Pandemic Relief Programs Grant Closeout - November 19 Session

Summary

A transcript of the meeting recording of Pandemic Relief Programs Grant Closeout - November 19 Session, a U.S. Department of Education webinar of November 19, 2024 on winding down the pandemic relief programs. Christopher Tate of the Office of State and grantee relations says spending data indicates that 92% of all American rescue plan funds will be spent or extended for future liquidation by January 30th, 2025. A program officer reviews flexibilities for closing out grants, including liquidation extensions and waivers for consolidated administrative funds, and says the department has extended the liquidation period for 54 grantees through March of 2025. Chris Birch of the Office of the Chief Data Officer says no major changes are planned to next year’s annual performance reporting. The session closes with state questions, including on reopening earlier reports.

Summary drafted by a model from the document's text below and checked by script against that text before publication. It is a navigation aid, not a reading of what the document proves. Where AI is used

Full text

Pandemic Relief Programs Grant Closeout - November
19 Session-20241119_210310-Meeting Recording
November 19, 2024, 8:05PM
57m 58s



Graczyk, Khloe started transcription


Graczyk, Khloe 0:19
OK.
Good afternoon, everyone.
Thank you for your patience.
Welcome and thank you for joining today's webinar, winding down the pandemic
relief programs.
Please note that this webinar is being recorded and all audio and video connections
are muted.
At this time, you are however welcome to submit written questions throughout
today's presentation to submit a written question, select the Q&A button on your
screen, select ask a question.
And enter your question into the meeting box provided questions are being
moderated. So if you do not see your question immediately, please give us a few
moments and questions will be answered at the end of the webinar.
You will also have the opportunity to come off of mute to ask your question as time
allows.
Some organizations may have restrictions on the team's chats in question, so if
you're not able to type your question, you can raise your hand at the end of the
presentation.
With that, I'll turn the call over to Christopher Tate, Group leader in the Office of
State and grantee relations here at the Office of Elementary and Secondary
Education, U.S. Department of Education.
Go ahead, Christopher.


Tate, Christopher 1:35
Thank you, Chloe, and thank you for those that are attending today.
I'm joined by my colleagues Brandon Weber and Mary Kahn from the Office of State
and grantee relations.
Brandon and Mary have been essential to managing the department's grant wind
down activities for the emergency programs, and we're also joined today by Chris
Birch.
Chris leads our reporting efforts from the pandemic relief programs for the Office of
the Chief Data Officer. Next slide please.
Today's webinar will include reminders about current flexibilities available to support
grantees for winding down the Esser gear and Deans programs.
We'll also lay out the timelines and activities required to close out grants for each
program funded by the CARES Act, the Charissa Act, and also the American Rescue
Plan.
This administrative approach is consistent with the department's general policies for
closing out all formula grants and not just.
These emergency funds. Next slide please.
Before I turn today's presentation over to Mary, I want to pause a moment to reflect
upon the spending a pandemic relief funds today.
Spending data indicates that 92% of all American rescue plan funds will be spent or
extended for future liquidation by January 30th, 2025.
As we approach the upcoming transition, all current the current administration is
doing all it can.
To ensure consistency in the management and continuity of activities for these multi
year programs, it is in this vein that the team will focus today on support for grantees
in addressing their ongoing needs in the year ahead, especially with respect to the
implementation of light liquidations and T.
Waivers.
Now I'll turn things over to my colleague Mary to provide updates on the flexibilities
available to grantees as you prepare to wind down your programs. Next slide, please.


