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Master Archive Motion For Summary Judgment

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Plaintiff's opposition to defendant's motion for summary judgment in Empower Oversight Whistleblowers & Research v. National Institutes of Health, No. 1:21-CV-1275-LMB/JFA, in the U.S. District Court for the Eastern District of Virginia, Alexandria Division, filed July 15, 2022 as Document 42-2. Empower Oversight asks the court to deny NIH's motion in its Freedom of Information Act suit for three reasons: NIH did not meet FOIA's twenty-day response deadline, its searches were not shown to be reasonably calculated to uncover responsive records, and it did not carry its burden to withhold information under Exemption 5 and Exemption 6. The filing responds paragraph by paragraph to NIH's statement of undisputed facts on Request 56712, Request 57203 and Request 57151. It argues that NIH redacted employee contact information under Exemption 6 where no harassment threat existed.

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                IN THE UNITED STATES DISTRICT COURT
                FOR THE EASTERN DISTRICT OF VIRGINIA
                          Alexandria Division

 EMPOWER OVERSIGHT                        )
 WHISTLEBLOWERS & RESEARCH,               )
                                          )
                   Plaintiff,             )
                                          )     No. 1:21-CV-1275-LMB/JFA
       v.                                 )
                                          )
 NATIONAL INSTITUTES OF HEALTH            )
                                          )
                   Defendant.             )


                PLAINTIFF’S OPPOSITION TO DEFENDANT’S
                   MOTION FOR SUMMARY JUDGMENT

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                                  INTRODUCTION

       Empower Oversight brought this suit to compel the National Institutes of

 Health (NIH) to comply with the Freedom of Information Act, which establishes a

 statutory right of public access to federal agency records. No court should construe
 this right to information “as a convenient formalism.” Nat’l Archives & Records

 Admin. v. Favish, 541 U.S. 157, 172 (2004). “It defines a structural necessity in a

 real democracy.” Id.

       NIH suggests that it has fulfilled its statutory obligations under FOIA, and the
 agency urges this Court to grant judgment in its favor. Yet the agency’s arguments

 cannot withstand scrutiny.    This Court should deny NIH’s motion for summary

 judgment for three reasons.
       First, NIH undisputedly failed to comply with FOIA’s statutory deadlines.

 Empower Oversight submitted requests in July and October 2021. To comply with
 the act, NIH had to respond to those requests within twenty days, or it had to explain
 why unusual circumstances warranted more time. NIH did neither one of those
 things. Indeed, the agency concedes that it did not respond to either request until
 February 7, 2022—months too late.
       Second, NIH incorrectly claims that it conducted searches reasonably

 calculated to lead to responsive records. As proof, NIH touts the fact that it “has

 released, in whole or part, close to 2,000 pages of records responsive” to Empower

 Oversight’s FOIA requests. Memo at 1 (Dkt. No. 37). This Court should reject that

 argument because the adequacy of an agency’s search does not depend on “the fruits

 of the search.” Iturralde v. Comptroller of Currency, 315 F.3d 311, 315 (D.C. Cir.

 2003). On this record, NIH has not demonstrated that it has conducted a search

 reasonably calculated to uncover all relevant documents because an adequate search

 requires both an understanding of the nature and the scope of Empower Oversight’s


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 requests as well as knowledge of where responsive information may be stored within

 the agency.

       Third, NIH failed to carry its burden for this Court to sustain withholding

 information from Empower Oversight under Exemption 5 and Exemption 6.

                            STATUTORY BACKGROUND

       FOIA strongly favors openness. DOJ v. Tax Analysts, 492 U.S. 136, 142 (1989).

