ............................................................................................104
XIII. Report Certification and Submission Tab .....................................................................118
Appendix A: Bulk File Upload Overview .......................................................................... 122
Purpose ...............................................................................................................................122
Basic Tips and Warnings .....................................................................................................122
General Template Structure ................................................................................................123
Instructions: Bulk Upload Template Download and Upload Steps........................................124
Working through Bulk File Upload Errors .........................................................................127
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Module-To-Module Bulk Upload File Creation Steps ...........................................................129
Detailed Descriptions of Upload Templates .........................................................................131
Template #1: Detailed Description of Subrecipients, Contractors, and Beneficiaries Profile
........................................................................................................................................131
Template #2: Detailed Description of Subawards, Contracts, and Direct Payments .........136
Template #3: Detailed Description of Expenditures associated with the ERA Recipient’s
Subawards, Contracts, and Direct Payments for which it has obligated $30,000 or more 140
Template #4: Detailed Description of Total of all obligations and total of all expenditures
associated with the ERA Recipient’s Subawards, Contracts and Direct Payments valued at
less than $30,000.............................................................................................................141
Template #5: Detailed Description of Recipient Obligations and Expenditures (Payments) to
Individuals (Beneficiaries) ................................................................................................142
Template #6 – (This template was used only prior to Q3 2023)........................................144
Template #7: Detailed Description of Participant Household Payment Data File ..............144
Appendix B – Total Obligations and Expenditures Associated with the ERA2 Recipient’s
Subawards, Contracts, and Direct Payments Valued at Less than $30,000................... 146
Appendix C – Recipient Obligations and Expenditures (Payments) to Individuals
(Beneficiaries) .................................................................................................................... 147
Appendix D – Treatment of Contractors with Initial Obligations Less than $30,000 in One
Reporting Period that Increases to $30,000+ by the end of the Period of Performance…148

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Part A: Closeout Reporting Basics / The ERA2 Final Report
Overview
Each ERA2 Recipient (“Recipient,” also referred to as “ERA2 Grantee” in Treasury’s Portal and
in guidance materials) must submit an ERA2 Final Report (“Final Report,” also referred to in
Treasury’s guidance and Portal as the “ERA2 Final Quarterly Report” or “Final Compliance
Report”) with cumulative performance and financial information covering the entire ERA2 award
period of performance. The ERA2 Final Report must be submitted via Treasury’s Portal.
This guide provides instructions on using Treasury’s Portal to submit the required ERA2 Final
Report in order to close out the ERA2 award. Much of the information in this guide mirrors
guidance provided in versions of the Portal User Guide designed for quarterly compliance
reporting (which applied to both the ERA1 and ERA2 programs), with the exception that this
ERA2 Final Report Portal User Guide provides information about several new reporting
requirements and updated reporting formats specific to ERA2 award closeout.
Like the quarterly compliance reports, the ERA2 Final Report requires Recipients to provide
performance and financial information, including cumulative data on such issues as applications
received, applications approved, households assisted, and details on ERA2 award obligations
and expenditures. In addition, the ERA2 Final Report requires Recipients to provide additional
information, such as information on the disposition of tangible and real property acquired or
improved with the ERA2 award as required on the Standard Forms SF-428 and SF-429.
This user guide is meant to be used as a functional reference and is not comprehensive as to all
requirements for closeout of the ERA2 awards. The ERA2 Reporting Guidance contains official
guidance on compliance reporting requirements for ERA2 recipients.
Additionally, you should visit Treasury’s ERA webpage for additional information and guidance
on programmatic and reporting topics including the ERA2 Closeout Resource which provides
detailed instructions on the ERA2 award closeout requirements and process.

Designating Key Reporting Roles
ERA2 Recipients must designate staff or officials for three roles for developing and submitting
the required ERA2 Final Report. Recipients must provide the names and contact information for
persons designated for each of the three roles prior to accessing their ERA2 Final Report. The
designations must be made on-line in Treasury’s Portal, as described below.
The required roles are as follows:

• ERA2 Account Administrator for Reporting (AA) for the ERA2 award. Individuals
designated for this role are responsible for working within your organization to determine
its designees for the roles of Point of Contact for Reporting and Authorized
Representative for Reporting and for inputting their names and contact information via
Treasury’s Portal and for making any changes or updates as needed over the ERA2
award period. The Account Administrator should identify another individual to serve in
his/her place in the event of staff changes. In addition, the Account Administrator may
certify and submit the ERA2 Final Report on behalf of the ERA2 Recipient.

• ERA2 Point of Contact for Reporting (POC) will receive official Treasury notifications
about ERA2 reporting. Such notifications include alerts about upcoming reporting
timeframes, requirements, and deadlines. Typically, the POC is a key individual for
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managing the ERA2 Recipient’s reporting. The POC can enter data into Treasury’s
Portal but does not have the ability to certify and submit official reports on behalf of the
ERA2 Recipient.

• ERA2 Authorized Representative for Reporting (ARR) is the primary point of contact
responsible for certifying and submitting official reports on behalf of the ERA2 Recipient.
Treasury will accept reports and other official communications only when submitted by
the ERA2 Authorized Representative for Reporting or the ERA2 Account Administrator.
The ARR is responsible for communications with Treasury on such matters as extension
requests on the report submission deadline and amendments of previously submitted
reports.

An ERA2 Recipient may designate multiple people to a single role or a single individual for
multiple roles. For example, the individual designated as the ERA2 POC may also be
designated as the ERA2 Authorized Representative for Reporting. The ERA2 Recipient may
designate the same individual for all three roles. However, as noted above, it is recommended
that the ERA2 Account Administrator identify someone in addition to themselves to serve in
his/her place in the event of staff changes.
Everyone who is designated by the ERA2 Recipient for any reporting role must register with
ID.me or Login.gov before gaining access to Treasury’s Portal. See the following links for
registration instructions:

• ID.me Guidance (Used by Recipient staff to apply for recovery act awards/assistance as
well as to complete compliance reporting)
• Login.gov Guidance (Used by Recipient staff to complete compliance reporting)
The names and contact information for the ERA2-designated individuals will be pre-populated in
the “Recipient Profile” portion of the ERA2 Final Report. Recipients can update the designations
and related information at any time.
Contacts may also be designated as “Communications Only.” These contacts may be
included on emails regarding the ERA2 award, but do not have any permissions to access
Treasury’s Portal to access the reports for the ERA2 award.
To remove a contact, remove all roles associated with that contact name and they will no
longer receive communications related to the ERA2 award.
Please see the Hints and Tips for Designating Points of Contact for ERA1 and ERA2 Reporting
for assistance updating the points of contact.

Questions?
If you have any questions about the reporting requirements for the ERA2 award, please contact
us by email via EmergencyRentalAssistance@Treasury.gov

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Part B: Navigation and Logistics
Part B covers the basics of logistics of logging into your ERA2 Final Report, navigating the
report once you are there, and tips for updating the report and saving the submitted information.
Please note that detailed instructions for each Tab of the Final Report are provided in Part C
and the various Appendices.

Navigation Panel: Accessing the ERA2 Final Report
1. Log in to Treasury’s Portal via login.gov or id.me (see Figure 1).

Figure 1 – Login to Portal

2. After logging into Treasury’s
Portal, the landing page (Figure 2)
will appear. The landing page will
display brief introductions related
to reporting for the Emergency
Rental Assistance Program
(ERA2) and other programs
administered by Treasury, Office
of Capital Access (OCA).

3. When you select “Closeout
Reports” on the left navigation
panel, the Portal will display the
Closeout Reports landing page.
The Closeout Report page
displays all applications
associated with all your
organization’s awards
administered by OCA. See Figure
3 below, for example, which
includes links to closeout reports
Figure 2 – OCA Closeout Reports Landing Page

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for the four different programs being administered by the sample entity: ERA, HAF,
LATCF and SLFRF programs.

Figure 3 – Accessing the ERA2 Final Report

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Accessing the ERA2 Final Report (Early Closeout)
The option to select Early Closeout expired on September 30, 2025.
There are two different timelines for closing out your ERA2 award. The “early closeout” process
is available for ERA2 Recipients who are ready to close out the ERA2 award before the end of
the ERA2 award period of performance (which is September 30, 2025).
The “Standard Closeout” process will be available for Recipients who choose to wait until the
end of the ERA2 award period of performance to close out their award. For more information on
the closeout process and timing, refer to the ERA2 Closeout Resource.

1. You may request to access the ERA2 Final report prior to the end of the period of
performance by clicking on the box next to your Recipient ID and then clicking on
“Request Closeout.” When the pop-up window appears, click on “Continue” (see
Figure 4)

Figure 4 – Requesting Early Closeout / Access to the ERA2 Final Report

2. Treasury will review your request to access the ERA2 Final Report and will consult
with the Recipient, if needed.

3. When Treasury grants access to the ERA2 Final Report, you will receive an email
alert to indicate that the ERA2 Final Report is available. When you log into
Treasury’s Portal, you will see your report status change to “Ready for Closeout, and
you will be able to access your report under the “Final Quarterly Reports” section.
Click on the pencil icon under the heading, “Edit,” to access and start completing the
report (see Figure 5).

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Figure 5 – Accessing Your ERA2 Final Report

Note: ERA2 Recipients should continue submitting their Quarterly Reports either until they
submit their ERA2 Final Report or until the end of the ERA2 Award Period of Performance
(September 30, 2025). Those that do not submit an ERA2 Final Report before September 30,
2025, will automatically be a part of the Standard Closeout Process. In that case, Treasury
will send an email notification indicating you have access to the ERA2 Final Report in
Treasury’s Portal.

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Navigating the ERA2 Final Report

A. Navigation Bar B. Record Details
Box

3
Figure 6 – Final Report Landing Page

The Navigation Bar (see Figure 6, Arrow A) which appears on the left side of Treasury’s Portal
screens allows you to navigate between each Tab.
On the right side of the screen, users will see another navigation pane with information about
their ERA2 award (see Figure 6, Arrow B). This information box displays the status of the
current report; the ERA2 award FAIN number; the ERA2 program’s Assistance Listing number
(aka CFDA number); the ERA2 Award Issuance Date; the Report Period; and the Total ERA2
Award Amount.

Key Tips for Navigating your ERA2 Final Report

• You can complete the individual sections of the ERA2 Final Report in any order.

• Once the report is submitted, it will be locked, and you will not be able edit it in any way.

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Submitting Data to Treasury’s Portal
Treasury’s Portal leads the ERA2 Recipient POC, ARR and AA through a series of ERA2 Final
Report screens. While navigating through Treasury’s Portal and submitting required information
for the ERA2 Final Report, users will need to enter data directly into Treasury’s Portal manually.

For most Tabs, you have two options for data entry:

• Bulk upload function allows Recipients to upload data using Excel templates; this
approach to data entry can be a useful when submitting a large quantity of data. Data
inputted using the bulk upload function will be subject to validation by Treasury’s Portal
to ensure the uploaded data is in the correct format and is consistent with other inputted
data. If the bulk upload fails validation rule, Treasury’s Portal will display an error for you
to address. Please see Appendix A – Bulk File Upload Overview for detailed overview of
the available templates.

• Manual data entry allows Recipients to provide inputs as instructed on the screen.
Manual inputs are described in detail in Part C for each Report Tab. Manual inputs will
be subject to validation by Treasury’s Portal to ensure that the data provided is
consistent with the expected format or description (e.g., entering “One hundred” instead
of 100). If a given data entry fails a validation rule, Treasury’s Portal will display an error
for you to address.

You will not be able to submit either manually entered data or data submitted via the
bulk upload function that does not satisfy the data validation rules.

Manual Data Entry
ERA2 Recipients that use manual data entry will key in information on the screen. Manual
inputs are described in detail below for each section of the ERA2 Final Report.

Note: * indicates a required field. You must enter information into the field before you
can save or proceed to the next screen.

The Portal will review manually entered data to ascertain whether the data provided is
consistent with the expected format or description (e.g., entering “one hundred” instead of 100).
If a given data entry fails a validation rule, the Portal will display an error message in red font for
you to address (see Figure 7).

Figure 7 – Manual Entry Error Example

Updates to a Tab cannot be saved until all validation rules are satisfied. The Portal will
display an error notification for those elements that fail the validation rules (e.g., leaving a

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required field as blank.) The Portal will also alert users who manually enter a data value that
does not satisfy the validation rules (e.g. entering a currency value outside of a specific range).
After Treasury’s Portal validates the data that has been manually entered for a given Tab, the
user may save to continue to another Tab.
Clickable Icons
Some data entry areas have an icon (see Figure 8) that
enables users to:

• Provide Information (enter data),
• View information (previous data entries), or
• Download information (previous data entries).

Narrative Boxes
When providing narratives, type the responses using a
word processing system (such as Microsoft Word) to Figure 8 – Clickable Icons
minimize grammatical errors, track word count, and
concisely answer all required narrative details. Users can
copy and paste the final narratives directly into the text boxes in Treasury’s Portal.
Users can expand a text box (see Figure 9) by clicking and dragging the chevron icon in
the bottom-right corner.

Figure 9 – Expand Manual Entry Text Box by Dragging Chevron Icon

Saving Data
Within each Tab of Treasury’s Portal, users will see
a next button and a save button at the bottom of
each section or at the bottom of the screen:

• Clicking the “Save” button will allow users to Figure 10 – Green Saving Bar
save current progress without advancing to the
next module. Users can click the “Save” button when they plan to exit the Portal and
come back to the report later.

• Clicking the “Next” button will automatically save all information entered on that screen
and advance the user to the next Tab. When a user clicks “Next” the screen will display
a green notification across the top of the screen to indicate the report is successfully
saved (see Figure 10).

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Uploading and Deleting Word, Excel, and PDF
Documents
After a user has uploaded a file in either Word, Excel
or PDF format, the user will see the file Title and
Upload Date populate within the relevant section. To
view the uploaded file, click the View Uploaded File
button (see Figure 11). Users may upload multiple files
in each section.
Figure 11 – File Upload Functionality

Users can delete a previously uploaded file by clicking
the check box next to the Title of the file to be deleted.
A red Delete Files button will appear above the file
(see Figure 12). Click the Delete File button to delete
the selected file.

Figure 12 – Deleting Uploaded Files

Report Processing
This section of the User Guide provides information on submitting a report, editing a report prior
to submission, and editing a report after submission.

Maintaining Copies of your ERA2 Final Report
Treasury’s Portal enables ERA2 Recipients to download a Zip file that includes a set of
documents including a document in PDF format that contains key components of the submitted
reports and several files in Excel format that contain details on amounts obligated and
expended, as well as the Participant Household Payment Data File in .csv format. To access
the Zip file, after submitting the report, users should click on the icon under the “download”
heading (see Figure 13).

Note: ERA2 Recipients are encouraged to take screenshots of the Portal screens and
maintain copies of all uploaded templates for their records.

Figure 13 – Image of submitted report

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Editing an unsubmitted Closeout Report
As previously discussed, users can provide a portion of the required information in a report,
save it, log out of the Portal, and return to complete the report later.

Submitting the Report
Once your ERA2 Final Report is complete, including all data validation checks, your report is
ready for certification and submission by an Account Administrator (AA) or Authorized
Representative for Reporting (ARR). ERA2 Recipients must ensure that data they certify is
accurate upon submission of the ERA2 Final Report.

Next Steps
• If there are any questions or discrepancies identified in Treasury’s review of your ERA2
Final Report, Treasury will reach out to obtain clarification, most likely through an
“Information Document Request” (IDR). You can see IDRs in the “Compliance Reports”
section of the State, Local, and Tribal Support Landing Page under the header “ERA2
information and/or document requests) (see Figure 14, green arrows). Some compliance
communications may come as “Compliance Correspondence Notification” (CCN) in
which points of contact will receive an email directing them to the Portal. You can see
these notifications on the right side of the Landing Page (see Figure 14, red arrows).

• When Treasury has completed its review of the ERA2 Final Report, Treasury will email
you with instructions for confirming the financial information and repaying ERA2 funds,
as appropriate. See “Completing the Financial Confirmation Closeout (FCC) Module.”

…until you see
“ERA2 information
and/or document
CCN
CCN requests”

View/edit
IDR

Scroll
down the
page…

Figure 14 – IDR and CCN Notifications

Corrections and Resubmissions After Submitting the Report
If you need to make corrections after you have submitted your ERA2 Final Report, please
contact us via email at EmergencyRentalAssistance@Treasury.gov.

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Part C: ERA2 Final Report Tabs
The ERA2 Final Report includes multiple modules or “screens” (referred to as Tabs) to help
users navigate through the ERA2 Final Report in Treasury’s Portal as follows (see Figure 15,
red box):
I. Reporting Guidance
II. Bulk Upload Templates and Instructions
III. Grantee Profile Tab
IV. Project Overview Tab
V. Subrecipients, Contractors, and Beneficiaries Tab
VI. Recipient Subawards, Contracts, and Direct Payments Tab
VII. Expenditures Tab
VIII. Emergency Rental Assistance Project Data Tab
IX. Emergency Rental Assistance Project Participant Demographics Tab
X. Performance and Financial Reporting Tab
XI. SF-428 Tab – Tangible Personal Property Report
XII. SF-429 Tab – Real Property Status Report
XIII. Report Certification and Submission Tab

Figure 15 – ERA2 Final Report: Navigation “Tabs”
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I & II Reporting Guidance and Bulk Upload Templates and Instructions
Upon opening the ERA2 Final Report, you will have the option to open any of the Portal Tabs.
The Portal has two information Tabs. These are the ERA2 Reporting Guidance and the Bulk
Upload Templates and Instructions Tab. These Tabs provide hyperlinks to the ERA2 Reporting
Guidance, ERA2 Final Report Portal User Guide (this document), bulk upload templates, and
other information on completing the ERA2 Final Report.
1. Please open and read the ERA2 Reporting
Guidance Tab first. Information displayed on
that Tab is essential for understanding
before completing the entire sequence of
tabs and screens.

2. After reading the instructions shown on that
Tab please select “Next” at the bottom of
the page or select the next Tab in the
Navigation Bar on the left-hand side of
Treasury’s Portal (see Figure 16, green
arrow).

3. -The Bulk Upload Templates and
Instructions Tab provides hyperlinks to the
specific version of the bulk upload templates
for the ERA2 Final Report (Figure 16). Make
sure that you are using the correct
version for each template; the latest
revision date is listed next to the template
name as shown below (see green arrow).

4. On each downloaded template (the excel
sheet), please verify that the revision date
shown on the upper left corner (Cell A1)
matches the date listed for the file in the
Bulk Upload Templates and Instructions
Tab.

Figure 16 – Bulk Upload Templates Tab

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III. Grantee Profile Tab
On the Grantee Profile Tab (Figure 17), ERA2 Recipients must
review and confirm critical information about the Recipient’s
organization. (Note, the terms “Grantee” and “Recipient” are used
interchangeably in ERA2 materials-)
The screen shown in this Tab will be pre-populated with
information on the ERA2 Recipient’s application file and on
previously submitted ERA2 compliance reports.
The Grantee Profile Tab has two segments: a) Grantee Profile
and b) SAM.gov Registration and Executive Compensation.

Grantee Profile
The Grantee Profile screen will be pre-populated with
Figure 17 – Grantee Profile Tab
information from the Recipient’s ERA2 application and
other sources (see Figure 18).

Figure 18 – ERA Recipient Information

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SAM.gov Registration and Executive Compensation
All Recipients are required to register with SAM.gov and report Executive Compensation.
1. Please use the dropdown (see Figure 19) to confirm your entity’s SAM.gov status.

Figure 19 – SAM.gov Status

2. If the ERA2 Recipient is registered in SAM.gov, select “Yes” from the picklist (see Figure
20).

Figure 20 – SAM.gov Registration

3. If the ERA2 Recipient is not registered in SAM.gov, select “No” from the picklist. Two
additional questions will populate the space below (see Figure 21).

Figure 21 – Additional Questions

Recipients should be registered in SAM.gov and report Executive Compensation.
Note: For SAM.gov registration assistance, please contact the Federal Service Desk at
www.fsd.gov or 1-866-606-8220.

4. If the ERA2 Recipient received 80% or more of its annual gross revenue from federal
funds in the preceding fiscal year AND the ERA2 Recipient received $25 million or more
of its annual gross revenue from federal funds, an additional question will appear (see
Figure 22).

Figure 22 – Annual Gross Revenue

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5. Select “Yes” if the total compensation for the ERA2 Recipient organization’s five highest
paid officers is publicly displayed or otherwise listed in SAM.gov (see Figure 23) and move
on to Step 6 below.

Figure 23 – Officers

6. Select “No” if the total compensation for the ERA2 Recipient organization’s five highest
paid officers is not publicly displayed or otherwise listed in SAM.gov. Enter the name(s)
of the officer(s) in the data entry table that will be displayed on-screen (see Figure 24),
and the total compensation received by each. If fewer than five (5) officers exist, enter
“N/A” and $0 in the empty field(s).

Figure 24 – ERA2 Recipient Organization Officers

Unique Entity Identifier (UEI)
This tab should be populated with the ERA2 Recipient’s Unique Entity Identifier (UEI). The
ERA2 Recipient must also provide UEIs for each of its Subrecipients in the Subrecipients,
Contractors, and Beneficiaries Tab, as well as for contractors that receive ERA2 obligations of
$30,000 or more. For incorporated beneficiaries such as corporate landlords and utility
providers that receive ERA2 obligations of $30,000
or more, the ERA2 recipient must provide a UEI or
TIN for each beneficiary record.

How to find the ERA2 Recipient’s UEI in the Portal?
If the ERA2 Recipient entity is registered in
SAM.gov, Treasury will retrieve its UEI from the
Recipient’s existing SAM.gov profile. The Recipient
Figure 25 – UEI Information on Recipient
profile will be updated automatically with the UEI (see Profile Tab
Figure 25).

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Point of Contact List

Figure 26 – ERA2 Reporting Contacts

Figure 26 illustrates the table that will list the members of your organization that are designated
for ERA2 reporting roles.
1. Please review the list for accuracy. Your Account Administrator can update this
information by clicking the blue “Make Revisions Here” link above the table. Clicking the
icon will open a Tab where you can modify/update the list. If you need to remove a point
of contact, remove all related roles.