Khan, Mary 3:46
All right.
Thank you very much, Christopher.
So I'll be presenting on behalf of our grants administration lead.
I am a program officer in SGR and starting with late liquidations and the tidings
waivers. So as you all may be aware, the department has offered several flexibilities,
these flexibilities to assist states with closing out their pandemic relief grants and
closing out in compliance.
These flexibilities include opportunities for states to extend the liquidation period.
For properly and timely obligations, and it also includes the ability to seek a tidings
waiver for consolidation of ARP administrative funds.
Next slide please.
The department continues to accept liquidation extension requests for CHRISSA and
ARP programs similar to those that we accepted for the CARES program.
So here you can see for chrissa act programs, the department has to date extended
the liquidation period for 54 chrissa grantees extending the liquidation period for
Chrissa Esser gear and Ian's grants through March of 2025.
And this has amounted to over 707 hundred $700 million.
In funds remaining available for liquidation in service of continuing to support
pandemic recovery for students and educators.
Now for the ARP ACT programs, the department has approved 15 requests thus far
and is currently reviewing an additional 11 requests.
Grantees may continue to submit requests and are strongly encouraged to do so
before December 31st of this year, December 31st, 2024. Requests received after the
state will be reviewed, but.
Grantees you may experience an interruption.
G5 access after January 28th of 2025 if requests are still under review.
Next slide please.
And looking at the timeline and processes for late liquidations, we see here the
crystal obligation period ended September 30th of 2023 and the regulatory
liquidation period ended January 28th, 2024.
However, grantees that have not yet sought an extension for crysafeon's or need to
submit an amendment to an approved request.
May still do so through the remainder of this year, again through the end of 2024.
But please make every effort to submit a request by December 31st of 2024.
All funds approved for an extended liquidation period must be liquidated by March
31st of 2025.
So again, please submit any lingering krisa requests or amendments by the end of
December.
States may also use the Krisa extension template. The liquidation Extension Template
Excel document for traditional late liquidation requests, but only in cases when
performing multiple accounting adjustments and if they are seeking to liquidate all
remaining funds.
State needs to amend its Chris Eliquidation request.
Please submit an e-mail outlining the expenditures that should be updated and
submit revisions on the most recent extension template so you can add additional
rows. If you're, for example adding additional sub recipients to your existing
template so that we have it all in one place and then sub.
That to the state mailbox and copy your assigned program officer.
It is suggested that all amendments to krissa extensions again be submitted by the
end of this year.
Because the AARP obligation period ended September 30th of 2024 and no
additional obligations can be made for any program costs. However, under the late
liquidation flexibilities, the liquidation of program funds may continue until March
28th of 2026.
For grantees with approved extensions.
Now for administrative funds, not program funds, but administrative funds. Grantees
with approved consolidated tidings waivers may obligate ARP SCA only SCA
administrative funds through March 31st of 2026, and we will address more
information related to the implementation of approved tidings waivers a bit later in.
Today's presentation.
As we approach the end of the regulatory liquidation period for our funds at the end
of January of 2025, we want to provide a reminder that grantees must not draw all
remaining funds or a large amount at the end of the liquidation period unless there
is.
An immediate cash need.
Drawing funds without an immediate cash need results in what's called an excessive
draw and will require returns of funds to the department, including earned interest
on those funds.
So rather if a grantee or a sub recipient is not able to complete AP liquidations by
January 28th of 2025, we invite you to utilize the pandemic flexibilities and submit for
a late liquidation draw down or.
Extension.
Next slide please.
And now going into department oversight of approved liquidation.
Extension requests following approval liquidation extensions will be monitored in a
manner consistent with the department's oversight of its grantees. The monitoring of
drawdowns during the extended period and formal reviews are the two primary
means by which liquidation extensions will be monitored.
Draw down monitoring is an essential internal control during the extended
liquidation period.
Grantees are placed on route payment and once the regular they're placed on route
payment once the regular liquidation period has concluded.
Then grantees will need to submit a summary of each drawdown request, which
includes the amount associated per an entity in the request.
Included within that particular request.
Sgr will then ensure that the funds and the entities in that request are aligned to the
state's approved extension request and any previous draws of funds during the
liquidation extension period.
And we will check that an amendment is not needed to the grantees request.
Formal reviews will include ongoing data verification.
This is our second form of monitoring. Formal reviews will include a review of the
grantees, oversight activities at least twice during the liquidation extension period
and during the implementation of the the state's extension request.
Once the regular liquidation period has concluded, program officers will work with a
state to validate the data included within the state's approved request.
Formal monitoring will address the grantees process for seeking an extension.
Its provision of sub recipient monitoring and will include a review of grantee
reimbursement request and the associated documentation from sub recipients as
well as the grantees internal processes for state level uses of funds that are within a
liquidation extension draw down.
Additional information about formal reviews of liquidation extensions is available in
the Esser and Ian's liquidation extension monitoring protocols, which are available on
our website, and these protocols may be useful as the state is preparing its own
processes.
Next slide please.
Bit more about oversight of approved requests.
Grantees are responsible to implement and monitor the state's approved liquidation
extension, including fulfilling the attestations included within the state's request, and
that includes confirming that activities and services included are allowable and have
been properly obligated by September 30th of 2024.
For Arp September 30th of 2024, consistent with 34 CFR.
76.707.
It also includes that certifications and assurances included in the word documents
and approved state plan remain in effect.
Also that grantees will provide continued monitoring and oversight of sub recipients.
In the extended liquidation period.
That data verification will be provided as requested.
And finally, that sufficient documentation to support the request is available with the
grantee or the sub recipient.
Next, you see the amendment process.
The data verification process is one point when grantees may identify that an
amendment to their request is needed.
Some reasons for this might include increasing or decreasing a sub recipients
approved amount.
Or to extend the date of the extension.
Or to add sub recipients not included in the state's initial approved request.
However, we want to under score that amendments are not a substitute for
submitting a complete request.
And states should not plan to submit multiple amendments. The amendment process
is intended to provide grantees and their sub recipients some flexibility.
As of course, data may change between the time of submission and the end of the
liquidation period.
That said, amendments requested should not deviate significantly from the initial
approved request.
Amendment process includes submitting an updated request template with the
changes clearly noted.
So for example, adding additional rows with new sub recipients if you are adding
new sub recipients and it includes submitting an updated attestation reach out to
your program officer. If you have questions related to amending a state's approved
request.
Some grantees have asked if amendments are necessary to refine the uses of funds
for a sub recipient. So, for example, suppose a sub recipient has requested and been
approved for $100,000 of supplies and services that were properly obligated.
But the cost of several expenses were less than what was anticipated at the time of
submission. If there are other valid allowable expenses obligated within the ARP.
Obligation. Period.
The grantee may, in its oversight of the implementation and included sub recipients,
approve the additional use of funds for that sub recipient without seeking an an
amendment. As a reminder, grantees must continue to monitor the allowability and
proper obligation of AARP funds included in the approved request.
As stated in the ARP attestations, this oversight should continue throughout the
state's implementation of its approved request.
Next slide please.
Additional flexibility provided to state education agencies is the opportunity to
submit a request for a waiver of section 421B of the general Education Provisions Act
to extend the period of availability of consolidated administrative funds under.
Esea Section 8201 from SC as that consolidate at least one eligible program from.
The esca and at least one eligible program from the AARP Act.
With an approved waiver, a state may continue to obligate administrative costs for
the associated programs in its approved waiver and may do so until March 31st of
2026.
Then, after March 31st, the grantee will have the standard 120 day period to
complete liquidations and those are able to continue in that extended period. This
flexibility is specific to the state's administrative funds only and is limited to the
program's consolidated under.
The esca and ARP programs as listed in the state's approved waiver.
We want to under score that program funds are not included within the waiver.
It is only administrative funds.
No obligations can be completed for any program costs. The obligation period for
program costs ended September 30th, 2024.
A common question about tidings waivers that we've received is if a state needs to
seek a liquidation extension in order to request the consolidated state administrative
funds, tidings waiver.
States do not need to seek a liquidation extension in order to request the
consolidated state administrative funds waiver. However, if a state does submit a
liquidation extension, we ask that the consolidated administrative funds be included
in the state's extension request in the grantee section of the request.
Document for oversight purposes.
Additional information regarding the tidings waiver submission process is available
on the department's website.
Additionally, the department provided information for the implementation.
These consolidated state administrative funds waivers 2 grantees through the G5
system on November 13th.
This information will be posted on the department's ARP announcements web page.
If grantees have any questions, please feel free to reach out to the state program
officer through the state mailbox.
Next slide please.
We've covered the flexibilities offered by the department to assist states with closing
out their grants.
Next we'll discuss what is needed to close out the grants in compliance.
And I ask that you pay close attention in this section as there are distinct timelines
for states with or without an active liquidation extension.
One of the main components of the close out of the grants is the final annual
performance report and we have my colleague Chris Birch here with the Office of the
Chief Data Officer who will share more about reporting updates.
Over to you, Chris.


