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LEA Level Maintenance of Equity Reporting Requirements

Summary

A transcript of a webinar titled LEA Level Maintenance of Equity Reporting Requirements, introduced by Lakesha McKenzie, with Sarah Laven Jones, the maintenance of equity policy lead in the Office of State and Grantee Relations, presenting. The presenter states that under section 2004(c) of the American Rescue Plan LEAs must maintain equity for their high poverty schools by ensuring no disproportionate reduction in combined state and local per-pupil funding and no disproportionate reduction in full-time equivalent staff per-pupil, and that the requirements apply to fiscal years 22 and 2023. It states that an LEA can be excepted if its total enrollment is less than 1,000 students, if it operates a single school, or if it demonstrates an exceptional or uncontrollable circumstance. A footer identifies the file as 060922-843399-DeptofEd-LEA-WrittenTranscript.

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“LEA Level Maintenance of Equity Reporting Requirements.” Original at www.ed.gov. Archived at Pandemic Darlings, https://pandemicdarlings.com/source-documents/ppr-int-a3df51c4e570d0ce-transcript-92f0dd2110-d76b4e2bee/, SHA-256 24da9f76d23278f8952ba5c4672f05f58523acc997996e2ce648986420a83117.

Full text

Speaker 1:            Welcome, and thank you for joining today's conference LEA Level Maintenance
                      of Equity Reporting Requirements. Before we begin, please ensure you have
                      opened the WebEx chat panel by using the icon at the bottom right corner of
                      your screen. Note that all audio connections are muted to reduce background
                      noise. You may submit written questions throughout the presentation. These
                      will be addressed during the Q and A. To submit a written question, please
                      select all panelists from the dropdown menu in the chat panel, enter your
                      question in the message box provided and send. If you require technical
                      assistance, please send a chat to the event producer. And with that, I'll turn the
                      conference over to Lakesha McKenzie, team lead over technical assistance.
                      Please go ahead. And don't forget to unmute yourself.

Lakesha McKenzi...:   Yes, thank you. Hello everyone, and good afternoon. It is a pleasure to be
                      greeting you all today. Thank you for joining our webinar. Today's webinar is
                      going to be on the LEA Level Maintenance of Equity Reporting Requirements to
                      assist you with your grant implementation. My colleague, Sarah Laven Jones, is
                      going to start the presentation off today. She is also the maintenance of equity
                      policy lead. Without further adieu and with which pleasure, I would like to turn
                      it over to Sarah. Sarah?

Sarah Laven Jon...:   Thank you, Lakesha, and good afternoon, and good morning for folks who are
                      joining us in other time zones. I am Sarah Laven Jones. I am the maintenance of
                      equity policy lead. I work in the Office of State and Grantee Relations. I'm also
                      joined by some other colleagues who are going to be assisting today. Chris
                      Barlow, who's a program attorney, as well as Britt young, who is our program
                      leader in the Office of State and Grantee Relations.

                      Next slide, please. Today, we're going to be discussing the LEA Level
                      Maintenance of Equity Requirements. I'm going to start by providing an
                      overview of those requirements. I'm going to talk through the exception process
                      for LEAs, then I'm going to turn it over to my colleague, Chris, who's going to
                      walk you through what the requirements were and the notice of final
                      requirements that was published in the federal register yesterday. And then we
                      are going to finish it off with some questions from you all. Next slide, please.

                      As you all are aware, there are two types of maintenance of equity
                      requirements. There are requirements on state educational agencies and there
                      are requirements on local educational agencies. For the purpose of our
                      conversation today, we're going to be focusing on the LEA level maintenance of
                      equity requirements. Under section 2004(c) of the American Rescue Act, LEAs
                      must maintain equity for their high poverty schools in two ways, by ensuring,
                      one, that there's no disproportionate reduction in combined state and local per-
                      pupil funding compared to all schools served by the LEA in that fiscal year and
                      that there's no disproportionate reduction in the number of full-time equivalent
                      staff, or FTE per-pupil compared to all schools served by the LEA in that fiscal
                      year.




