Office Hours — American Rescue Plan Grant Liquidation Extensions

Summary

Transcript of a Department of Education office hours session on American Rescue Plan liquidation extensions, with an opening by an event host and remarks by a program officer with the Office of State and Grantee Relations and colleagues. The speakers note a dear colleague letter released by the department on April 25th of 2024 inviting requests for a waiver to extend the period of availability for fiscal year 2022 administrative funds through March 31st of 2026. They state that the department released its process for submitting a liquidation extension request on January 9th, 2024 and that the September 30th deadline applies to obligating funds. They also state that 21 states have requested or been approved to extend the period of liquidation for CARES Act grants.

Summary drafted by a model from the document's text below and checked by script against that text before publication. It is a navigation aid, not a reading of what the document proves. Where AI is used

Full text

052124-507533-DeptofEducation-Office
[Speaker 4]
Welcome, and thank you for joining today's office hours, American rescue plan liquidation
extensions. Please note this conference is being recorded and all audio connections are
muted at this time. If you require technical assistance, please open chat with the associated
icon at the bottom of your screen and send a message to the event producer.

You may also submit written questions throughout the conference by selecting all panelists
from the drop down menu in the chat panel. With that, I'll turn things over to Mary con
program officer with the office of state and grantee relations.

[Speaker 2]
Thank you. Thank you. Candice.

Before we get started today, uh. On today's office hours focused on seeking American
rescue plan as certain and grant liquidation extensions. I do want to note the dear colleague
letter released by the department on.

April 25th of 2024, but it. Will be inviting requests for a tidings waiver to extend the period
of availability for fiscal year 2022 administrative funds, but choose to consolidate under
section 8201. States with remaining or program administration funds may consolidate those
funds with fiscal year 2022 administration funds.

This waiver will allow states to extend these administrative funds through March 31st of
2026. We will share more information about how to request a waiver towards the end of
our presentation. And our presentation will be followed by time to answer your questions.

Next slide please. So, today I am joined by my colleague, Jennifer Timmons. Tim is.

Uh, Jennifer is the lead in implementing the liquidation extension process in the office of
state and grantee relations. Christopher Tate is also with us and Christopher is a group
leader in. Our goal today is to ensure that we share our information about the process for
seeking an approval to extend the period of liquidation for.

And today's presentation was developed using responses to questions that we have
received from grantees. Since the department announced the opportunity to request an
extension. For act grants in January, we will move quickly through the prepared material so
that there is ample time to address questions at the end.

And as we move along again, please do not hesitate to place questions in the chat. Next
slide please 1st, an update on extensions for cares and gear. In addition to Chris, a gear and.

21 states have requested or and were approved to extend the period of liquidation for cares
act and gear grants. Combined the department approved the extension of approximately
26.9Million for liquidation through March of 2024. Additionally, the department today has
extended the liquidation period for a total of.
42 requests from states extending the period through March of 2025. This amounts to
about 544Million in funds remaining available for liquidation in the service of continuing to
support. Pandemic recovery for students and educators.

While the time for seeking an extension to the period of liquidation for the cares act grants
has passed. Grantees that have not yet saw an extension for grants may still do so through
the remainder of this year. Next slide please that brings us to the current opportunity to
request an extension of the period of liquidation for.

Funded and funds. As you may know, on January 9th, 2024, the department released its
process for submitting an or liquidation extension request. And provided an explanatory
letter outlining the process.

An updated request template and. Updated technical frequently asked questions. These
resources are available on the department's programs.

Website and deadlines and announcements page. Additionally, we will provide links to the
documents in today's chat for convenience. The opportunity to seek an extension was
provided well in advance of September 30th.

The September 30th deadline, excuse me for obligating funds so that grantees. And their
sub recipients have adequate time to consider their needs. And make necessary
adjustments to their plans when continuing to implement funded activities through March
of 2026.

The request process for funds is the same process implemented by the department for cares
and. As with cares and requests may be submitted when data is available. 3 grantees have
already submitted requests that are under review.

The review of these requests happening. Well, in advance of September 30th requires
grantees to submit a. Complete request, and I'll share more on that in just a moment.

Grantees may submit requests. To extend the liquidation period for funds at any time. But
submission is recommended by December 31st of 2024.