Birch, Christopher 20:29
Awesome. Thanks, Mary, and hello everyone.
It's great to be with you today.
I get the next slide please. Thank you.
So as Mary said, I'm Chris Birch and I work on the Education Stabilization Fund
annual performance reports for the department.
First, I want to thank all of you for your efforts to report accurate data on how Esser
gear and ense funds are being used to support education throughout the country.
We just wrapped up fiscal year 2023.
Annual performance reporting with the close of the Ian's data collection and as we
are preparing to publish that data, we are also finalizing preparations for next year's
data collections.
The calendar for next year's data collections is displayed here and was sent to all SC
as last month.
You might have noticed the calendar is very similar to the calendar that we used for
this year's reporting.
We are working right now to get you the reporting guidance and materials for next
year as soon as possible, but I do want to communicate now that we are not
planning any major changes to reporting for next year, so next year's fiscal year 2024,
ESS.
Gear and Ian's reports will be very similar.
To the fiscal year 2023 reporting.
You just completed this year.
That's all I have to share today.
I'm gonna keep it short and sweet, but I do appreciate your time.
We will be in touch soon with more information and guidance and again thank you
for all of your efforts to gather your data and complete your annual performance
reports.
We appreciate it. Thank you.
Leave Brandon gets it next. Thanks.


