Treasury, Coronavirus Capital Projects Fund Annual Report User Guide for Tribal Entities
Summary
Treasury's December 2022 user guide for Tribal governments' Coronavirus Capital Projects Fund (CPF) Annual Reports; states, territories and freely associated states use a separate guide. Recipients must designate at least one individual for each of five roles; the Point of Contact for Reporting completes reports, but only the CPF Authorized Representative can submit them. The first annual report was due July 31, 2023, covering all use of funds from disbursement until June 30, 2023, including approved Pre-Award costs. Later reports cover July-to-June years and are due July 31; the last, for July 1, 2026 – December 31, 2026, is due January 31, 2027. Tribes with limited or no internet access may file by mail or e-mail. The cover reads "Coronavirus State and Local Fiscal Recovery Fund" under a "DRAFT- PRE-DECISIONAL / CONFIDENTIAL / NOT FOR DISTRIBUTION" banner.
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DRAFT- PRE-DECISIONAL / CONFIDENTIAL / NOT FOR DISTRIBUTION
Coronavirus State and Local Fiscal Recovery Fund:
i DRAFT- PRE-DECISIONAL / CONFIDENTIAL / NOT FOR DISTRIBUTION
User Guide: Treasury’s portal for Recipient Reporting
December 2022
Table of Contents
Section I. Reporting Basics .............................................................................................. 1
Section II. Navigation and Logistics .................................................................................. 4
Section III. Tribal Annual Report ........................................................................................ 7
Section IV. Editing and Revising Your Data ......................................................................33
Appendix A – Definitions of Broadband Infrastructure Locations by Type ........................34
Appendix B – CPF Broadband Infrastructure Location Data Template...............................36
List of Figures
Figure 1 – Landing Page ............................................................................................................ 4
Figure 2 – My Compliance Reports Table .................................................................................. 5
Figure 3 - Text Box Entry ........................................................................................................... 5
Figure 4 - Reporting Schedule ................................................................................................... 7
Figure 5 - Navigation Menu ........................................................................................................ 8
Figure 6 - Recipient Information ................................................................................................. 9
Figure 7 - Requesting an Amendment.......................................................................................10
Figure 8 - Add a Specified Use .................................................................................................11
Figure 9 - Specified Uses ..........................................................................................................11
Figure 10 - Specified Uses, Tribal Consortium ..........................................................................12
Figure 11 - General Information for all Specified Use Types .....................................................13
Figure 12 - Program Income .....................................................................................................15
Figure 13 - Project Status Information for Broadband Infrastructure and Multi-Purpose
Community Facility Specified Uses ...........................................................................................16
Figure 14 - Broadband Infrastructure Project ............................................................................18
Figure 15 - Download Broadband Infrastructure Location Data Template .................................22
Figure 16 - Upload Broadband Infrastructure Location Data Template ......................................22
Figure 17 - Digital Connectivity Technology Projects.................................................................24
Figure 18 - Multi-Purpose Community Facility Projects .............................................................26
Figure 19 - Purchasing Devices Projects...................................................................................28
Figure 20 - Instructions for Other/Case-by-Case Approval Projects ..........................................29
Figure 21 - Program Administrative Expenses ..........................................................................30
Figure 22 - Report Validation with Errors...................................................................................31
Figure 23 - Project Overview Status with no Errors ...................................................................31
Figure 24 - Submission Verification ...........................................................................................32
Figure 25 - Early Closeout Interest ............................................................................................32
Figure 26 - Edit and Remove Specified Uses ............................................................................33
Figure 27 - Unsubmit Report Button ..........................................................................................33
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Section I. Reporting Basics
a) Overview
This User Guide provides information on using Treasury’s Portal (Portal) to submit the required
Coronavirus Capital Projects Fund (CPF) Tribal Annual Reports. This User Guide is applicable
to Tribal recipients.
This User Guide is a supplement to the Coronavirus Capital Projects Fund Compliance and
Reporting Guidance for Tribal Entities (Compliance and Reporting Guidance), which contains
information on reporting requirements. Please visit Treasury’s CPF webpage and CPF for Tribal
Governments webpage for the latest guidance and updates on programmatic and reporting
topics.
This User Guide does not apply to State, Territorial, or Freely Associated State CPF
recipients. A separate user guide has been created and published for use by those
recipients.
Questions about CPF’s reporting requirements should be submitted via email to
CapitalProjectsFund@treasury.gov.
b) Contents of this User Guide
This User Guide contains detailed guidance and instructions for CPF Tribal Recipients to submit
annual reports. All reporting must be submitted through the Reporting Portal. Tribes with limited
or no internet access may submit the Annual Report via mail or e-mail. Reasonable
accommodations will be met upon request. Please email CapitalProjectsFund@treasury.gov to
request an accommodation.