A request submitted after December 31st may experience. And G6 access while an approval
decision is pending.

[Speaker 5]
Next slide please. I touched briefly on the.

[Speaker 2]
The process, the submission process just a moment ago, and I want to come back to that.
Now. The process to submit an liquidation extension.

Mirrors the process employed for cares and. With a minor addition of a cover letter.
Grantees will collect the liquidation extension information noted on the template.
On behalf of themselves and their sub grantees. Prior to submitting that information, this
information must be verified so that it represents timely. And valid obligations note that
each sub grantee is a row.

In the Excel document, that is all the requests for a single sub grantee are entered into 1
row. Grantees submit 1 comprehensive Excel document. To represent an extension at the
grantee.

And sub grantee levels as appropriate. With a single final liquidation date for the extension.
And new for the air P request process is.

Grantees must include a cover letter that explains how the air and or liquidation extension
request. Contributes to the acceleration of academic success for students. Including those
furthest from opportunity and with the greatest need.

Provided a grantee provides our office with a complete request. Review and approval on
average has taken 3 to 4 weeks. But depends on completeness and accuracy of submitted
information.

Again, I will touch on completeness for requests in just a moment as we have received
multiple questions. From grantees about what comprises a complete request. Before I
review the cover letter requirements, I want to answer a question that we have received.

Do grantees or sub recipients have to pause obligations or liquidations while waiting for the
department to complete its review. So, once a complete request is received from a state,
the department will work quickly to complete its review. Complete any follow up with the
grantee for any necessary clarifications.

And notify the state of the determination, depending on the time of year at which the
grantee submits its request, grantees and sub recipients should continue to complete
obligations. Up to the end of the obligation period or September 30th, 2024. If you submit a
request during the statutory liquidation period.

Grantees and sub recipients should also continue to complete liquidations up to the end of
the regulatory liquidation period. Or January 28th, 2025.

[Speaker 5]
Next slide please.

[Speaker 2]
So, as a reminder, folks, just a moment ago, I said. New for the process of the and Ian's
extension requests. Is the requirement that grantees seeking a request, submit a cover
letter.

Along with the state's completed request template. In the cover letter, grantees are
encouraged to highlight investments in 3 of the evidence based strategies. That can
significantly contribute to improve student performance.

Note that you may limit your cover letters to no more than 2 pages. And you should feel
comfortable keeping examples concise. Without the need for providing data analysis.
At any great depth, the information provided will be followed up on after the approval of a
grantees request. During the department's oversight of a grantees approved request, which
includes during ongoing discussions with grantees about progress towards student
academic. And other goals when we monitor.

Information provided in a cover letter may additionally be further reviewed. For the future
provision of technical assistance. Or shared with the Institute for education statistics.

A grantees cover letter has no bearing on the department's approval decision.

[Speaker 5]
Next slide please some considerations during request development.

[Speaker 2]
Before I turn the presentation over to my colleague, Jennifer. I want to reiterate as some
grantees have asked that approval. Request is a function of completeness of the
information.

And timeliness or validity of the obligations. A complete request includes a reliable estimate
of the funds to be liquidated during the period of extension. For both the grantee and any
included sub recipients.

The estimate of funds to be extended. Will be monitored during implementation. And a
truer accounting of funds is determined closer to the end of the liquidation period.

It is expected then that the grantee and any sub recipients will provide an accurate
forecasting of funds to be extended. A partial request, 1 that only includes the state's
forecast. Or a request that only includes sub recipient information.

Will not be reviewed when the state submits its request for review. It is assuring the
department that it is complete. And the included information is reliable.

During implementation, the department will continue to review the data and work with
grantees to amend their requests. As the financial landscape changes. So, for example, a sub
recipient may estimate in June.

For the purpose of having an approved extension in hand. But 300,000 dollars is needed for
a project. But then after September 30th report that only 250,000 dollars is needed.

During the extended period, the other 50,000 in this example was timely obligated and
liquidated for another purpose after the original projects costs changed. This will not reach
re trigger. Uh, any sort of re, approval.