Webber, Brandon 22:20
Thank you, Chris. And I'll close out with the final pieces of how we can close your
grants out in compliance.
In order to close out your grants, of course, you have to make sure that the grant
period, including the tidings period has expired, that the liquidation period including
grants with extensions has expired, and that your grant if you have between zero and
$1000 and you Don.
Have any outstanding?
Requests for those funds that those funds will now lapse and return to Treasury, as
Chris talked about earlier, that your final annual performance report and data are
received and approved by the department, that you don't have any financial or
programmatic findings via an audit and that all AUD.
Findings are resolved if you have done all of those things correctly, you can use this
as a checklist to close your grant out in compliance.
Next slide please.
So this slide really outlines and you'll notice on the the next two slides as well the
paths that may be a timeline that your grant close out will follow. You'll note on the
slide that they are two distinct paths within the timelines.
The red font is for traditional grantees or those who do not have an approved
extension to the liquidation period.
And they'll follow a more traditional grant close out timeline.
Brantys, who do have approved extensions to the liquidation period, are noted in
blue.
So under cares, we know that the liquidation period ended on January 28th of 2023.
And for those with extensions, it ended on March 31st of 2024.
The next phase that will happen is SGR will continue to reach out or continue to
reach out to grantees, cares, grantees, and.
The spring of 2023 and for those with extensions, you all will be contacted next year
in spring or summer of 2025. During this period, SGR reaches out to you to just
ensure that you don't have any additional need for those funds if you do.
You would be likely pursuing A1 time, late liquidation or a liquidation extension to
the period of liquidation.
After that occurs, then we would expect that you are participating in.
The annual performance reporting for the initial opening.
So again, you'll see in red for cares. Grantees you participated in that in spring or
summer of this year. For those with extensions, you'll participate next year. If you
have any fiscal year 25 reporting and then you'll participate in the final APR reopen in
spring or fall.
Of 2025, or summer or fall of 2025.
For those with extension.
If you have FY25 expenditures to report, you will participate in summer or fall of 2026
and then in the fall of 2026 for cares grantees.
We anticipate that all funds will lapse and return to treasury.
Next slide.
And this is again similar to the cadence that you'll see is duplicated here for Chrissa
grantees. The liquidation period ends again in January 28 of 2024 and in March 31st
of 2025, that liquidation period would end for those with extensions SGR will.
Again in the spring and summer, begin those conversations with.
All grantees to see if they need a one time liquidation.
Late liquidation or a liquidation extension and then in the winter you'll do a follow up
with program officers to ensure that your final reports have been received and if
there are any updates you would participate in that final APR reopen again, it's
different red for the grantees that.
Do not have extensions and the blue are with grantees that have.
Extensions to liquidation period.
And then Christophones would revert to treasury in the fall of 2027.
And then next slide.
Again, the same would be for the cadence for ARP, those grantees would be reached
out to after the liquidation period ends on January 28th and then subsequently for
March 31st of 2026 for ARP.
Sgr would still do the same outreach in the spring or summer, just assuring again
that you don't need a liquidation extension that you don't have a one time late
liquidation request.
And that will occur again in spring summer.
The annual performance report also opens around that same time frame for those
without a liquidation extension. And for those with extensions, you would be
following the the next year. If you have any FY27 ARP reporting for Gear Esser and Es,
then you would participate in that.
Same reopen period and then we would anticipate that those funds, if they are no
longer needed.
Would lapse and return to treasury by fall of 2028.
This again is the cadence that we anticipate going forward. There may be some slight
nuances there, but generally this timeline would be what you can expect from SGR by
way of our outreach as well as what your participation in the activities might be by
way of reporting for.
Each of those paths, again red, would be those without extensions.
Blue would be for those with.
Extensions.
Next slide.
On this slide, we just wanted to provide some additional guidance to you, particularly
around if you're completing an audit.
We know that some grantees reached out to say what guidance did the department
offer on continuing activities after the liquidation period. So for those of you who
have liquidation extensions, this might be some guidance that you would share with
any auditors.
So that first link with FAQE D3 or E3D as well as the next piece for any of the ENS,
krissa, eines, or apn's disposition, you can find any FAQ that that link.
Determining the fair market value you can find how you will do that via the IRS or
FEMA.
And then lastly, a big resource to you on anything regarding reporting as well as
your expenditure data can be found on the Education Stabilization Fund or ESF
portal, particularly with respect to reporting. Chris mentioned the the chart earlier,
but you can see the grants he help section that.
Is also where you'll find.
Any guidance on completing your annual performance report if you do have
questions, as always, feel free to reach out to your state mailbox and a program
officer or one of my colleagues will reach out to you to provide you with any
information that you may need.
And with that, we will turn it over to you, Chloe, for any questions.