This User Guide is not comprehensive and is meant to be used in conjunction with the
Compliance and Reporting Guidance and other guidance posted to the CPF webpage.
c) Designating Key Roles in Managing CPF Reports Role Designations
At least one individual must be designated for each of the following five roles to manage the
reporting process for their CPF award. The required roles are as follows:
• Account Administrator serves in the administrative role of maintaining the names of
individuals who have been designated for roles in the Portal. The Account Administrator
is responsible for using the Portal to provide the names of individuals designated to
serve in the following roles: CPF Point of Contact for Reporting, Communications Only
recipients, CPF Point of Contact for Submission, and CPF Authorized Representative.
The Account Administrator is responsible for making any changes or updates to these
designees over the award period. Finally, the Account Administrator is able to review
and provide information for reports but they are not able to submit a report (as noted
below, the Authorized Representative is the only designee with authority to submit a
report). Treasury recommends that the Account Administrator identify an additional
individual to serve as the Account Administrator to provide continuity in the event of staff
changes, vacations, or other scenarios.
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• Communications Only are individuals representing or related to recipients who do not
need access to submissions or reports in the Portal but do need to receive program
communications. For example, a higher-level manager or executive overseeing a
recipient’s implementation of one or more CARES/ARP program may neither need nor
want access to the portal but does need to have a contact record in Salesforce, does
need to be affiliated with certain CARES/ARP program(s) in the portal, and does need to
receive certain program communications.
• Point of Contact for Reporting acts as primary contact for receiving official Treasury
notifications about CPF reporting including alerts about upcoming reporting
requirements, and deadlines. The Point of Contact for Reporting is responsible for
completing the CPF reports, but the portal will not allow them to certify and submit the
reports. More than one individual may be designated as a Point of Contact for Reporting.
• Point of Contact for Submission can see and edit all records related to submission
(i.e., application), but the portal will not allow them to certify and submit reports in the
system. More than one individual may be designated as a Point of Contact for
Submission.
• Authorized Representative is responsible for certifying and submitting official reports
on behalf of the CPF recipient. Treasury will accept reports or other official
communications only when submitted by the Authorized Representative. The Authorized
Representative is also responsible for communicating with Treasury on such matters as
extension requests and amendments of previously submitted reports. The official reports
may include annual reports and final reports. The Authorized Representative can
see/edit/submit all reports, for both submission and reporting.
For Accounts registered through Login.gov, please use the following link:
Treasury portal at
https://portal.treasury.gov/compliance/s/
For Accounts registered through ID.me, please use the following link:
Treasury portal at
https://portal.treasury.gov/cares/s/slt
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Some key items to note:
• Each designated individual must register with either Login.gov or ID.me to access the
portal.
• If a designated individual has not previously registered an account, the designated
individual should register through Login.gov. The following links include further
instructions:
o https://home.treasury.gov/system/files/136/Login.gov-User-Guide.pdf
o https://login.gov/create-an-account/
o https://login.gov/help/get-started/create-your-account/
• Designated individuals who have previously registered through ID.me may continue to
access the portal through that method. The following link includes further instructions:
o https://home.treasury.gov/system/files/136/TreasuryPortalRegInstructions.pdf
• An individual may be designated for multiple roles. For example, the individual
designated as the Point of Contact for Reporting may also be designated as the
Authorized Representative for Reporting.
• The same individual may be designated for all five roles.
• Multiple individuals can be designated for each role.
• An organization may make changes and updates to the list of designation individuals
whenever needed. These changes must be processed by the Account Administrator.
• The designated individuals’ names and contact information will be pre-populated in the
“Recipient Profile” portion of the recipient’s CPF reports, and users will be able to update
the information, as necessary.
Please contact CapitalProjectsFund@treasury.gov for additional information on procedures for
registering an account.
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Section II. Navigation and Logistics
a) Login to Landing Page and Portal Navigation
After logging into the Portal, the landing page (see Figure 1) displays brief introductions related
to Treasury programs, including State and Local Fiscal Recovery Funds, Emergency Rental
Assistance, Homeowner Assistance Fund, CPF, and Local Assistance and Tribal Consistency
Fund.
Figure 1 – Landing Page
Select Compliance Reports on the left side panel (Figure 1) to be taken to the
“My Compliance Reports” page (see Figure 2). Reports created or previously
submitted for any program by the user will be displayed on this screen and
grouped according to the Treasury program.
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Figure 2 – My Compliance Reports Table
Select the Annual Report shown on screen for the correct reporting period, by
clicking on the Provide Information blue pencil icon (see Figure 2).
b) Helpful Tips/Shortcuts for Submitting Data to the Portal
The portal leads the user through a series of online forms that, when completed, will fulfill the
Annual Reporting obligations. Inputs for these forms are described in detail below for each
section of the report.
Inputs are validated by the portal to ensure that the data provided is consistent with expected
format or description (e.g., entering 100 instead of “one hundred”). Manually entered data that
does not satisfy the data validation rules is identified with an error message.
Note: An asterisk (*) indicates a required field. Entry into the field is required before saving or
proceeding to the next screen.
• Narrative Boxes
Providing data will require using narrative boxes. When filling out detailed
narratives, the user is encouraged to type out responses in a word processing
application (such as Microsoft Word) to minimize grammatical errors, track word
count, and concisely answer all required narrative details. The user can then
copy and paste the final written narratives directly into the text boxes.