Rather SGR will work with the grantee to amend its request and continue to monitor the
liquidation of the amount of funds liquidated. For that sub recipient through the end of the
liquidation period. An amendment is not about seeking formal approval from the
department to continue to implement the state's extension.
It is a process by which the department and the grantee are in agreement as to the amount
of funds to be liquidated as the dates as the data. Excuse me. As the data changes, our goal
is to work with you to ensure that we receive requests that are approvable.

IE requests that are complete and reflect timely and valid obligations. So, you more quickly
have an approval in hand. To date, the department has not disapproved any states request
for an extension.

Now, I will turn the presentation over to Jennifer to advise you on the development. Of
approvable requests, Jennifer, thank you.

[Speaker 1]
We can go to the next slide. Thank you. I will now spend some time on the request
document itself and some considerations for states as they prepare.

Their liquidation extension requests, there are some common revisions that are needed
sometimes that can be addressed pretty quickly by grantees, but do require some follow up
between the program office and the grantee. Which slows down the review process, so if
there are personnel at the state who are familiar with the programs, it's helpful. If you just
double check for these particular items, and that will usually generally result in a quicker
review.

So, sometimes the number can be left blank. Those have been listed for you on the grantee
overview tab. So we do ask that folks fill those in sometimes also the.

PR number is incorrect, and usually that is due to just a typo or perhaps a different year of
that particular programs funds. Sometimes the award amount is incorrect. Often again, this
is either due to typos or to not, including perhaps a supplemental award that was provided
to the state.

And then sometimes requested dates are left blank, or perhaps a sub recipient data selected
that is later than the grantees date instead of earlier. And usually we would see if there if
there is any difference between those dates that the grantee has a later date since they're
the ones who are completing the drawdowns. And it's important to note that incorrect
information here will place incorrect information on the attestation form.

We do want to make sure that the information that is on that signed attestation submitted
to the department is accurate and correct. So, double checking these items will also. Result
in a more expedient review.

Next slide please another area where a program officer might need to reach out to a
grantee after the submission usually relates to the information that's included on the
grantee or the sub recipient information tabs. And particularly the use of funds column, the
justifications column, or the data notes columns in general, almost all of our follow up
questions are related to clarity around the timing of the obligations. So, let's take a look at
an example of a state request that might need a little bit of clarification from the grantee.

In this example, at the top of the slide. We have a sub recipient who has listed supplies,
materials and temp staffing costs and in their justification, it references that the school
district experience staffing issues and we'll be able to spend these funds with more time.
Generally speaking, references to staffing or salaries or personnel are going to raise some
more questions, particularly if the information that's included in the use of funds, or the
justification is lacking in some specificity or detail.

Or if it's unclear as to how those costs were actually obligated by September 30th and
additionally. References to needing more time to spend funds or finalized contracts are also
going to raise some questions for the grant here for the sub recipient about when and or if
those funds actually were properly obligated by the obligation deadline. A stronger request
in contrast, like the 1 that is shown at the bottom of the side will include additional detail
and provide some clarity around those particular matters, especially in the use of funds and
the justification categories.

And again, you want to provide enough specificity to clearly indicate that proper and timely
obligations have been made. And usually additional detail is going to be necessary when
you're referencing costs to personal services, and we'll take a look at personal services
obligations in just a minute. You do want to avoid having the same use of funds or
justifications copied and pasted for each sub recipient.

Usually that isn't going to lend enough detail to really give an idea of what those funds are
being used for. And while the use of data notes column is not required, it is very helpful to
see. To provide that additional clarity and usually results in producing a high quality request
that can be reviewed rather quickly by the department.

We do have some additional examples of sample and sample our aims requests. Those
examples are available in the technical assistance slides that were presented in January of
this year, and those are available on the department's program resources websites for both
and deans. Now, a question that we have received in relation to setting up the request is
about the state being able to separate the grantee level funds by projects, or wanting to
know if everything has to be consolidated on just 1 line of costs.

And really, that's up to the state to determine if it is easier for a state to separate out the
cost, particularly by, let's say, an RPS or under those required set asides. If it's easier to
separate those out, then those can be separated on the grantee tab. But if it is easier to
consolidate those just into 1 line, then that can be included as well.