 “The basic purpose of FOIA is to ensure an informed citizenry, vital to the functioning

 of a democratic society, needed to check against corruption and to hold the governors
 accountable to the governed.” NLRB v. Robbins Tire & Rubber Co., 437 U.S. 214, 242

 (1978); accord Ethyl Corp. v. EPA, 25 F.3d 1241, 1245 (4th Cir. 1994). As Congress

 “broadly conceived” the statutory purpose, EPA v. Mink, 410 U.S. 73, 79–80 (1973),

 “disclosure, not secrecy, is the dominant objective of the Act,” Dep’t of the Air Force v.

 Rose, 425 U.S. 352, 361 (1976) (emphasis added). FOIA thus provides a statutory

 right for citizens “to be informed what their government is up to.” DOJ v. Reporters

 Comm., 489 U.S. 749, 773 (1989) (internal quotation marks omitted).

       Agency Response.          “FOIA provides that, subject to certain statutory

 exemptions, federal agencies shall ‘upon any request for records which reasonably

 describe such records . . . make the records promptly available to any person.’”

 Hanson v. USAID, 372 F.3d 286, 290 (4th Cir. 2004) (quoting 5 U.S.C. § 552(a)(3)(A)).

 An agency must respond to a valid request within twenty days (exempting Saturdays,

 Sundays, and holidays) upon receipt of such request, including notifying the

 requestor immediately of its determination, the reasons therefor, and the right to

 appeal any adverse determination. 5 U.S.C. § 552(a)(6)(A)(i).

       FOIA does not require the agency to produce responsive, non-exempt records

 within the 20-day statutory time limit, but the agency must make such records

 “promptly available” after it responds to the request. Id. § 552(a)(3)(A). Although

 FOIA does not assign a particular timeframe for an agency to comply with its
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 requirement to make documents “promptly available,” the D.C. Circuit has concluded

 that, “depending on the circumstances,” this requirement “typically would mean

 within days or a few weeks of a ‘determination,’ not months or years.” Citizens for

 Resp. & Ethics in Washington v. FEC, 711 F.3d 180, 188 (D.C. Cir. 2013).

       Search. An agency responding to a valid request for records “shall make

 reasonable efforts to search for [such] records.” 5 U.S.C. § 552(a)(3)(C). Courts

 generally consider an agency’s search to be “adequate” if the agency “has conducted

 a search reasonably calculated to uncover all relevant documents.” Weisberg v. DOJ,
 705 F.2d 1344, 1351 (D.C. Cir. 1983). The agency need not “search every file where

 a document could possibly exist” because courts instead consider whether the search

 was reasonable “in light of the totality of the circumstances.” Rein v. USPTO, 553

 F.3d 353, 364 (4th Cir. 2009).     For example, in considering the adequacy and

 reasonableness of a search, no court should accept an agency’s “self-imposed

 limitation” on the scope of its search when that self-imposed limitation inaccurately

 depicts what the requester really seeks. Miccosukee Tribe of Indians of Florida v.

 United States, 516 F.3d 1235, 1253 (11th Cir. 2008).

       Exemptions. Public access to official records under FOIA “does not apply to

 matters” that fall within the discrete categories of exemptions identified by the

 statute. See 5 U.S.C. § 552(b). This case primarily concerns two of those exemptions.

 FOIA exempts “inter-agency or intra-agency memorandums or letters that would not

 be available by law to a party other than an agency in litigation with the agency,”

 except where such records were “created 25 years or more before the date on which

 the records were requested.” 5 U.S.C. § 552(b)(5). And FOIA exempts the disclosure

 of records that “would constitute a clearly unwarranted invasion of personal privacy,”

 such as “personnel and medical files.” Id. § 552(b)(6).




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       Even if portions of responsive documents are covered by FOIA’s exemptions,

 the statute requires that agencies must provide the reasonably segregable portions

 of those records that are not subject to a FOIA exemption. Id. § 552(a)(3)(B).

                      DISPUTED AND UNDISPUTED FACTS

 I. Response to NIH’s Statement of Undisputed Facts

                        Background on NIH’s FOIA Process

       1.     Undisputed.

       2.     Undisputed.

       3.     Undisputed.

       4.     Undisputed to the extent that NIH generally describes its review

 process.

