Treasury Compliance Portal: Step-by-Step Instructions for a Successful Report Submission, March 14, 2024 (U.S. Department of the Treasury)

Summary

A U.S. Department of the Treasury Office of Capital Access presentation dated March 14, 2024, giving step-by-step instructions for a successful report submission through the Treasury Compliance Portal. It is aimed at recipients of Coronavirus State and Local Fiscal Recovery Funds for Non-entitlement Units (NEUs) of Local Government and points to the recipient compliance and reporting guidance, the Project and Expenditure Report User Guide and Frequently Asked Questions. The slides recommend that NEUs use a Login.gov account to access the portal and thank State of Georgia city clerks, the Vermont League of Cities and the National League of Cities for screenshots. It closes with contacts for SLFRF inquiries and the SLFRF newsletter.

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Full text

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U.S. DEPARTMENT OF THE TREASURY

OFFICE OF CAPITAL ACCESS

TREASURY COMPLIANCE PORTAL

Step-by-Step Instructions for a Successful Report Submission

March 14, 2024
Important Notes and Words of Thanks

Presentation slides featuring screenshots represent what you
should see on your screen for each step.

lf you are unable to find the correct buttons/boxes as noted on the
following slides, you will need to create a helpdesk ticket with
Treasury's IT Department by emailing:

covidreliefitsupport@treasury.gov

Thank You

We wish to thank and acknowledge State of Georgia city clerks,
managers, and finance directors who generously shared their time,
patience, and portal screens, the Vermont League of Cities, and the
National League of Cities for some of the screenshots displayed in
this presentation.

U.S. DEPARTMENT OF THE TREASURY
The Office of Recovery Programs
Bookmark These Helpful Online Resources

Recipient Compliance and Reporting Guidance Responsibilities webpage:
https://home.treasury.gov/policy-issues/coronavirus/assistance-for-state-local-and-tribal-
governments/state-and-local-fiscal-recovery-funds/recipient-compliance-and-reporting-responsibilities

Project and Expenditure Report User Guide
https://home.treasury.gov/system/files/136/Jan-2024-PE-Report-User-Guide.pdf

Self-Service Resources
https://home.treasury.gov/policy-issues/coronavirus/assistance-for-state-local-and-tribal-
governments/state-and-local-fiscal-recovery-funds/slfrf-self-service-resources

Frequently Asked Questions (FAQs) for All Recipients
httos://home.treasury.gov/system/files/136/SLFRF-Final-Rule-FAQ. pdf

Coronavirus State and Local Fiscal Recovery Funds for

Non-entitlement Units (NEUs) of Local Government
https://home.treasury.gov/policy-issues/coronavirus/assistance-for-state-local-and-tribal-
governments/state-and-local-fiscal-recovery-fund/non-entitlement-units

U.S. DEPARTMENT OF THE TREASURY
The Office of Recovery Programs
Do you have a
Login.gov
account?

If you have not created a
Login.gov account,
let’s pause and do so now.

¢ While the Treasury portal may
be accessed using another
system, (ID.me),
we recommend NEUs use
Login.gov.

¢ If you have registered with
Login.gov, proceed to slide 8.
What is Login.gov?

Login.gov is a secure sign-in service used by the
public to sign in to participating Government
Agencies.

Users who log in using Login.gov can only gain
access to the Compliance Reporting sections in
Treasury’s portal.

U.S. DEPARTMENT OF THE TREASURY
The Office of Recovery Programs
Get Ready....

Before creating your Login.gov account,
let’s make sure you are set up for success!

Check that your SLFRF account administrator has already added you
as a contact to the SLFRF account in the portal with your correct
email address.

This step must be completed first; otherwise, you will receive an error
message stating, “No matching contact record was found.”

Please make sure you are using a supported web browser.

The Treasury portal supports most web browsers, including Microsoft
Edge and Google Chrome; however, the Treasury portal does not work
well on Internet Explorer, for example.

U.S. DEPARTMENT OF THE TREASURY
The Office of Recovery Programs
Please note:

If you are a new user and have not previously registered with
ID.me, or if you are a Non-Entitlement Unit of Local
Government (NEU), we strongly suggest you register your new
account using Login.gov as it offers a much easier, user-friendly
experience when logging in to access the Treasury portal.