In a few minutes, Christopher will address last month's to your colleague letter regarding
the consolidation of administrative funds for the art program. And so this would be the 1
area that where, if a state does determine that it is going to consolidate it to administrative
funds in that manner that you should go ahead and delineate those funds separately on the
grantee information tab and Christopher will talk more about the tidings waiver in just a few
minutes. Next slide please additional considerations for states as they're preparing their
liquidation extension request can really be grounded in those attestations.

And as a reminder, those attestations are. Needed to be submitted to the department on by
assigned or signed by an authorized grant official. We have those attestations listed here, so
we'll take a closer look at those and discuss some of the clarifications that we've been
requested or questions that we have received in relation to those attestations.
The 1st, out of station relates to the completion, the completeness and the accuracy of the
request itself and the information included. And as we've noted earlier, as Mary noted, the
state's complete request should really reflect a reasonably accurate forecast of funds to be
liquidated during the period of extension for both the state and its sub recipients. And then,
during implementation, as better data becomes available after the obligation date, or the
regular liquidation period, the state can amend its approach request and provide that
updated data.

The 2nd, out of station relates to the activities and services that are allowable and have
been properly obligated by September 30th and a question that we have received in
relation to that is whether or not changes can be made to sub awards during the liquidation
period and really those just like the obligations need to be completed within the program's
performance period so that those obligations can be made by September 30, 2024. Another
out of station incorporates the certifications and assurances that are included within the
award document and we want to note that that also incorporates or includes required
reservations and any administrative cost limits that might be related to the statute. The 4th,
out of station relates to the grantees.

Monitoring and oversight of its sub recipients during that extended liquidation period and
we do want to remind both grantees and sub recipients that. The approved liquidation
extensions will be monitored in a manner consistent with the department's oversight of its
grantees and it does include evidence of the grantees oversight of the extension process
and it's monitoring of sub recipient expenses for both timeliness and allowability and so.
Grantees are responsible for determining that process for what that oversight will look like
and if grantees are looking for additional resources for that oversight, the department has
provided liquidation extension monitoring protocols on the monitoring websites and those
might be useful resources as the state is preparing its own internal processes.

The 5th, uh, at a station relates to the data verification that Mary referenced a little bit
earlier. And again, we've received a lot of questions about, you know, what should a grantee
do and how should they proceed if they find out after receiving an approval that they have a
sub recipient needs additional funds, or they have a sub recipient who was not included in
the initial request, but needs to be included. And if that does occur, again, we do request
that complete requests include a reasonably accurate forecast of the funds that are going to
be extended, but we know that as better data becomes available, there may be some
additional needs that come up and so states are able to amend their approved request to
include either those adjusted amounts for the sub-recipients that were previously included
or include new sub-recipients as necessary based on some updated liquidation data.

And that amendment process just simply involves submitting an updated request template
with the changes clearly noted and then also providing an updated attestation. And if you
have any questions about that, please reach out to your program officer. The 6th attestation
relates to the documentation that's available to substantiate the request.

One of the questions that we've received in relation to that is about a grantee needing to
change its payment processes to gather additional documentation for liquidation. And
again, it's really up to the state to determine and develop its internal processes for both
collecting the information to substantiate the request, as well as what documentation might
be necessary during the liquidation period. And so the state might, for example, collect the
sampling of this information during monitoring, but it could also choose to collect separate
reimbursement information if that's something that's consistent with its grant management
practices during the regular liquidation period.

And then the final attestation relates to the assessment of sub-recipients for risk using
relevant data. This is a question we received quite a bit about how risk is determined and
whether or not it is only low-risk sub-recipients who are allowed to apply for an extension.
And a good reference here for grantees and for the sub-recipients is question 13 in our
technical FAQs.

Grantees have flexibility in how that determination is conducted and how it's used,
consistent with their methods for evaluating sub-recipient risks in other activities. And so
grantees can select to use a variety of risk factors, whatever risk factors seem to make the
most sense that are most applicable for the state. And that might include risk assessment
data for other federal programs or single audit information, the sub-recipient's performance
or unsatisfactory performance.

Any of those variables can be included. And then a grantee can also choose to provide
extensions only to a certain subset of sub-recipients that are determined to be of lower risk.
Or a grantee might also choose to include higher risk grantees, but choose to take some
steps consistent with its treatment of sub-recipients of other federal funds that might be
assessed to be at risk.