2. Please see the Hints and Tips for Designating Points of Contact for ERA1 and ERA2
Reporting for further details.

3. Click the Save button to record progress.

4. Click the Next button to advance to the Project Overview Tab.

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IV. ERA2 Project Overview Tab
All ERA2 Recipients must use this Tab to report descriptive information about their various
projects (as appropriate to the Recipients’ use of ERA2 award funds):

Project Type A Project Type B Project Type C

ERA2 Emergency Rental ERA2 Affordable Rental ERA2 Eviction Prevention
Assistance project Housing project(s) project(s)

Depends on Recipient’s Program Design
All Recipients
See FAQ 46 for more information. 1

All ERA2 Recipients must input data manually on
the ERA2 Project Overview Tab (Figure 27). Bulk
Upload templates are not available for data entry on
this Tab.
The My Projects dashboard screen as shown below
(see Figure 27) is the core component of the Project
Overview Tab. The dashboard displays one row for
each of the Recipient’s ERA2 projects. It displays
three buttons/check boxes under the headings
“Project Status”, “Obligation Status”, and
“Expenditure Status” for each of the Recipient’s
ERA2 project(s).
Prior to report submission, all check boxes must
display a Green Checkmark. ERA2 Recipients must
click on the buttons to open the reporting screens for
each project to see datapoints requiring corrections Figure 27– Project Overview Tab
and to make updates.

Helpful Resource:
Tips on Reporting Housing Eviction
Prevention Projects and Housing Stability
Services (p. 24)

The My Project dashboard displays information about the ERA2 Recipient’s ERA2 Emergency
Rental Assistance Project (which applies to all ERA2 Recipients) and any Affordable Rental

1
Note: Beginning on October 1, 2022, ERA2 Recipients that had obligated at least 75 percent of their
total ERA2 allocation for emergency rental assistance and related activities were authorized to use the
unobligated amounts to support one or more of three categories of ERA2 Projects. See FAQ 46 for more
information.

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Housing and/or Eviction Prevention Project(s) previously reported by the Recipient. The
Recipient must input information about those Projects into the dashboard as part of their ERA2
Final Report.
Figure 28 shows a sample dashboard for an ERA2 Recipient with three Projects – one
Emergency Rental Assistance Project, one Affordable Rental Housing Project, and one Eviction
Prevention Project.

B C

D E F G H I J

Figure 28 – My Project Dashboard

At the top of the dashboard, the system summarizes the following:
A. Total Number of Projects. This figure is calculated and pre-populated based on the
information the ERA2 Recipient has entered on the My Project data entry screen. In
Figure 28, the number “3” is displayed because the sample ERA2 Recipient is
administering one of each of the three types of Projects listed above.

B. Total Obligations. This figure is the sum of amounts the ERA2 Recipient had input on
the Project Overview Tab’s individual Project screens as being the cumulative amounts
obligated as of the end of the period of performance for each of its three Projects. As
shown in Figure 28, the sample ERA2 Recipient has reported cumulative obligations of
the following amounts: $1,000,000 for its Affordable Rental Housing Project; $100,000
for its Eviction Prevention Project; and $2,000,000 for its Emergency Rental Assistance
Project. The dashboard displays the sum of $3,100,000 as the total amount obligated
under the heading “Total Obligations.”

C. Total Expenditures. This figure is the sum of expenditure amounts the ERA2 Recipient
had previously input on the Project Overview Tab’s individual Project screens for its
ERA2 Emergency Rental Assistance Project plus amounts expended under its
Affordable Rental Housing Project and its Eviction Prevention Project. As shown in

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Figure 28, the sample ERA2 Recipient has reported cumulative expenditures in the
following amounts: $50,000 for its Affordable Rental Housing Project; $50,000 for its
Eviction Prevention Project; and $1,000,000 for its Emergency Rental Assistance
Project. The dashboard displays the sum of $1,100,000 as the total amount expended
under the heading “Total Expenditures.”
The dashboard also displays at the Project-level identification information that the ERA2
Recipient manually enters on the dashboard pop-up pages, (see “Dashboards: My Projects”
for input details):

D. Project Name. This is the name of the specific Project as manually entered by the ERA2
Recipient. The sample ERA2 Recipient has three separate ERA2 Projects so the
Recipient entered three different names. Each ERA2 Project has its own name.

E. Recipient Project ID. This a string of figures manually entered by the ERA2 Recipient
that will serve as the ID for the given ERA2 Project. The sample ERA2 Recipient is
administering three separate projects, so it entered different Project IDs for each of its
three ERA2 Projects.

Further, the dashboard shows cumulative obligations and expenditures entered by ERA2
Project in the Recipient Subawards, Contracts and Direct Payments Tab and the Expenditures
Tab:

F. Total Obligations. This is the cumulative amount obligated for the related ERA2 Project
as entered by the ERA2 Recipient in the Recipient Subawards, Contracts and Direct
Payments Tab and the Expenditures Tab. The ERA2 Recipient manually inputs this
amount on the pop-up screens for each ERA2 Project.

G. Total Expenditures. This is the cumulative amount expended for the related ERA2
Project as entered by the ERA2 Recipient in the Expenditures Tab. The ERA2 Recipient
manually input this amount on the pop-up screen.

Other columns in the dashboard compare data inputted into dashboard pop-up pages with the
obligations and expenditures data inputted into the Recipient Subawards, Contracts and Direct
Payments Tab and the Expenditures Tab to verify consistency in reporting:

H. Project Status. The dashboard displays a Project Status checkmark for each of the
sample ERA2 Recipient’s three ERA2 Projects.
a. A green checkmark indicates the input data about the specific Project appears
valid.
b. A yellow checkmark indicates that the input information about the specific is not
correct or is invalid.

I. Obligation Status. The dashboard also verifies the obligation information input by the
ERA2 Recipient about each of its ERA2 Projects in the Subaward, Contractor and
Beneficiaries Tab and on the Expenditures Tab.
a. A green checkmark in this column for a specific ERA2 Project indicates that the
cumulative obligation amount entered in the My Project dashboard for total

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obligations for the specific ERA2 Project aligns with the amounts of obligations
as recorded for the ERA2 Project on the Subaward, Contractor and Beneficiaries
Tab and on the Expenditures Tab.
b. A yellow checkmark indicates that the cumulative obligation amount entered by
the ERA2 Recipient in the My Project dashboard is inconsistent with data the
ERA2 Recipient had entered on the Portal’s Subaward, Contractor and
Beneficiaries Tab and the Expenditures Tabs.
c. A red checkmark indicates that the ERA2 Project does not have any obligations
listed for that ERA2 Project in the Subaward, Contractor and Beneficiaries Tab
and on the Expenditures Tab.

J. Expenditures Status. Like the Obligation Status, this column of the dashboard features
color-coded checkmarks.
a. A green checkmark indicates the cumulative expenditure as entered on the My
Project screen for the specific ERA2 Project aligns with the sum of expenditures
recorded for the ERA2 Project on the Expenditures Tab.
b. A yellow checkmark indicates that the cumulative expenditure amount entered
by the ERA2 Recipient in the My Project dashboard is inconsistent with data the
ERA2 Recipient entered on the Portal’s Expenditures Tab.
c. A red checkmark indicates that the ERA2 Project does not have any
expenditures listed for that ERA2 Project in the Expenditures Tab.

Each ERA2 Recipient must provide the following information about their ERA2 Emergency
Rental Assistance Project via a pop-up window on the Project Overview Tab. To access the
pop-up window, press the Green Check box in the “Project Status” column on the dashboard, as
shown (see Figure 29).

Figure 29 – Additional Features of the My Projects Dashboard

ERA2 Rental Assistance Project – Edit Project Information
When the user clicks on the Project Status check box on the ERA2 Rental Assistance Project
area of the dashboard, the “Edit Project” pop-up window will be displayed on-screen.

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The “Edit Project” pop-up window contains required data fields about the status of the ERA2
Emergency Rental Assistance Project. ERA2 Recipients must manually enter the following data
on its ERA2 Emergency Rental Assistance Project on the ERA2 Final Report pop-up screen

B C

D E

Figure 30 – “Edit Project” for Rental Assistance Project (first half of pop-up screen)

The first half of the form is focused on basic project information (see Figure 30) and includes the
following questions/fields:
A. ERA Project Category. “Rental Assistance” will be pre-populated for the Rental
Assistance project in the drop-down for this data field as shown.

B. Project Name. Input or edit the name of the ERA2 Emergency Rental Assistance
Project in the data field. Please make certain the name provided is different from
project names entered for other ERA projects.

C. Recipient Project ID. Input a Recipient Project ID (this is an ID selected by the
ERA2 Recipient) in the data. Please make certain the Recipient Project ID used the
Recipient’s ERA2 Emergency Rental Assistance Project is different from Recipient
Project IDs created for the Recipient’s other projects. It must be different from the
Recipient’s ERA1 Project ID as well.

D. Total Cumulative Obligations for this Project. Enter the total cumulative dollar
value of obligations made by the ERA2 Recipient under this ERA2 Emergency
Rental Assistance Project over the entire period of performance. Enter the
cumulative amount in the field.

E. Total Cumulative Expenditures for this Project. Enter the total cumulative dollar
value of expenditures for this ERA2 Emergency Rental Assistance project over the
entire period of performance. Enter the final cumulative amount in the field.

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F. Explanations related to Cumulative Data. The data reported on the ERA2 Final
Report must be cumulative covering the entire period of performance. This field
(Figure 30) allows you to provide an explanation if the amount reported as the “Total
Cumulative Expenditure for this Project” on this ERA2 Final Report is less than the
amount reported in the most recently submitted quarterly compliance report

G. Status to Completion. Select from the dropdown list to identify the most accurate
status descriptor of this ERA2 Emergency Rental Assistance Project as of the end of
the entire period of performance.
a. Options are: Not Started; Completed Less than 50%: Completed 50% or
More; Completed; Cancelled

H. ERA Project Website URL. Provide the URL for this ERA2 Emergency Rental
Assistance Project website that was used to educate the public about the Project.

I. Geographic Service Area. Select from the dropdown list to identify the geographic
service area covered by this ERA2 Emergency Rental Assistance Project.
a. Options are: State-wide; County-wide; City-Wide; Targeted Communities

Figure 31 – “Edit Project” for Rental Assistance Project (second half of pop-up screen)

The second half of the form includes descriptive questions about the design of the ERA2
Emergency Rental Assistance Project (see Figure 31):
J. ERA2 Emergency Rental Assistance Project Description. Provide the narrative
(or update the narrative reported from past quarters to reflect the entire period of
performance) in the text box provided. The text box can be resized as needed. The
narrative should be no more than12,000 characters (about 2,000 words or less) with
the following information, as applicable:
a. Performance goals planned and met.
b. Major timelines.
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c. Key partner organizations.
d. Planned outreach strategies.
e. Other housing services provided.
f. Housing stability services provided (including eviction prevention projects that
fall within the initial 10% cap for housing stability services); and
g. Other affordable rental housing and eviction prevention services provided.
Please do not input information on any Affordable Rental Housing Project(s)
or Eviction Prevention Project(s) authorized in FAQ 46. Affordable rental
housing or eviction prevention services that are provided as authorized in
FAQ46 are subject to certain additional requirements and must be reported
as their own projects.

K. Narrative on Approach for Prioritizing ERA2 Assistance to Certain Households.
Review and update, as needed, the previously submitted description (as submitted
on quarterly compliance reports submitted earlier) of the ERA2 Recipient’s approach
for prioritizing ERA2 assistance to certain households (e.g., households with
incomes less than 50% of area median income and those with at least one member
who were unemployed 90 days or more prior to the date the household applied for
ERA2 assistance), and provide a URL where the information on the system for
prioritizing the assistance is/was made publicly available.

L. Use of a Fact-Based Proxy for Determining Eligibility. Select from a dropdown
list to indicate whether the ERA2 Recipient used a fact-based proxy for determining
its applicants’ income eligibility for financial assistance under this ERA2 Emergency
Rental Assistance Project. The selection options are: “Yes” or “No.”

a. If the ERA2 Recipient selects “yes” on the dropdown list, the Portal will
display a follow-up text box where the ERA2 Recipient must provide a
narrative (12,000 characters or 2,000 words, or less) description of the proxy
and all relevant thresholds, figures, policies, and procedures used for
verifying eligibility. The user can type or paste the narrative in the text box
provided. The text box will display the narrative submitted in the most recently
submitted quarterly compliance report. The Recipient can provide updates in
the text box provided (as needed) to reflect the use of this strategy
throughout the period of performance.

M. When the user has provided all required information on the screen, click the “Save
Project” button at the bottom right of the screen.

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ERA2 Affordable Rental Housing Project(s) – Add/Edit Project Information
All ERA2 Recipients that have initiated an ERA2 Affordable Rental Housing Project at any time
during the ERA2 award period of performance must create a record for that project on the
Project Overview Tab.
Each ERA2 Affordable Rental Housing Project funded in whole or in part with ERA2 award
funds must be reported in its own “Project.” You may edit an existing ERA2 Affordable Rental
Housing Project by clicking on the Project Status button.
To set up a new ERA2 Affordable Rental Housing Project record:
1. Click the “Add Project” button on the top left section of the My Projects Dashboard as
shown in Figure 32.

Figure 32 – Add Project Button

2. Clicking on the “Add Project” button will display the “Add Project” pop-up screen as
shown in Figure 33.

Figure 33 – Add Project Pop-Up Screen

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3. The field at the top of the “Add Project” pop-up screen is the “ERA Project Category”
field, which is a dropdown list. Users should select “Affordable Housing” from the
dropdown list as shown in Figure 34.

Figure 34 – Project Category

4. When “Affordable Rental Housing” is selected under “ERA Project Category,” the Project
Pop-Up will display the required data fields with required information about the ERA2
Affordable Rental Housing Project (see Figure 35).

5. You will be asked to complete a number of fields to demonstrate compliance with
requirements under FAQ 46 (see Figure 36 screenshots and accompanying tables
showing the Affordable Rental Housing Fields and Help Text).

Figure 35 – Add Project: Rental Assistance

6. When the user has provided or updated all required information on the screen, they
should click the “Add Project.”

7. Repeat for each Affordable Rental Housing Project, and then move on to the next Tab.

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Affordable Rental Housing Project: Detailed Fields and Help Text

The following are screenshots of the portal and guides to Affordable Rental Housing Projects
fields with descriptive information. Required fields are marked with an *.

Figure 36: Affordable Rental Housing Project – Screenshot #1 of 6

Field Description
*Project Name Recipient enters name of this Affordable Rental Housing Project.
Note: You will use the Project Name to connect obligations and expenditure to this
Project in the Payments and Expenditures Tabs.

*Recipient Project ID Unique ID assigned by the Recipient.

*Total cumulative The total dollar value of obligations under this ERA2 project from the initiation of the
obligations for this project through the end of the period of performance.
Project
*Total cumulative The total dollar value of expenditures under this ERA2 project from the initiation of
expenditures for this the project through the end of the period of performance.
Project
The data reported… Use this text box to provide an explanation if the amount reported as the “Total
must be cumulative… Cumulative Expenditure for this Project” on this Final Report is less than the amount
provide an reported in the most recent quarterly compliance report.
explanation…
*Project Narrative Provide a brief narrative description of the project (minimum of 300 and maximum of
500 words). Please describe how this funding fulfills a specific need within the
community, supports “affordable rental housing purposes” as specified in FAQ 46,
and integrates other program resources and/or funds to provide services, and so
forth. Treasury recommends specifying the activities funded by ERA2 award funds.

*Status to completion Select the most accurate status descriptor for this Affordable Rental Housing
Project.
Picklist options: Not Started; Completed <50%; Completed >50%; Completed; Canceled

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Figure 37: Affordable Rental Housing Project – Screenshot #2 of 6

Field Description
*Type of project Recipient must select the category that most accurately describes the
predominant objective of the project

Picklist options:
Acquisition (prompts user to also provide the date of the acquisition of real
property);
New Construction;
Rehabilitation of Affordable Rental Housing;
Preservation of Affordable Rental Housing;
Pre-Development Costs Related to Construction, Rehabilitation, or Preservation
of Affordable Rental Housing;
Operation of Affordable Rental Housing Projects that were Constructed,
Rehabilitated, or Preserved using ERA2 Funds; or
Other (requires an explanation)

*Project Zip Code Zip code of the physical location of this Affordable Rental Housing
Project.

*Physical address of Affordable Address of the physical location of this Affordable Rental Housing Project,
Rental Housing Project if known.

*Projects funded with ERA2 Select one or more additional Federal program(s), if any, used together
funds can be supported by with the ERA2 funds for this Affordable Rental Housing Project.
other sources of funding.
Please select from the list Picklist options:
below any other Federal Low-Income Housing Tax Credit (Treasury);
program(s) whose award funds HOME Investment Partnerships Program (U.S. Department of Housing and Urban
were used to support this Development (HUD));
HOME-ARP Program (HUD);
Project Housing Trust Fund Program (HUD);
Public Housing Capital Fund (HUD);
Indian Housing Block Grant Program (HUD);
Section 202 Supportive Housing for the Elderly (HUD);
Section 811 Supportive Housing for Persons with Disabilities (HUD); Farm Labor
Housing Direct Loans and Grants (U.S. Department of Agriculture (USDA));
Multifamily Preservation and Revitalization Program (USDA); or
None of the Above (selection requires an explanation)

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Figure 38: Affordable Rental Housing Project – Screenshot #3 of 6

Field Description
*Regardless…Please select Full question reads: Regardless of whether your project(s) is supported
from the list below the program by multiple sources of funding or is funded solely by your ERA2 award,
with which you are aligning your uses of ERA2 award funds for an Affordable Rental Housing Project must
use of ERA2 funds be aligned with at least one of the following programs and must meet the
requirements of the program(s) along with the other conditions
specifically set forth in the ERA FAQ 46. Please select from the list below
the program with which you are aligning your use of ERA2 award funds.

Picklist options:
Low-Income Housing Tax Credit (Treasury);
HOME Investment Partnerships Program (U.S. Department of Housing and Urban
Development (HUD));
HOME-ARP Program (HUD);
Housing Trust Fund Program (HUD);
Public Housing Capital Fund (HUD);
Indian Housing Block Grant Program (HUD);
Section 202 Supportive Housing for the Elderly (HUD);
Section 811 Supportive Housing for Persons with Disabilities (HUD); Farm Labor
Housing Direct Loans and Grants (U.S. Department of Agriculture (USDA));
Multifamily Preservation and Revitalization Program (USDA); or
None of the Above (selection requires an explanation)

*Is the recipient in compliance Indicate whether the ERA2 Recipient is in full compliance with the
with the requirements of the regulations and other requirements of the federal program(s) with which
Federal program(s) selected in the use of ERA2 award funds is/are aligned (as noted here). Yes/No
the item above? answer

If you select “No” you will be prompted to provide an explanation
*Estimated Total Development Total estimated cost of this affordable housing project (dollar amount).
Cost of Project Recipient should update this estimate when submitting the ERA2 Final
Report to account for changes in cost projections.
*Estimated amount of ERA2 Estimated dollar amount of ERA2 award funds that will be used for this
funds to be expended on this Affordable Rental Housing Project
Affordable Rental Housing
Project.
*Estimated Portion of Total Percentage of the overall estimated cost of this Project to be used for
Development Cost of the affordable rental housing. Recipients should update this estimate in the
Project Attributable to ERA2 Final Report to account for changes in cost projections.
Affordable Rental Housing
*Number of Units serving very Number of rental units in this Affordable Rental Housing Project
low-income families designated for very low-income families. “Low-income families” are
defined as those with incomes do not exceed 50 percent of the median
area family income (as defined by 42 U.S.C. 1437a(b) and the U.S.
Department of Housing and Urban Development).
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Figure 39: Affordable Rental Housing Project – Screenshot #4 of 6

Field Description
*Estimated start of service of Please see the regulations for the Federal program with which the uses of
the Project ERA2 funds are aligned to determine what constitutes the “start of
service.” For projects that predated Recipient’s contribution of ERA2
funds, please note the start of service for the specific ERA2-funded units.

*Date of first ERA2 expenditure Date of the ERA2 Recipient’s first expenditure of ERA2funds for this
on the Project Affordable Rental Housing Project. Please use the definition of
expenditure for the Federal program with which the uses of ERA2 funds
are aligned to determine this date. If the program does not specify, the
recipient should use its internal accounting mechanisms to determine its
first expenditures.

*Date of Final ERA2 Date of the ERA2 Recipient’s final expenditure of ERA2 funds for this
expenditure on the Project Affordable Rental Housing Project.
*Date of Estimated Completion The ERA2 Recipient’s estimate of when construction of the overall
of the Project. Affordable Rental Housing Project will be completed.
*Sources and Amounts of Non- Provide the name(s) of all sources of non-ERA2 funds used for this
ERA2 Funding for project. Affordable Rental Housing Project and the amount(s) provided by each
Includes spaces for 1 – 10 source.
sources and corresponding
amounts. Sources of funds may include, for example, the ERA2 Recipient’s own
budget; funds provided through other federal, state, or local housing
programs; funds provided through nongovernmental entities; and private
investments. Recipients should update this estimate for the ERA2 Final
Report to account for changes.

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Figure 40: Affordable Rental Housing Project – Screenshot #5 of 6

Field Description
*Funding mechanism(s) used: Identify one or more financial instrument(s) that has been or will be used
Select the financial for this Affordable Rental Housing Project.
instrument(s) that are/will be
used to provide ERA2 funds in Picklist includes:
support of the Affordable Rental Loans [including no-interest loans and deferred-payment loans];
Housing Project Interest subsidies.
Grants:
Other financial arrangements (requires an explanation)

*Are the ERA2 funds used as Indicate whether the ERA2 funds are being/will be used as gap funding
gap funding for an existing for an Affordable Rental Housing Project that was in existence prior to
project. October 2022.

Picklist includes:
Yes
No
Other (requires an explanation)

*Total number of rental units in Provide the total number of rental units planned for this ERA2-funded
Project Affordable Rental Housing Project. Recipients should update this
estimate for the ERA2 Final Report to account for changes.

Number of rental units funded Provide the total number of rental units planned to be supported with
by your ERA2 award ERA2 funds as part of this Affordable Rental Housing Project. Recipients
should update this estimate for the ERA2 Final Report to account for
changes.

*Description of income Provide a brief narrative description of current income requirements for
limitation on rental units funded tenants of ERA2-funded rental units in this Affordable Rental Housing
by Your ERA2 award Project as of the submission of the ERA2 Final Report.

Description of income Provide a brief narrative description of current income requirements for
limitations on rental units tenants of rental units (if any) funded by sources other than ERA2 in this
funded by sources other than Affordable Rental Housing Project as of the submission of the ERA2 Final
your ERA2 award. Report.