The text boxes (see Figure 3) can be expanded by clicking and dragging the “//”
icon in the bottom-right corner.
Figure 3 - Text Box Entry
c) Data Corrections and Resubmissions
Reports may be edited and submitted at any time during the reporting window. After a
Recipient’s submission has been certified and submitted in the system by the Authorized
Representative, it can be corrected in the portal by selecting the Unsubmit button. Reports may
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be unsubmitted and resubmitted at any time before the reporting deadline. See Section IV for
details on editing and revising data.
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Section III. Tribal Annual Report
a) Reporting Requirements
Reporting will be due according to the schedule below (see Figure 4), which may be modified by
Treasury with prior notice to recipients. The first annual report is due July 31, 2023, and must
cover all use of CPF award funds from the date of award disbursement until June 30, 2023,
including use of funds for approved Pre-Award costs (described at Section 3.B.5 of the
Compliance and Reporting Guidance).
Report Report Type Period Covered Due Date
1 Annual Report All Obligations and Expenditures July 31, 2023
Through June 30, 2023 (Including Pre-
Award Costs)
2 Annual Report July 1, 2023 – June 30, 2024 July 31, 2024
3 Annual Report July 1, 2024 – June 30, 2025 July 31, 2025
4 Annual Report July 1, 2025 – June 30, 2026 July 31, 2026
5 Annual Report July 1, 2026 – December 31, 2026 January 31, 2027
Final Closeout Full Period of Performance 120 days after End
Report of Period of
Performance
Figure 4 - Reporting Schedule
b) Key Concepts for Reporting
Recipients are required to provide information regarding obligations, expenditures, project
status, and performance indicators and programmatic data for each specified use. The specific
performance indicators and programmatic data needs are determined by the specified use(s) for
which funds are being used.
There are five specified uses on which Recipients may expend funds:
• Broadband Infrastructure
• Digital Connectivity Technology
• Multi-Purpose Community Facility
• Purchasing Devices
• Other/Case by Case Approval
Note: Each specified use on which funds are planned to be or have been used should be
included in the Annual Report.
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c) Entering Information
Multiple tabs navigate through the Annual Report in the portal as
follows:
• Instructions
• Recipient Information
• Specified Uses
• Program Administrative Expenses
• Review and Certification
The Navigation Bar on the left of the portal allows the user to move
between screens (Figure 5).
1. Recipient Information
Upon login, the user will be directed to the Recipient Information tab.
The Recipient Information tab verifies relevant information about the
Recipient currently stored in the portal. On this tab, users should
review and confirm key information about the Recipient that has been
provided to Treasury through other CPF-related activities, such as the
CPF application. Figure 5 - Navigation Menu
Note: A consortium reporting on behalf of multiple Tribes should also review and confirm
the information in the Related Entities table for each Tribe within the consortium.
Review and confirm the recipient information prepopulated from the CPF
application file (see Figure 6).
Confirm the Unique Entity ID (UEI), assigned to entities by SAM.gov. If the UEI
is correct select “yes” from the dropdown menu. If the UEI is incorrect, select “no”
from the dropdown menu and enter the correct UEI in the text box.
Note: A consortium reporting on behalf of multiple Tribes should also
review and confirm the UEI in the Related Entities table for each Tribe
within the consortium.
If any of the information is incorrect, use the text box at the bottom of the screen
to report discrepancies. Information on this screen can only be modified by
Treasury staff.
Click the Save button to save progress. Once all fields have been completed
and reviewed, click the Submit button to verify the information and return to the
dashboard.
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Figure 6 - Recipient Information
2. Specified Uses
Recipients are required to enter all Specified Uses funded with CPF funds as part of their
Annual Report.
Step 1) On the main Specified Uses page, the Recipient must indicate whether the Recipient
requires an amendment to its approved CPF application (see Figure 7).
• Select Yes or No from the dropdown menu in response to the question “Do you
require an amendment to your approved CPF application?”
• If Yes is selected, provide an explanation describing the requested amendment in
the text box provided.
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Figure 7 - Requesting an Amendment
Step 2) Select Specified Uses. To add a new Specified Use, select an option from the specified
use dropdown menu and click “add” (Figure 8).
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Figure 8 - Add a Specified Use
Once a Specified Use is entered, it is viewable in the My Specified Uses table and can be
updated in future reporting periods (see Figure 9). The My Specified Uses table displays the
following: Specified Use Type, Total Obligations, Total Expenditures, Total Program Income
Earned, Total Program Income Expended, Data Update Status, and associated Tribe (consortia
only).
Figure 9 - Specified Uses
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Note: A consortium reporting on behalf of multiple Tribes must also associate a Tribe to
each specified use by selecting an option from the Tribe dropdown menu (see Figure 10).
Figure 10 - Specified Uses, Tribal Consortium
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Enter Specified Use Data
To enter data on Specified Uses, click “edit” (blue pencil icon).
For all Specified Uses (see Figure 11)
Figure 11 - General Information for all Specified Use Types
Step 1) Enter the project name.