Users who have previously registered through ID.me and submitted a compliance
report may continue to access Treasury’s portal through that method, although
creating a new Login.gov account will not cause any issues. Users may log in using
ID.me or Login.gov, provided both accounts use the same email address.

= Treasury’s guidance on registering with ID.me:

= Visit ID.me support:
https://help.id.me/hc/en-us/articles/4416509221271-Treasury-and-ID-me

U.S. DEPARTMENT OF THE TREASURY
The Office of Recovery Programs
Now, let’s create that Login.gov account!

To create a Login.gov account, please refer to

“Treasury Guidance on Registering with Login.gov”
https://home.treasury.gov/system/files/136/Login.gov-User-Guide. pdf

= Need follow-along instructions?
See our SLFRF Login.gov Account Explainer Video with

step-by-step registration information.

= Need tech support? Visit Login.gov support.
https://www.login.gov/help/

U.S. DEPARTMENT OF THE TREASURY
The Office of Recovery Programs
Access the Treasury Portal

Use your new Login.gov credentials to
log into the Treasury portal.

Navigate on your browser

to the Login.gov “Sign In” landing page at
https://portal.treasury.gov/compliance

U.S. DEPARTMENT OF THE TREASURY
The Office of Recovery Programs
You’re almost ready!
There are just two more items to check before
completing your Project and Expenditure Report.

v Make sure your user roles have been designated.

o Account Administrator
o Point of Contact for Reporting
o Authorized Representative for Reporting

Y The three (3) required Agreements and Supporting Documents have
been uploaded into the Treasury portal:
Terms and Conditions, Assurance of Compliance with Civil Rights

Requirements, and (for NEUs only) your budget.

See our online resource for more information:

“NEU and Non-UGLGs Agreements and Supporting Documents User Guide”
https://home.treasury.gov/system/files/136/NEU-Non-UGLG-Agreements-and-
Supporting-Documents.pdf

U.S. DEPARTMENT OF THE TREASURY
The Office of Recovery Programs
Using an Existing Login.gov Account

If you already have a Login.gov account, you'll be glad to know
you can use your pre-existing account.

Before signing in:

= Check that your SLFRF account administrator has already added you as a
contact to the SLFRF account in the portal with your correct email address.
This step must be completed first; otherwise, you will receive an error message
Stating, “No matching contact record was found.”

= Please make sure you are using a supported web browser.
The Treasury portal supports most web browsers, including Microsoft Edge and
Google Chrome; however, the Treasury portal does not work well on Internet
Explorer, for example.

Navigate on your browser to the Login.gov “Sign In” landing page at
https://portal.treasury.gov/compliance

U.S. DEPARTMENT OF THE TREASURY
The Office of Recovery Programs
Designated User Roles in the Treasury Portal
What are the Three Designated User Roles?

Role 1: Account Administrator

=" The Account Administrator for the SLFRF award has the administrative role
of maintaining the names and contact information of the designated
individuals for SLFRF reporting.

"= The Account Administrator is responsible for working within your
organization to determine its designees for the roles of Point of Contact for
Reporting and Authorized Representative for Reporting, and providing
their names and complete, up-to-date contact information through
Treasury’s Portal.

=" The Account Administrator can also view SLFRF reports.

" Finally, the Account Administrator is responsible for making any changes or
updates as needed over the award period. We recommend that the
Account Administrator identify an individual to serve in their place in the
event of staff changes.

U.S. DEPARTMENT OF THE TREASURY
The Office of Recovery Programs
What are the Three Designated User Roles?

Role 2: Point of Contact for Reporting

= The Point of Contact for Reporting is the primary contact for
receiving official Treasury notifications about reporting on the
SLFRF award, including alerts about upcoming reporting
requirements and deadlines.

= The Point of Contact for Reporting is responsible for

completing the SLFRF reports but cannot certify and submit
these reports.

U.S. DEPARTMENT OF THE TREASURY
The Office of Recovery Programs
What are the Three Designated User Roles?

Role 3: Authorized Representative for Reporting

= To successfully submit reports through the Reporting Portal,
you must designate an Authorized Representative role
on your account.

= The Authorized Representative for Reporting is responsible for
certifying and submitting official reports on behalf of the SLFRF
award recipient. Official reports may include Special Reports,
Monthly Reports, Quarterly Reports, Interim Reports and
Final Reports.

= Treasury will accept reports or other official communications only
when submitted by the Authorized Representative for Reporting.