060922-843399-DeptofEd-LEA-WrittenTranscript                                               Page 1 of 10
                   These requirements apply to both fiscal years, '22 and 2023. In other words, the
                   school year that we're wrapping up right now and the school year that we'll
                   begin in September. LEAs may choose to evaluate whether they've maintained
                   fiscal and staffing equity by grade span or across the LEA as a whole. A high
                   poverty school, for the purposes of local maintenance of equity, is a school in
                   the highest quartile of schools served by the LEA based on the percentage of
                   economically disadvantaged students in the school. An LEA may determine its
                   high poverty schools on a district wide basis or by grade span. We encourage
                   you to check out frequently asked question number 25 for more information
                   about how an LEA would identify high poverty schools. Next slide, please.

                   The American Rescue Plan accepts an LEA from the local maintenance of equity
                   requirement for a number of reasons. An LEA can be accepted if it has a total
                   enrollment of less than 1,000 students, if it operates a single school, if the LEA
                   serves all students within each grade span with a single school, or it
                   demonstrates an exceptional or uncontrollable circumstance, such as a
                   predictable change in student enrollment or a precipitous decline in financial
                   resources in the LEA as determined by the secretary. In a moment, I'm going to
                   talk more about the process of seeking an exception and some examples of
                   what might constitute an exceptional or uncontrollable circumstance.

                   The secretary has determined that, in addition to these exceptions, if an LEA
                   does not have an aggregate reduction in combined state and local per-pupil
                   funding in fiscal year '22 compared to '21 or in fiscal year '23 compared to '22,
                   that LEA has demonstrated an exceptional or uncontrollable circumstance that
                   warrants an exception for maintaining equity for that fiscal year. In a moment,
                   I'm going to also talk about how to seek an exception and what the process
                   looks like for that. Next slide, please.

                   An exceptional or uncontrollable circumstance might include an increased one
                   time expenditure in the baseline school year, school year '22, '21, due to the
                   pandemic, a very small school where the maintenance of equity calculations do
                   not result in meaningful information about resource availability, or a significant
                   change in the expenses of a school that no longer serves a student whose
                   educational and support needs require services that have a particularly high
                   cost. Next slide, please.

                   If the LEA believes it qualifies for an exception due to an exceptional or
                   uncontrollable circumstance, the LEA must submit a written request for
                   exception to the department. And we ask that LEA do that through their state
                   mailbox. And we gave an example here of what that email address is. And we
                   ask that they copy the appropriate state educational agency official to ensure
                   that they're aware of this request.

                   When submitting this request, we ask that LEAs provide detailed information on
                   the exceptional or uncontrollable circumstance but also include how that
                   circumstance actually prevents the LEA from maintaining equity in its high
                   priority schools. At this point, the department has approved four exception

060922-843399-DeptofEd-LEA-WrittenTranscript                                            Page 2 of 10
                   requests for fiscal year '22, and those four requests are made available on our
                   website. If you're interested in taking a look at those requests specifically, I
                   would invite you to click that link. We ask that LEAs submit these requests to the
                   department by July 8th in order to be on track with the LEA exception reporting
                   requirements that are outlined in the notice of final requirement. Next slide,
                   please.

                   As I mentioned before, an LEA may also be accepted from local maintenance of
                   equity if for the '21/'22 and/or the '22/'23 school years the LEA's is not facing
                   overall budget reductions. And there's more information on that in our FAQ
                   number 32. What we mean by not facing overall budget reductions is if an LEA
                   did not have an aggregate reduction in combined state and local per-pupil
                   funding in fiscal year '22 or '23, the department has determined that that in and
                   of itself is an exceptional or uncontrollable circumstance. If an LEA is seeking to
                   be accepted for this reason, we ask that they complete the certification of
                   exception, also known as appendix B, which can be located in the frequently
                   asked questions document. And we ask that they submit this certification to the
                   state, not to the department. Next slide, please. I am now going to turn things
                   over to my colleague, Chris Barlow, who's a program attorney, to walk you
                   through the requirements for publishing LEA level maintenance of equity data
                   that were established in the notice a final requirements. Thank you.