Graczyk, Khloe 30:21
Brandon, so well, now transition into the question and answer portion of the webinar.
If you would like to ask your question verbally, please raise your hand to be unmuted
and I'll just go in the order for which questions were asked.
We'll start with any questions that are submitted in the chat right now. I don't see
any questions that have been submitted, but as a reminder, as you start to submit
questions, they are being moderated.
So give me a second. If you don't immediately see your question pop up in the
queue and a.
OK.
I see a few hands raised.
Robin, I see yours went up first. So give me one second and I will unmute you.
And then after Robin, we will go. Oops.
Michael and after Michael.
We'll go to Tam.
OK, Robin, you should be able to unmute your your mic.


Robyn Altamirano 31:33
Perfect. Thank you so much.
I appreciate it.
I did wanna mention that I'm not able to put anything in the question answer or the
chat again as I wasn't able last session either. Just for your awareness.
But for my question, I heard that it was stated that the funds that are part of the
tidings waiver that was applied for by the state, the administrative tidings waiver
need to also be included in the grantee portion of the liquidation extension request.
Did I hear that correctly?
Can I have a little bit more detail on that?


Tate, Christopher 32:11
Yeah, this is Christopher. That is correct.
The the amount of funding.
Should be put under the state tab of the extension request template, and that's
because consistent with the way Mary explained, oversight happens.
Any grantee with an approved liquidation extension after January 30th is placed on
route payment and so this mechanism allows us to track those uses of funds
consistent with the approved request.
And ensure that we're continuing to monitor those the remaining uses of those
admin funds in the same ways that we're continuing to monitor the uses of all funds
that will be liquidated during that period of extension.


Robyn Altamirano 33:03
OK.
So each separate program should have that admin amount included in their
liquidation extension. Is that correct?


Tate, Christopher 33:11
Yes, if you seek a liquidation extension for ARPS or R Beans or ARP hcy, you should
have a row specific to the amount of administrative funds for that program on your
state tab.


Robyn Altamirano 33:12
OK.
Perfect. Thank you so much.
I appreciate it.


Graczyk, Khloe 33:31
Thanks, Robin. And Christopher, we'll go ahead and jump over to Jeffrey's question in
the chat.
I published it, so hopefully you all are able to to see that.
Jeffrey asked.
Can we get a definition on what ESF means by no major changes?
Are there any minor changes that are being contemplated?


Birch, Christopher 34:01
Yeah, I can.
I can take that question so.
Yeah, so currently we.
Are our data instruments are in the information collection request renewal process?
And so until that process completes, we can't say with 100% certainty that there will
be no changes next year.
But we are not planning any changes to the Esser gear or any data collections for
next year other than the required changes to move the collections forward one more
year.
So again, we will be sending information about that out to all states as soon as
possible, but we really aren't planning any additional changes to the collections for
next year.


Graczyk, Khloe 34:55
Thank you, Chris.
I'll go ahead and unmute Michael.
You should be able to come off mute, so go ahead and ask your question, Michael.


Regensberg, Michael, PED 35:06
OK.
Hello, can you hear me?


Graczyk, Khloe 35:10
Loud and clear.


Regensberg, Michael, PED 35:11
OK, perfect. I was gonna type this in the chat, but my chat was also turned off, so I
wasn't able to.
But I was just hoping that this slide deck could be sent out to all of the webinar
participants.
It's very helpful and informational.


Graczyk, Khloe 35:26
Yep, the slide that will be will publish it this the slide deck and the web.
Excuse me.
And the recording.
To our our website.
So absolutely one thing I will I want to just point out to folks and I I hope that I hope
that this makes sense. Is the chat itself is disabled, but at the top there should be AQ
and a thing.
So I just want to make sure that that's not the cause.
Of folks not being able to put things in in the chat.
So if you see that the chat is disabled.
It is disabled on purpose, but the Q&A at the top. It's kind of small.
Has 2 little comment bubbles and if folks could try there too. If you want to ask
questions written questions.
But I will go ahead and go to the next person.
So allowing the the MIC, I think name is Tam.


BELKNAP Tam * ODE 36:35
Thank you.
Please note that the Q&A is also marked as not available for this event.
As is the chat, so forgive me for stumbling over this.
I'm asking questions for a colleague that was just immediately pulled away.
Is there a distinction between late liquidation and a liquidation extension? In
particular, if we need to have a one time late liquidation for our internal processing
versus a liquidation extension, which I understand to be for activities that are
continuing.
With pre obligated or properly obligated contracts.


Webber, Brandon 37:14
And I'll take that one.
Thank you.
You are exactly right. So if you have an in all of these of course have to be obligated
by September 30th of the respective years. If you have something that was a
completed activity, then that would be a one time liquidation request. If you need to
extend the.
Period to further liquidate any of your obligations that were already done as of
September 30th of this respective years, then that would be.
A late liquidation extension.
For extension, those terms are a little bit nuanced or new for our use, but continue to
be liquidation related to the liquidation period.
So I know that extension may be a little bit new, but it's an extension to the
liquidation period.