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Figure 41: Affordable Rental Housing Project – Screenshot #6 of 6

Field Description
*Does your organization verify that the Per 2 CFR 200.330, ERA2 Recipients may be required to report on
Affordable Rental Housing Project the status of real property acquired or improved with federal award
serves very low-income families based funds on a government-wide form (SF-429) at the frequency set by
on the ERA2 statutory requirements and the Federal awarding agency for the useful life of the property.
ERA2 FAQ#46? The household income Treasury will communicate the frequency of the report at a later
of occupants of units funded with ERA2 date. As part of this requirement, ERA2 Recipients should maintain
funds is limited to the maximum income documentation demonstrating that real property acquired or
applicable to very low-income families, improved for Affordable Rental Housing Projects with ERA2 funds
as such term is defined in section 3(b) of meet the requirements of eligible “affordable rental housing
the United States Housing Act of 1937 purposes” as defined in FAQ 46.
(42 U.S.C. 1427(b)); and such income
limitation is imposed through a covenant, Yes/No question (if you select “No” provide an explanation).
land use restriction agreement (LURA),
or other enforceable legal requirement
for a period of at least 20 years.
*Is your ERA2 funded project a mixed- Please indicate whether this Project is a mixed-income project.
income affordable housing project? Yes/ No question
 If “Yes” you will be prompted with a follow-up question: Are
ERA2 funds only covering costs attributable to units for
families with very low incomes

Development partners (if any) Use the text box to provide the names of all entities that are/will be
collaborating with the ERA2 Recipient on this Affordable Rental
Housing Project t as of the end of the period of performance.
*Are programs limited to specific If this Affordable Rental Housing Project is limited to specific tenant
populations (e.g., elderly, domestic populations, please use the text box to list the populations as of the
violence survivors, etc.)? submission of the ERA2 Final Report.
*Is the Period of legally enforceable Yes/No question
income limitation for ERA2 funded rental  If “Yes,” provide the term of the income limitation on the
units at least 20 years? ERA2 funded Rental Units.
 If “No,” explain why the limit for ERA2 funded units is < 20
years.

*Is there a period of legally enforceable Yes/No question
income limitations for any of the non-  If “Yes,” you will be prompted to provide the term for the
ERA2 funded rental units. (Yes/No). income limitation for each non-ERA2 funding source(s)
supporting the Project.
 If No,” explain why an income limit for non-ERA2 funded
units is not needed.

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Tips for Navigating Common Affordable Rental Housing Project Issues

• The required start date of the Affordable Rental Housing Project must be on or after
October 1, 2022 (statutory requirement).

• Treasury recommends that Recipients provide information about what specific activities
are funded through ERA2 award funds in the program description, in addition to how this
funding fulfills a specific need within the community, supports “affordable rental housing
purposes” as specified in FAQ 46, etc.

• The data reported on this ERA2 Final Report cumulatively cover the entire period of
performance. Please provide an explanation if the amount reported as the “Total
Cumulative Expenditure for this Project” on this ERA2 Final Report is less than the
amount reported in the most recent quarterly compliance report.

• Through the Expenditures Tab, make sure to report administrative expenses for these
projects by specifying the “Project” as the respective Affordable Rental Housing Project
and the “expenditure type” as “administrative costs”.

• Make sure that the cumulative obligations and expenditures reported for each Affordable
Rental Housing Project equal the cumulative obligations reported in the summation of
obligations and obligations for that project as reported in the Recipient Subaward,
Contracts, and Direct Payments Tab and the Expenditures Tab.

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Eviction Prevention Project(s) – Add/Edit Project Information
The ERA2 statute 2 and the FAQ 46 provides ERA2 Recipients the flexibility to fund housing
stability and eviction prevention activities beyond the 10% statutory limit for housing stability
services set forth in the ERA2 statute3 by establishing “Eviction Prevention Project(s).” Treasury
defines eligible Eviction Prevention Project services in same manner as “housing stability
services” under FAQ 23, and ERA2 Recipients may utilize this flexibility if they have met certain
conditions outlined at FAQ 46 (e.g. ERA2 award funds slated for Eviction Prevention Project
must serve very low-income families, etc.). All ERA2 Recipients that initiated one or more ERA2
Eviction Prevention Project(s) that use the flexibilities afforded by FAQ 46 within the ERA2
award period of performance must create a record for each Project on the Project Overview
Tab. The Recipient must create separate records for each ERA2 Eviction Prevention Project it
initiates.
The following describes the process for creating records for your ERA2 Eviction Prevention
Project using Treasury’s Portal.
Likely, the ERA2 Recipient created records for its ERA2 Eviction Prevention Project(s) on a
previously submitted ERA2 quarterly report. If that is the case in your situation, please review
the previously reported cumulative data and provide updates or make corrections as needed to
ensure the record shown on the ERA2 Final
Report screen provides complete and accurate Helpful Resource:
information as of the end of the ERA2 award Tips on Reporting on Housing Stability
period of performance for each of your ERA2 Services and Eviction Prevention Projects
Eviction Prevention Projects. (p. 24)
You may edit an existing ERA2 Eviction
Prevention Project by clicking on the Project Status button. To set up a new ERA2 Eviction
Prevention Project:
1. Click the “Add Project” button on the top left section of the “My Projects” dashboard
as shown in Figure 42.

Figure 42 – Add New Project Button

2 At 15 U.S.C.§ 9058c(d)(1)(D)
3 At 15 U.S.C.§ 9058c(d)(1)(B)

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Clicking on the “Add Project” button will display the “Add Project” pop-up screen as
shown in Figure 42.

3a 3b

3c 3d

Figure 43 – Eviction Prevention Project (first half of pop-up window)

2. The field at the top of the “Add Project” pop-up screen is the “ERA Project Category”
field, which is a dropdown list. Users should select “Eviction Prevention” from the
dropdown list.

3. Provide the following information about your ERA2 Eviction Prevention Project(s) as
of the end of the entire period of performance

a. Project Name. Input or Review and Confirm that the name of the ERA2
Eviction Prevention Project is correct.

b. Recipient Project ID. Choose/input or review/confirm the Project ID. Make
certain the Project ID for the Recipient’s ERA2 Eviction Prevention Project is
unique to the specific Project (different from other ERA1 & ERA2 Project IDs).

c. Total Cumulative Obligations for this Project. Enter or review and confirm
the total dollar value of obligations made by the Recipient under this ERA2
Eviction Prevention Project as of the end of the ERA2 award period of
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performance.

d. Total Cumulative Expenditures for this Project. Enter or review and
confirm the total dollar value of expenditures for this ERA2 Eviction
Prevention Project over the entire period of performance.

e. Explanation of Reduction in Cumulative Data. The data reported on this
ERA2 Final Report must be cumulative covering the entire period of
performance. Please provide an explanation if the amount reported as the
“Total Cumulative Expenditure for this Project” on this ERA2 Final Report is
less than the amount reported in the most recently submitted quarterly
compliance report.

f. Eviction Prevention Project Description. Provide a brief description of this
ERA2 Eviction Prevention Project as of the end of the period of performance
(minimum of 300 words and maximum of 500 words). Please describe how
this funding fulfills a specific need within the community, supports broader
eviction prevention and housing stability initiatives as specified in FAQ 46,
integrates with other program resources and/or funds to provide services, and
so forth. The text box can be enlarged to accommodate several sentences if
needed.

g. Status of Completion. Select the most accurate status descriptor for this
ERA2 Eviction Prevention Project as of the end of the period of performance.
The options are:
i. Not Started,
ii. Completed Less than 50%.
iii. Completed 50% or More.
iv. Completed.
v. Cancelled.

h. Was this ERA2 Eviction Prevention Project an existing program
previously funded under the housing stability services provision of the
ERA2 award? Select from the dropdown list. The selection options are: Yes;
No.

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3i

Figure 44 – Eviction Prevention Project: Demographics – (second half of pop-up window)

i. Total Cumulative Number of unique households that received their
initial eviction prevention services under this Project. Please enter the
total number of unique households that received their first eviction prevention
services under this ERA2 Eviction Prevention Project since submission of the
most recent quarterly compliance report. In determining the total number of
unique households receiving this assistance, count a household only once,
even if the household received the services more than once during the period
of performance.

j. Total Cumulative Number of unique households that received eviction
prevention services under this Project over the entire period of
performance. Enter the cumulative number of households that received any
amount of eviction prevention services under this ERA2 Project over the
entire period of performance. In determining the cumulative total, count each
household only once, even if the household received services more than
once.

k. Less than 30% of area median income. Enter the cumulative number of
households with household incomes less than 30% of area median income
that received any amount of eviction prevention services under this ERA2
Project over the entire period of performance. In determining the cumulative
total, count each household only once, even if the household received
services more than once (see Figure 44).

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l. Between 30 and 50% of area median income. Enter the cumulative number
of households with household incomes between 30% and 50% of area
median income that received any amount of eviction prevention services
under this ERA2 Project over the entire period of performance. In determining
the cumulative total, count each household only once, even if the household
received services more than once.

m. Total cumulative amount of ERA2 funds allocated for eviction
prevention services that were paid to or for participant households
under this Project over the entire period of performance. Enter the
cumulative total amount of ERA2 funds the Recipient and/or its subrecipients
and contractors, as applicable, expended (paid) to participant households
under this ERA2 Eviction Prevention Project over the entire period of
performance.

4. Once you have provided all required information on the screen, click the “Add
Project” button at the bottom right of the screen.

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Introduction to “Payments Reporting” (Sections V-VII)
In addition to reporting summary financials related to your Projects, you will be required to report
information on all obligations and expenditures made with ERA2 funds, categorized by Project,
contract/award type, and expenditure category.
To report these obligations and expenditures, you will use the following tabs (see Figure 45):
A. Subrecipient, Contractors, and Beneficiaries Tab: to report “entity profiles”

B. Recipient Subawards, Contracts, and Direct Payments Tab: to report Obligations
connected to “Entity Profiles” (especially over $30K)

C. Expenditures Tab: to report all expenditures and any additional obligations not reported
in B.

A. Subrecipient, Contractors, and Beneficiaries Tab

Create Entity B. Recipient Subawards, Contracts, and
Profiles Direct Payments Tab
Categories:
subrecipients, Report Obligations
contractors, and (especially $30K+) C. Expenditures Tab
beneficiaries
Categories: subawards
(grants), contracts, Report Expenditures
direct payments, etc.
(and other Obligations)
Expenditure categories:
admin expenditures,
financial assistance
payments, housing
stability service
payments, etc.

Figure 45: “Payments Reporting Tabs” – Mapping Key Features

When you make updates to expenditures and obligations in the ERA2 Final Report, you may
need to make updates across several tabs. Data reported across tabs are connected through
“key identifier fields.”
Tip: To support managing updating payment information across various tabs, it can be helpful
create an “Identification Data Key.” See, for example, Figure 46.

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Figure 46 – Identification Data Key

Data collected by these tabs support analysis by expenditure category; all expenditures
reported should equal all expenditures using ERA2 award funds (see Figure 47).
You should be able to use Payment Reporting to verify that:

• Your administrative expenditures fall below the 15% statutory limit across all your
reported Projects.
• Your housing stability services under ERA2 Rental Assistance Projects fall below the
10% statutory limit (with any additional expenditures associated with housing stability
services reported under “Eviction Prevention Projects.”
• The total reported financial assistance aligns with the financial assistance reported in the
Participant Household Payment Data Files (PHPDF).

Figure 47: Likely Expenditures by Project

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V. Subrecipients, Contractors, and Beneficiaries Tab
In this Tab, users create profile records and report details about all subrecipients, as well as
about all contractors and beneficiaries to which the ERA2 Recipient had obligated $30,000 or
more as of the end of the entire period of performance (excluding beneficiaries who are
individual tenants or individual/small/unincorporated business landlords).
The Tab consists of two segments:

• Entering New Subrecipients, Contractors and Beneficiaries Information
• Update/Delete/Search/Download Subrecipients, Contractors, and Beneficiaries records

Determining whether to create a new Entity Profile
To determine whether to create a new Entity Profile in the Subrecipient, Contractors, and
Beneficiaries Tab the Recipient must determine (1) what type of entity it is relative to the
recipient, (2) whether the entity will have received $30K or more in cumulative obligations by the
end of the period or performance, and (3) whether the entity is a nonprofit or an “incorporated”
landlord or utility company (aka not considered a small business run by an individual) (See
Figure 48).

If the entity is a subrecipient, they must have an entity profile. If they are a contractor or
beneficiary that meets the obligation threshold and would be considered a “non-individual”
beneficiary, they must have an Entity Profile in this Tab.

What Type of
Entity is It
(Relative to the ERA2 Recipient)?

Subrecipient Contractor Beneficiary

Have they received $30K or Have they received $30K or more
more in cumulative in cumulative obligations?
obligations?

Yes – Are they a nonprofit or
incorporated
landlord or utility company?

Create an Entity Yes – Create an Yes – Create an
Profile Entity Profile Entity Profile

No – No Profile No – No Profile No – No Profile
Needed Needed Needed

Figure 48 – Entity Profile Decision Tree

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Entering New Subrecipients, Contractors, and Beneficiaries Information
You can enter the required information about
entities who receive ERA2 obligations over
$30,000 in the Subrecipients, Contractors and
Beneficiaries Tab (Figure 49):

• manually input data about new entities
(if any) that were established as a
Subrecipient, Contractor or Beneficiary
for the first time since the most recent
quarterly compliance report

• use Template #1 for Bulk Upload
instructions specific to this section, see
Appendix A – Bulk Upload
Overview.

Note: you may edit an entity profile by clicking
on the “eye” button in the second section on
this Tab. Subrecipients, contractors, and
beneficiaries reported to date (see Figure
49, green arrow and see instructions below).

For the ERA2 Final Report,
do not create new profiles for previously
reported entities (Subrecipients, Contractors
or Beneficiaries).

Figure 49 – Entering New Subrecipients,
Contractors and Beneficiaries Information

Note: To report obligations in the Recipient’s Subawards, Contract, and Direct
Payments Tab and related expenditures in the Expenditures Tab (see below), a
profile for the entity must exist in the Subrecipients, Contractors, and Beneficiaries
Tab.

This is true regardless of whether you are using the bulk file upload capability or
manual entry.

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To manually input the profile records for a new Subrecipient, Contractors, or Beneficiary since
the most recent quarterly compliance report:

1. Identify whether the new entity is a subrecipient, contractor, and/or beneficiary in the
Entity Type box. Select all that apply; multiple selections allowed (see Figure 50).

Figure 50 – Manual Entry- Subrecipients, Contractors, or Beneficiaries

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2. For all new records, all starred information is required. The records for all subrecipients
and contractors must include the entity’s UEI number. Beneficiary records must
include the UEI or TIN.

3. As the user enters information about each new Subrecipient, Contractor, and
Beneficiary, the list at the bottom of the page will populate with key information for each
entity. (Subrecipient, Contractor, and Beneficiary information entered in past quarterly
reports is displayed in the “Subrecipient, contractor, and beneficiary records reported to
date” section in this Tab (see Figure 51). Please do not create duplicate records.

4. After the user submits a new Subrecipient, Contractor, and Beneficiary profile record, the
user should click the Next button to advance to the next module.

Figure 51 – Subrecipient Record

Update/Delete/Search/Download Subrecipients, Contractors, and Beneficiaries
records
Users can update (but not delete) past Subrecipient, Contractor or Beneficiary records as part of
their ERA2 Final Report.
If the user creates a Subrecipient, Contractor, or Beneficiary record for the first time on the
ERA2 Final Report, but later determines it created the record in error, the user will be able to
delete the entire record before submitting the ERA2 Final Report by using the Delete
Subrecipient button.
To update a record that was created on the ERA2 Final Report prior to submitting the report,
users can:
1) Identify the record from the on-screen list of subrecipient records (see Figure 51).

2) Click the corresponding “eye” symbol button to open the pop-up window that displays
the record details, then edit any of the fields shown on screen (see Figure 51).

3) Once the revisions have been made use the Save Subrecipient button to update and
save the revised data. Caution: updating the entity’s name may result in a
duplicative record, which may create issues with obligation and expenditure
reporting. Take care to verify that updates align with obligation and expenditure
records.

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VI. Recipient’s Subawards, Contracts, and Direct Payments Tab
On this Tab (see Figure 52), users enter required
information about all the Recipient’s ERA2 obligations
which are valued at $30,000 or more in the form of
subawards, contracts, and direct payments (other than
beneficiaries who are individual tenants or
individual/small/unincorporated business landlords). In
the ERA2 Final Report, you should submit any new
obligations that were made since your submission of
the most recent ERA2 quarterly compliance report.
You can also correct errors or make updates to
records of past obligations (e.g. in the case that you
need to liquidate previously reported obligations that
were not expended).
There are two methods for ERA2 Recipients to provide
required information about new subawards, contracts,
and direct payments on this Tab:

• manual entry; or
• bulk upload functions; (see Appendix A –
Bulk Upload Overview).

Figure 52 – Recipient’s Subawards,
Contracts and Direct Payments Tab
Manual Entry Instructions
Users that choose to manually enter obligation records, please follow the instructions below.
1. Enter the Project Name (see “My Projects” in the Project Overview Tab to identify the
names for each Project)

2. Pick the name of the subrecipient, contractor, or beneficiary in the Select
“Subrecipient” Entity box (see Figure 53) and click on the desired entity. The Portal
will allow you to pick the entity name from among the records you have created on the
Subrecipient, Contractor, or beneficiary tab. The record you are creating in this Tab will
connect the obligation for a subaward (e.g., grant), contract, or direct payment to the
appropriate entity profile. The Portal will allow you to pick the entity name from among
the records you created on the Subrecipient, contactor, and beneficiary tab.

Tip: If the entity name is not found in the search box, go to the Subrecipients,
Contractors, and Beneficiaries Tab, create a record for the entity. Once you have a
profile for the entity, you can complete the information on this screen.

3. Enter the Entity type for this payment: Select whether the entity is a subrecipient,
contractor, or beneficiary related to this obligation. The portal allows only one selection
for this field.

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4. Enter the Place of
Performance Address, City,
State, Zip, Zip+4, and
Country: Enter the address 1
information specific to this
obligation.
2
5. Enter the Subaward, Contract,
or Direct Payment Number:
Enter letters and numbers to
create a unique identifier for this 3
obligation and to match your
records. Note: this is a key
identifier for updates to
obligations and expenditures 4
using the bulk upload functions.

6. Type: Enter the type of
agreement that supports the
obligation. Options include
various types of contracts,
grants (which may be selected
for subawards), direct payments
(e.g. larger obligations to
incorporated landlords), and
7
other financial agreements.

7. Amount Obligated & 8
Subaward Date: Enter the
dollar amount and the date you
obligated the ERA2 award 9
funds.
10
8. Performance Start /End: Enter
the start and end date of the
agreement with the entity Figure 53 – Recipient’s Subawards, Contracts and Direct
Payments Fields
9. Use the Description textbox to
provide a brief description of the eligible ERA2 purpose(s) which is covered by the
Subaward, Contract, or Direct Payment.

10. Click “Save the Subaward, Contract, or Direct Payment Record” to establish the
Subaward record.

11. Repeat Steps 1 through 3 to create additional Subaward, Contract, or Direct Payment
records. Note: A list of the ERA2 Recipient’s Subawards, Contracts, and Direct
Payments will be displayed below the “My Subawards, Contracts, and Direct Payments”
title at the bottom of the page (see Figure 52).

12. When finished, click the Next button to advance to the Expenditures Tab.

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Search and Download Subaward, Contract, and Direct Payment records
Use the search box shown in Figure 54 to search for specific subrecipient, contractor, or
beneficiary records.
Users can use the Download information reported to date button to download your record as
an Excel file that lists your subrecipient, contractor and beneficiary records. Users can then use
that downloaded information to perform offline review and verification on the previously
submitted information. Use this process to identify any records that require updates. Users can
also use this process to download past and current quarter data for recordkeeping.
Alternatively, users can use the “eye” symbol in Figure 54 to view subaward, contract and
direct payment records online. Figure 55 displays a view of the information that will be shown
on-screen when clicking the “eye” symbol.
To help find specific records, users may filter by award number, award amount, quarter, or
subrecipient name.

Figure 54 – My Subawards, Contracts, Direct Payments

Update/revise Subaward, Contract, and Direct Payment record
1. Click on the “eye” symbol (see Figure 54, green arrow). The “Subaward” pop-up
screen will appear on the screen.

2. Update and Revise subaward, contract and direct payments records by editing any of
the fields shown on the “Subaward” pop-up screen (see Figure 55). Grayed out fields
cannot be updated/changed. Fields that cannot be edited include the ERA2 Project
name, the Subaward Number; and the Treasury Subaward ID.

Note: The Delete Subrecipient button is not available in the ERA2 Final Report for any
records originally submitted in prior quarterly compliance reports. While subawards
cannot be deleted, much information about a Subaward can be revised (including
zeroing out ($0.00) the Subaward amount). Do not leave numerical fields you intend
to “zero” blank; add the number zero “0” to the numerical field.

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2

Figure 55 – Subaward, Contract, and
Direct Payment Record

3. Use the narrative box to add notes describing the changes made to the record before
saving.

4. Click the Save Subaward button.

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VII. Expenditures Tab

For the ERA2 Final Report, ERA2 Recipients can use this Tab to report all expenditures made
since submitting the most recent quarterly compliance report (as well as obligations to entities
with obligations less than $30,000). You can also adjust records of past expenditures and
obligations, where applicable (e.g. for liquidating unobligated funds where obligations were less
than $30,000, reporting returned expended funds, etc.).
Expenditures Tab reporting is categorized into three sections:
1) Expenditures Associated with the ERA2 Recipient’s Subawards, as well as Contracts
and Direct Payments for which the Recipient had obligated $30,000 or more (excluding
beneficiaries who are individual tenants or sole proprietorship/small
business/unincorporated landlords)

2) Total of all Obligations and Total of all Expenditures Associated with the ERA2
Recipient’s Subawards, Contracts and Direct Payments for which the ERA2 Recipient
has obligated Less than $30,000; and

3) Total of all Obligations and Total of all Expenditures (Payments) to Individuals (totaling
all payments to beneficiaries who are individual tenants or individual/small/
unincorporated business landlords)).

Figure 56 – Expenditures Tab has Three Sections of the Expenditures Tab

ERA2 Recipients may provide required information about Expenditures in this Tab through:

• manual entry.
• the bulk upload functions (see Appendix A – Bulk Upload Overview)

Tip: ERA2 Recipients should also report their own administrative costs via the Expenditures
Tab. See Reporting the ERA2 Recipient’s Administrative Expenses section.