Chris Barlow:      Thanks, Sarah. I'm now going to review the requirements that were just
                   published this week. This is new information that finalized some information
                   that we wanted all states to post regarding the LEA level maintenance of equity
                   data. As noted just yesterday in the federal register, the final requirements were
                   posted, and these requirements are for SEAs to publish certain information on a
                   website for fiscal year's '22 and '23. There are a number of different deadlines
                   depending on which fiscal year and which information is requested to be
                   posted.

                   The first deadline is the one we're going to focus the most today on, and that's
                   the July 8th deadline. By July 8th, we're asking SEAs to publish information on
                   the LEAs that are accepted in the state. We're also asking the SEAs to publish
                   information identifying high poverty schools for fiscal year 2022 and also a
                   description about how it is ensuring that each LEA that is not accepted from the
                   requirement is maintaining equity in its high poverty schools. I'll go into more
                   detail on the next few slides on this particular requirement.

                   By November 1st, 2022, we're asking for the SEAs to publish the information on
                   LEA exceptions and identifying its high poverty schools for fiscal year 2023. By
                   December of this year, we're asking SEAs to publish data on the LEAs that must
                   comply with the local maintenance of equity requirement for fiscal year '22. And
                   again, that's just going to be the data for those that are not accepted. And then
                   next year, next December, SEAs will have to publish the same data on those
                   LEAs that had to comply with the local maintenance of equity requirement for
                   fiscal year '23. Next slide, please.



060922-843399-DeptofEd-LEA-WrittenTranscript                                            Page 3 of 10
                   Okay, so first let's focus on the July 8th requirement. By July 8th, each SEA must
                   publish on its website. First, we want the SEA to describe the LEAs that are
                   accepted from the local maintenance of equity requirement for fiscal year '22.
                   Enlisting those LEAs, the SEA must identify why the LEAs were accepted by
                   indicating one of the following that Sarah just walked us through. The first batch
                   are the exceptions that are clearly in statute, that the LEA has less than 1,000
                   students, operates a single school, serves all students within each grade span
                   with a single school.

                   The second exception, as noted, was whether the LEA was accepted by the
                   department because of an exceptional or uncontrollable circumstances. These
                   are these facts specific exceptions that LEAs are sending to the department for
                   review and notifying its SEA. And then the third group are the appendix B
                   exceptions that Sarah just noted. These are the groups of LEAs that did not have
                   an aggregate reduction in combined state and local per-pupil funding, and those
                   LEAs are signing appendix B and sending it to the state. The state has to
                   essentially identify here are the LEAs that are accepted and which reason why
                   they are accepted. We're asking after you publish this information for you to
                   share the link of where it is published with your program officer via your state
                   mailbox. And there's an example below. Next slide, please.

                   Also on July 8th, we're asking each SEA to publish the identity of each high
                   poverty schools just for those LEAs that are not accepted from the local
                   maintenance of equity requirements in fiscal year '22. The first list is going to be
                   all your LEAs that are accepted, and then for those LEAs that are not accepted,
                   the first item is identify your high poverty schools.

                   The next item that's due by July 8th to be public is a description of how the SEA
                   will ensure that each LEA that is not accepted from the local requirements is
                   maintaining equity in its high poverty schools. This description should include
                   information on the SEA's process and when it will determine LEAs that are not
                   complying with it and the date that the SEA will require non-compliant LEAs to
                   describe what adjustments they'll make in order to be into compliance prior to
                   the next start of the next school year, a description of the efforts that SEAs are
                   taking in order to address the fact that the LEA was not in compliance in that
                   year. Again, after publication, we're asking you to share the link with your
                   program officer on where this information is available. Next slide, please.

                   When reviewing the comments that we received from the proposed
                   requirements, we heard from a few states that it would be helpful to have an
                   optional template or an example of how this data may be displayed on your
                   website. On this slide, it shows how a state could demonstrate, or the LEAs
                   accepted in its state. We're asking for the NCESID to be there, you could have
                   the LEA name, and then you could indicate which exception applies. This is just
                   one way that a state might choose to demonstrate this data. This is not the
                   required way to demonstrate the data, but we wanted to share one example.