Step 2) Enter the capital asset ownership type:
• Private
• Public-Private Partnership
• Tribal Government
• Co-operative
• Other (if “other” is selected, use the text box to describe the capital asset
ownership type)
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Step 3) Enter the following information:
• Current Period Obligation
• Cumulative Obligation
• Current Period Expenditure
• Cumulative Expenditure
Note: For the first Annual Report, current period obligations should equal cumulative
obligations and current period expenditures should equal cumulative expenditures. This
is because, for the first Annual Report, “current period” and “cumulative” both include
costs incurred from the award date through the end of the first reporting period.
Step 4) Program Income
Recipients must report program income earned during the reporting period, if applicable
(see Figure 12). The Recipient will be required to indicate whether program income was
earned on CPF funds.
• Select Yes or No from the dropdown menu.
If Yes is selected, indicate whether the program income was ONLY generated by
subrecipient(s) or contractor(s) installing broadband infrastructure.
• Select Yes or No from the dropdown menu.
If the response to the above question is No, provide the following information:
• Current Period Program Income Earned
• Current Period Program Income Expended
• Cumulative Program Income Earned
• Cumulative Program Income Expended
If program income is reported, indicate whether the program income was added to the
CPF award pursuant to 2 CFR 200.307and used for the purposes and under the
conditions of the CPF award.
• Select Yes or No from the dropdown menu.
• If No is selected, provide an explanation in the narrative text box.
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Figure 12 - Program Income
Step 5) Select the status of the project from the drop-down list. Options are:
• “Not Started”
• “Completed less than 50 percent”
• “Completed 50 percent or more”
• “Completed”
• “Cancelled”
Note: For Broadband Infrastructure and Multi-Purpose Community Facility
Projects ONLY (see Figure 13):
For projects with status of “Not Started”, enter the following information:
• Projected construction start date
• Projected construction completion date
• Projected initiation of operations date
For projects with completion status of “Completed less than 50 percent” or
“Completed 50 percent or more”, also enter the following information:
• Actual construction start date
For projects with a status of “Completed”, also enter the following information:
• Actual construction completion date
• Actual initiation of operations date
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Figure 13 - Project Status Information for Broadband Infrastructure and Multi-Purpose Community Facility Specified
Uses
Step 6) Provide the total amount of CPF funding budgeted for the project.
Step 7) Indicate if the project will be supplemented by other sources of federal or non-
federal funding.
If the project will be supplemented by other sources of funding, provide the
Amount budgeted from all non-CPF sources.
Step 8) Provide a brief description with sufficient detail to provide an understanding of
the goal(s) and major activities that will be funded by the CPF.
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Broadband Infrastructure Projects (Figure 14)
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Figure 14 - Broadband Infrastructure Project
Step 1) Select whether CPF funds are being used in conjunction with other
sources of federal funding.
• If yes, enter the following information:
o Program name of the other program providing federal funding
o The Assistance listing number of the other program providing federal
funding
o The amount of other federal funding obligated (by Assistance Listing)
Step 2) From the picklist, use the arrow to select which types of technology the
project will use.
• Fiber
• Coaxial Cable
• Terrestrial Fixed Wireless
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• Other
o If Other, use the text box to describe what other types of technologies
are being planned in the buildout to locations covered by the project
Step 3) (For projects marked as “Completed” only) From the picklist, use the
arrow to select which types of technology the project actually used.
• Fiber
• Coaxial Cable
• Terrestrial Fixed Wireless
• Other
o If Other, use the text box to describe what other types of technologies
are being used in the buildout to locations covered by this project
Note: If the technology type (planned) and the technology type (actual) differ,
provide an explanation of why they differ in the narrative box.
Step 4) Provide the number of locations the project is expected to serve in the
fields listed below. A location is defined as a business or residential location at
which fixed mass market broadband Internet access service is, or can be, installed. 1
For projects marked as “Completed”, please update/validate the data to reflect the
actual data for the completed project. The following data elements should be
provided:
• Total number of funded locations the project plans to serve
o Total number of funded locations to be served receiving less than
25/3 Mbps prior to CPF investment
o Total number of funded locations to be served receiving 25/3 Mbps or
greater but less than 100/20 Mbps prior to CPF investment
Note: The sum of the pre-CPF investment speed categories should be equal to
the total number of funded locations the project is designed to serve. If the sum
of the two categories is not equal to the number provided for the total number of
funded locations the project is designed to serve, please explain in the text box
provided.
Step 5) Provide the following information related to the planned buildout
standards for speeds that will be provided as a result of the project receiving CPF
investment. For projects marked as “Completed”, please update/validate the data to
reflect the actual data for the completed project.
The following data elements should be provided:
• Total number of funded locations by speed (post-CPF investment):
provide the number of locations the project plans to serve,
categorized by speeds, in the fields listed below.
1 Establishing the Digital Opportunity Data Collection; Modernizing the FCC Form 477 Data Program, WC
Docket Nos. 19‐195, 11‐10, Third Report and Order, 36 FCC Rcd 1126, 1175 para. 126 (2021); 47 U.S.C.
§641(1) and 47 CFR § 8.1(b).