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#1 (Top): Expenditures to entities with obligations valued at $30,000 or more
In this section, report all expenditures made to entities with obligations valued at $30,000 or
more (excluding beneficiaries who are individual tenants or individual/small/unincorporated
business landlords). These records need to match with the appropriate reported
obligation and entity type in the other “payment tabs.”

Use this section to also report the ERA2 Recipient’s administrative expenses by creating a
“Subrecipient” or “Contractor” record for itself to record and track administrative expenses (see
“Reporting Recipient’s Administrative Cost” instructions below).
To report expenditures associated with subawards, contracts, and direct payments:
Select the Treasury Subaward ID for the Subrecipient, Contractor, or Direct Payee from
the dropdown list (see Figure 57). The number is in the “SUB-XXXX” format.

Note: The Portal autogenerates a Treasury Subaward ID when you set-up records for
the entity on the Subrecipients, Contractors, and Beneficiaries Tab. You can find the
matching Treasury Subaward ID number by going to the corresponding record and
clicking on the “eye” button. Selecting the Treasury Subaward ID number will trigger the
Portal to populate several required fields on-screen.

Figure 57 – Manual entry for Expenditures associated with the ERA2 Recipient’s
subawards, contracts, and direct payments for which the Recipient had obligated $30,000 or more

Verify/select the ERA2 Project Name from the dropdown list.

Note: the default Project is the ERA2 Recipient’s Emergency Rental Assistance Project.
If the Recipient has established one or more ERA2 Affordable Rental Housing Project(s)
or ERA2 Eviction Prevention Project(s) (the establishment of a Project is accomplished
on the Project Overview Tab), those Projects will appear on the Project drop-down list as

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well. Users should take care to associate each expenditure with the correct ERA2
Project.

Select the associated ERA Expenditure Category from the drop-down picklist. There is
a text box to provide a narrative with details on any Administrative Costs.

Enter the Expenditure Start Date, Expenditure End Date, and Expenditure Amount.

Click the Save Expenditure
Records button at the lower left
corner of the display to submit
the expenditure record. The
submitted information will appear
in an on-screen “Records” list
immediately below the section
(see Figure 58).

Repeat Steps 1 through 5 to
report additional expenditures.

Note: Total expenditures of this
type reported to date also Figure 58 – Total Expenditure Amount and Records associated
automatically populates. with obligations of $30,000 or more

Proceed to the next segment once all expenditures are reported.

Tip: Reporting the ERA2 Recipient’s Administrative Expenditures
In cases where an ERA2 Recipient incurs administrative expenses, Recipients should also use
this section to report those expenditures.
1. Create a “Subrecipient” or “Contractor” record for itself to record and track administrative
expenses in the Subrecipient, Contractor, and Beneficiaries Tab.

2. Use the Recipients, Contractors, and Beneficiaries Tab to create “subaward” or
“contract” records to obligate ERA2 funds for administrative expense.

3. Use the Expenditures Tab to report incurred expenditures.

a. Select the ERA2 Project Name
Note: Remember, the ERA2 Recipient may have multiple Projects including the
Emergency Rental Assistance Project, one or more Affordable Rental Housing
Project(s) and one or more Eviction Prevention Project(s).

b. Leave the Subaward, Contract, Direct Payment number field blank.

c. The Expenditures Category field is pre-selected to “Administrative Costs.”
Verify that this is the case and update the expenditure category if necessary.

d. Enter the Expenditure Start Date, End Date, Expenditure Amount.

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e. Use the Administrative Cost Narrative field to provide a supporting narrative.

f. Click Save the expenditure record

b c

Figure 59 – Reporting Recipient Administrative Expenditures

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#2 (Middle): Obligations and Expenditures to Non-Individuals valued at less than
$30,000
For each Project, provide aggregate amounts of obligations and subsequent expenditures
associated with subawards, contracts and direct payments with obligations less than $30,000 by
each expenditure category (as appropriate). This should generally exclude payments to tenants
or landlords.
Depending on the obligations and expenditures needed to complete the ERA2 Final Report,
Steps 1- 5 may need to be repeated many times (across 3 potential ERA2 Project types, nine
potential Expenditure Category types, and three Aggregate Payment types) (see Figure 60):

1. Select the Project Name.
Note: Remember, the ERA2
Recipient may have multiple
Projects including the
Emergency Rental
Assistance Project, one or
more Affordable Rental
Housing Project(s) and one
or more Eviction Prevention
Project(s).

2. Select the associated
Expenditure Category from
the drop-down picklist (for
example “Administrative
Expense” or “Housing
Stability Service (Including
Eviction Prevention/
Diversion)”)
Figure 60 – Manual Entry - Total Expenditure Amount and Records
associated with obligations of $30,000 or less
3. Select the Transaction Type
from the following drop-down
picklist:
a. Aggregate Contracts Awarded for less than $30,000
b. Aggregate of Direct Payments for less than $30,000
c. Aggregate of Subawards less than $30,000

4. Enter the Aggregate amount of these Obligations and Aggregate amount of these
Expenditures over the Entire Period of Performance. Users may enter “0” (zero) where
appropriate.

5. Click the Save Data Entry button to submit the record.

6. Treasury’s Portal will display an on-screen summary of the reported obligations and
expenditures in tabular format. Note: Please see Appendix B for a sample of the table. The
sample may be particularly helpful for Recipients who manually key-in these data points.

7. Cumulative Obligations and Expenditures in this category from award date through the end
of the period of performance will be displayed (based on the sum of all records reported in
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this section). These fields are automatically calculated and displayed in the middle of the
subsection (see Figure 61).

8. Proceed to the next segment of the Expenditures Tab once all obligations and expenditures
made in the quarter are reported.

Figure 61 – Display of Cumulative Amounts Obligated and Expended
(Associated with Obligations of Less than $30,000)

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#3 (Bottom): Obligations and Expenditures (Payments) to Individuals
In this section, you report all obligations and expenditures to beneficiaries who are individual
tenants or landlords that did not meet the criteria for creating a Beneficiaries Profile and
reporting obligations over $30,000.
Under the “Manual Entry” section of “Recipient Obligations and Expenditures (Payments) to
Individuals (Beneficiaries)” (see Figure 62):
1. Enter the Total Amount Expended and Total Amount Obligated for payments to
individuals over the entire period of performance (see Figure 62).

Figure 62 – Manual Entry - Recipient Obligations and Expenditures (Payments) to Individuals
(Beneficiaries)

2. Select the relevant ERA2 Project from the Project Name drop-down list.
Note: Remember, the ERA2 Recipient may have multiple Projects including the
Emergency Rental Assistance Project, one or more Affordable Rental Housing Project(s)
and one or more Eviction Prevention Project(s)

3. Select the associated Expenditure Category from the drop-down picklist.

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4. Click the Save Data Entry button located at the lower left of the screen to submit the
record.

5. Depending on the obligations and expenditures needed to complete the ERA2 Final
Report, Steps 1-5 will need to be repeated for each of the seven Expenditure Category
types (as applicable).

6. Cumulative Expenditures and Cumulative Obligations displays the sum of all records
reported in this section from award date through the completion of the ERA2 Final
Report. These fields are automatically calculated and displayed at the bottom of the
subsection (see Figure 63).

7. Treasury’s Portal will display an on-screen summary of the reported quarterly obligations
and quarterly expenditures to individuals in tabular format. Click on the “eye” symbol to
see record details.

8. You may download the “List of aggregate amounts expended for payments to individuals
(beneficiaries) by expenditure category of the ERA2 Project” by clicking on Download
Aggregate Amounts Expended as Reported to Date. Note: Please see Appendix C
for a sample of the table. The sample may be particularly helpful for Recipients who
enter these data points manually.

Figure 63 -- Display of Cumulative Amounts Obligated and Expended to Individuals

9. Click the Next button on the navigation bar to advance to the next section.

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Updating/Deleting Expenditure Records
ERA2 Recipients can create expenditure records on the ERA2 Final Report for new
expenditures made since the last quarterly compliance report. Those new records can be edited
or deleted when developing its ERA2 Final Report. However, ERA2 Recipients cannot update
or delete expenditure records which they submitted on a previously submitted quarterly
report.
If you are updating a previously reported expenditure, you must add a new record to adjust the
total amount (like a “ledger”; see Figure 64).
1. If related to #1: Expenditures to entities with obligations over $30K - Enter the “Treasury
Subaward ID” associated with the obligation (the ERA2 Project Name and Subaward
Number will auto-populate)
2. For all sections – Validate that the correct ERA2 Project name is entered.
3. Enter all other relevant information related to the previously reported expenditure
(expenditure category, start, and end date)
4. Enter a number that will adjust the previously reported expenditure to the updated
number (may be negative).
For example: Recipient previously reported expending $90,000 in financial
assistance for rental arrears to a large, incorporated landlord, and later receives
$5,000 in returned funds from that landlord. Recipient should create a new
expenditure record associated with the subaward ID in the amount of -$5,000

5. Add a note to record the reason for the update.

1 2

Figure 64 -- Display of Cumulative Amounts Obligated and Expended to Individuals

6. To check that totals are correct, it can be helpful click on the corresponding Download
Information Reported to Date button to verify that all totals align with the ERA2
Recipient’s accounting (see Figure 63 on the previous page).

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VIII. Emergency Rental Assistance Project Data Tab
ERA2 Recipients use this Tab to report cumulative total amounts for several datapoints over
the entire ERA2 award period of performance. All fields require manual data entry (see Figure
65).

The Tab includes five tables/sections with
cumulative data for:

Question #s Topic

1A-2A Households that
Submitted an
Application and
Received Assistance

2B-2F Cumulative Number of
Households that
Received ERA2
Assistance by Type

3A-3C Cumulative Number of
Unique Participant
Households at Certain
Income Levels

3D-3E Cumulative Number of
Unique Participant
Households Whose
Income Eligibility was
Determined by Other
Methods

4 Average Number of
Months of Rent

Figure 65 – Emergency Rental Assistance
Project Data Tab

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Populating fields in Tab from most recent report
There is not a bulk upload option for this Tab. However, if the reported data have not changed
since the ERA2 Recipient’s most recent submitted quarterly report, the user may check the box,
“Populate fields with data on the most recently submitted quarterly report.” Once checked,
questions 1A – 4E will populate with the most recent data. Note that the ERA2 Recipient is
responsible for accurate reporting and encouraged to review this data for accuracy.

Figure 66 – Populate fields from most recent quarterly report

Tips on manually entering data for questions 1A-4E
When manually entering data, the following tips can help support successful reporting:

• Please enter “0” for any data fields that do not apply.

• All the reported data must be cumulative covering the entire Period of Performance.

• If the entered data is less than the previous reported data, ERA2 Recipients should
provide an explanation in the provided text box (see Figure 67).

o For example: a landlord returns the payment that represents all the ERA2
assistance received by a tenant. The ERA2 Recipient would need to reduce the
count of households served and provide an explanation in the text box.

Figure 67 -- Explanation of Reduction in Cumulative Amount Reported

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1A-2A: Entering the Cumulative Number of Households that Submitted an
Application and Received Assistance
Questions 1A-2A request the cumulative numbers of households that submitted applications
and those that received assistance (see Figure 68).

Figure 68 – Numbers of Applications Received and Households Receiving Assistance

Questions and help text include:

• 1A. Cumulative Number of Unique Households that Completed and Submitted an
Application for ERA2 Assistance
Help Text: The cumulative number of unique households that submitted a complete
application, as reasonably determined by the Recipient, for ERA assistance as of the
end of the period of performance.

• 1B. Number of Unique Households that Received their Initial ERA2 Assistance
since the last Quarterly Reporting Period
Help Text: The number of unique participant households whose rent, rental arrears,
utility/home energy arrears, or other expenses related to housing were fully or partially
paid for the first time under the subject ERA2 Emergency Rental Assistance Project
since the last Quarterly Reporting Period.

• 2A. Cumulative Number of Unique Households that Received ERA2 Assistance
Help Text: The cumulative number of unique participant households whose rent, rental
arrears, utility/home energy payments, utility/home energy arrears, or other expenses
related to housing were fully or partially paid under the subject ERA2 Rental Assistance
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Project between the date of receipt of the ERA2 award and the end of the period of
performance

• Note: If the cumulative number is smaller than in the most recently submitted
ERA2 quarterly report, please provide an explanation in the text box (see Figure
69).

Figure 69 -- Explanation of Reduction in Cumulative Amount Reported

2B-2F. Cumulative Number of Households that Received ERA2 Assistance by Type
Each ERA2 Recipient must report the cumulative number of unique households that received
any type of assistance under the ERA2 Rental Assistance Project as listed below, over the
entire period of performance (see Figure 70).

Figure 70 – Cumulative Number of Households that Received ERA2 Assistance

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Assistance types and help text include:

• 2B. Rent
Help Text: The cumulative number of unique participant households that received (or
whose landlord was paid) at least one rent payment of any dollar amount under the
subject ERA2 Rental Assistance Project between the date of receipt of the ERA2 award
and the end of the period of performance

• 2C. Rental Arrears
Help Text: The cumulative number of unique participant households that received (or
whose landlords were paid) a payment of any dollar amount for rental arrears under the
subject ERA2 Rental Assistance Project between the date of receipt of the ERA2 award
and the end of the period of performance.

• 2D. Utilities/Home Energy
Help Text: The cumulative number of unique participant households that received (or
whose utility/home energy provider was paid) any dollar amount for any portion of at
least one utility or home energy bill under the subject ERA2 Rental Assistance Project
between the date of receipt of the ERA2 award and the period of performance

• 2E. Utilities/Home Energy Arrears
Help Text: The cumulative number of unique participant households that received (or
whose utility/energy provider was paid) any dollar amount for utility/home energy arrears
under the subject ERA2 Rental Assistance Project between the date of receipt of the
ERA2 award and the period of performance.

• 2F. Other Expenses Related to Housing
Help Text: The cumulative number of unique participant households that were paid any
dollar amount for other approved housing expenses provided under the Rental
Assistance Project only (Including eviction prevention/diversion assistance and
excluding rent, rental arrears, utility or home energy costs and home energy costs
arrears) between the date of receipt of the ERA2 award and the end of the period of
performance. Do not report on services provided under a separate ERA2 Eviction
Prevention Project.

If the any of these cumulative numbers are smaller than in the most recently submitted ERA2
quarterly report, please provide an explanation in the text box (see Figure 71).

Figure 71 -- Explanation of Reduction in Cumulative Amount Reported

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3A – 3C: Cumulative Number of Unique Participant Households at Certain Income
Levels
Each ERA2 Recipient must report the cumulative number of unique ERA2 participant
households that were paid any dollar amount for at least one of the following: rent, rental
arrears, utilities/home energy costs, utility/home energy arrears, or other expenses related to
housing, under the subject ERA2 Rental Assistance Project over the entire period of
performance, by the three ranges of household income levels (see Figure 72).

Figure 72 – Cumulative Number of Unique Participant Households at Certain Income Levels

Income Levels and Help Text include:

• 3A. Less than 30% AMI
Help Text: Please enter the cumulative number of unique households that received
ERA2 Emergency Rental Assistance of any type from award date through the end of the
period of performance with household incomes of less than 30% of area median income.
The ERA Recipient should categorize participants into an AMI category whenever they
have sufficient information to do so.

• 3B. Between 30% and 50% AMI
Help Text: Please enter the cumulative number of unique households that received
ERA2 Emergency Rental Assistance of any type from award date through the end of the
period of performance with household incomes of between 30% and 50% of area
median income. The ERA Recipient should categorize participants into an AMI category
whenever they have sufficient information to do so.

• 3C. Between 50% and 80% AMI
Help Text: Please enter the cumulative number of unique households that received
ERA2 Emergency Rental Assistance of any type from award date through the end of the
period of performance with household incomes of between 50% and 80% of area
median income. The ERA Recipient should categorize participants into an AMI category
whenever they have sufficient information to do so.

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If any of the cumulative numbers are smaller than in the most recently submitted ERA2 quarterly
report, please provide an explanation in the text box (see Figure 73).

Figure 73 -- Explanation of Reduction in Cumulative Amount Reported

3D-3E: Cumulative Number of Unique Participant Households Whose Income
Eligibility was Determined by Other Methods
Enter only numbers here that include households for which the household income was
determined to be eligible for other federal benefit programs or by a fact-based proxy and for
which there is insufficient information to determine the correct AMI classification (see Figure 74).

Figure 74 – Cumulative number of Households with Income Determined by Other Methods

Methods and Help Text include:

• 3D. Eligibility Based on Other Programs
Help text: Please enter the cumulative number (from award date through the end of the
period of performance) of unique households whose income eligibility was determined
based on their eligibility for other federal benefit programs, disaggregated by race,
ethnicity, and sex of the head of household. The number reported for this group should
only reflect the number of households for which the household income was determined
to be eligible for other federal benefit programs and for whom there is not sufficient
information to determine the correct AMI classification.

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• 3E. Eligibility Based on Proxy
Help Text: Please enter the cumulative number of unique households (from award date
through the end of the period of performance) whose income eligibility was determined
based on a fact-based proxy. The number reported for this group should only reflect the
number of households for which the household income was determined based on a fact-
based proxy and for whom there is not sufficient information to determine the correct
AMI classification.

If the cumulative number is smaller than in the most recently submitted ERA2 quarterly report,
please provide an explanation in the text box (see Figure 75).

Figure 75 -- Explanation of Reduction in Cumulative Amount Reported

4: Average Number of Months of Rent or Utility/Home Energy
Please use this subsection to report the average number of months of rent or utility/home
energy payments made to assist participant households over the period of performance (see
Figure 76). Recipients are required to report these total amounts broken out by Race, Ethnicity,
and Sex of the participant households on Table 4 on the Emergency Participant Demographics
Data Tab.

Figure 76 – Input Screen for Average Number of Months of Rent or Utility/Home Energy Payments

Click the Save Emergency Rental Assistance Project Data button to record progress and the
Next button to advance to the Emergency Rental Assistance Project Participant Demographics
Data Tab.

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IX. Emergency Rental Assistance Project Participant Demographics Data Tab
ERA2 Recipients use this Tab to report their
ERA2 Emergency Rental Assistance Project
participant demographic information only.
ERA2 Recipients must report cumulative
information over the entire ERA2 period of
performance by race, ethnicity, and sex of the
primary applicant of the participant household.

Please refer to the ERA2 Reporting Guidance
for additional information.
Please note:

• Do not report data for other
“Projects” (i.e. Affordable Rental
Housing or Eviction Prevention
Projects that utilize FAQ 46
flexibilities) on this tab.
Figure 77 – Emergency Rental Assistance Project
Data and Participant Demographics Tab
• Populate each of the five tables in this Tab
with cumulative amounts over the entire
ERA2 award period of performance.
For Tables 1, 2, 3 and 5, please report cumulative demographic information over the entire
ERA2 award period of performance for each question. The Portal will sum the input
disaggregated information and display the total for each demographic category (race, ethnicity,
and sex) in each column.
There are two methods to enter data in
each section: Helpful Resource:

• Prepopulated data input Tips on Demographic Reporting
(Tables 1-5)
• Manual data input

Participant Demographics: Prepopulated Data Entry
You may choose to have Tables 1, 2, 3 and 4 “prepopulated” with data as was reported in the
most recently submitted quarterly compliance report.
To prepopulate the data, click the blue button labeled, “Prepopulate Demographic Data from
Previous Quarter” button as shown in Figure 78 (arrow A).
After prepopulating the Tables, you should review the data and make any necessary
adjustments manually. Note that if the numbers do not sum to the totals reported in the

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Emergency Rental Assistance Project Data Tab, you will not be able to save updates until you
address those inconsistencies.
You may also choose to “reset” or erase
all prepopulated data in Tables 1, 2, 3
and 4, if needed. To reset the data please
click the blue button labeled, “Reset the
Prepopulated Demographic Data from A
Previous Quarter” button as shown in
Figure 78 (arrow B).

Figure 78 –Prepopulate and Reset Data Buttons

Participant Demographics: Manual Data Entry
You must input updates to the required data manually. The following tips can help you
successfully manage these updates:

• Please complete each table in sequence starting with Table 1 and ending with Table 5.
In addition, please complete each column within each table sequentially on each table,
starting with Column A.
• Remember to click the “Save” button at the bottom of each table immediately after
inputting each individual column and again after completing each entire table.
• On Tables 1, 2, 3 and 5, please enter each data element as a whole number or zero
(no negative numbers, decimals, or fractions). For any data fields with no data, please
enter “0.”
• On Table 4, please enter each data element with up to two decimal points (for
example, 3.22). For any data fields with no data, please enter “0”.

While Treasury’s Portal does not permit ERA2 recipients to upload a template associated
with demographic reporting, Treasury encourages recipients to use the following worksheet
to prepare data for manual entry:

ERA2-Demographic-Reporting-Worksheet.xlsx

After entering or editing the required data in each table (and inputting zeros where there is no
data), click the Save button immediately below the table. When the Save button is clicked, the
Portal will validate the entered data and provide error messages, as applicable. If an error
message appears, Recipients can adjust the data before moving to the next table.

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Table 1 – Number of Unique Households
Table 1 contains two columns of data disaggregated by race, ethnicity and sex of participant
households (see Figure 79).

• Column 1A: Enter the total cumulative number of unique households that
completed and submitted an application for ERA2 Emergency Rental Assistance
over the entire period of performance disaggregated by race, ethnicity, and sex of the
head of household.

• Column 1B: Enter the total number of Households Receiving Initial Assistance
Since the end of the most recent quarterly reporting period disaggregated by race,
ethnicity, and sex of the head of household. This is defined as “Number of unique
households that received their initial ERA2 assistance since the end of the most recent
quarterly reporting period.”

Figure 79 – Table 1 Input Screen

Instructions
1. Hover over an individual cell and then click on the respective pencil icon to enter data
into the table. (see Figure 79).

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2. First enter responses for all categories in the Question 1A column. Next enter responses
for each disaggregated data category in the Question 1B column.

3. When complete with no error flags, click the “Save” button and go to Table 2.

Notes:

• Users must complete each field on Table 1.

• You must enter a whole number greater than or equal to zero “0” for each item.
Please enter a zero “0” to represent none.

• The Portal will add up the disaggregated information and display the total cumulative
amount for each demographic category (race, ethnicity, and sex) in each column.