060922-843399-DeptofEd-LEA-WrittenTranscript                                             Page 4 of 10
                      Again, a reminder that if all LEAs are accepted from the local maintenance of
                      effort requirement in fiscal year '22... Equity requirement. Excuse me, I work on
                      both. The SEA does not need to report its high poverty schools. We have heard
                      from a number of states that after doing these exceptions, there are very few
                      LEAs that must actually comply, and perhaps in some states where appendix B
                      applies to all LEAs in the state, maybe no LEA has to do local maintenance of
                      equity requirements for fiscal year '22. In that case, the SEA does not need to
                      report on the high poverty schools because all LEAs are accepted. Next slide,
                      please.

                      This slide reviews the data and information that we're asking SEAs to publish by
                      December of this year. Closer to that deadline we'll remind you and go into
                      more detail, but essentially for the LEAs that must comply with the local
                      maintenance of equity requirement for fiscal year '22, the SEA will publish
                      information demonstrating compliance. You'll see items one and two are about
                      the per-pupil amount of funding and the comparative amounts to demonstrate
                      maintenance of equity compliance. And items three and four are the per-pupil
                      FTE numbers, making those publicly available to demonstrate whether the LEA
                      maintained equity. And then item five is a clear indication of based on this data,
                      the LEAs in the state that were required to maintain equity did maintain equity,
                      or a statement that this data actually demonstrates that they did not maintain
                      equity. Again, if the LEAs are accepted from the local maintenance of equity
                      requirements, you do not need to report this information. An SEA must update
                      this information to include relevant fiscal year 2023 data by December 31st,
                      2023. This requirement will exist in December '22 for fiscal year '22 and in
                      December '23 for fiscal year '23. Next slide, please.

                      In the federal register notice, we encourage you to review our responses to
                      comments and the later sections after the data and information collection
                      requirements. In that notice, we indicate that, for the purpose of demonstrating
                      compliance with the local maintenance of equity requirements, an LEA may use
                      allocations or budget data or per-pupil expenditure data from title one part A
                      report cards. We heard from a number of LEAs in states that it would be helpful
                      to be able to demonstrate compliance using this existing data.

                      In deciding whether or not to use the per pupil expenditure data, an LEA may
                      review its prior year per-pupil expenditure data in order to inform its approach
                      to monitoring and assess the likelihood that there could be a maintenance of
                      equity violation. We acknowledge that if an LEA is using pre-pupil expenditures,
                      it will not know whether they did maintain equity until after a school year ends
                      and thus would not be able to remedy the violation in the school year that the
                      violation occurred. If the LEA does not maintain equity and cannot make
                      adjustments in that year, then the adjustments may be made in the next year to
                      ensure that the high poverty schools in that LEA are treated equitable. Next
                      slide, please. Oh, and now I'm passing off to Sarah for some announcements.

Sarah Laven Jon...:   Thanks, Chris. Before we move to the question and answer section, just wanted
                      to bring a couple things to folks' attention. As you all know, states began

060922-843399-DeptofEd-LEA-WrittenTranscript                                              Page 5 of 10
                   submitting baseline and initial data for the state level maintenance of equity
                   requirements in fiscal year '22 last July. For fiscal year '23 data, the department
                   is going to keep the same timeline. Again, this is for state level maintenance of
                   equity reporting. States will be required to submit baseline and initial fiscal year
                   '23 data for the state level maintenance of equity requirements by July 29th. To
                   the extent that that fiscal year '23 funding data is not available, an SEA can
                   provide projected data or request an extension to provide the data that's not
                   currently available by October 14th, 2022.

                   I also wanted to bring to folks attention that we have been doing some fabulous
                   website remodeling for your viewing ease. One of the things that we've done is
                   to try and streamline deadlines and important announcements. The Office of
                   State and Grantee Relations has developed a deadlines and announcements
                   page, which is available in this link here, and that includes the deadlines related
                   to maintenance of equity reporting that we've discussed today. We also of
                   course have a page that is dedicated to maintenance of equity where you can
                   find all of our frequently asked questions, information about the notice of final
                   requirements. All things maintenance of equity is living in that link there. And
                   we also have a document that just walks through the local maintenance of
                   equity exception process. I understand that states are getting questions from
                   LEAs about how that process works, and so we encourage you to share that
                   document with LEAs because it's just targeted specifically on the exception and
                   process as opposed to the FAQs, which goes over the entirety of maintenance of
                   equity.

