SBA Charge Off Tabs/Wrap-Up Report
Summary
SBA Charge-Off Tabs, a lender wrap-up form marked Version Dated: 07/07/2025 and running Page 1 of 11 to Page 11 of 11 in its footers. The form lists eight tabs, from Lender Information through Treasury Referral and a Summary of Outstanding Expenses. It sets out when charge-off is appropriate, including when the estimated cost of further collection efforts exceeds the anticipated recovery, and states that recoveries are applied first to Recoverable Expenses, then to the principal balance, then to accrued interest. It states that personal property collateral may be abandoned if its Recoverable Value is $5,000 or less and real property if less than $10,000 per parcel, and that remaining Obligors must be referred to Treasury after charge-off unless a valid legal defense bars collection.
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Charge-Off Tabs
Submit by Email Print Form
Charge-off is an SBA administrative action whereby a loan is reclassified from “liquidation” to “charge-off” status and the
outstanding balance of the loan is removed from the Agency’s accounting records. It has no impact on an Obligor’s liability for the
loan balance. (SOP 50-57)
This Tab system was designed to help you assemble your final wrap-up report. In order for SBA to process and expedite
your request for Charge Off, the following Charge-Off Tabs must be completed. Please be sure to complete all information
requested and provide the appropriate supporting documentation as noted. If any information is not provided, please provide
an explanation.
Once your Charge-Off package is received it will be assigned to a Loan Specialist for review. All Charge Off requests are assigned
for review and consideration to a Loan Specialist in order of date received. If we are unable to process your request, you will be
notified by the Loan Specialist or our Customer Service Department.
TAB 1 Lender Information
TAB 2 Is Charge-Off Appropriate?
TAB 3 Charge-Off Justification
TAB 4 Recovery Worksheet
TAB 5 Collateral/Obligor Worksheet
TAB 6 Collateral Disposition
TAB 7 Treasury Referral
TAB 8 Summary of Outstanding Expenses
Submit Electronically: NGPC CHGOFF and CPC Box.com
U.S. Small Business Administration
Attn: Charge-Off Department
13221 Woodland Park Rd
Herndon, VA 20171
SBA Charge-Off Tabs • Version Dated: 07/07/2025 Page 1 of 11
Lender Information 1
Borrower Name: SBA Loan Number:
Companion Loans:
Has the guaranty been honored? Yes No
If the loan was sold on the secondary market, has the Post Purchase Review been completed? Yes No
Was this loan part of an FDIC Loss/Share Agreement? Yes No
Lender Contact Information
Lender Name: Contact Name:
Phone: Fax: E-mail:
Address:
City: State: Zip Code:
Global Certification
I, of ,
hereby certify, represent and warrant on behalf that all information and documentation submitted to the U.S. Small Business
Administration in connection with this final wrap-up report is accurate, genuine and complete and contains true copies of
’s records for this loan. I further certify that I have personally
reviewed and confirmed, based upon ’s records, the copy of
’s Transcript of Account with respect to this loan provided herewith
and that to the best of my knowledge and belief the information contained therein is true and accurate. I also certify to the best of
my knowledge and belief that has materially complied with the SBA
Loan Program Requirements (as defined in 13 CFR 120.10) applicable to this loan.
By signing below, I represent and warrant that I have the proper authority to execute this document on behalf of
.
Signature: Date (mm/dd/yyyy):
SBA Charge-Off Tabs • Version Dated: 07/07/2025 Page 2 of 11
Charge-Off Checklist 2
Is Charge-off Appropriate?
Charge-off is appropriate when:
• All reasonable efforts have been exhausted to achieve recovery from (1) voluntary payments on the Note, (2) compromise
agreement with the Obligors; (3) liquidation of the collateral; and (4) enforced collections;
• The estimated cost of further collection efforts exceeds the anticipated recovery;
• The only remaining avenue of recovery is from Obligors who cannot be located or who are unable to pay the loan balance; or
• The loan balance is uncollectible due to discharge in bankruptcy (i.e., release of the debtor from any further personal liability for
pre-bankruptcy debts), the expiration of the statute of limitations (i.e., the passing of the deadline for suing), or the existence of
another defense available to the remaining Obligors under state or federal law.