• To aid the Recipient in reporting consistently, the Portal will display the total cumulative
number for each question on Tables 1, 2 and 3 as entered by the Recipient on the
previous tab, “Emergency Rental Assistance Project Data.”

• Table 1 requires that the totals for each column displayed in the dark-shaded rows
labeled “Race Category Total,” “Ethnicity Category Total,” and “Sex Category
Total” must be equal.

Table 1 Data Validations
The Portal has built-in verifications to ensure the data you enter in Table 1 is complete
and logically consistent within the three categories, within each column, and across the
columns.

Table 1 Validation Example: When entering data in Table 1, a user enters “100” in line
15 for Question 1A for the number of Males who submitted an application and then enters
a larger figure “1000” in line 15 for Question 1B for the number of Males who received
assistance for the first time in the quarter. The Portal will show a reporting error by
highlighting the rows in red that appear to contain inconsistent data.

This data will be flagged because is not logically possible that a total of 100 unique Males
submitted applications while a total of 1,000 unique Males received assistance in the
quarter; the number who received assistance cannot be larger than the number who
submitted an application.
When the Portal displays a flag indicating inconsistent data, the user should review the
input information and make revisions as needed.

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Table 2 – Total Cumulative Number of Households by Assistance Type
Table 2 contains six columns of data fields disaggregated by race, ethnicity, and sex of
participant households (see Figure 80). Each data field represents the total cumulative
demographic information for the six questions shown below. The Portal will sum the input total
cumulative disaggregated information and display the total cumulative for each demographic
category (race, ethnicity, and sex) in each column.

Table 80 – Total Cumulative Numbers of Households by Type

• Column 2A. Total Cumulative Number of Households Receiving ERA2 Assistance,
which is the “Total number of unique households that received ERA2 Emergency Rental
Assistance over the entire period of performance.” Please enter the total cumulative
number of unique households that received ERA2 Emergency Rental Assistance of any
type over the entire period of performance, broken out by race, ethnicity, and sex of the
head of household.

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• Columns 2B, 2C, 2D, 2E and 2F: Total Cumulative Number of Households Receiving
Each Type of ERA2 Rental Assistance over the entire period of performance. Please
enter the total cumulative number of unique households that received ERA2 Emergency
Rental Assistance over the entire period of performance broken out by race, ethnicity,
and sex of the head of household by type:

o 2B - Rent
o 2C - Rental Arrears
o 2D - Utilities/Home Energy
o 2E - Utilities/Home Energy Arrears; and
o 2F - Other Expenses Related to Housing.

Instructions:
1. Hover over an individual cell and then click on the respective pencil icon to enter data
into the table.
a. You must enter a whole number greater than or equal to zero “0” for each item.
Please enter a zero “0” to represent none.

2. First enter responses for all categories in the Question 2A column. Next enter responses
for each disaggregated data category in the remaining columns.

3. When complete with no error flags, click the “Save” button and go to Table 3.

Notes:

• Enter the total cumulative number of unique households that received ERA2
Emergency Rental Assistance by type (Rent, Rental Arrears, Utilities/Home Energy,
Utilities/Home Energy Arrears, and Other Expenses Related to Housing) over the entire
period of performance broken out by race, ethnicity, and sex of the head of household.

• Users must enter responses for fields.

• The Portal will add up the reported disaggregated information and display the total
cumulative amount for each demographic category (race, ethnicity, and sex) in each
column.

• To aid the Recipient in reporting consistently, the Portal will display the total cumulative
number for each question as entered by the Recipient on the previous tab, “Emergency
Rental Assistance Project Data.”

• Table 2 requires that the totals for each column displayed in the dark-shaded
rows labeled “Race Category Total,” “Ethnicity Category Total,” and “Sex
Category Total” must be equal.

Data Validations:
Like Table 1, the Portal has built-in verifications to ensure the data entered in Table 2 is
complete and logically consistent.

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The Portal will alert the Recipient and prohibit submission of values for any demographic
segment (race, ethnicity, and sex) on Table 2, Question 2A that is greater than the values
input for the demographic segments on Table 1, Question 1A. This data validation check
ensures that the figures reported for Question 1A (total cumulative number of unique
households that had submitted an application) is not less than the figures reported for
Question 2A (total cumulative number of households that had received assistance from
the award date through the end of the period of performance).
The Portal will display an error if the total for any demographic segment (race,
ethnicity, and sex) entered under Question 2A (total cumulative number of
households in that demographic segment who received any form of assistance
from award date through the end of the period of performance) is less than an
entry in any of the demographic segments (rows) in any of the Columns – that is
Columns 2B, 2C, 2D, 2E and 2F.

Table 2 Validation Example: If a user enters 100 unique Hispanic or Latino households
received any form of assistance over the entire period of performance (by inputting 100 in
Column 2A, row 10) and the user also reports that 150 unique Hispanic or Latino households
received rental assistance (by inputting 150 in Column 2B, Row 10), that would be a violation of
the validation rule.
That is, the total cumulative number who received rental assistance over the entire period of
performance cannot be larger than the number who receive all forms of assistance over the
period of performance.

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Table 3 – Total Cumulative Number of Households by Income and Other Eligibility
Methods
Table 3 contains six columns of data fields disaggregated by race, ethnicity, and sex of the
cumulative number of participant households (see Figure 81) in each row. Each column asks for
different income levels; the method of determining income (either another program or a proxy);
or the cumulative amount of funds paid to/for households for each demographic row. Each row
represents a different demographic. The Portal will sum the input total cumulative disaggregated
information and display the total cumulative for each demographic category (race, ethnicity, and
sex) in each column.
The type of data requested in each category is as follows:

• For columns 3A-3C, please enter the total cumulative number of unique households
that received ERA2 Emergency Rental Assistance of any type over the entire period of
performance broken out by income level with each column disaggregated by race,
ethnicity, and sex of the head of household.

• For column 3D, please enter the total cumulative number of unique households that
received ERA2 Emergency Rental Assistance of any type over the entire period of
performance broken out by eligibility based on eligibility for another program each
column disaggregated by race, ethnicity, and sex of the head of household.

• For column 3E, please enter the total cumulative number of unique households that
received ERA2 Emergency Rental Assistance of any type over the entire period of
performance broken out by eligibility based on a proxy with each column disaggregated
by race, ethnicity, and sex of the head of household. The numbers reported for this
item should only reflect the cumulative number of households for which the
household income was determined to be eligible through a Fact-Based Proxy AND
for whom there is not sufficient information to determine the correct AMI
classification.

• Column 3F is the cumulative amount of ERA2 funds paid to/for households
disaggregated by race, ethnicity, and sex of the head of household.
To aid the Recipient in reporting consistently, the Portal will display the total cumulative
amounts for each column as entered by the Recipient in response to questions on the
“Emergency Rental Assistance Project Data” tab.

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Figure 81 – Total Cumulative Numbers of Households by Income and Other Eligibility Methods

Instructions:

• Like Tables 1 and 2, hover over an individual cell and then click on the respective pencil
icon to enter data into the table. ERA2 Recipients must enter a figure for each item.
Please enter a zero “0” to represent none.

• Please enter responses for all categories under Columns 3A, 3B, 3C, 3D, 3E and 3F
sequentially, including each cumulative disaggregated data category, starting with
Column 3A.

• To aid the Recipient in reporting consistently, the Portal will display the total cumulative
amounts for each column as entered by the Recipient on the previous tab, “Emergency
Rental Assistance Project Data.”

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Data Validations
Table 3 data validations ensure consistency for each demographic segment (race,
ethnicity, and sex) on Questions 3A, 3B, 3C, 3D and 3E with the figures reported Table 2,
Question 2A.
Specifically, the Portal will indicate an error when the sum of amounts reported in
Questions 3A + 3B + 3C + 3D + 3E is greater than the amounts reported in
corresponding segments as reported in Table 2, Column 2A.

Example: The total cumulative number of Asian households that received assistance
(which is the sum of the number in each income category shown on Table 3, Columns 3A
+ 3B + 3C + 3D + 3E) cannot logically be greater than the total cumulative number of
Asian households that have received assistance over the period of performance as
reported on Table 2 Question 2A.
As on Tables 1 and 2, when entering data in Table 3, users should make certain that for
each column, the amounts displayed in the dark-shaded rows labeled “Race Category
Total,” “Ethnicity Category Total,” and “Sex Category Total” are equal.
Finally, users must complete each field on Table 3. Please enter zero “0” in any field
where there is no data to report.

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Table 4 – Average Number of Months of Assistance
In Table 4, report the average number of months that participant households received ERA2
rental or utility/home energy assistance over the entire period of performance by race, ethnicity,
and sex of the participant household’s head of household (see Figures 82).

Figure 82 – Average Number of Months of Assistance

Also report disaggregated data on the average number of months that participant households
received rent or utility/home energy assistance over the period of performance.
Please remember:

• Enter each response with up to two decimal points. For any data fields with no data,
please enter “0.”

• To aid the Recipient in reporting consistently, the Portal will display the totals for each
column as entered by the Recipient on the previous tab, that is, the “Emergency Rental
Assistance Project Data” tab.
When finished entering data on Table 4, click the Save button to move to Table 5.

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Table 5 – Total Cumulative Amounts Obligated and Expended for the Emergency
Rental Assistance Project Only

In Table 5, ERA2 Recipients must enter total cumulative amounts over the entire period of
performance for six obligation and expenditure measures regarding the Recipient’s ERA2
Emergency Rental Assistance Project (see Figure 83).

Figure 83 – Cumulative Amounts Obligated and Expended, ERA2 Rental Assistance Project

A. Total Cumulative Expenditures for the Emergency Rental Assistance Project (as
noted on the Project Overview Tab) will prepopulate for your reference at the top of
the table.
You must manually enter the rest of the questions:
B. Total cumulative dollar amount of ERA2 funds paid (expended) to or for
participant households in the ERA2 Rental Assistance Project over the entire period of
performance.
a. Total cumulative dollar amount of ERA2 award funds paid under the ERA2
Emergency Rental Assistance Project to or for participant households including
payments for rent, rental arrears, utility/home energy costs, utility/home energy
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arrears, and other housing services and eligible expenses.

C. Total cumulative dollar amount of ERA2 fund paid (expended) for administrative
costs for the ERA2 Rental Assistance Project over the entire period of performance.
Obligations for administrative expenses incurred under Affordable Rental Housing
Project(s) and/or Eviction Prevention Project(s) should be accounted for within the
respective ERA2 Project and labelled with the appropriate ERA2 Project when reporting
in the Expenditures Tab.

D. Total Cumulative dollar amount of ERA2 award funds obligated for administrative
activities for the ERA2 Emergency Rental Assistance Project over the entire period of
performance. Expenditures for administrative expenses incurred under Affordable Rental
Housing Project(s) and/or Eviction Prevention Project(s) should be accounted for within
the respective ERA2 Project and labelled with the appropriate ERA2 Project when
reporting in the Expenditures Tab.
a. For the ERA2 Final Report, the total cumulative amount obligated should reflect
the total cumulative amount the Recipient has paid for administrative expenses,
as evidenced by a legally binding agreement or contract.

E. Total cumulative dollar amount of the ERA2 award the Recipient (and its
subrecipients and contractors, as applicable) expended for housing stability
services for the ERA2 Emergency Rental Assistance Project over the entire period of
performance. Note, this should include ONLY expenditures for housing stability
services under the ERA2 Emergency Rental Assistance Project and exclude
expenditures made under any “Eviction Prevention Project” that utilize flexibilities
permitted by FAQ 46). Expenditures housing stability services incurred under Eviction
Prevention Project(s) should be accounted for within the respective ERA2 Project and
labelled with the appropriate ERA2 Project when reporting in the Expenditures Tab.

F. Total Cumulative dollar amount of ERA2 award funds obligated for housing
stability services in the ERA2 Emergency Rental Assistance Project over the entire
period of performance. Note, this should include ONLY obligations for housing
stability services under the ERA2 Emergency Rental Assistance Project and
exclude obligations made under any “Eviction Prevention Project” that utilize flexibilities
permitted by FAQ 46). Expenditures for housing stability services incurred under
Eviction Prevention Project(s) should be accounted for within the respective ERA2
Project and labelled with the appropriate ERA2 Project when reporting in the
Expenditures Tab. Note that for the ERA2 Final Report, obligations reported here should
only reflect funds paid for these services.
a. For the ERA2 Final Report, the total cumulative amount obligated should reflect
the total cumulative amount the Recipient has paid for administrative expenses,
as evidenced by a legally binding agreement or contract.

G. Total Cumulative number of unique participant households that received housing
stability services under the ERA2 Emergency Rental Assistance over the entire period
of performance.
a. Users must report the total cumulative number of unique households that have
received housing stability services directly from the Recipient or from any
subrecipient(s) or contractor(s) under the ERA2 Emergency Rental Assistance
Project over the entire period of performance. Do not include households that
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have received housing stability services under an ERA2 Eviction
Prevention Project only.

H. Explanation of reduced Table 5 fields. The data reported in the ERA2 Final Report
should be cumulative covering the entire period of performance. If the amounts reported
in any Table 5 fields are less than the amounts reported on the most recent quarterly
compliance report, please provide an explanation of the reduction.

Table 5 Data Validations and Examples
The Portal has built-in verifications to ensure the data entered in Table 5 is accurate.
Please see the following examples.

• Example 1: The Portal will show a data validation error message if the sum of the
three expenditure data points entered in is Table 5 (listed below) does not equal
the total cumulative expenditures for the ERA2 Emergency Rental Assistance
Project as shown on the “Project Overview Tab” dashboard. (Note, for reference,
the total cumulative expenditures as shown on the “Project Overview Tab”
dashboard is displayed at the top of the Table 5 screen.)
The three expenditure data points are as follows:
-Total cumulative dollar amount of ERA2 funds paid to or for participant
households over the entire period of performance.
-Total dollar amount of ERA2 fund paid (expended) for administrative
expenses over the entire period of performance.
-Total cumulative dollar amount of ERA2 award funds paid (expended) for
housing stability services over the entire period of performance.

• Example 2: The Portal will show a data validation error when the Recipient
reports that the total cumulative dollar amount of ERA2 funds paid (expended) for
administrative expenses for the ERA2 Emergency Rental Assistance Project over
the entire period of performance is less than the total cumulative amount obligated
for administrative expenses.

• Example 3: The Portal will show a data validation error when the Recipient
reports that the total cumulative dollar amount of ERA2 funds paid (expended) for
housing stability services for the ERA2 Emergency Rental Assistance Project over
the entire period of performance is less than the cumulative amount obligated for
housing stability services.
When ready, click the “Next” button to go to the Performance and Financial Reporting tab.

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X. Performance and Financial Reporting Tab
In this Tab, you will report on the overall
cumulative performance and financial
information for the ERA2 award overall
(see Figure 84).
This Tab includes five segments:

• Performance Narrative

• Narrative on Effective Practices

• Federal Financial Reporting

• Participant Household Payment
Data File

• Recipient Comments
(as needed)

Figure 84 – Performance and Financial Reporting Tab

Performance Narrative
Please provide a narrative (or revise the previously submitted narrative) on the performance of
the overall ERA2 activities relative to the outlined ERA2 goals and outcomes over the entire
period of performance (see Figure 85).
Provide a narrative that discusses the ERA2 activities relative to the goals. Address all the listed
relevant points.

Alternatively, you can upload the narrative via the “Upload Files” functionality.
For ease of tracking, please use the following naming convention:
ERA2-XXXX_Performance_Narrative_Final Report.

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Figure 85 – Performance Narrative

Narrative on Effective Practices
We encourage you to provide information on any practices you have used in administering the
ERA2 award that you consider “effective practices” that may be helpful and shared with
policymakers and practitioners.
Provide a brief explanation on any “effective practices” used when administering any aspect of
the ERA2 award including any component ERA2 Projects (see Figure 86).

Alternatively, upload your effective practices narrative via the “Upload Files” functionality. For
ease of tracking, please using the following standard file naming convention:

ERA2-XXXX_Effective_Practices_ Closeout_Report

Figure 86 – Narrative on Effective Practices

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Federal Financial Reporting
ERA2 Recipients must provide financial information as required on the standard Federal
Financial Report (SF-425) (see Figure 87).

Near the top of the screen, the Portal will display the Total Award Amount and the Total
Payment Amount, which will be prepopulated by the Portal based on Treasury’s records. ERA2
Recipients should review the amount displayed on the Portal for accuracy and contact
emergencyrentalassistance@Treasury.gov if those fields appear to be incorrect.

Figure 87 – Federal Financial Reporting

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Federal cash:

• Cash Receipts (SF-425 Item 10a)
• Cash Disbursements (SF-425
Item 10b)

Federal expenditures and unobligated balances:
• Cash on Hand (SF-425 10c)
• Total Federal funds authorized (SF-425 Item 10d)
• Federal share of expenditures (SF-425 Item 10e)
• Federal share of unliquidated obligations (SF-425 Item 10f)
• Total Federal Share (Sum of SF-425 items 10e and 10f)
• Unobligated balance of Federal Funds (SF-425 Item 10d minus 10g)

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Participant Household Payment Data

All ERA2 Recipients must provide a Participant Household Payment Data File containing details
on each payment made to each unique household that has received, either directly or indirectly,
a payment of ERA2 award funds from the subject ERA2 Emergency Rental Assistance Project
over the entire period of performance.
It is very important that Recipients submit the Participant Household Payment Data using
Template 7. Please be sure to populate Template 7 with complete cumulative data and in the
correct format (see Figure 88).
Helpful Resources:
ERA2 Recipients must use the bulk file
upload capability to submit the required • Checklist for Preparing and
data. Submitting Template 7 (PHPDF)
To upload a completed Participant
Household Payment Data section, click the • Template 7 Guide
Upload Files icon (see Figure 88) and
attach the Participant Household Payment • Downloadable Blank Template 7 F
Data File (*.csv). The file can be (Excel Doc)
downloaded by clicking the Download
Participant Household Payment Data icon.

You can replace an uploaded PHPDF for the ERA2 Final Report until you officially certify and
submit the report. If you do so, delete the originally uploaded file before uploading the revised
version.

For ease of tracking, please use the following standard file naming convention:

PHPDFFINALSLTXXXX.csv [do not include spaces]

Figure 88 – Participant Household Payment Data File

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Recipient Comments
Users may use the Recipient Comments section to provide any information or comments to
Treasury about data being reporting, technical issues encountered with the Portal, or other
aspects of the compliance reporting process.

Recipients are encouraged to provide any information deemed necessary to further explain any
data or narrative responses submitted in the quarterly report as well. Users can upload a file or
use the provided text box to provide comments (see Figure 89).

Figure 89 – Recipient Comments

Click the Save Performance and Financial Report button to record progress.

Click the Next button to advance to the Report Certification and Submission module.

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XI: SF-428 Tab: Tangible Personal Property
All ERA2 Recipients must report on
tangible personal property (equipment
and supplies) acquired with ERA2
award funds during the award period of
performance (see Figure 90). On this
Tab, you will enter information related
to tangible property consistent with the
Tangible Personal Property Report (SF-
428-B) form. The SF-428-B form is
required if you acquired equipment with
a per unit fair market value of $10,000
or greater with the ERA2 award or if
you have residual unused supplies with
the total aggregate value of $10,000 or
greater that was acquired with the
ERA2 award. ERA2 Recipients are
responsible for reporting on behalf of
their subrecipients if their Recipients
used ERA2 award funds to acquire
equipment or supplies or both. 4
Per the Uniform Guidance, 2 CFR
200.1, tangible personal property
includes equipment and supplies. It
does not include copyrights, patents or Figure 90 – SF-428 Tab: Tangible Personal Property
securities. A computing device is
considered a supply if the acquisition cost
is less than $10,000 per unit, regardless of the length of its useful life.
Consistent with the Uniform Guidance, 2 CFR 200.313(e)(1) effective as of October 1, 2024 (89
FR 30046), equipment acquired with ERA2 award funds with a current per unit fair market value
of $10,000 or less at the end of the award period of performance may be retained, sold, or
otherwise disposed of by ERA2 Recipients with no further responsibility to Treasury. Supplies
acquired with ERA2 award funds with the total aggregate value of $10,000 or less at the end of
the award period of performance may also be retained by ERA2 Recipients with no further
responsibility to Treasury. Treasury will provide disposition instructions to Recipients who report
equipment with a current fair market value of more than $10,000 or unused supplies with a total
aggregate value of more than $10,000.

4
On August 13, 2025, Treasury notified ERA2 Recipients that Treasury will apply the 2024 revised 2 CFR 200.313(e) regarding
equipment disposition and 2 CFR 200.314(a) regarding supplies to their ERA2 awards, which increased the disposition thresholds
from $5000 to $10,000. This ERA2 Final Report User Guide includes those changes to the disposition thresholds, but the ERA2
Final Report in Treasury’s Portal may reflect the old disposition thresholds of $5000 for equipment and supplies until Treasury
completes its updates to Treasury’s Portal to reflect the new disposition thresholds.

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SF-428 Instructions
On this screen, you will be asked a series of questions related to equipment you acquired with
ERA2 funds to determine whether you need to complete an SF-428 and whether you have
further responsibility to Treasury related to equipment (see Figure 91).

Figure 91 – SF-428 Tab: Opening Questions

These questions are dynamic; additional questions will appear depending on your answers:
A. Q1. Have you acquired equipment with a per unit acquisition cost of greater than
$10,000 with ERA2 Funds? (Yes / No)
1. If you enter “no,” you may continue to Q2 (step B).
2. If you select “yes,” a Tab will appear at the top of the form (arrow Ai) requiring
you to fill out information for the SF-428S form (see SF-428S Instructions).
Continue to Step B but remember that you must complete the SF-425S after
answering questions Q2 and Q3.

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B. Q2: Do you have residual unused supplies with an aggregate fair market value
above $10,000 that were acquired with ERA2 funds? (Yes / No)
1. If you enter “No” to Q2, you move on to Question Q3 (step H).
2. If you enter “Yes” Q2, Q2(a) will be displayed

Figure 92 – SF-428 Tab: “Yes” to Q2 makes Q2(a) appear

C. Q2(a): If you have residual unused supplies with an aggregate fair market value
above $10,000 that were acquired with ERA2 Funds, do you plan to utilize these
supplies for another Federal or non-federal program? (Yes; No)
1. If you enter “Yes” to Q2(a), move on to Question Q3 (step H)
2. If you enter “No” to Q2(a), Q2(b), Q2(c), and Q2(d) will be displayed.