                   All right, with that if you could take up me to the next slide and I will begin to
                   answer some questions here. Thanks to folks for actively participating and
                   sending in your questions. First and foremost, I just want to let everyone know
                   that a copy of the PowerPoint presentation, a recording, as well as the slides will
                   be made available on the maintenance of equity webpage, so you will have a
                   copy of that for later. We just need a couple days to turn it around and then you
                   should see it up there on the website.

                   We have received a couple questions about extension, so thank you for asking
                   about that. The process of seeking an extension to the reporting deadlines that
                   were outlined in the notice of final requirement is the same for states and
                   districts, we just ask that states reach out via their state mailbox, which is,
                   again, the name of the state .oese@ed.gov. And when you're asking for an
                   extension, if you can just give us a little bit of context about the timeframe
                   that's needed and why, and specifically provide a date by which we can
                   anticipate your data.

                   Christina asked, "How will this publication..." And I'm assuming she means the
                   publication of data related to LEA level maintenance of equity, "differ from
                   what's already published on the US Department of Education's website for each
                   state. What's currently on our website is the state level maintenance of equity
                   data. The idea is that states will publish LEA level maintenance of equity data on
                   their own website so that stakeholders, families, people who are interested in

060922-843399-DeptofEd-LEA-WrittenTranscript                                             Page 6 of 10
                      this information will have access to it on the state site. And we at the
                      department will also update our webpage to provide the links that states are
                      sending. Eventually, the LEA level data will also end up on the department's
                      website. Just looking through here to our next question.

Chris Barlow:         I can answer one in the meantime, Sarah.

Sarah Laven Jon...:   Thank you.

Chris Barlow:         We had a question about the LEA exceptions and the statutory exceptions
                      regarding less than 1,000 students or serving a single grade span. Those are
                      ours, so as long as an LEA meets one of those statutory exceptions, then it is
                      accepted from the local maintenance of equity requirements. It is not required
                      to meet each of those exceptions. So long as one of those exceptions on the
                      slide applies, that LEA does not need to maintain local equity for that year.

Sarah Laven Jon...:   Thanks, Chris. Peter asked, "The department establishes the following
                      requirements for this program. We may apply these requirements in any year in
                      which the program is in effect. Can you clarify what this means? Does it mean
                      that ed intends to extend the maintenance of equity requirements beyond '22
                      and '23?" Thank you for that question. No, the American Rescue Plan
                      maintenance of equity requirement only applies to fiscal years '22 and '23.

                      Jumping down here, I see a question from Ann Butterworth: "What should we
                      do if we submitted an LEA exception request to our state mailbox in January and
                      have not heard back?" First of all, I apologize for that. If you can just resubmit or
                      chat me privately and just let me know what state you're coming from so I can
                      take a look out for that. Let's do that, and I'll make sure that we can get you a
                      response.

Chris Barlow:         Sarah, we've had a few questions from a couple of folks about if an LEA does not
                      maintain equity in one year, what does it mean? What are the implications for
                      adjustments in the next year? And I would say this is a situation where we want
                      to gather the information first and then it'll be based on... We would expect that
                      there would be adjustments made to be in compliance in the next year. There is
                      also a requirement for that LEA to maintain equity in fiscal year '23, so this will
                      be lots of facts and different situations going on, and so I think as those
                      situations occur, we are happy to work with SEAs and have discussions about
                      what things look like and targeted conversations.

Sarah Laven Jon...:   Thanks, Chris. I'm just going to give folks a couple more minutes to add
                      questions into the chat here. I see a question from Luke Bori: "Is there a chance
                      that the maintenance of equity requirement or something similar will become
                      embedded in other legislation?" I would say talk to your member of Congress
                      about that.