       5.     Disputed in part. In describing its response, NIH fails to recognize that

 all federal agencies must respond to a valid FOIA request within twenty days. See

 5 U.S.C. § 552(a)(6)(A).

                            Sequence Read Archive (SRA)
       6.     Undisputed.

       7.     Undisputed.

       8.     Disputed in part. NIH omits details, including that Dr. Bloom identified

 a supplementary table listing “all SARS-CovV-2 deep sequencing data available from

 the SRA as of March 30, 2020.” Jesse Bloom, BIORXIV, Recovery of Deleted Deep

 Sequencing    Data   Sheds    More   Light    On   The   Early   Wuhan    SARS-CoV-

 2 Epidemic (June 22, 2021), https://www.biorxiv.org/content/10.1101/2021.06.18.449

 051v1.full. Dr. Bloom explained that the “majority of entries in this table refer to a

 project (Bio-Project PRJNA612766) by Wuhan University.”          Id.   This particular

 project (PRJNA612766) “represents 241 of the 282 SARS-CoV-2 sequencing run

 accessions in the SRA as of March, 30, 2020.” Id. All that data was removed from

 the SRA.
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                                 FOIA Request 56712

        9.      Undisputed. See also Amended Compl. Ex. A (Dkt. No. 16-1) (July 14,

 2021, FOIA request).

        10.     Undisputed.

        11.     Disputed in part. NIH does not indicate when the National Center for

 Biotechnology Information (NCBI) searched its “database for communications

 between SRA curators and the submitter of the withdrawn SARS-CoV2 sequences at

 Wuhan University.”

        12.     Undisputed.

        13.     Undisputed.

        14.     Undisputed.

        15.     Undisputed.

        16.     Undisputed.

        17.     Undisputed.

        18.     Undisputed.

        19.     Undisputed.

        20.     Disputed in part.    Empower Oversight acknowledges that           NIH

 purported to rely on Exemption 5 to redact information from produced documents and

 that   NIH     withheld production of     otherwise responsive     documents    under

 Exemption 5.     But Empower Oversight disputes that NIH carried its burden of

 demonstrating that the agency complied with 5 U.S.C. § 552(b)(5).

        21.     Disputed in part. Empower Oversight recognizes that, after “reviewing

 materials for the Vaughn index,” NIH now claims that attorney-client privilege “also

 applied to one email string.” Garcia-Malene Suppl. Decl. ¶ 29 (Dkt. No. 37-2); see also

 Vaughn Index (Dkt. Nos. 37-3, 37-4). Even so, Empower Oversight disputes that NIH

 carried its burden of demonstrating that the agency complied with 5 U.S.C.

 § 552(b)(5).
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        22.    Disputed in part.      Empower Oversight acknowledges that                 NIH

 purported to rely on Exemption 6 to redact information from produced documents and

 that   NIH    withheld production of      otherwise responsive            documents    under

 Exemption 6. But Empower Oversights disputes that NIH carried its burden to

 demonstrate that it complied with 5 U.S.C. § 552(b)(6). “Correspondence does not

 become personal solely because it identifies government employees.” Aguirre v. SEC,

 551 F. Supp. 2d 33, 54 (D.D.C. 2008).

        23.    Disputed in part. To the extent that “NIH conducted a segregability
 review of the records released,” Empower Oversight disputes that the agency’s review

 complied with FOIA and that NIH “could not reasonably segregate” information

 subject to an exemption.