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o Total number of funded locations receiving minimum 100/100
Mbps
o Total number of funded locations receiving minimum 100/20 Mbps
and scalable to minimum 100/100 Mbps
Note: The sum of the post-CPF investment speed categories should equal the
total number of locations provided in Step 4. If the sum of the two categories is
not equal to the number provided for the total number of funded locations the
project actually served, please explain in the text box provided.
Step 6) Populate the following table by providing information about the locations
the project is designed to serve, including by the following location types. For
projects marked as “Completed”, please provide actual data for the completed
project.
• Residential
o Total Housing Units
• Business
• Community Anchor Institution
Note: The sum of the counts provided for Residential locations, Business locations,
and Community Anchor Institution locations should be equal to the total number of
locations provided in Step 4. If the sum of the three location types is not equal to the
number provided for the total number of funded locations to be served by the project,
please explain in the text box provided.
Treasury has determined location type categories according to guidance issued by the FCC in
Establishing the Digital Opportunity Data Collection; Modernizing the FCC Form 477 Data
Program. Each location should be classified as one of three types: Residential, Business, or
Community Anchor Institution. Definitions to be used for classifying each location by type, as
well as the definition for Housing Unit, can be found in Appendix A.
Step 7) (For projects marked as “Completed” only) Provide a list of speed tiers
offered and corresponding non-promotional prices, including associated fees, for
each speed tier of broadband service.
Broadband Location Data
Step 8) For each location served by a project, the recipient must collect from the
subrecipient (if applicable) and submit the following information to Treasury using
the predetermined file format on the CPF website (Figure 15) that includes the
following information (please see Appendix B for further details on these fields) by
uploading it to the portal (Figure 16).
• Project Name
• Project identification number
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• Latitude/longitude at the structure where service will be installed
o Process for Capturing Latitude/Longitude Data: Treasury
encourages using a commercially available GPS-encoded device
physically present at the location to generate the latitude/longitude
data for each location to which service is to be installed. The
location should be the structure that is the broadband serviceable
location. More guidance regarding this preferred method,
Geolocation with GPS in the Field, can be found in Geolocation
Methods.
• Technology used to offer service at the location
o Fiber
o Coaxial Cable
o Fixed Wireless
o Other
If “Other”, provide additional detail on the technology used
to offer service at the location
• Location Type
o Residential
If Residential, Number of Housing Units
o Business
o Community anchor institution
• Speed tier at the location pre-CPF investment
o Below 25/3 Mbps
o 25/3 Mbps or greater but less than 100/20 Mbps
• Speed and latency at the location post-CPF investment
o Maximum download speed offered
o Maximum download speed delivered
o Maximum upload speed offered
o Maximum upload speed delivered
o Latency
• Standardized FCC Identifiers
o Fabric ID # (Broadband Serviceable Fabric Locations)
o FCC Issued Provider ID #
Speed and Latency
To ensure broadband infrastructure investments meet current and future
cases and to promote consistency across federal agencies, Treasury adopts
the compliance standards and testing protocols for speed and latency
established and used by the Commission in multiple contexts, including the
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Connect America Fund and the Rural Digital Opportunity Fund. 2 In order to
demonstrate continued compliance with these standards, subrecipients must
perform speed and latency tests from the customer premises of an active
subscriber to a remote test server at an end-point consistent with the
requirements for a Commission-designated IXP. 3
In addition, 95 percent of latency measurements during testing windows must
fall at or below 100 milliseconds round-trip time. 4 This approach ensures a
connection that supports reasonably foreseeable real-time applications. In the
limited circumstance where even a fiber deployment cannot achieve this
latency threshold (for example in a remote territory), Treasury may expand
the latency threshold for specific broadband infrastructure investments at the
request of a recipient.
Figure 15 - Download Broadband Infrastructure Location Data Template
Figure 16 - Upload Broadband Infrastructure Location Data Template
Step 9) Save and Submit Broadband Infrastructure specified use report.
Digital Connectivity Technology Projects (see Figure 17)
Step 1) Select one or more locations where devices will be distributed or installed from
the options in the picklist:
• Tribal Government Buildings
2 See, e.g., Connect America Fund, WC Docket No. 10-90, Order, 33 FCC Rcd 6509 (WCB/WTB/OET
2018) (Performance Measures Order); Connect America Fund, Order on Reconsideration, WC Docket
No. 10-90, 34 FCC Rcd 10109 (2019) (Performance Measures Reconsideration Order).
3 See Performance Measures Reconsideration Order, 34 FCC Rcd at 10114-16, paras. 17-19.
4 See id., 34 FCC Rcd at 6527-28, para. 50.
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• Administrative Headquarters
• Healthcare Facility
• School or Education Facility
• Community Center
• Library
• Other (if “other” is selected, provide additional detail on where devices will be
distributed or installed)
Step 2) (For projects marked as “Completed” only) From the picklist, select the locations
where devices were actually distributed or installed.
Step 3) Select device types for Digital Connectivity Technology Projects from the picklist:
• Public Wi-Fi equipment
• Other (if “other” is selected, provide additional detail on the device types being
distributed or installed)
Step 4) (For projects marked as “Completed” only) From the picklist, select the device
types that were actually distributed or installed.