So, for example, perhaps imposing additional grant conditions or providing additional
oversight or additional technical assistance. Next slide, please. This is a slide I'm sure is very
familiar to grantees.

As we referenced before, 34 CFR 76707 details the specific types of obligations and the date
by which those obligations are made. And as a reminder, all those obligations do need to be
completed by September 30, 2024, including any ARP EANS reverted funds. And we want to
make sure that states and sub-recipients carefully consider these differentiations when
they're reporting their properly obligated funds.

And again, a reminder that a grantee's oversight responsibilities will include confirming the
allowability and the proper and timely obligation of those funds. A particular note are sub
points B and C related to personal services. Sub point B references the personal services
provided by an employee of a state or sub grantee, such as an LEA.

And those are considered obligated when those services are rendered or when the work is
performed. However, under sub point C, we see that personal services rendered by a
contractor who's not an employee of the state or sub grantee are considered obligated on
the date on which the state or the sub recipient enters into that binding written
commitment, usually a contract and whenever that is executed. And so payroll expenses for
employees of the state or sub grantee may only be liquidated with ARP Act funds for
services provided by the end of the obligation period or by September 30.

And payroll expenses for staff who are obligated through a third party contractor may
continue through the liquidation period. The slight exception here is associated with the
tidings waiver opportunity that is specific to state administrative funds. And again,
Christopher will speak to that in just a moment.

If you have specific questions related to the types of obligations or whether or not they
would be able to be liquidated during an extended liquidation period, please reach out to
your program officer.

[Speaker 5]
Next slide please.

[Speaker 1]
Grantees and sub recipients with approved extension requests may carry out grant activities
during the period of liquidation or the extension of that period. So long as a timely and valid
obligation has been made, again, pursuant to those regulations that we were just looking at,
and if the state and local procurement laws allow. So in seeking an extension, a grantee
might identify some activities that would extend beyond the liquidation window.

And some additional guidance specific to this circumstance is available in both the ESSER
FAQs as well as the EANS communication. In limited circumstances, it may be allowable for
program funded activities to continue after the obligation liquidation period. But there are a
number of factors that should be considered when determining whether that continuation
of activities would be appropriate within a particular state's context.

And so the things that you would want to consider are whether or not those funds were
obligated in a timely manner, whether the activities would be allowed to extend under
applicable state and local procurement. Whether the extended activities constitute both a
reasonable and necessary use of funds. And then finally, whether prudent business practices
and internal controls would support continued activities for that length of time that's
specified.

Because these are state administered programs, the SEA or the governor really determines
whether the activities extending past the liquidation period are allowable. Under those
circumstances, and should do so only after considering those factors that we just reviewed.
If you have specific questions about this guidance, when preparing your request again,
please reach out to your program officer through your state mailbox.

Next slide please. Several times today, we've referenced that approved liquidation
extensions will be monitored in a manner consistent with the department's oversight of its
grantees. And that will occur primarily through the monitoring of drawdowns during the
extended period and through formal reviews.

So drawdown monitoring is an extent is an essential internal control. And so during the
extended liquidation period, grantees will be placed on route pay once the regular
liquidation period has concluded. So after January 2025.

And then grantees, when they submit their draws within G5, would just need to submit a
summary of each drawdown request, which includes the amount associated with each
entity that's included in that request. And then SGR will ensure that that aligns to the state's
approved request and whether or not an amendment might be needed by the grantee.
Formal reviews will include some ongoing data verification as well as a review of the
grantees oversight at least twice during the implementation of the.

State's extended liquidation period and then once the regular liquidation period has
concluded program officers, as Mary mentioned, will work with a state to validate the data
that they've included in their request. And then formal monitoring will then further address
the grantees processes for both seeking an extension and its provision of sub recipient
monitoring. And then additionally, we'll include a review of grantee reimbursement request
packages as well as the associated documentation that would be associated with that
particular draw.

Again, information related to formal reviews is available on the liquidation extension
monitoring protocols for ESSER and EANS and those are available on the program's
websites. And at this time, I will turn it over to Christopher, who will detail the tidings
waiver request opportunity that was recently communicated to grantees. Christopher.