        24.    Disputed. Empower Oversight disputes that NIH properly withheld

 information under Exemption 5 and Exemption 6.                   Empower Oversight also

 disagrees with NIH’s suggestion that “material withheld” by the agency would not be

 “appropriate for discretionary disclosure because of the amount of misinformation

 surrounding the COVID-19 pandemic and its origin.” NIH further suggests that

 disclosure could impede candid discussions among its staff “necessary to make

 decisions regarding public policy surrounding COVID-19.” But the agency has not

 carried its “burden of establishing what deliberative process is involved, and the role

 played by the documents in issue in the course of that process.” Coastal States Gas

 Corp. v. DOE, 617 F.2d 854, 868 (D.C. Cir. 1980). FOIA favors disclosure here

 because the act seeks to improve access to government information and to promote

 the principles of openness and accountability in government. Understanding how the

 pandemic     started   is   of   tremendous       public   interest,   particularly   because

 understanding how the COVID-19 pandemic started may help prevent future

 pandemics.


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                                FOIA Request 57203

       25.     Undisputed. See also Amended Compl. Ex. B (Dkt. No. 16-2) (September

 30, 2021, FOIA request).

       26.     Undisputed.

       27.     Undisputed to the extent that NIH generally describes its “normal

 procedure.”

       28.     Undisputed.

       29.     Undisputed.

       30.     Undisputed.

       31.     Undisputed.

       32.     Disputed in part. On February 7, 2022, Empower Oversight agrees that

 NIH produced 17 pages of records. In the first line of the letter sent to Empower

 Oversight, NIH stated that it was the agency’s “final response” to the request.

 Amended Compl. Ex. E (Dkt. No. 16-5). Two months later, during an April 8, 2022

 hearing, this Court recognized that “almost all” of the records produced in February

 came from one “subagency within NIH.” Hearing Trans. 5:24–25, 6:1 (ECF No. 29).

 Yet the Court understood that the scope of Empower Oversight’s request went

 “beyond” records merely from that subagency. Id. at 6:8. About a month after the

 hearing, on May 13, 2022, NIH sent Empower Oversight 777 pages of additional

 responsive records.

       33.     Disputed in part. Empower Oversight accepts NIH’s explanation that,

 “in response to Request 57203,” the agency searched the NIH Director’s Executive

 Secretariat and the Office of Legislative Policy and Analysis.       But Empower

 Oversight disputes that these are “the only places” where NIH may need to search to

 comply with FOIA.

       34.     Disputed in part.   Empower Oversight acknowledges that          NIH

 purported to rely on Exemption 5 to redact information from produced documents and
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 that   NIH     withheld production of    otherwise responsive     documents   under

 Exemption 5. But Empower Oversights disputes that NIH has carried its burden to

 demonstrate that the agency complied with 5 U.S.C. § 552(b)(5).

        35.     Disputed in part. Empower Oversight recognizes that, after “reviewing

 materials for the Vaughn index,” NIH now claims that attorney-client privilege “also

 applied to some emails strings that had already been redacted under Exemption 5.”

 Garcia-Malene Suppl. Decl. ¶ 49 (Dkt. No. 37-2); see also Vaughn Index (Dkt. Nos.

 37-3, 37-4).     Empower Oversight disputes that NIH carried its burden of
 demonstrating that it complied with 5 U.S.C. § 552(b)(5).

        36.     Disputed in part.    Empower Oversight acknowledges that        NIH

 purported to rely on Exemption 6 to redact information from produced documents and

 that   NIH     withheld production of    otherwise responsive     documents   under

 Exemption 6. But Empower Oversights disputes that NIH carried its burden to

 demonstrate that it complied with 5 U.S.C. § 552(b)(6).

        37.     Disputed in part. To the extent that “NIH conducted a segregability

 review of the records released,” Empower Oversight disputes that the agency’s review

 complied with FOIA and that NIH “could not reasonably segregate” information

 subject to an exemption.

        38.     Disputed. As with Request 56712, Empower Oversight disagrees with

 NIH’s suggestion that any “material withheld, in whole or part,” by the agency under

 Exemption 5 or Exemption 6 would not be “appropriate for discretionary disclosures”

 in response to Request 57203.      To be sure, “Congress did not design the FOIA

 exemptions to be mandatory bars to disclosure.” Chrysler Corp. v. Brown, 441 U.S.