= The Authorized Representative for Reporting is also responsible for
communications with Treasury on matters such as extension
requests and amendments of previously submitted reports.

U.S. DEPARTMENT OF THE TREASURY
The Office of Recovery Programs
Troubleshooting: Designated User Roles

If you are the designated Account Administrator
for your organization:

WE CANNOT STRESS THIS ENOUGH!

= Four weeks before any report is due is a great time to
check and update your group’s user roles, if needed,
in the Treasury portal.

= Sign into your account early and keep your user roles
up-to-date ahead of the April report to avoid delays.

= Verify that you have listed their correct names, phone
numbers, and especially email addresses that they will
use to access the Treasury portal.

U.S. DEPARTMENT OF THE TREASURY
The Office of Recovery Programs
Troubleshooting: Designated User Roles

» “We can’t edit or make changes to our organization’s
Points of Contact or Authorized Representative.”

» “The Account Administrator listed in our account
is no longer employed with our organization.”

Please send a detailed email to our IT Department, alerting them
that your organization is experiencing access issues, and that your
user roles need to be changed and linked to your SLFRF profile.

covidreliefitsupport@treasury.gov

U.S. DEPARTMENT OF THE TREASURY
The Office of Recovery Programs
Troubleshooting: Designated User Roles

Additional User Role Online Resources

=» See our Self-Service Resources webpage, Section 3 “System Support —
Treasury Submission Portal FAQs” for more information about adding,
changing, editing or deleting Points of Contact and Authorized
Representatives.
https://home.treasury.gov/policy-issues/coronavirus/assistance-for-state-local-

and-tribal-governments/state-and-local-fiscal-recovery-funds/slfrf-self-service-
resources

=» Understanding User Roles in the Treasury Reporting Portal

Explainer Video

=» NEU and Non-UGLGs Agreements and Supporting Documents

User Guide

https://home.treasury.gov/system/files/136/NEU-Non-UGLG-Agreements-and-Supporting-
Documents.pdf

U.S. DEPARTMENT OF THE TREASURY
The Office of Recovery Programs
Designating Roles in the Treasury Portal

= Navigate on your browser to the Login.gov “Sign In” landing page at
https://portal.treasury.gov/compliance.

" To designate roles, select the “hamburger” (menu) icon at the top of the page.

Click here > (=) % Treasury COVID-19 Relief Hub 2

Welcome to the Treasury Programs supporting State, Territory, Tribal, and Local Government as part

of the 2021 American Rescue Plan.

0

State, Local and
Tribal Support Depending on if you are a state, territory, local, or Tribal government, you will be eligible for different programs. Information regarding the various funds follows.

Compliance

Compliance Process

You now have a login and 24/7 access to this portal. You have two options while working on your compliance report(s) - save your progress or submit the submission. If
you save, you can return and edit information as needed. To resume working on a draft submission, click on “Compliance Reports” using the navigation to the left of the

page. This will bring you to your list of compliance reports, click “Provide Information” to continue the process.
Compliance Reports ‘

State and Local Fiscal Recovery Funds (SLFRF)
$350 billion available for state, territory, Tribal, and local governments to support the public health response and lay the foundation for a strong and equitable

economic recovery.

Emergency Rental Assistance (ERA)

$21.6 billion available for state, territory, and local governments to assist households that are unable to pay rent and utilities.

Homeowner Assistance Fund (HAF)

Nearly $10 billion available for state, territory, and Tribal governments to provide relief for our country’s most vulnerable homeowners.

Ready to get started? Click “Go to your reports” below.

Help/C«

Covid Relie

U.S. DEPARTMENT OF THE TREASURY
The Office of Recovery Programs
Designating Roles in the Treasury Portal

= After clicking the “hamburger” icon, select “Account” from the sidebar menu.

Click here

U.S. DEPARTMENT OF THE TREASURY
The Office of Recovery Programs
Designating Roles in the Treasury Portal

=" Your entity should appear under “Account Name.” Select it.

U.S. DEPARTMENT OF THE TREASURY
The Office of Recovery Programs
Designating Roles in the Treasury Portal

=» Select “Certification” from the sidebar menu.
= If you are the Account Administrator, enter your name in the box
provided and select “Submit.”

