HEERF (a)(2) Construction, Renovation, and Real Property Projects Prior Approval Request Instructions
Summary
Higher Education Emergency Relief Fund (HEERF) (a)(2) Construction, Renovation, and Real Property Projects Prior Approval Request Instructions. The instructions state that prior approval requests must include the HEERF (a)(2) Construction, Renovation, & Real Property Projects Prior Approval Request Form, an ED 524 Form, and an OMB Standard Form 424D, which are emailed to the institution's assigned HEERF program specialist. They state that institutions must comply with the Cost Principles in 2 CFR part 200 Subpart E and the Department's construction regulations in 34 CFR §§ 75.600-75.618. The document carries OMB Control Number 1840-0861 with an expiration date of 12/31/2025 and includes the request form with fields for project type, award number, available balance and grant award total.
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“HEERF (a)(2) Construction, Renovation, and Real Property Projects Prior Approval Request Instructions.”
Original at www.ed.gov. Archived at Pandemic Darlings, https://pandemicdarlings.com/source-documents/ppr-int-3ed771226d57a3a5-heerf-a-2-construction-renovation-and-real-pr-3c1c6d9bcd/
, SHA-256 f6cebceb79c51d305b717270817ea7695105c9fff202593fdeb8c44a5a0a5533.Full text
Higher Education Emergency Relief Fund (HEERF)
(a)(2) Construction, Renovation, and Real Property Projects
Prior Approval Request
Instructions
Introduction
This document provides instructions to institutions of higher education submitting prior approval
requests for HEERF (a)(2) Construction, Renovation, and Real Property Projects.
To prepare the construction, renovation, and/or real property prior approval request, institutions
are strongly encouraged to review the HEERF (a)(2) Construction, Renovation and Real Projects
FAQs.
Prior Approval Requests
Prior approval requests must include the following documents:
1. HEERF (a)(2) Construction, Renovation, & Real Property Projects Prior Approval
Request Form (below)
2. ED 524 Form
3. OMB Standard Form (SF) 424D Form
To submit your construction, renovation, or real property request, email these as attachments to
your assigned HEERF program specialist.
Detailed budget costs (contractor, labor, material, other), matching funds information and/or
previously spent (a)(2) funds for (a)(1) institutional purposes, should be included in Block 3 on
the Prior Approval Request Form. If additional space is required, use the Comments/Information
section on the form.
4. Comply with the Cost Principles in 2 CFR part 200 Subpart E; and the Department’s
construction regulations in 34 CFR §§ 75.600-75.618.
5. Review the HEERF (a)(2) Construction, Renovation, and Real Property Projects FAQs.
Contact your institution’s assigned HEERF program specialist identified on the most recent Grant
Award Notification (GAN) if you have questions about construction, renovations and/or the
purchase of real property or any concern regarding the HEERF grant award.
12/31/2025
OMB Control Number: 1840-0861
Expiration Date: 12/31/2025
Higher Education Emergency Relief Fund (HEERF)
(a)(2) Construction, Renovation, and Real Property Projects
Prior Approval Request Form
Institution Name and Address: Date:
HEERF (a)(2) Award Number: P425
Please select the Project Type:
☐ Renovation
Available Balance:
☐ Construction
Grant Award Total: ☐ Acquisition of Real Property
State Director: Authorizing Official:
Institution Type: Check to Confirm Required Forms are Attached:1
☐ 2-year ☐ 4-year ☐ ED 524 Form ☐ SF 424D Form
☐ Public ☐ Private-Non-profit
Proposed Project Title: Proposed Project Timeline (start and end dates):
PRIOR APPROVAL INFORMATION
1. Provide a brief description of proposed project (as applicable, include type of space, square footage, etc.):
2. Describe how the project is directly related to preventing, preparing for, or responding to the coronavirus
(ED may request additional documentation):
1
Request will be rejected if “no” is checked or required forms are not included.
12/31/2025
3. Provide a brief budget narrative to clarify financials noted on the 524 Form (Please note any funds used from
HEA Title III and/or Title V grant awards or any additional sources):
ADDITIONAL ASSURANCES Y/N NOTES
4. The proposed construction or renovation is
necessary and reasonable under the Cost ☐Y ☐N
Principles of the Uniform Guidance in 2 CFR
part 200 subpart E.
5. The construction or renovation of facilities is
functional, economical, and not elaborate in ☐Y ☐N
design or extravagant compared with facilities
of a similar type constructed in the State or
other applicable geographic area (34 CFR §
75.607).
6. The construction or renovation will NOT
support capital outlays associated with ☐Y ☐N
athletics, sectarian instruction, religious
worship, or marketing activities.
7. The construction or renovation will comply with
safety and health standards, including those ☐Y ☐N
under the Occupational Safety and Health Act
of 1970 or State and local codes to the extent
they are more stringent (34 CFR § 75.609).
8. This prior approval request is not for a recently
constructed or renovated building, or for a ☐Y ☐N
project that has already begun contractual
bidding or actual construction or renovation
(34 CFR § 75.605).
ADDITIONAL COMMENTS / INFORMATION
FOR INTERNAL USE ONLY
PROJECT STATUS: ☐ APPROVED ☐ DENIED PROJECT NO:
JUSTIFICATION (Briefly state the rationale for the determination rendered): HEERF PROGRAM SPECIALIST INITIALS:
12/31/2025
According to the Paperwork Reduction Act of 1995, no persons are required to respond to a collection of information
unless such collection displays a valid OMB control number. The valid OMB control number for this information collection
is 1840-NEW. Public reporting burden for this collection of information is estimated to average 45 minutes per response,
including time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed,
and completing and reviewing the collection of information. The obligation to respond to this collection is required to
obtain or retain benefit (Consolidated Appropriations Act, 2022 (Pub. L. 117-103). If you have comments or concerns
regarding the status of your individual submission of this form, please contact the U.S. Department of Education, 400
Maryland Avenue, SW, Washington, DC 20202 or HEERF@ed.gov directly. [Note: Please do not return the completed
form to this address.]
12/31/2025
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