[Speaker 3]
Thank you, Jenny. I just want to quickly touch on next slide. Please.

The tidings waiver request the department invited on. April 25th, excuse me. Uh, this this
year that tidings waiver request will actually allow you as a grantee to extend your
consolidated state administrative funds.

For at least 1 title program. And 1 program at minimum through March 31st. Of 2026.

I do also want to point out that in seeking this waiver. You are not the approval. I should say
1 of these waivers is not contingent upon seeking.

Um, a liquidation extension. And conversely, having a liquidation extension approved. Is not
contingent on the approval of a tidings waiver for your consolidated state admin.

Next slide please the tidings waiver request. Uh, must include some very specific pieces and
I want to walk through those. 1st, here with you, the request that you provide to us is to
seek an extension.

To your consolidated state administrative funds. It is not a waiver to request to consolidate
those funds. Under the estate may choose to consolidate its funds at any time.

This waiver request is to extend the period of availability. For your. Consolidated state
administrative funds.

Meaning are our and or our. And any of the program administrative funds. That you choose
to include as a part of this waiver request, and those 8 title programs under the are
provided in today's presentation.

Next slide please. So, pursuant to section 8401. The waiver, excuse me.

Request it must describe how the waiver will advance student academic achievement and
how schools will continue to provide assistance to the same populations served by the
programs included in the waiver. And this 2nd point is particularly important. Because it is it
specifically addresses.

Each of the title programs that you opted to include. In your waiver, how those services will
continue. Next slide please.

Your waiver must also include assurances. The state will use its consolidated administrative
funds under the respective programs in accordance with any of the. The applicable
provisions and statutes associated with those programs.

And also that you've provided the public and all in the state. With notice of the, and an
opportunity to comment on the state's request. And when you submit the, the request to
us, you must additionally address.

Any of the comments that you received during your comment reporting period. And the
ways in which the state has opted to address. Um, any of the comments that it receives next
slide please.

So, to submit your request again, you'll provide to us here in your. At your state mailbox,
excuse me, so that state name dot. Gov.

For example, as you see on the screen, Alabama dot. Your signed waiver request, any of the
comments that you received from the public and the state's description of how it addressed
any of the comments it received. We will not consider a state's request until we receive a
complete package comprised of all 3 of those things.

And then 1 of the 1st things that we'll do is ensure that the state's. Waiver request includes
the identification of the programs that it's seeking the extension for. In addition to the
appropriate assurances.

And attestations that are required. And then I spoke to on the last couple of slides, we are
aiming to quickly work internally, both within and in collaboration with all of the other
offices in the office of elementary and secondary education that might. Have a role in the
approval process for any states particular request.

But we are endeavoring to get those approvals out quickly to our grantees. So that that you
have confidence as you plan for the coming fiscal year. That that you have the approvals you
need to make the decisions necessary to continue managing appropriately.

Your are our and our beans programs. Next slide please and with that, I am going to open
the floor to. To questions, and I see we did have 1 question that came in.

And the question is, is it recommended to enter extended contracts after an extension has
been approved. Can a state begin the contracting process to determine a more specific cost
anticipated. For obligation, Jenny, do you want to take that?

[Speaker 1]
Sure, Christopher, and thank you for submitting your question. It's really upon. It's really the
state's determination to establish their procedures for gathering that gathering that
necessary sub recipient data.
And I do want to make the clarification here that I think this question is asking, particularly if
you're submitting a request well, in advance of the obligation date. So, certainly all
obligations do need to be completed by September 30th, but in the event that a state is
wanting to. And sub recipients have data available to submit for an extension prior to the
end of the obligation period.

It is really up to the state to determine if they will accept any pre contractual
documentation and what that might look like. In the event that. Uh, a state does determine
that it will accept pre contractual documentation, such as an or preliminary bids from either
the grantee or from the sub recipient.

In association with their initial liquidation request, both the grantee and the sub recipient
do want to consider that those final obligations of those funds must be completed by
September 30th. And then any obligations made after that date won't be eligible for the
liquidation during the extended period. In the event that any planned obligations are
completed by the end of the obligation period, and the state has received an approved
liquidation extension, the state could amend its liquidation request during implementation
as better data becomes available or.