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D

Figure 93 – SF-428 Tab: “No” to Q2(a) makes Q2(b)-Q2(d) appear

D. Q2(b). Please provide an estimate of current fair market value of your unused
supplies acquired with ERA2 funds. Enter dollar amount

E. Q2(c). “Were these supplies originally acquired solely with ERA2 funds? (if
acquisition costs were split with another program, please enter No). (Yes; No)”
1. If you enter “Yes” to Q2(c), move on to Q2(d).
2. If you enter “No” to Q2(c), Q2(c)i will be displayed.

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F

Figure 94 – SF-428 Tab: “No” to Q2(c) makes Q(c)i appear

F. Q2(c)i. If acquisition costs of these supplies were split with another program,
please provide the percentage share of ERA2 funds used for purchase.

G. Q2(d). After you sell your unused supplies, the total amount owed to the ERA2
program will be your sales proceeds minus your selling and handling costs,
which cannot exceed $1000 of your sale proceeds, whichever is lesser. Once
this sale has taken place, please contact emergencyrentalassistance@treasury.gov
for repayment instructions. If you have any comments, please provide here.

H. Q3. Have you sold residual supplies with an aggregate fair market value above
$10,000 that were acquired with ERA2 funds? (Yes / No)
1. If you respond “No,” you can click “Save Information” and continue to the SF-
429S Tab (if applicable) at the top of screen or continue to the SF-429 Tab.
2. If you respond “Yes” to Q3, Q3(a), Q3(b), Q3(c), and Q3(d) will be displayed

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I

Figure 95 – SF-428 Tab: “Yes” to Q3 makes Q3(a)-Q3(d) appear

I. Q3 (a) Please provide the sale proceeds of your residual supplies. Enter dollar
amount

J. Q3 (b) Where these supplies originally acquired solely with ERA2 funds? (if
acquisition costs were split with another program, please select No.)
1. If you respond “Yes” to question, move on to Q3(c).
2. If you respond “No” to question Q3(b), Q3(b)i will be displayed.

Figure 96 – SF-428 Tab: No to Q3(b) will make Q3(b)i appear

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K. Q3(b)i. If acquisition costs of these supplies were split with another program,
please provide the percentage share of ERA2 funds used for purchase.

L. Q3 (c). Please provide the selling and handling expenses incurred while selling
these supplies. Note that selling and handling expenses cannot exceed the lesser of
$1000 or 10% of ERA2-related proceeds.

M. Q3 (d). The total amount owed to the ERA2 program for these supplies if
(Q3(a)*(Q3(b)I OR 100%) - Q3(c)). If you have not already repaid the program,
please contact EmergencyRentalAssistance@Treasury.gov for repayment
instructions. If you have any comments, please provide here.

Figure 97 – SF-428 Tab: Record Progress and
click on SF-425S (if you answered “Yes” to Q1)

N. Click the Save Performance and Financial Report button to record progress. If
you need to complete SF-425S, please click on the SF-428S tab on the top of the
form, next to the Introduction tab – (see Figure 97, Ai (the orange arrow)).

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SF-428S Instructions
If you indicated on Questions 1 on the SF-428 questions discussed above that you have
acquired equipment with a per unit cost of greater than $10,000 with ERA2 Funds, a new Tab
labeled, “SF-428S” will appear on the page header, as shown in Figure 97.
On the SF-428S screens, you will be asked to enter information about individual pieces of
equipment you acquired with a per unit acquisition cost greater than $10,000 with ERA2 funds.

Figure 97 – Header on SF-428S Screens

Click on the Tab “SF-428S” shown in Figure 98 to display the guidance for the SF-428S
questions.
When ready to enter the required data, click on the button labeled, “Add New Equipment” that
appears on the display below the on-screen guidance as shown in Figure 98.

Figure 98 – Button for Adding Information on Equipment

When you click the “Add new equipment” button the Portal will display the Add/Edit SF-428S
Equipment screen as shown in Figure 99 below.

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A B

D E

F G

Figure 99 – Add / Edit Input screen for SF-428S Equipment

You should create an SF-428S record for each piece of equipment you acquired with a per unit
acquisition cost greater than $10,000 with ERA2 funds.
If you have more than one piece of equipment, you will need input the required data for the first
piece of equipment, then click “Add new equipment” to enter responses for the next piece of
equipment.
If the need arises, you may edit or delete existing equipment.
When ready to enter the SF-428S for each piece of equipment, selected the “Add new
Equipment,” The Portal will display a series of questions shown in Figure 99.

Using the SF-428S screen, please enter the following information about each piece of
equipment separately:

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A. Award Number. This field will be pre-populated with your ERA2 FAIN.

B. GP or ACQ. Enter GP if the item is Federally owned property. Note: Federally owned
property consists of items furnished by the Federal Government for use on the award
identified in Block 1 or Column a. Enter ACQ if the item was acquired with award funds.

C. Description of item. Provide a brief description of the item, including Fair Market Value
($$).

D. Identification Number. Enter the manufacturer’s serial number, model number, Federal
stock number, national stock number, or other identification number.

E. Acquisition Date. Enter the date the item was acquired by the Recipient. For items
furnished by the Federal Government, enter the date received by the Recipient.

F. Condition Code. Enter the applicable condition code from the following list:

Code Description

1 Excellent. Property that is in new condition or unused condition and can be
used immediately without modification or repairs.
4 Usable. Property which shows some wear but can be used without significant
repair.
7 Repairable. Property which is unusable in its current condition but can be
economically impaired.

X Salvage. Property which has value more than its basic material content, but
repair or rehabilitation is impractical and/or uneconomical.

S Scrap. Property which has no value except for its basic material content.

G. Acquisition Cost. Enter the item acquisition cost.

H. Disposition Request. Indicate the type of disposition requested for each item from the
following list:
• Retain item for another Federal or non-Federal program.
o If selected, the Portal will also display the question:
Please provide the name of the program and note whether it is a
federal or non-federal program. (see Figure 100)
o Manually type the name of the program and whether it is a federal or
non-federal program in the data entry field.
• Have already sold item for sales price greater than $10,000.
• Have already sold item for sales price less than or equal to $10,000.
• Plan to sell them

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Figure 100 – SF-428 Equipment Information Additional Information on Disposition Request

After completing the on-screen form for a piece of equipment, click on
the “Create Equipment” button at the lower left corner of the on-line form.
The Portal will review the submitted data and identify any items that need attention. After you
have completed the form completely, a summary Table will display brief information about each
piece of equipment you entered, as shown in Figure 101 below. You can click the pencil icon to
edit the information, and you can remove the information about any individual piece of
equipment by clicking the “Remove” button.
If you would like to provide information for other equipment, click the “Add New Equipment”
button to display a new form for submitting information about the additional equipment.

Figure 101 – SF428 Questions Continued

Once you have submitted information on all equipment, select “Next” to continue.

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XII. SF-429: Real Property Status Report Tab
Navigating the SF-429 section tabs
There are four sections that are associated with the SF-429 Tab. On the opening page, you will
see only the “Introduction” section tab. The other three sections are “dynamic” in that they appear
as you complete the required SF-429 information (see Figure 102).
If you have constructed, rehabilitated, preserved, or acquired real property, you should create
an SF-429 record for each property.

A B

A D
C

B
“Yes” makes the
SF-429 section
appear

C Click “Add new property;” the
“SF-429-A” section will appear
Complete SF-429 A Fields

Click on “Save”
Button D

Click on the “SF-429 C”
section tab to access the
next form

D
B
b

Complete SF-429 C Fields
c

Click “Save” to
create the SF-429 Click:
a
Property Record a) “Next” to move to the Report
Certification and Submission Tab;
b) “Add new property” to create new
SF-429 records, as needed; or
c) Blue Pencil Icon to edit existing
Figure 102 – SF-429 Section Tab Flow Chart records, as needed

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SF-429 Detailed Instructions
Introduction Section
The input screen for the SF-429 questions will appear when you click on the SF-429 Tab (see
Figure 103). The opening text provides important information for you to assess whether you
need should select “yes” to the question “Do you have Real Property to report?”

As part of the ERA2 Final Report, all ERA2
Recipients must submit a Real Property
Status Report (SF-429) form within
Treasury’s Portal if they used ERA2 award
funds in whole or in part to construct,
rehabilitate, preserve, or acquire real
property for affordable rental housing
projects serving very low-income families.
This includes real property that was
acquired and/or improved in part or in whole
with ERA2 award funds and real property
that was donated for an ERA2 award-funded
Affordable Rental Housing Project in the
form of a match or cost share donation.

The SF-429 form should be used to report
on or request disposition instructions for
single and/or multiple parcels of real
property (land, buildings, etc.) involved in an
ERA2 award-funded Affordable Rental
Housing Project. Figure 103 – SF-429 Input Screen

ERA2 Recipients should read the
instructions for reporting on the SF-429 form thoroughly and provide details on the ERA2 award-
funded Affordable Rental Housing Project(s) including a description of its use, how it has
benefitted the people in the ERA2 Recipients’s jurisdiction, the acquisition date, as applicable,
and indicate the period of federal interest for the Affordable Rental Housing Project.

Consistent with the Uniform Guidance, 2 CFR 200.330 regarding reporting on real property,
ERA2 Recipients should be prepared to submit periodic reports on the status of the real property
involved in an ERA2 awarded-funded Affordable Rental Housing Project after the ERA2 award
period of performance ends on September 30, 2025. Additional information regarding these
reports may be provided once award closeout has been completed.

To complete the Introductory Section of the SF- 429 Tab:
1) Respond to the question on the SF-429 Input Screen, “Do you have Real Property to
report?” (Yes; No). See Figure 104. This question is required for all ERA2
Recipients.

Figure 104 – SF-429 Question on Real Property

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 If you respond, “No,” please click on the “Next” button at the right lower
section of the page to continue to the next Tab. You have completed
this portion of the Report.

 If you respond, “Yes,” the SF-
429 section tab will appear at the
top of the screen next to the
“Introduction” section tab (see
Figure 105).
Figure 105 – SF-429 section tab

2) After clicking on the SF-429 section tab, the portal will display the SF-429 Property
Screen (see Figure 106). Click on the “Add New Property” button at the top right side of
the new screen.

Figure 106 – SF-429 Property: Add new property

3) Upon clicking on the “Add new Property” button, the portal will display the “Add Your
SF-429 Here” screen with the series of SF-429 A questions. See next section.

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SF-429-A
After adding a new property, you will be asked to fill out questions that originate from the SF-
429 A Form. These questions follow the same definitions as the standard form.

Figure 107 – SF-429A Fields (Image 1 of 8)

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Recipients are required to respond to the following questions:
A. SF-429-A Question 14a. Description of Real Property. Describe the type of real
property being reported (i.e., land, building, etc.) and provide a useful description of the
real property (i.e. building number 17 at the National Research Center, Chapel Hill, NC).
If the real property is being renovated or altered, also describe the nature of the work
(i.e., major renovation of building 17.) The response is limited to 300 words

B. SF-429-A Question 14b. Address of the Real Property. Enter the legal description
and complete address of each parcel of real property being reported including the street,
city, state, county/parish, country, zip code, and physical location if an address is not
available (i.e., latitude, longitude, lot number, parcel number, etc.). The response is
limited to 700 characters.

C. SF-429-A Question 14c. Land Acreage or Square Units. Enter the size of the land on
which the real property is located, in terms of measured acreage or square units (i.e. 1.5
acres, 0.8 sq. km., etc.).

D. SF-429-A Question 14c Part 2 Square Units. Identify the unit of measure. Use only
one option, either acres, square kilometers, square feet, or square meters.
o Options are Acres, Square Feet, Square Kilometers, Square Meters

E. SF-429-A Question 14d Gross and Usable Square Footage/Meters. Enter the gross
and usable square footage/meters for each structure (i.e., of the building, house, etc.)
being reported.

F. SF-429-A Question 14d Part 2 Square Units. Identify the unit of measure for 14d.
Select only one, either square feet or square meters.
o Options are: Square Feet; Square Meters

G. SF-429-A Question 14e. Ownership Type. Select the appropriate real property
ownership type(s) from the picklist. If more than one type is applicable, select all that
apply. If the ownership types listed do not apply, check " Other" and describe the
ownership arrangement (e.g. Conservation Easement, etc.)
o Options are: Owned; Co-Owned; Partnership; Limited Liability Partnership (LLP);
Other (if Other, you will need to provide an explanation)

H. SF-429-A Question 14f. Real Property Cost. Enter the total cost of the real property
acquired (purchase price only) or improved.
o Note: This field is used to validate costs reported in other sections of the SF-429

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I

Figure 108 – SF-429A Fields (Image 2 of 8)

I. SF-429-A Question 14f Contributions by Entity Enter the name of each Federal
agency and Non-Federal Entity that contributed to the acquisition or improvement of the
real property and the dollar amount of each agency’s and other entity’s share of the
property. Finally, examine the auto-populated percentage to ensure the figures are
correct.

Note: If the table does not include enough rows for you to list all the Federal agencies
and non-Federal entities that an interest in the real property, please enter the phrase
“Multiple Additional Entities” on the final available row and enter the total of the share of
cost attributable to the additional entities on the “Entity’s Share of Cost of the Real
Property in $ Amount” column. Next, please list those additional entities and each of
those entities’ share of (in Word format) via the upload
link provided.

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J

Figure 109 – SF-429A Fields (Image 3 of 8)

J. SF-429-A Question 14f.1. Enter the amount provided by the Federal government
(i.e., Federal Share of Property Cost based on the Federal Share of the total cost of the
program or project).

K. SF-429-A Question 14f.3. Enter the amount provided by the Recipient or other
non-Federal entities (i.e., non-Federal Share of Property Cost.
o Note: you must enter a number here; enter 0 if no other entities provided funding

L. SF-429-A Question 14f.5. Enter the Sum of Federal and non-Federal Share of the
Property Cost
o Note: this sum should equal the amount reported in Question 14f

Figure 110 – SF-429A Fields (Image 4 of 8)

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M. SF-429-A Question 14g. Has a deed, lien, covenant, or other related
documentation been recorded to establish Federal Interest?
o Select either "yes," "no," or "NA" from the picklist to indicate if the documentation
has been recorded. If the awarding agency has not imposed the requirement to
record Federal interest in the real property, check "NA".
o If you select “no,” you can move on to Question 14h.

N. SF-429-A Question 14g.1. If Federal interest has been recorded, select the date
when it was recorded. If it was acquired, Federal interest has been recorded, select the
date when it was recorded.

O. SF-429-A Question 14g.2. If Federal interest has been recorded, enter the
jurisdiction in which it was recorded. For example, Arlington, VA, County Clerk's
office, Deed Book #54987, page 234. The response is limited to 255 characters.

P. SF-429-A Question 14g.3. If Federal interest has been recorded, use the picklist to
select the instrument used.
o Options Are: Deed; Lien; Covenant; Other (if you select Other, you will be
prompted to explain).

Figure 111 – SF-429A Fields (Image 5 of 8)

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Q. SF-429-A Question 14h. Has insurance coverage been secured for this property?
The Recipient must maintain records of the insurance coverage that has been secured
for the real property and make the records available upon the request of the Federal
government.
o Options Are: Yes; No (If you select "No," provide a brief explanation.

o Note: Recipients must provide insurance coverage for any real property acquired
under a Federal financial assistance award that is, at minimum, equivalent to
insurance coverage that the Recipient provides for other real property they own.

R. SF-429-A Question 14i. Are there any URA requirements applicable to this
property? If the acquisition or development of the real property involved the movement
of any person permanently from real property or the movement of personal property from
the real property directly because of acquisition, rehabilitation, or demolition, for any
activity undertaken with Federal assistance, the Uniform Relocation Act (URA)
requirements may apply. Indicate if the Act applies by selecting either "yes" or "no" from
the picklist. If the Act does apply, the Recipient must maintain records of compliance
and make such information available upon the request of the Federal government.
o Options Are: Yes; No

S. SF-429-A Question 14j. Are there any environmental compliance requirements
related to the real property?
o Options Are: Yes; No

T. SF-429-A Question SF-429-A 14j.1. If you selected “yes” to 14j, describe any
environmental compliance requirements related to the real property. The Recipient must
maintain records of compliance with all environmental requirements related to the real
property and make such information available upon the request of the Federal
government. The response is limited to 300 words.

U. SF-429-A Question 14k. Does the property possess historic significant or is it
listed in the National Register of Historic Places? In accordance with Section 106 of
the National Historic Preservation Act, does the property possess historic significance,
and/or is it listed or eligible for listing in the National Register of Historic Places?
o Options are: Yes; No

V. SF-429-A Question 14k.1. If you answered “yes” to Question 14K, describe any
historical significance, National Register of Historic Places listing in the National Register
of Historic Places is considered historic. Section 106 protections also extend to
properties that possess significance but have not yet been listed or formally determined
eligible for listing. The text box will accommodate up to 300 words.

W. SF-429-A Question 15. Has a significant change occurred with the real property or is
there an anticipated change expected?
o Options: yes; no. If you select “yes,” describe the change.

X. Have You disposed of the real property?
o Options are: Yes; No. If you select “No,” you can click “Save” and move on to SF-
429C; If you select “Yes” continue with the SF-429-A Form

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Y

Figure 112 – SF-429A Fields (Image 6 of 8)

Y. SF-429-A Question 16. Real Property Disposition Status. Select the Picklist item
which best indicates the type of disposition status being reported, if any. Select “N/A” if
property disposition is not applicable. Note: Recipients are required to retain property
acquired and/or improved with ERA2 funds for Affordable Rental Housing Projects for a
minimum of 20 years.
o If you select “Transferred to a Different Award,” “Used in other Federal
sponsored program/project,” “Restored Title,” or “N/A,” you can click “Save” and
move on to SF-429C
o If you select “Sold” see steps Z-BB
o If you select “Transferred Title” see steps CC-DD

Figure 113 – SF-429A Fields (Image 7 of 8)

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Z. SF-429-A Question 16i If the Federal agency provided the recipient disposition
instructions to sell or retain title to the real property, enter the amount of funds
owed to the Federal Government

AA. SF-429-A Question 16ii. If applicable, enter the amount of any net proceeds from
the sale of the property. If not applicable, leave blank.

BB. If applicable, describe the process used for distributing net proceeds. The text
box will accommodate up to 300 words.

EE EEi

Figure 114 – SF-429A Fields (Image 8 of 8)

CC. SF-429-A Question 16i If the Federal agency provided the Recipient disposition
instructions to sell or retain title to the real property, enter the amount of funds
owed to the Federal Government

DD. SF-429-A Question 16iii If the Federal agency directed the recipient to transfer
title to the real property, enter the amount of funds the Federal Agency owes.

EE. Once you have competed all the required fields, click on “Save” and go to “SF-429 C”
tab at the top right of the form to access and complete that section.

o Cancel Button (arrow EEi). To erase the information inputted on the SF-429
forms, click on the “Cancel” button.

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SF-429-C Disposition or Encumbrance Request

After completing SF-429A, you will need to complete SF-429C. These questions follow the
same definitions as the standard form. These questions are dynamic; some responses may
prompt the Portal requesting additional information.

Figure 115 – SF-429C Fields (Image 1 of 5)

Questions include:
A. SF-429-C Question 14a. Disposition Preference or Encumbrance Request. Please
use the picklist to select one type.
o Options Are: Sell; Transfer to a different award; Use in Other Federally sponsored
project/program; Transfer title; Retain Title; Encumber Property
i. If you select Sell, Retain Title, or Encumber Property move on to question
SF-429 14e
ii. If you select “Transfer to different award” answer SF-429-C Question 14b
(step B below)
iii. If you select “Use in Other Federally sponsored project/program” answer
SF-429-C Question 14c (step C below)
iv. If you select “Transfer Title” answer SF-429-C Question 14d (step D
below)

Figure 116 – SF-429C Field (Image 2 of 5)

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B. SF-429-C Question 14b: If this is a request to transfer Federal interest to a
different award, specify the proposed grant number and funding agency for the
award to which the Recipient is proposing to transfer the interest. The text box will
accommodate up to 300 words.

Figure 117 – SF-429C Field (Image 3 of 5)

C. SF-429-C Question 14c. Request to use the real property in other Federally
sponsored projects/activities. Describe the use of the real property and how it has
benefitted the program; Enter the date of acquisition or improvement of the real property;
Identity the other Federal projects or activities and how the real property will be utilized.
Also, describe any impact expected on the host Federal project or activity due to the
proposed additional use of the real property. If you need to attach additional sheets,
please do so on the “Recipient Comments” section of the Performance and Financial
Reporting tab. For the request to use the real property in other Federally sponsored
projects/activities, please specify the proposed grant number and funding agency for the
other Federally funded projects/activities.

Figure 118 – SF-429C Fields (Image 4 of 5)

D. SF-429-C Question 14d. If this is a request to transfer title, identify the proposed
receiving entity, otherwise go to the next question.

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E

Fi
F

Gi
G

L Li

Figure 119 – SF-429C Fields (Image 5 of 5)

E. SF-429-C Question 14e. Appraised Value (Valuation) Provide the valuation of federal
share and non-federal share and the percentage attributable to each category.

F. Federal Share of Appraised Value $ Amount Provide dollar amount of the Federal
Share of the appraised value of the property.
o Note: When the Recipient enters the Federal Share of the appraised value, the
Portal will calculate and display the Federal Share of Appraised Value as a
percentage of the total (see arrow Fi).

G. Non-Federal Share of Appraised Value $ Amount. Provide the dollar amount of the
Non-Federal Share of the appraised value of the property.
o Note: When the Recipient enters the non-Federal Share of the appraised value, the
Portal will calculate and display the non-Federal Share of Appraised Value as a

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percentage of the total (See arrow G1)

H. Sum of Federal + Non-Federal Share $ Amount. When the Recipient enters the
Federal and Non-Federal Share amounts, the Portal will calculate the display the sum of
the two amounts.

I. SF-429-C Question 14i. Request to encumber the property. The text box will
accommodate up to 300 words.
o Note: If this is a request to encumber the property, identify the party or parties to
whom the property is proposed to be encumbered and attach related information at
the Recipient Comments section of the Performance and Financial Reporting tab,
otherwise go to the next question.

J. SF-429-C Question 15. Request for a release of the obligation to report. The text box
will accommodate up to 300 words.
o Note: If this is a request for a release from the obligation to report on the real
property, describe the reasons for the request, otherwise go to the next question.