060922-843399-DeptofEd-LEA-WrittenTranscript                                                Page 7 of 10
Chris Barlow:         I see we have another question about the responsibility of states to have to
                      monitor on the appendix fee. I would say that we generally just encourage
                      states to use its normal and routine monitoring and oversight practices that it
                      would for such similar type federal grant programs. Whatever your practices are
                      regarding that, we would just encourage you to use that fold it into your
                      monitoring and oversight.

Sarah Laven Jon...:   Just want to say very quickly, Ann, I saw your message and I will be on the
                      lookout for that, so thank you. Chris, Linda asked, "If all LEAs are accepted from
                      the local maintenance equity reporting requirements, does the SEA still need to
                      publish a description of how they will ensure that LEAs meet the maintenance of
                      equity requirements?" Linda, I think that it would be helpful to publish a
                      description that explains that all LEAs are accepted just to make sure that for
                      stakeholders and families they understand that that is the dynamic that's taking
                      place. I think that could substitute for that description.

Chris Barlow:         I agree. And I think just providing clarity of the efforts the state's making
                      regarding ensuring compliance with it. In this instance, the fact that for fiscal
                      year '22, the state is aware that nobody... that all LAES are accepted, that that's
                      the action. In fiscal year '23, things may look different.

Sarah Laven Jon...:   Just going to pause for a second and give folks more time to put questions in the
                      chat. Thanks, everybody. Sorry, I'm seeing again the question that if all LEAs are
                      accepted, does the state still need to publish a description of how they will
                      ensure that LEAs are meeting the maintenance of equity requirements? And
                      what Chris and I had described is we will still ask that the state provides a
                      description, but the description should explain why all LEAs are accepted and
                      that because they are accepted, the state doesn't have to report on local
                      maintenance equity data.

                      I see a question from Danielle that their LEA has been attempting to work with
                      the SEA and haven't been successful in asking if we can share a list of SEA reps. I
                      don't know that we have a list of reps for all states, but if you can reach out to
                      your state mailbox directly and re-explain your question, and just if you could
                      chat me privately and let me know what state you're coming from, then I'll take
                      a look out for that and make sure you're connected with the right person.

Chris Barlow:         And I'll also note that we seem to have gotten a couple of questions that are
                      state specific detailed, and as usual with this cases, we'll do a follow up given
                      the specific state circumstances in helping respond to that. Just want to
                      acknowledge that we did receive a couple of questions that probably have some
                      state specific context.

Sarah Laven Jon...:   Sorry guys, just taking a moment here to see what we've missed. All right, it
                      looks like we have a question from James: "How should an SEA indicate that an
                      LEA is new for fiscal year '22?" I'm assuming that this is a school district that did
                      not exist last school year. And James notes that there's no basis for comparison
                      in fiscal year '22 to do a maintenance of equity comparison. Thanks for bringing

060922-843399-DeptofEd-LEA-WrittenTranscript                                                 Page 8 of 10
                      that up. If there is no basis for comparison, in other words, if a school is new for
                      the first time in fiscal year '22... Excuse me. If a school district is new for the first
                      time in fiscal year '22, the state should not select that school district as one of
                      their high need, high poverty schools for fiscal year '22. However, if in fiscal year
                      '23 they fall within the list of high poverty schools and now there is a basis to
                      compare between '23 and '22, the state should obviously select the school for
                      '23. But in the case of a new school district, or also for an LEA that has a new
                      school, if there's no basis for comparison because that school or that district
                      didn't exist in the previous year, then the state or the LEA should just not select
                      either that LEA or that building as one of their either high poverty schools or
                      highest poverty, high need LEAs.

                      Casey asked, "Can you clarify the very small enrollment LEA procedure. If an LEA
                      has very small enrollment such that enrollment changes, cause them to
                      decrease per people amount year over year, does that require an exception
                      request?" Chris, do you want to take that one? I guess the first thing I would
                      say, Casey, is that I would encourage that district to see if they fall under one of
                      the exceptions because of their size if they have less than 1,000 students, if they
                      serve all students within the same grade span. If that's not the case, I would
                      then encourage the LEA to look at whether there has been aggregate reductions
                      in per-pupil funding in this school year compared to last school year. If there has
                      not, then the school district can sign appendix B and be accepted.