 281, 293 (1979). NIH has discretion to apply “some balancing and accommodation,”

 id., particularly because Request 57203 concerns congressional oversight. FOIA

 “does not prevent” NIH “from voluntarily disclosing” this information even if the


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  agency believes that it “would otherwise be covered by one of the statutory

  exemptions.” Stone v. FBI, 727 F. Supp. 662, 666 (D.D.C. 1990).

                                  FOIA Request 57151

        39.    Disputed in part. In its Statement of Undisputed Facts at ¶ 9, NIH

  admitted that, on July 15, 2021, the agency received Empower Oversight’s first FOIA

  request (dated July 14, 2021)—referred to as “Request 56712.” NIH also admitted

  (at ¶ 25) that, on October 12, 2021, the agency received Empower Oversight’s second

  FOIA request (dated September 30, 2021)—referred to as “Request 57203.” However,

  NIH fails to explain that it never sent any correspondence to Empower Oversight

  concerning either request, even though applicable regulations required NIH, at a

  minimum, to acknowledge receipt of all FOIA requests “in writing within 10 working

  days after receipt by the appropriate office.” 45 C.F.R. § 5.24; see also id. at §§ 5.3,

  5.4 (explaining that all operating divisions of HHS, including NIH, are subject to this

  requirement). NIH correctly notes that Empower Oversight sought a “log” of FOIA

  requests submitted to the agency since March 1, 2020—referred to as

  “Request 57151.” Empower Oversight submitted that final FOIA request before filing

  this lawsuit. It did so to confirm that NIH had received its earlier requests after

  months of no correspondence from the agency.

        40.    Undisputed. See also Amended Compl. Ex. D (Dkt. No. 16-4) (NIH’s

  “final response” letter for Request 57151).

  II. Empower Oversight’s Statement of Undisputed Facts

                                Deletions from the SRA

        1.     Deletions from the Sequence Read Archive are reportedly rare. For the

  one-year period between March 2020 and March 2021, the SRA received

  approximately 2.4 million submissions of DNA sequencing data. A mere 0.19% of

  those submissions were withdrawn. Amy Dockser Marcus & Drew Hinshaw, After

  Covid-19 Data Is Deleted, NIH Reviews How Its Gene Archive Is Handled, WALL ST.
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  J. (Sept. 13, 2021), available at https://www.wsj.com/articles/aftercovid-19-data-is-

  deleted-nih-reviews-how-its-gene-archive-is-handled-11631545490.

         2.    After Dr. Bloom identified certain deletions from the SRA, the New York

  Times also reported that more than 200 data entries from the genetic sequencing of

  early COVID-19 cases had been removed from the SRA in the summer of 2020. Carl

  Zimmer, Scientist Finds Early Virus Sequences That Had Been Mysteriously Deleted,

  N.Y.   TIMES   (June    23,   2021)   (updated   July   22,   2021),   available    at

  https://www.nytimes.com/2021/06/23/science/coronavirus-sequences.html.             The

  National Library of Medicine (the agency within the NIH that manages the SRA)

  confirmed that these sequences were “submitted for posting in SRA in March 2020

  and subsequently requested to be withdrawn by the submitting investigator in

  June 2020.” Id.

                          NIH’s Correspondence with Senators
         3.    On June 28, 2021, Senators Grassley, Blackburn, and Marshall sent a

  letter to the NIH seeking records and responses to questions regarding the removal

  of the genetic sequencing of early COVID-19 cases from the SRA. See Amended

  Compl. Ex. G (Dkt. No. 16-7) (June 28, 2021 letter). The Senators explained that the

  public has a significant interest in understanding the reason why these early

  sequences were removed from the SRA. “Simply put, the American people deserve to

  know what their government knows about the origins of this global illness.” Id.