K. SF-429-C Question 16. Remarks. Please provide any additional remarks. The text box
will accommodate up to 300 words.

L. Create New Property. Click on “Create new property” button to maintain the
information as inputted. When the “Create New Property” button is clicked, the Portal
will verify answers submitted for each SF-429 question. Any questions that need further
attention will be highlighted and brief guidance will be displayed.
o Note: Once created, you may click on the “SF-429” tab at the top of the page (next
to the “Introduction” tab) to edit this information or to report additional parcels of real
property.

o Cancel Button (arrow Li). To erase the information inputted on the SF-429 forms,
click on the “Cancel” button.

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XIII. Report Certification and Submission Tab
The Report Certification and Submission Tab is the last step in completing your ERA2 Final
Report. It enables you to certify that the information reported is accurate and complete and to
submit the ERA2 Final Report to Treasury.

The certification and submission process involves several steps as described below.

Figure 120 – Report Certification and Submission Tab

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A. Statement of Accuracy and Completeness
The Authorized Representative for Reporting (ARR) must certify that the information
provided in the ERA2 Final Report is accurate and Complete, in keeping with the
following statement that will be displayed on the Portal (see Figure 120A and Figure 121
for magnified text).

Figure 121 – Certification of Accuracy and Completeness

B. Total Obligations and Expenditures

The ARR will be able to certify the submit the ERA2 Final Report only if the Recipient’s
ERA2 Total Obligations and Total Expenditures are equal.
The Portal will display the total obligations and expenditures immediately after the
Certification Statement (see Figure 120B).
The “Total Obligations” is the cumulative amount of all ERA2 obligations reported by the
ERA2 Recipient covering the entire period of performance. It includes all obligations as
reported for all ERA2 Projects (Rental Assistance, Affordable Rental Housing, and
Eviction Prevention Project(s)) administered by the ERA2 Recipient.
Similarly, the “Total Expenditures” is the cumulative amount of all ERA2 expenditures
made by the ERA2 Recipient over the entire period of performance.
These amounts are calculated by the Portal based on information the ERA2 Recipient
reported on the “Recipient Subawards, Contracts, and Direct Payments” Tab and the
“Expenditures” tab.
The amounts displayed
here must equal the
cumulative amounts
displayed on the ERA2
Recipient’s “My Project”
dashboard on the Project
Overview Tab as shown in
Figure 122.

If the amounts displayed on
the Certification and
Validation Page do not
correctly reflect the ERA2 Figure 122 – Obligations and Expenditures in the Project Overview Tab
Recipient’s records, the
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user should review the amounts reported as obligated and the amounts reported as
expended on the Recipient Subawards, Contracts, and Direct Payments Tab and the
Expenditures Tab. In addition, the user must ensure that the amounts reported on the
Project Overview Tab: My Project Dashboard are correct and align with the ERA2
Recipients records.

C. Compliance with Single Audit Act Requirements
The ERA2 Recipient must answer “What is your fiscal year end date” regarding its
compliance with the Single Audit Act (see Figure 120C).

D. Amount of Federal Funds Expended and Audit Submission
The ERA2 must answer the following question (see Figure 120D):

• Have you expended $750,000 or more in federal award funds during your
most recently completed fiscal year if that fiscal year ended before October 1,
2024? If your most recent fiscal year ended on or after October 1, 2024, have
you expended $1,000,000 or more in federal awards? (Yes/no)
If the answer is “no” continue to the next section. Recipients that answer “Yes” to the
question above will be asked the following (see Figure 123)

• Have you submitted a single audit or ERA2 program-specific audit report to
the Federal Audit Clearinghouse (FAC) for the most recently completed fiscal
year? (Answer Yes or No)
o If the answer is “yes,” the Portal will prompt you to provide the date
that you submitted your single audit or ERA2-specific audit report to
the FAC.
o If they answer is “no,” you will be prompted to provide an explanation.

Figure 123 – Dynamic Audit Submission Questions

E. Submitting Official Name and Contact Information
The ERA2 Recipient’s designated ERA2 Account Administrator or ERA2 Authorized
Representative for Reporting must enter their name, title, phone number and email
address on the screen (see Figure 120E).

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F. Certify & Submit
After entering the submitting official information click on the “Certify & Submit” button to
proceed to the certification (see Figure 120F).

Treasury’s Portal Validations
Next, the Portal checks the data submitted and displays a statement as shown in Figure 124
informing the user to contact their ERA2 Account Administrator or ERA2 Authorized
Representative to submit the report.

Figure 124 – Confirmation of Intention to Submitted Data

If you are ready to submit the report, please click the “Submit” button. Otherwise, click the
“Cancel” button to go back to review of adjust any section of the report before submitting it.
The Portal will review the submitted form and, if
there are no data validation issues, the Portal
will display a pop-up box indicating “Validate
Success” as shown in Figure 125. Figure 125 – Validation Success Pop-Up

If the Portal identifies errors, omissions, or
inconsistencies at the time of your submission, a
“Submission Error” will appear and will list the
issues to be revised / corrected in red, as
illustrated in Figure 126.
Figure 126 – Submission Error Pop-Up
Address all errors and repeat the Certify and
Submit process to successfully submit your
report.

Congratulations on successfully submitting your report!
Make sure to maintain copies of your submitted report and keep your Points of Contact up to
date while Treasury processes your ERA2 Final Report. For more information about Treasury’s
review process and ongoing Recipient responsibilities, see Report Processing and the ERA2
Closeout Resource.

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Appendix A: Bulk File Upload Overview
Purpose
Appendix A provides an overview of the ERA bulk file upload process. There are seven (7)
unique bulk file upload templates listed below in the order in which they should be populated
and submitted to the ERA Treasury Portal. A copy of each template can be downloaded directly
from the Bulk Upload Templates and Instructions Tab on the ERA quarterly report.
Template #1 – Subrecipient, Contractor, Beneficiary Profile

Template #2 - Subaward, Contract, Direct Payment Record

Template #3 - Reporting Expenditures associated with all Subawards, Contracts, and
Direct Payments valued at $30,000 or more

Template #4 - Reporting Obligations and Expenditures associated with all Subawards,
Contracts, and Direct Payments valued at less than $30,000.

Template #5 - Reporting Recipient Obligation and Expenditures to Individuals

Template #6 – This template was used only prior to Q3 2023.

Template #7 - Participant Household Payment Data File

Basic Tips and Warnings
All Templates:
• Use the most recent template
• Pay special attention to unique identifier fields
• Do not enter personal information
• Do not change cell formatting or reformat the template; all data should be formatted as
text; save as CSV
• After “validating” data, remember to “Import” the data
• If you need help with this task, contact EmergencyRentalAssistance@treasury.gov.
When Editing Previous Records: Templates #1 and #2

• CAUTION: Incomplete bulk uploads using Templates #1 and #2 can result in lost
data within the corresponding record(s). Make sure that both updated AND previously
entered data is successfully uploaded in the corresponding tab.

When Editing Previous Records: Templates #3, #4, and #5

• CAUTION: Templates 3 does not allow the user to edit previously reported data
(unlike Templates 1 and 2); submitting duplicate entries from previous reports will result
in DUPLICATIVE DATA.

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General Template Structure
Each Tab or section in the Portal provides a link to applicable bulk upload template. Each of the
templates have the same structure as described below:
Row 1: Template Version
Row 2: Template Name
Row 3: Instructions: Brief description of the template constraints and download/upload
guidance
Row 4: Field IDs: Column identifiers
Row 5: Field Label: Brief description of each Field or Column
Row 6: Required or Optional: This field specifies if the field is optional or required. When
the column is required, and a Recipient does not provide the required data, the system
will not accept any record or allow the file to be uploaded.
Row 7: Field Help Text: Provides a description of the column. There are 2 types of
fields:2) A predefined list of picklist values:
1) an open value (either text or numbers): Enter any text or number. Text for State
name or Last Name or a Number that represents amounts. Most text types are free
formats, the only expectation is for dates, each column that represents a date
describes the accepted format. For any number field, it is not required to add “,” to
represent thousands or it is not required to add “$” to represent currency. Only add
decimal “.” when needed; and

2) A predefined list of picklist values: This predefined list contains values that is
accepted by the system. When the column is a picklist, row 7 provides the list of
options that the system accepts. Recipients should “copy and paste” the valid value
for each record. If the Recipient provides a value that is not in the predefined
picklist, the system will not accept the file. Responses should not contain double
quotes.
Row 8: Data that Recipient submits. Row 8 is where Recipients insert specific data to
submit. The system accepts 1 or many rows.

The following is special guidance for each row or set of rows:
1. Do not change the content of rows 1 through 7.
2. Rows 4 to 7 provide metadata of each data element or column of the information that
Recipients will provide.
3. Start adding your data in row 8 column B.
See Figure A-1 for an example of a template:

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Figure A-1 – Example Bulk Upload Template

Instructions: Bulk Upload Template Download and Upload Steps
Step 1: Download most recent Template from the Portal
a) Open the template in Microsoft Excel and save as “.csv”
b) Locate the “key identifier field “(for example “Sub_Award_Lookup_Number_c” for
Template #3) See Figure A-2 below.

Figure A-2

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c) Optional: If you need to make updates to previously reported records, it can be
useful to also “Download Information Reported to Date” in the corresponding
tab. This can help you:
1. Identify adjustments that need to be made
2. Identify appropriate Record Identifiers; (e.g. in Template #3
“Sub_Award_Lookup_Number_c” corresponds with obligation records for
subawards, contract, and direct payments that currently exist in the
system (corresponding with “Award_No__c” in Template 2)).
3. Save any data that you intend to transfer to the new bulk upload “as Text”

Figure A-3- Download information reported to date

2. Add data starting with row 8, column B of the template. When finished adding data for
row 8, users should repeat on additional rows as required.
If you are updating records using Templates #1 or #2:
 Identify and populate Record Identifiers; make sure that the field
corresponds with the correct records that exist in the system.
 Populate Record Changes: Fill in the rest of the template for that
record both with fields that are being revised and fields that are not
changing, starting with Row 8, column B.

If you are updating records using Templates #3, #4, or #5:
 Use new expenditure entries to adjust net expenditure amounts
associated with obligations (including negative numbers as needed).
 Using a new blank Template for the respective expenditure module, zero
out or adjust previous expenditure by entering corresponding negative or
positive amounts
• Make sure that the adjustment uses the appropriate Record Identifier. It
can also be useful to correspond the expenditure start and end date with
the entry you are updating. Include a description of the edit to help you
keep track of the adjustments

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3. Save the template as a .CSV file and change the name of the file if needed.

4. Click the Bulk Upload link to open the Bulk Upload box (see Figure A-4).

Figure A-4 – Bulk Upload Pop-Up Message

5. Attach the saved .CSV file by clicking on “Upload Files”, alternatively users can drag the
file to the designated area.

6. A message will appear confirming that the file is uploaded (see Figure A-5). Click
“Done”.

Figure A-5 – Upload Files Message

7. The file will be listed at the bottom of the bulk upload window. (See Figure A-6).

Figure A-6 – File added to Bulk Upload Portal

8. Click “Validate” to have the system verify the bulk upload does not have errors.

9. If the system validation finds errors in the bulk upload file, it will return the screen with the
list of the errors. (See Figure A-7). From here, users can either update on the screen by
manually typing in your corrections in the Value column, or you may restart the process
with a corrected bulk upload file. In cases when it may be preferable to work from a master
list of errors, click the Download – Export Errors link, highlighted in red box in Figure A-7,

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to download a spreadsheet detailing all errors in the bulk upload file. Once all errors are
corrected, click “update.” The system will once again check the upload for errors.

Figure A-7 – Listing of Bulk Upload Errors

10. If the system validates that the bulk upload has no errors, it will return the same screen as
Figure A-8 with instead the option to “Import” (see Figure A-8). Click the “Import”
button.

Figure A-8 – Bulk Upload Import

11. Once created, the records will show at the bottom of the relevant screen.

Working through Bulk File Upload Errors
Generally, Treasury’s Portal will reject a bulk upload file if it contains incorrect data (e.g., data
not matching a picklist requirement) and if the file is not in “.csv” format. The Portal will display
an error message on screen if the bulk file upload data contains errors. Note: the Treasury’s
Portal will not validate the PHPDF Template data; the Recipient must validate those records
against their own records and verify the correct format—see Checklist–Preparing and
Submitting Template 7 (PHPDF).
When a user receives an error message(s), they must reconcile the errors in the bulk upload file
and re-submit the corrected version to the Portal.

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The error screen (see Figure A-9) on the Portal will include information that can help you identify
the error, including:
The row and column in the template where the error occurred.

The field name associated with the error

The value entered by the user; Note: the portal allows you to update values directly
during the validation process. Click in the “Value” field to make edits.

The error message, which includes the field name in parentheses and the type of error
that occurred.

3 4

Figure A-9 – Error Message Components

The user must “Validate” (step 4)
each time they make new corrections
until no errors remain in the Bulk
Upload File.

Then you will click “Import” to finalize
(see Figure 8).

Figure A-10 – Importing Bulk Data

There are three common Bulk File Upload Errors as described below (see Figure A-11):
A. Duplicate Data: Duplicate data includes any type of data (numeric or text) that is
repeated in the same column when the Help Text within a bulk upload file template
requires a unique entry.
For example, unique numbers should be provided for the Project Identification Number.
In the example below, the user made an error pertaining to the “[Project Identification
Number] is already in use” and the error is in Column E, Row 8.

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B. Invalid Data: Invalid data includes any type of data (numeric or text) that does not meet
the requirements set forth in the Help Text within each bulk upload file template.

In the example below, the user made an error pertaining to the “Adopted Budget” and
the error is in Column G, Row 9.

C. Blank Data: Blank Data: When a required field is left blank within your bulk upload file,
the specific bulk upload file row and cell number will be displayed on the screen.
In the example below, the user made an error pertaining to the “Completion Status” and
the error is in Column FF, Row 89.

B
C

Figure A-11 – Example Bulk Upload Errors

Module-To-Module Bulk Upload File Creation Steps
The collective bulk file upload process is contingent upon end-users following the below steps to
ensure successful submission:
Set up a Project Record within the system.
Load the Subrecipient Profile within the Project Record
Load the Subaward Reporting next (file references subrecipient and Project
Record information)
Load the three Expenditures files (files reference Subaward and Project Record
information)
Load the Participant Household Payment Data File

Note: All information submitted through the bulk upload process must be
submitted as a CSV file.

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CSV Guidance
Refer to the following link for descriptions of the CSV format.
https://en.wikipedia.org/wiki/Comma-separated_values

Specific CSV characteristics

• The date format is MM/DD/YYYY. Example: 06/22/2021. To maintain this required
format, it may be necessary to set-up the date fields using a “custom” format found
under the “Format Cells” function in Excel.
• Do not include commas or special characters such as @#$%^&*( in the file
• All currency values are numeric. It is not required to add “,” for thousand or millions.
• Currency values should not contain a “$” sign. The file will be rejected if a “$” is
included in the data entry.
• All data for each template should be entered as text (except for the date fields, as
noted above).
Prior to entering data, users must follow the instructions below.

Instructions
Step 1: Select all cells within the template. The Select All button sits at the upper left of
all worksheets, at the origin of row and column labels. See Figure A-12.

Figure A-12 – Select All Button

Step 2: Click the drop-down arrow next to the Format command on the Home tab.
Select Format Cells.
Step 3: Click the Number tab. Select Text as the Category.
Step 4: Click OK.

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Detailed Descriptions of Upload Templates
Each data element and/or column in the CSV files is described below:

• Index No: Reference number for the data element. For internal use only
• Defined term: Column Short description.
• Definition: Column long description or definition
• CSV Column Name: The column header name that must be used in the CSV file.
• Required: Indicates if the column is required or not required.
• List Value: The content of the column is from a list of predefined values. This is valid for
some of the columns. The list is provided for all cases. Most of the cases is N/A which
means that the type is ether String or Numeric
• Data type: Specify the data type of the column. The options are: Numeric, Text, Date
and Picklist.
• Max Length: Indicates the maximum length in characters allowed for each column.

Template #1: Detailed Description of Subrecipients, Contractors, and Beneficiaries
Profile
This module provides guidance on using bulk upload Template 1 to report information on each
Subrecipient, Contractor and Beneficiaries (other than beneficiaries who are individual tenants
or individual/small business landlords) to which the ERA2 Recipient obligated $30,000 or more
in ERA2 funding during the period of performance. The Subrecipients, Contractors and
Beneficiaries Tab allows users to enter data manually or leverage the bulk file upload capability.
For a definition of “Subaward” in the context of ERA2 reporting, please see the Addendum to
ERA2 Reporting Guidance – Clarifications and Guidance for Financial Reporting on Recipient
and Subrecipient Activities.

CSV Format Details
The templates provide all information required to create the upload files. The following table
highlights the data elements required for the Subrecipients, Contractors, and Beneficiaries
profile. Note, UEI (alpha-numeric) and TIN (numeric) cannot contain ‘-‘, spaces, or symbols.
Table A-1 – Required Data Elements for the Subrecipients, Contractors, and Beneficiaries Profile

Defined Term Definition Required List Values Data Type Max
Length

Subrecipient UEI The Required for n/a Alpha-numeric 12
Subrecipient, Subrecipient and
Contractor, or Contractor
Beneficiary Records
Unique Entity
Identifier (UEI) Beneficiaries
from their must have UEI or
SAM.gov profile. TIN

Subrecipient TIN The Not required for n/a Numeric 9
Subrecipient, Subrecipient and
Contractor, or Contractor
Beneficiary Records
Internal Revenue
Service (IRS)
Taxpayer

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Defined Term Definition Required List Values Data Type Max
Length

Identification Beneficiaries
Number must have UEI or
TIN

Recipient Profile DO NOT ENTER Optional The IDs can be String 10
ID FOR NEW found in the "My
ENTRIES Subrecipients"
table, and the
This is "Download as
Treasury’s Portal CSV" feature.
auto-generated
unique ID only
for use when
updating existing
subrecipients via
bulk upload
functionality.

Subrecipient A collection of Required - State Picklist (see 82
Type indicators of - County permissible
different types of Government values in
Subrecipients, - City or previous column)
Contractors, or Township
Beneficiary types Government
that receive ERA - Regional
funds. Organization
- Nonprofit with
Sec 501(C)(3)
IRS status (Other
than an
institution of
Higher
Education)
- Nonprofit
without Sec
501(C)(3) IRS
status (Other
than an
institution of
Higher
Education)
- Individual
- For-Profit
Organization
(Other than a
Small Business)
- Small Business
- Other

Entity Type The type of entity Required Select one of the Picklist (see 12
for this predefined menu permissible
subrecipient or items: values in
direct payment. "Subrecipient" previous column)
"Contractor"
"Beneficiary"
Subrecipient The name of the Required n/a String 80
Name Subrecipient,
Contractor, or
Beneficiary.
POC Email The email Required n/a String 40
Address address of the
primary point-of-
contact for the
Subrecipient
Contractor, or
Beneficiary.
Address Line 1 First line of the Required n/a String 255
Subrecipient,

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Defined Term Definition Required List Values Data Type Max
Length

Contractor, or
Beneficiary
address.
Address Line 2 Second line of Optional n/a String 255
the Subrecipient,
Contractor, or
Beneficiary
address.
Address Line 3 Third line of the Optional n/a String 255
Subrecipient,
Contractor, or
Beneficiary
address.
City Name Name of the city Required n/a String 100
in which the
Subrecipient,
Contractor, or
Beneficiary is
located.
State Code United States Required (AL, AK, AS, AZ, String 2
Postal Service AR, CA, CO, CT,
(USPS) two-letter DE, DC, FM, FL,
abbreviation for GA, GU, HI, ID,
the state or IL, IN, IA, KS,
territory in which KY, LA, ME, MH,
the Subrecipient, MD, MA, MI, MN,
Contractor, or MS, MO, MT,
Beneficiary is NE, NV, NH, NJ,
located. NM, NY, NC, ND,
MP, OH, OK,
OR, PW, PA, PR,
RI, SC, SD, TN,
TX, UT, VT, VI,
VA, WA, WV, WI,
WY)
Zip5 United States Required n/a Numeric 5
ZIP code (five
digits) associated
with the
Subrecipient's,
Contractor’s, or
Beneficiaries
address.
Zip4 United States Optional n/a Numeric 4
ZIP code + 4
(four digits)
associated with
the
Subrecipient's,
Contractor's, or
Beneficiaries
address.
Format XXXX, 4
numeric
characters.
SubrecipientSAM Confirmation that Optional Yes/No Picklist (see n/a
.gov Registration the Subrecipient permissible
or Contractor is Select N/A if you values in
registered in are reporting for previous column)
SAM.gov. a beneficiary.

Must select Yes
or No.
In its preceding Confirmation that Optional Yes/No Picklist (see n/a
fiscal year, did the proportion of permissible
Recipient receive the Leave blank if values in
80% or more of Subrecipient’s or not applicable. previous column)
its annual gross Contractor's
revenue from federal funding-
federal funds? to-total annual
gross revenue for

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Defined Term Definition Required List Values Data Type Max
Length

the preceding
fiscal year is at
least 80%

In the preceding Confirmation that Optional Yes/No Picklist (see n/a
fiscal year, did the permissible
Recipient receive Subrecipient’s or values in
$25 million or Contractor's total Leave blank if previous column)
more of its annual gross not applicable.
annual gross revenue from
revenue from federal funding
federal funds? across all
programs for the
preceding fiscal
year is greater
than $25 million.
Is the "total Confirmation that Optional Yes/No Picklist (see n/a
compensation" qualifying permissible
for the Subrecipient’s or values in
organization's Contractor's Leave blank if previous column)
five highest paid publicly identify not applicable.
officers publicly their top five
listed or highest
otherwise listed compensated
in SAM.gov? executives or
have it listed in
their SAM.gov
profile, if no
please provide
names and
compensation for
top 5 executives.
Executive Name The legal name Optional n/a String 100
(1) belonging to one
of the five Leave blank if
highest paid not applicable.
executives,
officers, or
employees of the
Subrecipient or
Contractor
Total The Total Optional n/a Numeric 12,2
Compensation Compensation,
(1) as defined in 2 Leave blank if
CFR part not applicable.
170.330, earned
by the five
highest paid
executives,
officers, or
employees of the
Subrecipient or
Contractor.
Executive Name The legal name Optional n/a String 100
(2) belonging to one
of the five Leave blank if
highest paid not applicable.
executives,
officers, or
employees of the
Subrecipient or
Contractor.
Total The Total Optional n/a Numeric 12,2
Compensation Compensation,
(2) as defined in 2 Leave blank if
CFR part not applicable.
170.330, earned

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Defined Term Definition Required List Values Data Type Max
Length

by the five
highest paid
executives,
officers, or
employees of the
Subrecipient or
Contractor.
Executive Name The legal name Optional n/a String 100
(3) belonging to one
of the five Leave blank if
highest paid not applicable.
executives,
officers, or
employees of the
Subrecipient or
Contractor.
Total The Total Optional n/a Numeric 12,2
Compensation Compensation,
(3) as defined in 2 Leave blank if
CFR part not applicable.
170.330, earned
by the five
highest paid
executives,
officers, or
employees of the
Subrecipient or
Contractor.
Executive Name The legal name Leave blank if n/a String 100
(4) belonging to one not applicable.
of the five
highest paid
executives,
officers, or
employees of the
Subrecipient or
Contractor.
Total The Total Optional n/a Numeric 12,2
Compensation Compensation,
(4) as defined in 2 Leave blank if
CFR part not applicable.
170.330, earned
by the five
highest paid
executives,
officers, or
employees of the
Subrecipient or
Contractor.
Executive Name The legal name Optional n/a String 100
(5) belonging to one
of the five Leave blank if
highest paid not applicable.
executives,
officers, or
employees of the
Subrecipient or
Contractor.
Total The Total Optional n/a Numeric 12,2
Compensation Compensation,
(5) as defined in 2 Leave blank if
CFR part not applicable.
170.330, earned
by the five
highest paid
executives,
officers, or
employees of the
Subrecipient or
Contractor.