                      If you've gone through those two tests, the third test would be to seek an
                      exception with the department. We would ask that the school district describe
                      what the exceptional or uncontrollable circumstance is. In this example that you
                      provide,. It sounds like you're saying the fact that enrollment is so small that
                      that's impacting decreases in per-pupil amounts year over year. But what's
                      important is to include in the description why the circumstance you described,
                      in other words small enrollment, is actually leading to disproportionate
                      decreases in your high poverty schools. Because when we talk about
                      maintenance of equity, what we're focusing on are disproportionate decreases
                      in high poverty schools, so it's important to make that connection for us when
                      you're submitting an exception request to the department.

Chris Barlow:         Yeah, the only thing I'd add is on that note there was a slide that Sarah went
                      through that gave examples of the types of things the department has accepted.
                      And then on our website, we've posted the ones that we've already approved,
                      so it might be worth looking at the ones that are the descriptions that are out
                      there. We tried to provide those as a model. But the more information you can
                      give us the better.

Sarah Laven Jon...:   Okay, we had a question from Phyllis: "Does an Excel file meet the machine
                      readable and accessible requirement?" Generally, yes, if the Excel file meets the
                      accessibility requirements per the built in accessibility checker in Excel. We
                      would ask you to use that.




060922-843399-DeptofEd-LEA-WrittenTranscript                                                    Page 9 of 10
Chris Barlow:         We've also gotten one question about being uncertain who their state contact
                      is, LEAs who their state contact is that works on this issue. We've had lots of
                      emails and conversations with different state persons, so if you're uncertain
                      about that you can email your state mailbox and we'll let you know who the
                      person is that we've been coordinating with.

Sarah Laven Jon...:   There was a piggyback question off of the example where a school district
                      closed. It looks like Luke is just clarifying how would you document that? I guess
                      this could apply to both state level maintenance of equity or LEA level
                      maintenance of equity, but if you can just indicate somewhere in the Excel
                      document this school was not selected even though it falls within the high
                      poverty category because there's no basis for comparison, that would be fine.

Chris Barlow:         Yeah. I agree that just whatever your routine practice is to document, it's good
                      to just make a note to file if it's a list of here are LEAs that closed, and so we
                      couldn't do a comparison. Or if you're an LEA, here are the schools so that we
                      couldn't compare; just a note to file indicating that.

Sarah Laven Jon...:   Lots of great questions, folks. I just wanted to let everybody know we've been
                      talking a lot about the state mailboxes, which is something I know that state
                      educational agencies are far too familiar with, but if we have any LEAs that are
                      joining us, we're going to go ahead and put in the chat just a reminder of what
                      that email is so that folks know where to direct their questions.

                      It looks like questions are slowing down. I'm happy to give folks a couple more
                      time to add in questions. Ann noted that she was unable to open the approved
                      exceptions on the website and asked if we could share the link in the chat. Ann,
                      those documents, those links are to an actual document, so let me just huddle
                      up with our web team folks and make sure that those links work.

                      And Julia, thank you for noting that the website says June 30th. The correct day
                      is July 8th. We wanted to make sure that we gave states and LEAs 30 days
                      following publication in the federal register. And so since it published yesterday,
                      that puts us to July 8th, so thank you for clarifying that.

                      All right, well it seems like questions have slowed down. I just want to thank
                      everybody for joining us, for actively participating and raising questions. We
                      appreciate and understand that this requirement is going to require
                      coordination between states and LEAs. And to the extent that we can be helpful
                      with that, we ask you to continue to reach out, and so we can continue to
                      support you with this. But we just appreciate all your time and efforts and your
                      ongoing commitment to maintaining equity with these provisions. Thank you.

Speaker 1:            Ladies and gentlemen, thank you for joining today's conference, and thank you
                      for using Event Services. Your conference has ended and you may disconnect.




060922-843399-DeptofEd-LEA-WrittenTranscript                                              Page 10 of 10


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