Click here Introduction Official Certifvcation of Authorization

Certification Certify that | an authorized by the reciplent/grantee to submit the above names of ind: act on behalf of the recipient he ident bo or pur em ward under the program. | acknowl
ss fraudulent statement, or representation [or concealment or omission of a material fact) may be punithable by fine or imprisonment or both under the False Statements Accountability Act of 1996, as amended 18 U.S.C. § 1001, and also may

al fact) may
subject me to civil penalties and administrative remedies for false claims or otherwise (including under to 31 U.S.C. §§ 3729 and 3730)

Signature of Account Administrator [Type name/signature equivalent

Click here [ — Jones

U.S. DEPARTMENT OF THE TREASURY
The Office of Recovery Programs
Designating Roles in the Treasury Portal

= After certifying, select “Designation Form” from the sidebar menu. On this page, you will
be able to assign the three roles: Account Administrator, Authorized Representative for
Reporting and Point of Contact for Reporting.

=" A single role can have multiple people assigned to it and a single person may be assigned
to multiple roles.

[vila lage of Morrisville Water & Light

i

Click “Complete” a |
after each entry
Name Tithe Phone ~ Email Roles

U.S. DEPARTMENT OF THE TREASURY
The Office of Recovery Programs
Uploading Supplementary Documents

in the Treasury Compliance Portal
Uploading Supplementary Documents

=» Onthe “NEU Agreement and Supporting Documents” page, you will have the
opportunity to upload your Terms and Conditions, Assurance of Compliance with
Civil Rights Requirements, and budget, if you have not already done so.

=» See 13.14 h - Civil Rights Compliance, page 25 and 14.1 m - NEU Documentation
(NEUS only), page 40 of the SLFRF Compliance and Reporting Guidance for details.

NEU Agreements and Supporting Documents f teat J

— Change this to “Yes”

U.S. DEPARTMENT OF THE TREASURY
The Office of Recovery Programs
Uploading Supplementary Documents

= All documents must be in PDF format.
= — As you upload each document, you will see the message below.
=» Select “Done” after each one uploads.

Click here

U.S. DEPARTMENT OF THE TREASURY
The Office of Recovery Programs
Uploading Supplementary Documents

= Your page will look like this with a file successfully uploaded in each of the three
sections.
=» Select “Next.”

|

U.S. DEPARTMENT OF THE TREASURY
The Office of Recovery Programs
Uploading Supplementary Documents

= If you are the designated “Authorized Representative for Reporting,” you will be
able to “Certify and Submit.” (If you were not designated for this role, you will
not be able to complete this step.)

= — If you are ready to submit, select the “Submit” button.

ae |
mz Click here <== —s

U.S. DEPARTMENT OF THE TREASURY
The Office of Recovery Programs
Uploading Supplementary Documents

= If you are sure, select “Submit.”

Click here

U.S. DEPARTMENT OF THE TREASURY
The Office of Recovery Programs
Project and Expenditure Report
in the Treasury Compliance Portal

NOTE: The information on the following slides is

specific for NEUs that elect to take the Standard
Allowance for Revenue Loss Replacement for the
total amount of their SLFRF award, up to $10

million.
Project and Expenditure Report

=» Navigate until you see the reporting home page.

Compliance Process

State and Local Fiscal Recovery Funds (SLFRF)

Emergency Rental Assistance (ERA)

Click here

Go To Your Reports

U.S. DEPARTMENT OF THE TREASURY
The Office of Recovery Programs
Project and Expenditure Report

=» Look for “My Compliance Reports” and “Project and Expenditure Report.”

My Compliance Reports

SLFRF Compliance Reports

Commlance Reports
Click here

U.S. DEPARTMENT OF THE TREASURY
The Office of Recovery Programs
Project and Expenditure Report

= Note the box outlined on the right of the screen.
= It contains details pertaining your organization, including your total SLFRF award
amount (both tranches) at the bottom under “Allocated Amount.”

Recipient Profile
Click here Bin a | 12) ean Pood

U.S. DEPARTMENT OF THE TREASURY
The Office of Recovery Programs
Project and Expenditure Report

=» You will arrive at the “Recipient Profile” page.

=» Review the “Recipient Information” section to ensure it contains the correct
information.

= If there are discrepancies, report them in the box provided.

=» Answer the remaining questions in this section.

=» Click “Save” at the bottom of the page.