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Template #2: Detailed Description of Subawards, Contracts, and Direct Payments
This module provides guidance on using the bulk upload Template 2 to report each Subaward,
Contract, and Direct Payment of ERA2 award funding made throughout the period of
performance. ERA2 Recipients use Template 2 to report detailed information on the amount,
date, period and place of performance, and a brief description of the Subaward, Contract, or
Direct Payment and its underlying eligible use. In addition, information submitted in the
Template associates each Subaward with the relevant Project /FAIN and Subrecipient. Table A-
2 presents information on required data elements for Template 2.
CSV Format Details
The templates provide all information required to create the upload files. The following table
highlights the data elements required for the Subawards, Contracts, and Direct Payments
reporting.

Table A-2 – Required Data Elements for Subawards, Contracts and Direct Payments Reporting

Defined Term Definition Required List Values Data Type Max
Length

Subrecipient UEI The Subrecipient's, Contractor's, Required n/a Alpha- 12
or Beneficiary’s Unique Entity for numeric
Identifier (UEI) from their SAM.gov Subrecipie
profile. nt and
Contractor
Records

Beneficiari
es must
have UEI
or TIN
Subrecipient TIN The Subrecipient, Contractor, or Not n/a Numeric 9
Beneficiary Internal Revenue required
Service (IRS) Taxpayer for
Identification Number Subrecipie
nt and
Contractor
Records

Beneficiari
es must
have UEI
or TIN
Recipient Project The Project Identification Number Required n/a String 20
Id associated with the subaward,
contract, or direct payment.

Subaward No. Recipient's internal account Required n/a String 20
number for the grant, contract,
transfer, or direct payment. This
can be the account number, or
any other unique identifying
number assigned by the Recipient
to the award. This number is for
the Recipient's recordkeeping and
to create a unique identifier to
connect expenditures to these
obligations.

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Defined Term Definition Required List Values Data Type Max
Length

SubAward/Direct The type of entity for this Required Select one of the String 12
Payment Entity subaward or direct payment. predefined menu
Type items:

-Subrecipient
-Contractor
-Beneficiary

Subaward Type The type of Subaward. Required The type of Picklist 30
subaward. (see
permissibl
NOTE: The ERA Portal includes -Contract: e values in
additional picklist values for this Purchase Order previous
field. Please disregard those -Contract: Delivery column)
additional values and use the Order
award types provided above. -Contract: Blanket
Purchase
Agreement
-Contract:
Definitive Contract
-Grant: Lump Sum
Payment(s)
-Grant:
Reimbursable
-Direct Payment
-Transfer: Lump
Sum Payment(s)
-Transfer:
Reimbursable
-Loan - maturity
prior to 12/31/26
with planned
forgiveness
-Loan - maturity
prior to 12/31/26
without planned
forgiveness"
-Loan - maturity
past 12/31/26 with
planned
forgiveness
-Loan - maturity
past 12/31/26
without planned
forgiveness-
Subaward Total amount of ERA funds Required n/a Numeric 12,2
Amount obligated by the Recipient to a
(Obligation) Subrecipient under a given
Subaward.

Subaward Date The date the Recipient obligated Required n/a Date 8
funds to a Subrecipient.

Period of The date on which efforts begin or Required n/a Date 8
Performance the Subaward is otherwise
Start effective.

Period of The date on which all effort is Required n/a Date 8
Performance End completed or the Subaward is
otherwise ended.

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Defined Term Definition Required List Values Data Type Max
Length

Place of First line of the address where the Required n/a String 120
Performance predominant performance of the
Address 1 Subaward will be accomplished.

Place of Second line of the address where Optional n/a String 120
Performance the predominant performance of
Address 2 the Subaward will be
accomplished.

Place of Third line of the address where Optional n/a String 120
Performance the predominant performance of
Address 3 the Subaward will be
accomplished.

Place of The name of the city where the Required n/a String 40
Performance City predominant performance of the
Subaward will be accomplished.

Place of United States Postal Service Required (AL, AK, AS, AZ, String 2
Performance (USPS) two-letter abbreviation for AR, CA, CO, CT,
State Code the state or territory indicating DE, DC, FM, FL,
where the predominant GA, GU, HI, ID, IL,
performance of the Subaward will IN, IA, KS, KY, LA,
be accomplished. ME, MH, MD, MA,
MI, MN, MS, MO,
MT, NE, NV, NH,
NJ, NM, NY, NC,
ND, MP, OH, OK,
OR, PW, PA, PR,
RI, SC, SD, TN,
TX, UT, VT, VI, VA,
WA, WV, WI, WY)
Place of United States ZIP code (five Required n/a Numeric 4
Performance Zip digits) identifying where the
predominant performance of the
subaward will be accomplished.

Place of United States ZIP code (five Optional n/a Numeric 5
Performance digits) appended to the ZIP code
Zip4 +4 (four digits) identifying where
the predominant performance of
the Subaward will be
accomplished.
Place of Name of the country where the Required n/a String 100
Performance predominant performance of the
Country Subaward will be accomplished.

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Defined Term Definition Required List Values Data Type Max
Length

Subaward A description of the overall Required n/a String 750
Description purpose and expected outputs
and outcomes or results of the
funded subaward, including
significant deliverables and, if
appropriate, associated units of
measure. The purpose and
outcomes or results should be
stated in terms that allow an
understanding that the subaward
constitutes an eligible use of
funds.

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Template #3: Detailed Description of Expenditures associated with the ERA
Recipient’s Subawards, Contracts, and Direct Payments for which it has obligated
$30,000 or more
This module provides guidance on using Template 3 to report the ERA2 Recipient’s
expenditures associated with its obligations of $30,000 for more for its subawards, contracts,
and direct payments. Recipients are required to provide the relevant Expenditure Category, the
amount of the expenditure(s) and relevant dates. In addition, Recipients receiving ERA2 award
funds are required to answer additional Subaward, Contract, and Direct Payment questions.
Table A-3 presents information on required data elements for Template 3.
CSV Format Details
The templates provide all information required to create the upload files. The following table
highlights the data elements required for Expenditures associated with Subawards, Contracts
and Direct Payments for which the ERA2 Recipient had obligated $30,000 or more.

Table A-3 – Required Data Elements for Expenditures associated with the ERA Recipient’s Subawards, Contracts
and Direct Payments valued at $30,000.

Defined Term Definition Required List Values Data Type Max
Length

Recipient Recipient Project ID Required n/a String 20
Project Id that allows the
Recipient to associate
Expenditure records
to Project records.

Subaward Subaward, Contract, Required n/a String 20
Number or Direct Payment
number that allows
the Recipient to
associate
Expenditure records
to Subaward records.

Expenditure Start date for the Required n/a Date 8
Start Date range of time when
the expenditure(s)
occurred.

Expenditure End date for the Required n/a Date 8
End Date range of time when
the expenditure(s)
occurred

Expenditure Total amount of Required n/a Numeric 12,2
Amount Emergency Rental
Assistance dollars for
the Subaward,
Contract, or Direct
Payment.

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Defined Term Definition Required List Values Data Type Max
Length

Expenditure The category to which Required - Financial Assistance: Rent; Picklist (see 100
Category the purpose of the - Financial Assistance: permissible
expenditure most Rental Arrears; values in
closely relates to - Financial Assistance: previous
when created. Utility/Home Energy Costs; column)
- Financial Assistance:
Utility/Home Energy Costs
Arrears;
- Financial Assistance: Other
Housing Costs;
- Housing Stability Services
(Including Eviction
Prevention/Diversion);
-Affordable Rental Housing
Costs
-Eviction Prevention
Services Costs
- Administrative Costs

Administrative If Expenditure Optional n/a String 10000
Expense Category =
Explanation Administrative Costs.
An explanation up to
10,000 characters is
required.

Template #4: Detailed Description of Total of all obligations and total of all
expenditures associated with the ERA Recipient’s Subawards, Contracts and
Direct Payments valued at less than $30,000
This template allows the Recipient to report obligations less than $30,000 and expenditures
associated with obligations less than $30,000 for the ERA Recipient’s subawards, contracts,
and direct payments. Recipients are required to provide total quarterly obligation and total
quarterly expenditure amounts. Ensure you accurately select Subaward, Contract, or Direct
Payment for respective obligations and expenditures. Table A-4 presents information on
required data elements for Template 4.

CSV Format Details
The templates provide all information required to create the upload files. The following table
highlights the data elements required for Total of all obligations and total of all expenditures
associated with the ERA Recipient’s Subawards, Contracts, and Direct Payments valued at less
than $30,000 Template.

Table A-4 – Required Data Elements for Total of all obligations and total of all expenditures associated with the ERA
Recipient’s Subawards, Contracts and Direct Payments valued at less than $30,000.

Defined Term Definition Required List Values Data Type Max
Length

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Recipient Recipient Project ID that Required n/a String 20
Project Id allows the Recipient to
associate Expenditure
records to Project records.

Expenditure The category to which the Required "Financial Assistance: Rent" Picklist (see 100
Category purpose of the "Financial Assistance: Rental permissible
expenditure most closely Arrears" values in
relates to when created. "Financial Assistance: previous
Utility/Home Energy Costs" column)
"Financial Assistance:
Utility/Home Energy Costs
Arrears"
"Financial Assistance: Other
Housing Costs "
"Housing Stability Services
(Including Eviction
Prevention/Diversion)"
"Affordable Rental Housing
Costs"
"Eviction Prevention
Services Costs”
"Administrative Costs"
Subaward The Subaward, Contract, Required "Aggregate of Contracts less Picklist (see 100
Type or Direct Payment Type than $30000”. permissible
(Aggregates) that had obligation or "Aggregate of Subawards values in
expenditure/payment less than $30000" previous
activity during the "Aggregate of Direct column)
reporting period. Payments less than $30000"

Total Sum of Required n/a Numeric 12,2
Quarterly amounts/obligations
Obligation during the most recent
Amount quarter for this
(Aggregates) Expenditure Category
(Aggregates).

Total Sum of Expenditures or Required n/a Numeric 12,2
Quarterly Payments during the most
Expenditure recent quarter for this
Amount Expenditure Category
(Aggregates) (Aggregates).

Administrative If Administrative Costs is Optional n/a String 10000
Expense selected as the
Explanation expenditure category, an
explanation of the
expenses must be
provided.

Template #5: Detailed Description of Recipient Obligations and Expenditures
(Payments) to Individuals (Beneficiaries)
This module associates the ERA2 Recipient’s obligations and expenditures (Payments) to
individuals (Beneficiaries). ERA2 Recipients are required to provide total quarterly obligation
and total quarterly expenditure amounts. Table A-5 presents information on required data
elements for Template 5.

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CSV Format Details
The templates provide all information required to create the upload files. The following table
highlights the data elements required for Recipient Obligations and Expenditures (Payments) to
Individuals (Beneficiaries) Template.

Table A-5 – Required Data Elements for Recipient Obligations and Expenditures (Payments) to Individuals
(Beneficiaries)

Defined Term Definition Required List Values Data Type Max
Length

Recipient Recipient Required n/a String 20
Project Id Project ID that
allows the
Recipient to
associate
Expenditure
records to
Project
records.
Expenditure The category Required "Financial Assistance: Rent" Picklist (see 100
Category to which the "Financial Assistance: Rental Arrears" permissible
purpose of the "Financial Assistance: Utility/Home values in
expenditure Energy Costs" previous
most closely "Financial Assistance: Utility/Home column)
relates to Energy Costs Arrears"
when created. "Financial Assistance: Other Housing
Costs ""Housing Stability Services
(Including Eviction Prevention/Diversion)"
"Affordable Rental Housing Costs"
"Eviction Prevention Services Costs”
"Administrative Costs"
Total Sum of Required n/a Numeric 12,2
Quarterly amounts/oblig
Obligation ations during
Amount the most
(Aggregates) recent quarter
for this
Expenditure
Category
(Aggregates).
Total Sum of Required n/a Numeric 12,2
Quarterly Expenditures
Expenditure or Payments
Amount during the
(Aggregates) most recent
quarter for this
Expenditure
Category
(Aggregates).
Administrative If Optional n/a String 10,000
Expense Administrative
Explanation Costs is
selected as
the
expenditure
category, an
explanation of
the expense
must be
provided

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Template #6 – (This template was used only prior to Q3 2023)
Recipients no longer use Template #6. You may use the Worksheet for Demographic Tables to
prepare demographic data for manual entry.

Template #7: Detailed Description of Participant Household Payment Data File
All ERA2 Recipients must submit a Participant Household Payment Data File (PHPDF)
containing required information about each ERA2 financial assistance payment made to or on
behalf of each participant household during the period of performance. See the chart below for
details on the required information.
Users must use the Treasury-provided template for the PHPDF and submit the file using the
bulk upload process. There is not an option to provide the information manually; all Recipients
must provide the Participant Household Payment Data file via bulk upload. Table A-7 presents
information on required data elements for Template 7.
The following table highlights the data elements required for Participant Household Payment
Data. The “Participant Household” address fields should include the physical address for each
Project Participant Household (i.e., tenant) that received ERA financial assistance either directly
or through a payment made to their landlord, utility/home energy provider, or other service
provider. The address should be for the ultimate beneficiary of the services.
Table A-6 – Required Data Elements for Participant Household Payment Data File

Defined Term Definition Required List Values Data Type Max
Length

Address Line 1 First line of the Participant Required n/a String 120
Household’s physical
address (not a P.O. Box)
Address Line 2 Second line of the Optional n/a String 120
Participant Household’s
physical address (Not a
P.O. Box)
Address Line 3 Third line of the Participant Optional n/a String 120
Household’s physical
address (Not a P.O. Box)
City Name The name of the city where Required n/a String 40
the Participant Household’s
physical address is located

State Code United States Postal Required n/a String 2
Service (USPS) two-letter
abbreviation for the state or
territory indicating the
Participant Household’s
state
Zip5 United States ZIP code Required n/a String 5
(five digits) appended to
the ZIP code +4 (four
digits) identifying the
Participant Household’s
address.
Zip4 Zip Plus4 (four digits) Optional n/a String 4
identifying the physical
address of the Participant
Household.

Payee Type A collection of indicators of Required -Tenant. Picklist (see 120
different types of payees Landlord or Owner. permissible values
-Utility/Home Energy in previous
Service Provider; column)

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Defined Term Definition Required List Values Data Type Max
Length

-Other Housing
Services and
Eligible Expenses
Provider

Amount of Total amount of ERA funds Required n/a Dollar Numeric 12,2
Payment disbursed to the payee

Date of Payment The date the payment was Required n/a Date Numeric 8
disbursed to the payee

Type of A collection of indicators of Required - Financial Picklist (see 120
Assistance different types of Assistance: Rent. permissible values
Covered by the assistance - Financial in previous
Payment Assistance: Rental column)
Arrears.
- Financial
Assistance:
Utility/Home Energy
Costs.
- Financial
Assistance:
Utility/Home Energy
Costs Arrears.
- Financial
Assistance: Other
Housing Costs
Start Date Start date the Financial Required n/a Date Numeric 8
Covered by the Assistance covers for a
Payment particular household

End Date End date the Financial Optional n/a Date Numeric 8
Covered by the Assistance covers for a
Payment particular household

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Appendix B – Total Obligations and Expenditures Associated with the
ERA2 Recipient’s Subawards, Contracts, and Direct Payments Valued
at Less than $30,000
The table B-1 below is an example of the data upload for reporting aggregate expenditures
associated with obligations of less than $30,000. The example shows a sample Recipient’s
reporting of aggregate amounts obligated and total amounts expended, categorized by
Expenditure Category and Transaction type.

Table B-1 – Sample Data Upload for Reporting Obligations and Expenditures Less than $30,000

Total Quarterly Expenditure
Project Name Expenditure Category Transaction Type Total Quarterly Obligation Amount
Amount
Aggregate of Contracts Awarded for
56266 82084
ERA Test Project Financial Assistance: Rent less than 30000
Aggregate of Contracts Awarded for
26425 36252
ERA Test Project Financial Assistance: Rental Arrears less than 30000
Aggregate of Contracts Awarded for
16974 78922
ERA Test Project Financial Assistance: Utility/Home Energy Costs less than 30000
Aggregate of Contracts Awarded for
14108 6976
ERA Test Project Financial Assistance: Utility/Home Energy Costs Arrears less than 30000
Aggregate of Contracts Awarded for
13722 81841
ERA Test Project Financial Assistance: Other Housing Costs less than 30000
Aggregate of Contracts Awarded for
90056 57870
ERA Test Project Housing Stability Services (Including Eviction Prevention/Diversion) less than 30000
Aggregate of Contracts Awarded for
44621 21630
ERA Test Project Administrative Costs less than 30000
Aggregate of Subawards awarded for
37604 77390
ERA Test Project Financial Assistance: Rent less than 30000
Aggregate of Subawards awarded for
47964 42235
ERA Test Project Financial Assistance: Rental Arrears less than 30000
Aggregate of Subawards awarded for
28969 58445
ERA Test Project Financial Assistance: Utility/Home Energy Costs less than 30000
Aggregate of Subawards awarded for
49835 75677
ERA Test Project Financial Assistance: Utility/Home Energy Costs Arrears less than 30000
Aggregate of Subawards awarded for
76899 59797
ERA Test Project Financial Assistance: Other Housing Costs less than 30000
Aggregate of Subawards awarded for
10406 20818
ERA Test Project Housing Stability Services (Including Eviction Prevention/Diversion) less than 30000
Aggregate of Subawards awarded for
33439 88904
ERA Test Project Administrative Costs less than 30000
Aggregate of Direct Payments less
67150 55600
ERA Test Project Financial Assistance: Rent than 30000
Aggregate of Direct Payments less
92651 9410
ERA Test Project Financial Assistance: Rental Arrears than 30000
Aggregate of Direct Payments less
60999 82273
ERA Test Project Financial Assistance: Utility/Home Energy Costs than 30000
Aggregate of Direct Payments less
95224 26947
ERA Test Project Financial Assistance: Utility/Home Energy Costs Arrears than 30000
Aggregate of Direct Payments less
29109 76307
ERA Test Project Financial Assistance: Other Housing Costs than 30000
Aggregate of Direct Payments less
21683 7295
ERA Test Project Housing Stability Services (Including Eviction Prevention/Diversion) than 30000
Aggregate of Direct Payments less
18785 7645
ERA Test Project Administrative Costs than 30000

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Appendix C – Recipient Obligations and Expenditures (Payments) to
Individuals (Beneficiaries)
Reporting the Recipient’s expenditures (payments) to individuals (beneficiaries) categorized by
expenditure category. Table C-1 presents sample data for uploading required information on
expenditures made to individuals.

Table C-1 Sample Data Upload for Reporting Expenditures to Individuals

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Appendix D – Treatment of Contractors with Initial Obligations Less
than $30,000 in One Reporting Period that Increases to $30,000+ by
the end of the Period of Performance
ERA2 Recipients often make multiple subawards or contracts to a single entity. When the first
contract is for less than $30,000, the ERA2 Recipient should report the expenditure as one
associated with a contract valued at less than $30,000. However, if a subsequent obligation
increases the value of the contract to more than $30,000, the ERA2 Recipient needs to report
all payments to that Contractor as expenditures associated with Contracts valued at $30,000 or
more. As a result, the ERA2 Recipient will need to adjust the original expenditure reporting.
Example: Contractor XYZ was awarded a contract valued at $20k in Q3 and is paid the full
amount in Q3. The expenditure to XYZ should be reported in Q3 under “Total of all Obligations
and Total of all Expenditures Associated with the ERA Recipient’s Subawards, Contracts, and
Direct Payments Valued at Less than $30,000” aggregated with other expenditures under the
relevant “Expenditure Category” and contract type “Subaward, Contract or Direct Payment Type
(Aggregates).”
In Q4, the ERA2 Recipient modifies the initial contract with Contractor XYZ for an additional
$20k of services, so the total award/amount obligated to XYZ is greater than $30,000. In Q4 the
Recipient must create 1) a Subrecipient profile under “Subrecipients, Contractors, and
Beneficiaries” for XYZ and 2) one contract record for each contract the Recipient has or
previously had with XYZ under “Recipient Subawards, Contracts, and Direct Payments.”
Contract records will include the total amount obligated under the contract (expended to date
and committed for future payment) in the “Amount Obligated” field.
Since payments to Contractor XYZ will now be reported as expenditures of $30,000 or more, in
order to avoid double-counting previous entries under “Subaward, Contract, or Direct Payment
Type (Aggregates)”, a negative entry (-$20k) should be reported in the current quarter quarterly
report (with a note under the ‘Administrative Cost Narrative’ to clarify the reason for the negative
entry) under “Total of all Obligations and Total of all Expenditures Associated with the ERA2
Recipient’s Subawards, Contracts, and Direct Payments Valued at Less than $30,000” under
the relevant “Expenditure Category” and contract type “Subaward, Contract or Direct Payment
Type (Aggregates).”
Finally, all expenditures to date and going forward for Contractor XYZ under this ERA Award
should now be entered under “Expenditures Associated with the ERA Recipient’s Subawards,
Contracts and Direct Payments Valued at $30,000 or More” under the relevant “Expenditure
Category.”

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