BELKNAP Tam * ODE 38:05
And how do we do? We need to do anything for approval for the single late
liquidation or is it the same form?


Webber, Brandon 38:11
Yes. So you would, it's it.
They are two different processes.
Thank you.
If you would send an e-mail to your state mailbox, the program officer can send that
information to you.
But generally what you would do is submit a memo outlining why you could not
liquidate those funds by January 28th, and if they are obligated as of September 30th
of the respective years for each of those programs.
You would put that information on a letterhead. Describe what it's being.
But those funds are being used for and then submit any supporting documentation
like invoices to us via the state mailbox and then we would review that information
and provide you with the determination for approval.


BELKNAP Tam * ODE 39:07
Thank you.


Webber, Brandon 39:09
You're welcome.


Graczyk, Khloe 39:13
Alright, next step is Carrie and then after Carrie we will go to Jeremy and then Sandy.
Carrier MIC should be unmuted.
We're talking.
We cannot hear you.
So if you. OK, OK, go ahead, Carrie.
Carrie Lopes 39:44
And I figured it out.


Graczyk, Khloe 40:00
No, I'm gonna go to Jeremy next and after Jeremy is Sandy.
So Jeremy, your mic is unmuted now.


Marks, Jeremy 40:16
Army.


Graczyk, Khloe 40:18
Yep, we can hear you now.


Marks, Jeremy 40:19
OK.
This is probably for Chris.
Just for everybody from the US department.
Also, I can't type anything in the Q&A too, so there may be some permissions that
you guys probably need to look into because it sounds like there's a lot of people on
the call that can't do that, but Chris and others from the US department. Thanks.
For the webinar, I agree. If you could send that to.
The state contacts.
That are on this call. That would be great.
The the webinar slides but my question specifically is around the late liquidation
applications for our Esser and gear and I believe that that can all be in one
application but if this was already noted, I apologize for missing it.
But there's.
Another application for ARP homeless.
I was wondering why those couldn't be joined together.


Tate, Christopher 41:32
Mark, I want to make sure I'm understanding what you're saying.
So I think what I'm hearing you say is that your preference would be to do 1
submission, and that submission includes includes both programs.
Is that what I'm hearing you ask?


Marks, Jeremy 41:49
Yes, it's my understanding that the.
And Chris, you know, I'm from Ohio.
We've submitted late liquidations before for both senior one and two and for this
late liquidation. It's my understanding that your process is that it has to be two
separate applications, one application for ARP home or ARP, ARP homeless and
another application for ARP.


Tate, Christopher 41:55
Of course.


Marks, Jeremy 42:18
Esser.
Here in Eines and my question is why can't we estates to submit one and not have to
have two sub applications?


Tate, Christopher 42:21
Mm hmm.
So the reason that though the template is is the same. You have two separate
programs that are also being implemented by two separate offices.
So when we're managing.
Your specific Sr. extension, let's say and the other office is managing your separate
liquidation extension for ARP HCY.
We are independently managing those two programs and so ARP hcy we endeavour
to ensure that our processes were the same.
But just like for other grant administration practices, you know, there are the discrete
individual activities that happen for each of the programs and we operate, you know,
this process in much the same way.


Marks, Jeremy 43:14
Yeah, I appreciate that.
I just think that's more something that US departments process that could be worked
out rather than the states have to do that.
But I understand the explanation.
But the Eames program, the Gear program is also different than our Esser program.
But those are all on one and I understand it's in a different office, but it's also my
understanding it still has to go through that. The state grant coordinator right role
and then that.
Great coordinator then Fords it on to the appropriate office.


Tate, Christopher 43:48
To be to be clear.
The request template is the same for our passer rpiens and our hcy U as a state
would submit to us one complete programmatic request for our passer. You would
submit a second complete template specific to your use of Rpms funds.
You wouldn't be submitting to us a single.
Liquidation extension.
Request for Rpn's and Arpasser in the same template.


Marks, Jeremy 44:23
Oh, OK then I I misunderstood that.
I thought so. For every program there will be a separate request.


Tate, Christopher 44:26
Replay.


Marks, Jeremy 44:31
So if we, in other words Ohio, we plan to submit the late liquoration for all four,
right?


Tate, Christopher 44:32
Right.


Marks, Jeremy 44:39
So arp, arp.
Are are best are, are homeless and I believe if there is some I I don't want to misstate
this but gear.
Extenuation you know as well, but it sounds like that there have to be a separate
application for each one of them, right, Chris?