Step 5) For each selected device type, provide:
• Total number of devices purchased (planned)
• Total Expenditure per device type (planned)
Step 6) Provide the estimated total number of individuals that will use the devices.
(For projects marked as “Completed”) Provide the actual total number of individuals
using the aforementioned devices during the period of performance.
Step 7) For completed projects, if there is a difference between planned and actual,
provide an explanation in the narrative box.
Step 8) Save and submit Digital Connectivity specified use report.
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Figure 17 - Digital Connectivity Technology Projects
Multi-Purpose Community Facility Projects (see Figure 18)
Step 1) Provide the planned physical address of the multi-purpose community facility
funded by the CPF. If more than one facility is being funded, provide the physical
address of EACH multi-purpose community facility.
• For projects marked as “Completed”, provide the actual physical address of the
multi-purpose community facility(ies) funded by the CPF.
Note: The address should be the physical location of the facility(ies) funded and should
not be a PO Box.
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Step 2) Select the type(s) of investment from the picklist. If more than one facility is being
funded, select any investment types applicable to the facilities.
• New construction, to include acquisition of property for development
• Renovation/expansion of existing structure, to include acquisition of
existing structures for renovation/ expansion
Step 3) (For projects marked as “Completed” only) From the picklist, select the actual
type of investment.
Step 4) Select the type of features in the multi-purpose community facility. If more than
one facility is being funded, select any features applicable to the facilities.
• Classroom/Educational Facility
• Computer Lab
• Multi-purpose space
• Telemedicine room
• Other (if “other” is selected, specify the type of feature provided by the
Multi-Purpose Community Facility)
Step 5) (For projects marked as “Completed” only) From the picklist, select the actual
type(s) of facility(ies) funded.
Step 6) (For projects marked as “Completed” only) Provide the number of individuals
utilizing the capital asset during the period of performance.
Step 7) For completed projects, if there is a difference between planned and actual,
provide an explanation in the narrative box.
Step 8) Save and submit Multi-Purpose Community Facility specified use report.
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Figure 18 - Multi-Purpose Community Facility Projects
Purchasing Devices Projects (see Figure 19)
Step 1) Select where devices will be distributed from picklist:
• Tribal Government Buildings
• Administrative Headquarters
• Healthcare Facility
• School or Education Facility
• Community Center
• Library
• Other (if “other” is selected, provide additional detail on where devices will be
distributed)
Once a project is marked as “Completed”, an additional field will appear that will allow
the recipient to select the locations where the recipient actually distributed devices.
Please update/validate the data to reflect the actual data for the completed project.
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Step 2) Select the type of devices purchased using CPF funds from the picklist:
• Laptops
• Tablets
• Desktop Computers
• Other (if “other” is selected, specify the type of device purchased)
Once a project is marked as “Completed”, an additional field will appear that will allow
the recipient to select the actual devices that were purchased and distributed. Please
update/validate the data to reflect the actual data for the completed project.
Step 3) For each selected device type, provide:
• Total number of devices purchased (planned)
• Total Expenditure per device type (planned)
• Total number of individuals using devices (planned)
Once a project is marked as “Completed”, an additional field will appear that will allow
the recipient to provide the actual number of devices that were purchased, the actual
expenditure per device type, and the actual number of individuals using the devices.
Please update/validate the data to reflect the actual data for the completed project.
Step 4) Provide a narrative description of the number and types of digital literacy
trainings and other support services provided to enable use of the devices, if
applicable.
Step 5) For completed projects, if there is a difference between planned and actual
locations and/or device types, provide an explanation in the narrative box.
Step 6) Save and submit specified use report.
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Figure 19 - Purchasing Devices Projects
Other/Case-by-Case Approval
For Projects submitted for Case-by-Case Review, Treasury will work with the Recipient to
develop metrics and performance measures for the associated Projects. As one component of
their submission, Recipients will be asked to provide performance measures for review by
Treasury. Performance indicators proposed should include both output and outcome measures.
Step 1) Provide a description of the Project and major activities on which funds were
expended during the reporting period.
Step 2) Upload a file consistent with the metrics and performance measures agreed
upon for the recipient’s specific case-by-case review (see Figure 20).
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Step 3) Save and submit specified use report.
Figure 20 - Instructions for Other/Case-by-Case Approval Projects
3. Program Administrative Expenses
Recipients are required to report on program administrative expenses in the aggregate
rather than separated out by Specified Use (see Figure 21). Program administrative
expenses mean the costs associated with completing the application, including the grant
plan, and costs related to complying with grant administration and audit requirements,
including both direct and indirect administrative costs. The data provided in this section
should reflect the sum of all program administrative expenses incurred by the Recipient
related to administration of the CPF grant.
Note: For a consortium reporting on behalf of multiple Tribes, the administrative
expenses should include all administrative expenses for all Tribes within the consortium.