Check Yes or No regarding the status of the subject loan.
Yes No
Pending Post Purchase Review?
Ongoing Liquidation and/or Litigation?
Open Bankruptcy with potential for further recovery?
Ongoing offer in Compromise payments being submitted?
Is there a possibility of further recovery?
Workout the Borrower is complying with?
* Paid-in-Full Status?
* If Lender believes the loan is paid in full, contact the Center to reconcile.
If you answered Yes to any of the questions, this loan is NOT ready for charge-off. Do not submit this package until the loan is fully
ready for charge-off. Until then, continue to submit Semi-annual Reports (SAR) until the loan is ready for charge-off or paid in full.
NOTE: SBA cannot consider the payment of expenses or the charge off of a loan, without an outstanding balance.
If the lender has marked the loan as paid in full and released the guarantors, SBA cannot consider the payment of fees, as those
fees can no longer be added to the principal balance.
When applying recovery proceeds, be sure to apply them to 1) expenses, 2) principal balance, 3) accrued interest (after the
principal balance of the loan has been paid in full).
Assignment Form
Please provide an executed Assignment form. Please use the following link to go to the Assignment form that must be filled out,
signed and notarized.
https://www.sba.gov/document/sba-form-sba-assignment-form
SBA Charge-Off Tabs • Version Dated: 07/07/2025 Page 3 of 11
Charge-off Justification 3
Charge-off Justification
Please attach a detailed narrative describing the lenders recovery and collection efforts, including status of all collateral
and guarantors.
Site Visit Report
Please provide a copy of the post-default Site Visit Report or an explanation for why a site visit was not conducted.
Lender’s Transcript
Please provide a current signed and dated copy of the complete Lender’s Transcript. If liquidation proceeds are listed on the
transcript, complete Tab 4.
Please List the amount of Total Recoveries:
Please apply all recoveries either to expenses or the principal balance of the loan on the transcript.
Please list all OIC and / or Bankruptcy payments received from all Obligor(s) on the transcript.
Please list the amount of total expenses already reviewed and paid by SBA on the transcript.
Please list the Lenders total pending expenses:
SBA Charge-Off Tabs • Version Dated: 07/07/2025 Page 4 of 11
Recovery Worksheet 4
Please summarize all recoveries using the spreadsheet below. You must include all supporting documentation (i.e. HUD1 sheet(s),
auction report(s), settlement statement(s), bill(s) of sale, and/or copies of cancelled checks).
An Offer in Compromise (OIC) is considered recovery and must be included. Provide supporting documentation for funds held in
escrow listed on the HUD-1. Please include a total of any post default payments received from any Obligor(s).
If recovery is from a Note sale, please attach a copy of SBA’s approval.
If the credit bid on REO property was listed on the transcript at the time of purchase, and the property was sold at a gain, please
list amount.
Amount Applied to Net Amount Applied
Date (mm/dd/yyyy) Collateral Sold Expenses to Principal
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
Total Recovery
SBA Charge-Off Tabs • Version Dated: 07/07/2025 Page 5 of 11
Application of Recoveries
Unless the terms of a workout agreement or some other legally binding document, such as a court order, specify otherwise,
recoveries (i.e., funds obtained through liquidation activities) are to be applied in the following order: Recoverable Expenses
incurred in the liquidation process; Principal balance of the loan; and Accrued interest.
Were all recoveries applied as stated above? Yes No
Have all recoveries been sent to SBA? Yes No
If No to either question, please attach a memo of explanation.