Tate, Christopher 45:04
Oh, I wanna make AI. Wanna pause for a second on a distinction that I think you're
making, Jeremy, which is in the EINES program. If Ohio had reverted funds that the
governor used for purposes that were allowable under gear, those funds are still Ian's
funds. And so.
When you submit your.
R your R Ian's request, you would include those reverted funds that you're seeking
the extension for in that single request.
There is not an arpanas, I'm sorry.
There is not an ARP gear program.
Those those funds still remain in funds.


Marks, Jeremy 45:48
Yeah. Thank you for that, Chris.
I I misspoke.
Yeah, that's that's what we plan to do.
So thank you for your clarification.


Graczyk, Khloe 46:01
It's sandy.
You are your mic is open.
Cindy looks like.
You may need to unmute.
If you're talking, we can't.
We can't hear you.
So I will.
We'll come back to you, Sandy.
I'm just in the interest of time, so I'll transition unless it's just me that can't hear
Sandy.
And I'm gonna. OK. Thanks, Mary.
Khan, Mary 46:59
I also cannot hear her.


Graczyk, Khloe 47:03
Sammy, I'll. I'm gonna go to Alan and then we'll come back to you.
So hopefully I'll be able to keep your hand raised, Alan.


Hesselbacher, Allen L. DPI 47:15
Yes. Can you hear me?


Graczyk, Khloe 47:16
Yes.


Hesselbacher, Allen L. DPI 47:17
Great. Thanks.
I have two questions.
First, related to the inclusion of admin of consolidated admin funds on a liquidation
extension request.
My state is only submitting a liquidation extension for the ARP ehcy funds.
We are consolidating admin for RPHCYRP Esser and Title 1A on the form. Would we
include the?
Complete consolidated admin pool or only the portion of the pool that came from
ehcy the Ehcy program.


Tate, Christopher 48:00
You will only this is Christopher.
You will only include the amount to be liquidated specific to that individual program.
So the RP hcy.


Hesselbacher, Allen L. DPI 48:09
OK.
OK.
Great. Thank you.
Tate, Christopher 48:12
Portion of the consolidation.


Hesselbacher, Allen L. DPI 48:14
And then my other question is related to the route payment process. Since we are
consolidating, as I said, our best or our phcy and then our Fed 23 Title 1A admin
funds, we also received a waiver extension for the rest of our Title 1A program.
For Fed 23, will the route payment process?
Only apply in G5.
Essern RPHCY those awards? Or will it also apply to our 23 Title 1A award?


Tate, Christopher 48:51
It should only apply to your ARP HCY and RSR program funds, and that's so that the
liquidation process for those funds aligns generally with how all of the your state's
extension is operationalized.


Hesselbacher, Allen L. DPI 49:10
OK.
Great. Thank you very much.


Tate, Christopher 49:12
Yep.


Graczyk, Khloe 49:16
Alright, Sandy, let's give it a try.
I see that you have unmuted yourself on your end.
I don't hear you.
Sandy, I'm gonna put my e-mail in the in the chat, so you may not be able based on
permissions to put anything in the chat and so.
Oops. Muted myself.
Shoot me an e-mail with your question and hopefully I'll get it by the time this
meeting ends and I'll I'll verbally ask it on your end on on your behalf and I see
Matt's hand up.
So Matt, you should be unmuted now.
Deninger, Matthew (DESE) 50:08
Hey, can you hear me?
Great. Great.
I'm not going to make a comment about the disabled chat or Q&A Chloe.


Graczyk, Khloe 50:16
Stop.


Deninger, Matthew (DESE) 50:19
I do have a question about.
The the memo from several months ago about $1,000,000 or more of facilities funds
and you know the obligation of some of our sub grantees who did, you know HVAC
projects and and sort of large capital projects to.
Report on the federal interest.
Over a 15 year period on that and also to have you know there to go to their local
registry of deeds and and make sure it's the federal interest is is at least recorded.
I'm I I I heard couple months ago that, you know, perhaps some new guidance would
be forthcoming or maybe some clarifying guidance or maybe some FA QS.
I'm just wondering if that's if that's still.
Still, the plan.


Tate, Christopher 51:12
I'm gonna.
I'm gonna jump in here, Matt.
I think you're probably.
Referring to the presentation that I gave at the finance.
Group. I think I got a similar question.


Deninger, Matthew (DESE) 51:26
Yeah, I and I asked it.


Tate, Christopher 51:28
Oh, OK.
Good. So, so two things.
Two points of clarification. We are looking at the possibility of doing another webinar
on this topic in in December or early January.
The requirements specifically related to the reporting of interest is around your lease
providing their data to you using the associated requirements, we at the department
will monitor the implementation.


Deninger, Matthew (DESE) 51:53
Yes.