Step 1) Enter the following:
• Current Period Obligation
• Cumulative Obligation
• Current Period Expenditure
• Cumulative Expenditure
Note: For the first Annual Report, current period obligations should equal cumulative
obligations and current period expenditures should equal cumulative expenditures. This
is because, for the first Annual Report, “current period” and “cumulative” both include
costs incurred from the award date through the end of the first reporting period.
Step 2) Once all fields have been reviewed and verified, click the Save button to save,
then click the Next button to proceed to the following tab.
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Figure 21 - Program Administrative Expenses
4. Certifying and Submitting the Annual Report
The Authorized Representative must certify the Annual Report. By certifying this submission,
the Authorized Representative is confirming that all reported information is accurate and
approved for submission. Individuals who are not designated as an Authorized
Representative will not be able to certify and submit reports.
Step 1) Review prior screens and entered information to verify the accuracy of the
record.
Step 2) Validate that there are no system identified errors. Figure 22 indicates an error
has been identified. Figure 23 shows a “Completed” status for all specified uses,
and the system will allow submission of the report.
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Figure 22 - Report Validation with Errors
Figure 23 - Project Overview Status with no Errors
Step 3) Review the Authorized Representative’s Name, Title, Telephone Number, and
E-Mail Address.
Step 4) Review certification language.
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Step 5) Click the Certify and Submit button to complete the entry.
Step 6) A confirmation box appears confirming the intention to submit (see Figure 24).
Figure 24 - Submission Verification
Step 7) Early Closeout Interest: Recipients that report the full expenditure of its CPF
award allocation in the 2026 CPF Annual Report due July 31, 2026 will see a pop-up
box after submitting their report (see Figure 25). The pop-up box will prompt the
Recipient to select “yes” or “no” to indicate whether it elects to close out its CPF award
prior to the end of the period of performance (December 31, 2026).
Remember: All Recipients will be required to complete a final Closeout report. Closeout
guidance is forthcoming.
• Are you interested in closing out your CPF award prior to the period of
performance end date? (Yes/No)
The response supplied will only indicate to Treasury that the Recipient is or is not
interested in pursuing early closeout. The response does not, by itself, constitute a
request for or approval of award closeout.
Figure 25 - Early Closeout Interest
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Section IV. Editing and Revising Your Data
This section provides instructions for providing updates and revisions to information submitted
as part of previous Annual Reports. Please note that unless initiated by Treasury staff, users will
not have the ability to make any edits to submitted reports after the reporting deadline. All edits
or changes must be
reflected in the next
available report.
Specified uses entered
into the system can be
edited or deleted before
final submission. To edit
a specified use, click on
the edit button (blue
pencil icon) next to the
specified use. To delete a
specified use, use the
Delete (pink trash can
icon) (see Figure 26).
Figure 26 - Edit and Remove Specified Uses
Note: Beginning with the 2026 Annual Report due July 31, 2026,
any Specified Use that was reported in a previous reporting period
must be reviewed and updated before the report can be submitted.
Recipients will no longer have the option to submit a report without
reviewing and updating previously reported Specified Uses. Each
previously reported Specified Use should be opened using the Edit
(blue pencil) icon, reviewed for accuracy, updated as necessary,
and saved prior to submission of the Annual Report.
Users may edit information prior to the submission deadline. If a
report is already submitted, users will need to un-submit the report
by clicking the “Unsubmit” button in the “Record details” window on
the right sidebar to edit or delete a project record, and may do so
until the due date of the report (Figure 27).
Figure 27 - Unsubmit Report
Button
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Appendix A – Definitions of Broadband Infrastructure Locations by Type
Treasury has determined location type categories according to guidance issued by the FCC in
Establishing the Digital Opportunity Data Collection; Modernizing the FCC Form 477 Data
Program. Each location should be classified as one of three types: Residential, Business, or
Community Anchor Institution. Definitions are as follows:
• Residential Location: A residential location is defined by the FCC as a location that is or
contains “housing units” or “group quarters” based on the U.S. Census Bureau’s
definition of these terms. 5 For all locations identified as “residential,” the recipient must
also document the total number of “housing units” at that location.
• Housing Unit: A housing unit is defined by the Census Bureau as a house, an apartment,
a mobile home, a group of rooms, or a single room that is occupied (or if vacant, is
intended for occupancy) as separate living quarters. Separate living quarters are those
in which the occupants live and eat separately from any other persons in the building
and which have direct access from the outside of the building or through a common hall.
Multiple housing units in a single structure at a single street address or latitude/longitude
point, such as apartment buildings, must be reported in a single record. Recipients
should include the number of units of the building in the Number of Housing Units field.
Please note that recipients will be required to provide latitude/longitude information that
conforms with location information in the FCC’s Broadband Serviceable Location Fabric
(Fabric) 6 and should report multiple housing units in a single structure in a single record
with a single latitude/longitude consistent with the data in the Fabric.
While the Census Bureau does not classify group quarters, such as college dormitories,
as housing units, the FCC has determined to include group quarters in the definition of
residential structures, which is a departure from the previously-used definitions, because
they believe this will be more consistent with the intention of the Broadband DATA Act. 7
Further guidance can be found at FCC.gov/BroadbandData/Resources.