Requests for approval of Recoverable Expenses may only be submitted with the Lender’s Purchase Package or with the Lender’s
Wrap-Up Report (Charge-Off Tabs). Please read SBA Informational Notice 5000-1311for guidance on when lenders may submit
requests for approval of Recoverable Expenses. Please use the Care of Preservation of Collateral (CPC) Tabs, located at https://
www.sba.gov/document/sba-form--care-preservation-collateral-cpc- tabs when submitting a Recoverable Expense request with
your Wrap-Up Report (Charge-Off Tabs). After the loan has been charged off, SBA will no longer accept a request for reimbursement
of recoverable expenses.
SBA Charge-Off Tabs • Version Dated: 07/07/2025 Page 6 of 11
Collateral/Obligor Worksheet 5
Collateral Worksheet
Lien Position Per Current Lien
Description of Collateral Loan Authorization Position Liquidated Substituted Remaining Abandoned*
1
2
3
4
5
6
7
8
9
10
11
12
If business personal property or real property collateral has been substituted, please attach:
• Copy of amendment to the Loan Authorization.
• Address and description of the real property that was substituted.
• Make, model and serial number of the substituted collateral
* If you checked “abandoned”, please complete Tab 6.
Shared Collateral:
If Lender listed companion loans on Tab 1, do any of the companion loans have shared collateral? Yes No
If Yes, please attach a narrative that explains the following:
• What collateral was shared with each loan along with how recoveries and expenses were applied.
• If loan is Pari Passu, please attach a transcript of the non-SBA loan.
Has SBA approved an Offer in compromise (OIC)? Yes No
If yes, did the Obligor(s) remit all of the required payments? Yes No
If no, please provide explanation.
SBA Charge-Off Tabs • Version Dated: 07/07/2025 Page 7 of 11
Obligors Worksheet
Guarantor Per Loan Authorization Remaining Released Bankrupt Limited* Deceased *
1
2
3
4
5
6
7
8
9
* If limited, please indicate the amount or percentage Obligor is limited to. Please cite if the limited amount is secured or unsecured.
If secured, please attach a list of the collateral.
* If deceased, please provide a copy of the death certificate or printout of the verification from the Social Security
Administration records.
Has the lender entered into any settlement agreements (such as a Deed in lieu of foreclosure) that resulted in the release of any
obligors? Yes No
If Yes, please attach SBA’s concurrence of the release of guarantor.
Has Lender filed a judgment against any Obligor(s)? Yes No
If Yes, please list the name of the Obligor(s) and the amount of the judgment.
Name of Obligor Amount of Judgment
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
Please attach a copy of the judgment behind this Tab.
SBA Charge-Off Tabs • Version Dated: 07/07/2025 Page 8 of 11
Collateral Disposition 6
Abandonment of Collateral
Personal Property
Personal property collateral may be abandoned if the collateral has no significant Recoverable Value, i.e. the individual or
aggregate Recoverable Value is $5,000 or less.
• Has any Personal Property Collateral been abandoned? Yes No
• If No, please proceed to the “Real Property” section on Tab 6b.
• If Yes, please attach an itemized listing of abandoned personal property. List must include: The type of property, Make, Model,
Year, Serial and / or VIN number.
Supporting documentation to be included:
• Cost Benefit Analysis
• Post default appraisal/valuation - or other documentation used to support value (must never be more than one year old at the
time the Lender relies on it to make decision).
• Amounts owed to all senior lien holders.
Real Property
Real Property Collateral may be abandoned if the collateral has no significant Recoverable value, i.e. a Recoverable Value less than
$10,000 per parcel. The decision and justification for abandoning collateral, including the basis for the Recoverable Value estimate,
must be documented in the loan file.
• Has any real property Collateral been abandoned? Yes No
• If No, proceed to Tab 7.
• If Yes, attach a written justification for such action along with the supporting documentation.
Supporting documentation to be included:
• Cost Benefit Analysis
• Post default appraisal/valuation - or other documentation used to support value. (must never be more than one year old, at the
time the Lender relies on it to make decision).
• Amounts owed to all senior lien holders.
• Post default Environmental Reports (summary pages of Phase I and II), if required.
If Real Property abandoned, please complete the following chart or attach a listing of abandoned Real Property Collateral.