After Saving ten 202

this Screen

Click i | _

Don’t Forget to Click Here

U.S. DEPARTMENT OF THE TREASURY
The Office of Recovery Programs
Project and Expenditure Report

= — If your organization obligated or spent SLFRF award funds since your last report,
complete the following steps:
= If changes took place to an existing project, you will be able to select and
existing project status and update the amounts.
=» To add anew project, click “Add a New Project” and a new screen will pop up
to enter the project information.

Ne projects verheahon

U.S. DEPARTMENT OF THE TREASURY
The Office of Recovery Programs
Project and Expenditure Report

= Complete the following information on the “Add Project” page.

Add Project

Select Category Group 6

General!

*Project Expenditure Category Group

g= Select Project Expenditure Category 6

6.1-Provision of Government Services

| 6-Revenue Replacement

*Project Expenditure Category

4 1 Provision of Government Services do not need to have subrecipients, subawards, or expenditures

1 OPtional for Non-Tier 1 Cities

| |

Total Spent + Obligated to Date = Total Expenditures Total Spent + Total Expenditures
to Date Obligated to Date to Date

Please note: at this time, obligations and expenditures reported tinder Fenan:

separately reported City Assigns This ID

*Project Name “Recipient Project IDo gy Adopted Budget

| Test Project - 6.1 Revenue Replacement ABC1001

t

Description of Project

U.S. DEPARTMENT OF THE TREASURY
The Office of Recovery Programs
Project and Expenditure Report
= Save the Project!

U.S. DEPARTMENT OF THE TREASURY
The Office of Recovery Programs
Project and Expenditure Report
NOTE: Options for Reporting

If you have spent funds on multiple projects, you may:

= Report the total spent on ALL projects under Revenue Loss
Replacement in ONE “Add Project” screen and provide details
about how you spent funds in the “Project Description” box

OR

= Select “Add Project” for EACH project type. Examples:
premium pay, water infrastructure, park improvements, IT
equipment, etc.

Whichever option you choose, include as much detail as
possible to help Treasury understand how your city used
your funds — provide a thorough description!

U.S. DEPARTMENT OF THE TREASURY
The Office of Recovery Programs
Project and Expenditure Report

7 ALL RECIPIENTS MUST MAKE THIS ONE-TIME SELECTION:

7 Use the standard allowance vs. calculate actual revenue loss, using the formula.

7 Treasury strongly suggests that NEUs select the standard allowance if your award was $10
million or less.

7 If you select the standard allowance, you are NOT required to use the formula to calculate
revenue loss.

rea 7

U.S. DEPARTMENT OF THE TREASURY
The Office of Recovery Programs
Project and Expenditure Report

Save and go to the “Certification” page.
Check the “Review” box that summarizes your entries.

Certification

ssahitsemnie scsi If you reported a project,

you will see it listed here.

U.S. DEPARTMENT OF THE TREASURY
The Office of Recovery Programs
Project and Expenditure Report

» The “Certification” page contains pre-populated information for
the designated “Authorized Representative for Reporting.”

= — If this is NOT you, you will NOT be able to “Certify and Submit” —
ONLY the “Authorized Representative for Reporting” can do this.

{=

Only the Author@ed Representative for
Reporting can complete this step

U.S. DEPARTMENT OF THE TREASURY
The Office of Recovery Programs
Project and Expenditure Report

= If you were designated for the role of “Authorized Representative for Reporting,”
you will receive the message in the screenshot below.
= — If you are ready to submit your report, select the “Submit” button.

If you are sure,

U.S. DEPARTMENT OF THE TREASURY
The Office of Recovery Programs
Project and Expenditure Report

=» After navigating the “Survey” page, you will return to the main portal webpage.

U.S. DEPARTMENT OF THE TREASURY
The Office of Recovery Programs
Congratulations!
You have successfully submitted your report!

U.S. DEPARTMENT OF THE TREASURY
The Office of Recovery Programs
Thank you.

For more information about the SLFRF program:
Please visit Treasury’s website at
www.treasury.gov/SLFRF

For specific questions about the Treasury portal
or for technical support:

Please send an email to
covidreliefitsupport@treasury.gov

For general inquiries about SLFRF:
Please send an email to SLFRF@treasury.gov

To subscribe to the SLFRF newsletter,

visit our subscription webpage:
https://public.govdelivery.com/accounts/USTRE
AS/subscriber/new?topic id=USTREAS 1169

U.S. DEPARTMENT OF THE TREASURY
The Office of Recovery Programs


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