• Business Location: A business location is defined as a non-residential structure on a
property without residential locations that would expect to demand internet access
services. 8 Recipients should only report the locations of businesses that they would
expect to demand mass market broadband Internet access service, which typically are
small businesses. Recipients should not report the locations of larger businesses that
5
See Establishing the Digital Opportunity Data Collection; Modernizing the FCC Form 477 Data Program,
WC Docket Nos. 19‐195, 11‐10, Third Report and Order, 36 FCC Rcd 1126, 1175 para. 127 (2021)(Third
Report and Order).
6
Information on the Fabric, including how to access the locations data in it, is available at:
FCC.gov/BroadbandData
7
Third Report and Order, 36 FCC Rcd 1126, 1175 para. 127.
8
See Establishing the Digital Opportunity Data Collection; Modernizing the FCC Form 477 Data Program,
WC Docket Nos. 19‐195, 11‐10, Third Report and Order, 36 FCC Rcd 1126, 1175 para. 128 (2021).
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purchase or would be expected to purchase dedicated high-capacity transmission
services, such as business data services (also known as special access).
For purposes of deciding what business locations “count,” recipients should consider the
nature of the service offered to the location. A “small business” would typically subscribe
to mass market “best efforts” broadband Internet access service. 9 This does not mean
the business actually is subscribing to this service, but rather this is a location where the
carrier is commercially offering mass market broadband Internet access service to end
users and would provide this type of service if the customer requested it, with no
charges or delays attributable to the extension of the network of the provider. This
includes the initiation of fixed broadband internet access service through routine
installation that can be completed not later than 10 business days after the date on
which the service request is submitted. 10
Community Anchor Institution: A community anchor institution means an entity, such as
a school, library, health clinic, health center, hospital or other medical provider, public
safety entity, institution of higher education, public housing organization, 11 or community
support organization that facilitates greater use of broadband service by vulnerable
populations, including, but not limited to, low-income individuals, unemployed
individuals, children, the incarcerated, and aged individuals.
9
See Wireline Competition Bureau Provides Guidance to Carriers Receiving Connect America Fund
Support Regarding Their Broadband Location Reporting Obligations, Docket No 10-90, 31 FCC Rcd
12900, para. 55 (2016).
10 See 47 CFR 1.7001(a)(17).
11
This term is used broadly and includes any public housing agency, HUD-assisted housing organizations
or Tribal housing organization.
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Appendix B – CPF Broadband Infrastructure Location Data Template
The downloadable template covers fields related to broadband infrastructure project location.
Field Name Definition Required / List Values Data Max
Optional / Type Length
Conditional
Project Name Name of the project Required n/a Text 100
Identification Identification number assigned Required n/a Text 20
Number to project by recipient
Fabric ID Number Site specific fabric identification Required n/a Text 20
number from the FCC
broadband funded locations
map that corresponds with the
location in the field provided
Location Latitude Latitude data for the location to Required n/a Number 20
which service is installed
Location Longitude data for the location Required n/a Number 20
Longitude to which service is installed
Provider ID FCC-provided ID for Providers Required n/a Text 20
Number that will align with the entity
that files or will file BDC data.
Technology Type Type of technology at location Required Fiber, Picklist n/a
at Location Coaxial Cable,
Fixed Wireless,
Other
If Other, Specify Explanation of Other type of Conditional n/a Number 20
technology (Planned)
Location Type Type of location Required Residential; Picklist n/a
Business;
Community
Anchor Institution
Housing Units at Number of housing units at Required n/a Number 20
Location residential locations
Speed Pre- Internet speed prior to CPF Required Below 25/3 Mbps; Picklist n/a
Investment investment 25/3 Mbps or
greater but less
than 100/20 Mbps
Maximum Maximum download speed Required n/a Text 20
Download Speed offered/advertised at this
Offered at location post CPF investment
Location Post-
Investment
Maximum Maximum Download Speed Required n/a Text 20
Download Speed Delivered at Location Post-
Delivered at Investment
Location Post-
Investment
Maximum Upload Maximum upload speed offered Required n/a Text 20
Speed Offered at at location Post Investment
Location Post-
Investment
Maximum Upload Maximum upload speed Required n/a Text 20
Speed Delivered delivered at location post-
at Location Post- investment
Investment
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Field Name Definition Required / List Values Data Max
Optional / Type Length
Conditional
Latency Delivered Latency delivered at location Required n/a Text 20
at Location Post- post-investment
Investment
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Revision Log
Version Date Published Summary of changes
1 07/10/2023 Initial Release
2 06/29/2024 Updated to reorganize User Guide sections to match
the order in which data is entered on the report.
3 07/17/2026 Updated to add the following:
• Requirement for recipients to indicate if an
amendment to their approved CPF application is
needed
• Requirement for recipients to report on program
income
• Requirement for recipients who have reported
spending their entire CPF award allocation to
indicate if they are interested in early closeout
• Note that starting with the 2026 Annual Report,
all previously reported specified uses must be
reviewed and updated prior to submitting the
report
• New screenshots throughout to reflect updates
to the reporting portal
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