In the event that initial information is built on an estimate or a bid, potentially, and then
once that contract is executed by the end of September, you have more solid data that can
also be incorporated into an amendment request or within data verification activities.

[Speaker 4]
And you may submit questions in chat to all panelists, or you could click the hand icon at the
bottom of your screen to raise your hand and join the queue.

[Speaker 1]
Christopher 1 question while we're waiting that we received on our last call that might be
helpful to grantees and sub recipients here. Is if a sub recipient is unsure if they are actually
going to need a liquidation or not, should they go ahead and request, or should they wait
and be included later? And again, that's up to the state to determine.

But certainly, if a sub recipient wants to include a request, and they think perhaps they
might need some additional time, but maybe a vendor is saying will be finished up in
December. And they just don't know if they're going to be able to get those liquidations.
And by the end of the liquidation period, they could certainly be included.

And then if they're able to liquidate those funds within the regular liquidation period, that's,
that's great. That's not a problem. It's certainly not an issue for any of the included sub
recipients to actually not end up needing the extension if they're able to fully liquidate.

[Speaker 3]
I think you raise a really important point just about the opportunity to amend your request
and how we've endeavored to create a process that. From the state side is not terribly labor
intensive. So, when you're seeking that amendment, which I know Jenny and Mary both
spoke to earlier.
You're you don't go through a formalized approval process. The process is as simple as you
submitting your amended template, adjusting your needed liquidations, either up or down
and providing us with that updated. Uh, template and part of the reason that that approval
process is, uh.

Is not necessary at that point is because the grants is already open and we're monitoring
throughout the life cycle of the liquidation extension. The drawdowns that the state is
implementing, and that includes. Um, some very basic information every time the state goes
to draw down funds associated with its request.

And that information is simply the that are included in the request and the amount to be
liquidated for each of the applicable participants. So, we know that by you submitting that
amendment, we're going to be able to continue to monitor. The liquidations that are
associated with any of the changes in that amendment throughout the life cycle of your
extension.

Jenny also, while we're waiting, I've dropped into the into the, um. Chat the slides from our
webinar back at the beginning of May when we invited the. Consolidated state
administrative funds tidings waiver and so encourage folks to check out that that
information.

The 1 thing that I do want to continue. Um, to touch upon with grantees is that the approval
of a late liquidation request. Does not require the approval of a tidings waiver and neither
does the approval of a tidings waiver.

Require the approval of a liquidation extension. We certainly understand that a state may
choose. To do 1, but not the other, depending on the resources that are available to it.

Um, in terms of administering, it's our H. C. Y.

R. Besser and our. Um, program, but we do hope that for those states.

Where this additional flexibility will allow them to meet the necessary, uh. Reporting
requirements and continued activities associated with closing out. Any of their, there are
programs that they please reach out to your program officers and we'll be quick to provide
you with assistance.

Should you choose to want to seek that waiver.

[Speaker 5]
Thanks, Christopher. That's a great reminder.

[Speaker 1]
And then also just 1 more reminder for grantees and sub recipients as you're preparing your
requests for our or our beans. If you have additional questions and need to reach out to
your program officer prior to submission, please just send an email. To the state mailbox,
we have met with states prior to submission just to talk through options and make sure
things.
Um, are obligated appropriately and documented appropriately. So, if that is a need that the
state has certainly feel free to reach out to your program officer.

[Speaker 3]
So, it doesn't appear as though we have any remaining questions coming in. We'll do 1 last
check to see if anybody on the line, Candace would like to ask us a question and then I think.
We will wrap up.

[Speaker 4]
Yes, if you'd like to ask a question, you can click the hand icon, which is located at the
bottom of your screen, or you can submit them in chat to all panelists.

[Speaker 3]
All right, if there are no more questions, please feel free to reach out to your program
officer at your state mailbox. I'm going to drop the. The naming convention again, state
name dot O.

E. S. C.

add dot Gov. We will be happy to work with you and provide you support as you seek out
any associated. Art liquidation extension request.

Thank you.

[Speaker 4]
That concludes our conference. Thank you for using and tell our events. You may now
disconnect.


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