Amount owed on Current Market
Property Address CRE/RRE Senior Liens Value
Select Type
Select Type
Select Type
Select Type
Select Type
CRE - Commercial Real Estate; RRE - Residential Real Estate
Acquired Collateral must not be abandoned unless abandonment of the REO or acquired personal property collateral has been
pre-approved by SBA as an exception to policy obtained in accordance with the procedures set out the most recent version of
SOP 50 57.
SBA Charge-Off Tabs • Version Dated: 07/07/2025 Page 9 of 11
Treasury Referral 7
NOTE: Business Legal Entities: If legal entity is no longer operating, dissolved, and has not operated for more than two years,
please provide SBA with documentation that obligor’s business has been legally dissolved. Eligible active entities will be referred.
After Charge-off, if further collection is not barred by a valid legal defense such as compromise, discharge in bankruptcy, or
statute of limitations, the loan and remaining Obligors must be referred to Treasury for further collection efforts (Debt Collection
Improvement Act of 1996).
Name of Business:
Treasury Reason Not
Referral? to Refer
Name of each Business or Obligor SSN/TIN Current Address with Zip Code Y N Use Codes Below
1 Select Reason
2 Select Reason
3 Select Reason
4 Select Reason
5 Select Reason
6 Select Reason
7 Select Reason
8 Select Reason
Reason Not to Refer: B-bankruptcy, D-deceased, L-limited, C-compromise, O-other
If “Other” selected please explain. If SSN / TIN missing please explain.
Upon receipt of notice of a bankruptcy filing or other litigation concerning an SBA loan referred to Treasury, the Person receiving
the notice must immediately notify the SBA Treasury Offset Division in Birmingham, Alabama so that the loan can be recalled
from Treasury and SBA legal counsel can take appropriate action in response to the litigation. The notice, which must include the
Borrower’s name and the SBA loan number, should be faxed or e-mailed to:
Supervisory Loan Specialist
Treasury Offset Division
Fax: 202-481-5706
E-mail: BirminghamTOPS@sba.gov
Note: Regardless of whether the loan was originally serviced by the Lender, after the loan has been referred to Treasury, all
subsequent litigation is handled by SBA legal counsel(Chapter 3, Paragraph B, SOP 50-57).
SBA Charge-Off Tabs • Version Dated: 07/07/2025 Page 10 of 11
Summary of Outstanding Expenses 8
Are there any outstanding expenses that have either been deducted from recovery and not yet reviewed, or not yet reimbursed?
Yes No
By checking No, you are confirming that there are no additional expenses. (After the loan has been charged off, SBA will no longer
accept a request for reimbursement of recoverable expenses).
If No, you have completed the Charge off Tabs.
Expenses Deducted to be Reviewed:
Expenses Not Yet Reimbursed:
TOTAL Outstanding Expenses:
Requests for pending unpaid or not yet reviewed expenses must be sent using the CPC Tabs and sent to SBA using Send This
File. The CPC Tabs should be submitted at the same time as the Charge Off Tabs. Use the following link https://www.sba.gov/
document/sba-form--care-preservation-collateral-cpc-tabs to download the most recent version.
Per SOP 50 57, the following rules apply to the submission of Expense Reimbursements.
1. When Requests May be Submitted
To prevent backlogs and expedite the SBA review process, requests for reimbursement or for approval of Recoverable Expenses
deducted from recoveries may only be submitted at the following times:
a. Submission of Loan Guaranty Purchase Request
Requests for SBA reimbursement of Recoverable Expenses or approval of expenses paid for from recoveries may be
submitted with the Lender’s Purchase Package.
b. Submission of Wrap-up Report
All remaining requests for SBA reimbursement of Recoverable Expenses or approval of expenses paid for from recoveries
should be submitted with the Lender’s Wrap-up Report on the Loan.
NOTE: The lender must NOT use recovery proceeds to pay-off loans principal balance if there are unpaid expenses that the lender
has yet to submit for review and approval.
SBA Charge-Off Tabs • Version Dated: 07/07/2025 Page 11 of 11
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