         4.    NIH responded to the Senators on September 8, 2021. See Amended

  Compl. Ex. G (Dkt. No. 16-7) (NIH’s letters addressed to each Senator). The agency

  explained to the Senators that “a researcher at Wuhan University” had submitted

  the SARS-CoV-2 sequences “for public release status via SRA” in March 2020. Id.

  However, three months later, in June 2020, NIH wrote that the National Center for

  Biotechnology Information (NCBI) “received a request to withdraw the sequences

  from the same researcher.” Id. Although “NCBI withdrew the sequences from the
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  SRA,” the agency noted that the sequences “remained available to the world’s

  scientists and researchers” on other platforms. Id.

         5.     The Senators found NIH’s response to be inadequate as the agency

  “failed to fully and completely answer all seven questions and failed to provide the

  requested records.” Amended Compl. Ex. G (Dkt. No. 16-7) (September 16, 2021

  letter).

                           Empower Oversight’s FOIA Requests

         6.     As of November 17, 2021, NIH had not provided a determination to

  Empower Oversight as to FOIA Request Nos. 56712, 57203, or 57151, despite the

  statutory requirement that an agency must respond within twenty working days. See

  5 U.S.C. § 552(a)(6)(A).

         7.     On February 7, 2022, NIH sent a letter to Empower Oversight conveying

  the agency’s “final response” to FOIA Request 56712 (dated July 15, 2021) and FOIA

  Request 57203 (dated October 12, 2021). Amended Compl. Ex. E (Dkt. No. 16-5).

  NIH also explained that the agency had “processed 255 pages of responsive records

  for this litigation.” Id. “The information being withheld,” NIH noted, “is protected

  from release” under FOIA Exemption 5 and Exemption 6. See id. (citing 5 U.S.C.

  §§ 552(b)(5), (b)(6)).

         8.     On    February    24,   2022,    Empower   Oversight   transmitted   two

  administrative appeal letters in response to the NIH’s production corresponding to

  its FOIA requests. See Amended Compl. Ex. F (Dkt. No. 16-6) (Request 56712); id.

  Ex. G (Dkt. No. 16-7) (Request 57203).

         9.     As of July 11, 2022, NIH has not responded to the administrative

  appeals.

                                 PROCEDURAL HISTORY

         Empower Oversight filed this action on November 17, 2021. See Compl. (Dkt.

  No. 1). At that time, NIH had not yet provided Empower Oversight any responsive
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  records.   Id. ¶ 38.   Nor had the agency claimed that any statutory exemptions

  prevented disclosure. Id.

        NIH first produced responsive records on February 7, 2022. Shortly thereafter,

  Empower Oversight sought leave to file an amended complaint, Dkt. No. 14, and the

  Court granted its unopposed motion, Dkt. No. 15. Empower Oversight alleged three

  violations of FOIA in the amended complaint:

        •    NIH failed to comply with statutory deadlines, Amended Compl. ¶¶ 44–49

             (Dkt. No. 16) (Count I);
        •    NIH failed to conduct searches reasonably calculated to locate responsive

             records, id. ¶¶ 50–57 (Count II); and

        •    NIH unlawfully withheld agency records under 5 U.S.C. §§ 552(b)(5), (b)(6),

             id. ¶¶ 58–63 (Count III).

  NIH answered the amended complaint on March 11, 2022. See Answer (Dkt. No. 17).

                                   LEGAL STANDARD

        This Court may grant summary judgment only “if the movant shows that there

  is no genuine dispute as to any material fact and the movant is entitled to judgment

  as a matter of law.” Fed. R. Civ. P. 56(A). A fact is “material” if a dispute over it

  “might affect the outcome of the suit under the governing law.” Anderson v. Liberty

  Lobby, Inc., 477 U.S. 242, 248 (1986). This Court must view the evidence in the light

  most favorable to the nonmovant, drawing all reasonable inferences in its favor.

