Guide for State and Local Governments Applying for Federal Financial Assistance
Summary
This U.S. General Services Administration guide tells state and local government entities how to register in SAM.gov or get a Unique Entity ID to apply for federal grants or loans. A public sector entity must first validate its name, physical address and the date it was established, which often requires additional documentation and a manual review. Name and address can be shown with bank statements or utility bills; establishment with a municipal charter, municipal codes, state or governor's declarations in official records, a town council resolution, state law on the entity's formation, or a screenshot of an official government website. An entity that cannot provide these, for example a town founded in 1761 with no original documents, says so in the comment section and selects Other Documents. Tickets close after five business days if the help desk's emails go unanswered.
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Full text
Guide for State and Local
Governments Applying for
Federal Financial Assistance
If you are a state or local government entity registering in SAM.gov to apply for grants or loans, or you
have subrecipients who are getting Unique Entity IDs in SAM.gov, here are some resources for you.
Entity Validation Documenting your Public
Whether you are getting a Unique Entity ID or Sector Entity
registering, you must first validate your entity.
State and local governments are considered
● Entity Validation Help Resources: a list of public sector entities. Validating the name,
the most common entity validation physical address, and when a public sector
questions and answers entity was established often requires
● Video on entity validation additional documentation and a manual
● What validation documentation do I need? review. Find documentation options here.
● Seven Common Reasons Entity Validation
Common name and address documents
Documents Get Rejected
submitted by public sector entities include:
● What happens after I submit my entity
validation documentation? ● Bank statements (redacting information
● My entity information has been updated. that isnʼt necessary for entity validation)
What do I do now? ● Utility bills (e.g. water, gas, or electric,
internet, waste management)
Registering in SAM.gov Official documents which specifically address
the establishment (start year and state) of
● If I am applying for a federal grant, do I
public sector entities include:
need to register in SAM.gov?
● Quick Start Guide for Financial Assistance ● Municipal charter established/codified by
Registrations state legislature or local governing body
● Municipal codes establishing an entity
Getting a Unique Entity ID ● State government declarations published
in official government records
● What’s the difference between only getting
● Governorʼs declarations published in
a Unique Entity ID and entity registration?
official government records
● As a sub-recipient, do I need a Unique
● Formal resolution from a town council
Entity ID?
● State law related to the entity formation
● Video on how to get your Unique Entity ID
● Screenshot of your verifiable, official
without registering
government website with information on
● Quick Start Guide for Getting a Unique
entity formation
Entity ID
If you cannot provide the requested
Tips for a successful validation documentation (e.g. your town was founded in
➔ Ensure the information you enter in 1761 and no original documents exist, or your
SAM.gov for legal business name, utility bills are paid elsewhere and do not
physical address, start year, and state of include your name and address), note in the
incorporation matches the comment section that as a public sector entity
documentation you attach. you are submitting alternate documentation
➔ Always respond to emails received from and select Other Documents in the dropdown.
fsdsupport@gsa.gov. If we receive no We will review your documentation and
response, your ticket will be closed comments and provide further instructions for
after five business days. validation.
U. S. General Services
Administration
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- State_and_Local_Help_Guide.pdf
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- Our copy
- State_and_Local_Help_Guide.pdf
- Original
- www.gsa.gov