Tate, Christopher 52:00
Recording and reporting during our regular monitoring going forward, there isn't an
expectation that by January 28 you would be then taking that information and
passing it along to us.
So more to more to come in that space, we are planning to do another another TA
event to go back through that guidance and just remind people of the of the
milestones, the forms that I think we talked about back in September.
Have gone through our clearance process.
There are current versions that that already exist in the forms are being.
Updated and so we'll send out a link to the to the new forms. There were minor
changes, but for now you at the state and your district should feel comfortable using
the forms that were shared in our our announcement. You know, from some time
ago.


Deninger, Matthew (DESE) 52:58
OK.
That's really helpful, Christopher. Thank you.


Graczyk, Khloe 53:10
I saw you come off of mute candy.


Sandi 53:12
Can you hear me now?


Graczyk, Khloe 53:14
Oh my gosh, I can hear you. Yes.
Sandi 53:17
What it was is my microphone itself was muted.
Oh, so frustrating.


Graczyk, Khloe 53:21
Oh, OK.


Sandi 53:22
I had no idea, so I apologize for that. OK. The question is, I've been bugging
Brandon, actually our program office about this, but I wanted to further the question
in regards to reopening earlier periods reporting periods. I'd heard previously that.
No periods prior to fiscal year 23 were going to be open, but we were really hoping.
That we could open up all the periods 'cause. There's some clean up that we needed
to make in order to in order for the latter periods to be as accurate. It looks like we.
May be double counting allocations and expenditures in earlier periods, which are
throwing off the later periods.
I mean, we could always reconcile as much as we can, but it would be great if we
could just clean it all up.
And the reason for all this is we've had a lot of staff turnover.
So that's caused some issues and we just wanna be able to clean everything up and if
we can't open it up prior to fiscal year 23, can you provide a reason as to why we
can't?
Thank you.


Birch, Christopher 54:32
Thanks for that question.
I appreciate it. And also thanks for your work to make sure that your state's reporting
accurate information.
So yes, we do not currently have any plans to reopen.
Past annual performance reports next year, you will have the opportunity to make
updates to your fiscal year 2023 reports.
Kind of in the same way that we've done that every year, but we don't have plans to
open the 2020-2021 or 2022 report.
And that shouldn't impact your ability to report accurate data.
In your corrections for your 2023 data, next year or 2024 reports or reports going
forward, you can always update your information and make sure that it's accurate
even though we do kind of pre fill some previous information in the reporting
templates if you know.
That information that we pre fill for you based on your past submissions is incorrect.
You can update that data and provide correct data.
The reason that we don't have plans to open past.
Collections is really due to capacity and the way that the reporting system works.
Because each kind of report builds off data from previous reports, updates to the
initial.
Initial reports, you know, could have kind of like downstream impacts on the
continuity of all of the data that you've submitted.
So again, we don't have plans to reopen.
The the really old reports you will be able to make updates to your fiscal year 23 data
next year.
This will not prevent you from submitting accurate data next year or going forward.
Again any of the data that's pre filled in your reports is updatable, so you can provide
accurate data going forward. Thanks.


Sandi 56:25
Oh, that's good to know, because that's what I'm concerned about is FY 2021 and 22.


Birch, Christopher 56:31
Absolutely.


Sandi 56:32
Impacting later, but if we can request to update pre filled data that would be very
helpful.


Birch, Christopher 56:38
Yeah. And and I would recommend if you have specific questions about your state's
data, our reporting help desk can help you answer that.
And they can pull up the data you've submitted and and walk you through potential
issues to really make sure that you're you're giving us, you know, the most complete
and accurate data possible since our chat is open, I will post that e-mail address for
the reporting help, des.
In the chat, please feel free to e-mail any questions you have to them and they'll help
you out.
Thank you.


Sandi 57:06
Thank you.


Graczyk, Khloe 57:11
Great. Everyone. I know we're a little past time.
Thank you so much for hanging on and apologies, we started a few moments late. If
we didn't get a chance to.
I believed all questions that were in the Q&A and all hands were addressed, but if
nothing, or if you still have lingering questions, please feel free to reach out to your
program, officer, to your state inbox.
As I said earlier this webinar, both the recording and the slides will be made
available.
And.
Thank you so much for bearing with us as we transition webinar platforms, we hope
to have some of these issues worked out in the future and at this time the webinar
will end.
Thank you so much and have a great rest of your day.


Graczyk, Khloe stopped transcription


File and source

File

ppr-int-db592b8c16814539-Transcript-e92c2628c0.pdf

Size

216,759 bytes

SHA-256

8ed2efdc71048b4ce6178c4ca5670d59e616bbdd1f0cb2efc297666947c6ef42

Our copy

ppr-int-db592b8c16814539-Transcript-e92c2628c0.pdf

Original

www.ed.gov