  Dennis v. Columbia Colleton Med. Ctr., Inc., 290 F.3d 639, 645 (4th Cir. 2002).

        “FOIA places the burden on the government agency to sustain its action to

  withhold information under any of the FOIA Exemptions.” Wickwire Gavin, P.C. v.

  U.S. Postal Serv., 356 F.3d 588, 591 (4th Cir. 2004) (citing 5 U.S.C. § 552(a)(4)(B)).

  This Court must determine as a matter of law whether the agency properly applied

  “FOIA’s prescribed exemptions.”        Id.   In doing so, the Court must construe the


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  statutory exemptions narrowly “in favor of disclosure.” JP Stevens & Co., Inc. v.

  Perry, 710 F.2d 136, 139 (4th Cir. 1983) (citing Rose, 425 U.S. at 360–61).

                                      ARGUMENT

  I.     NIH undisputedly failed to comply with statutory deadlines.

         As an undisputed fact, NIH acknowledges that the agency received Empower

  Oversight’s first FOIA request on July 15, 2021.       Memo at 4, ¶ 9 (referring to

  Request 56712). NIH similarly acknowledges that the agency received Empower

  Oversight’s second FOIA request on October 12, 2021. Id. at 9, ¶ 25 (referring to
  Request 57203).

         FOIA requires all federal agencies to respond to valid requests for information

  within twenty days. 5 U.S.C. § 552(a)(6)(A)(i). In certain circumstances, an agency

  may provide notice to the requester that “unusual circumstances” merit additional

  time—up to an additional ten working days—to respond to the request. Id.

  § 552(a)(4)(viii)(II)(aa).

         NIH failed to respond to Empower Oversight’s FOIA requests within the

  twenty-day period, and NIH failed to provide notice of any unusual circumstances

  meriting additional time. NIH first responded to Empower Oversight’s requests on

  February 7, 2022—nearly seven months after the agency had received Request 56712

  and four months after it had received Request 57203. See Amended Compl. Ex. E

  (Dkt. No. 16-5). In its February 7, 2022 letter, NIH confirmed that it was responding

  to Empower Oversight’s requests that the agency          had received in July 2021

  (Request 56712) and October 2021 (Request 42703). Id. NIH also acknowledged that

  these requests already were “the subject of the complaint” filed in this lawsuit. Id.

         NIH provided no explanation for its delay in responding to both requests. Nor

  has NIH ever suggested that the agency in fact complied with FOIA’s statutory

  deadlines. Instead, while summarizing the procedural history of this case, NIH

  added a footnote urging this Court to simply disregard the deadlines. See Memo at
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  12 n.1. NIH contends that the Court needs only to focus on the reasonableness of its

  searches (Count II) and whether the agency has carried its burden of demonstrating

  that it properly withheld information under statutory exemptions (Count III). Id.

  According to NIH, the statutory deadlines are “irrelevant.” Id. (quoting Hornbostel

  v. DOI, 305 F. Supp. 2d 21, 28 (D.D.C. 2003)). This Court should reject NIH’s

  invitation to brush aside the relevance of FOIA’s statutory deadlines.

        As an initial matter, NIH “provides no binding authority” requiring this Court

  to ignore the statutory deadlines. Courtrade, v. United States, 243 F. Supp. 3d 699,
  706 (E.D. Va. 2017). Insofar as NIH invites this Court to adopt a sweeping new rule

  precluding the consideration of statutory deadlines at summary judgment in all FOIA

  cases, the agency’s footnote is unpersuasive. Context matters.

        The Hornbostel district court actually explained that “a lack of timeliness does

  not preclude summary judgment for an agency in a FOIA case” so long as “the agency

  finally conducted a reasonable search” and any “withholdings are justified” under

  appropriate statutory exemptions. 305 F. Supp. 2d at 28 (quoting Landmark Legal

  Foundation v. EPA, 272 F. Supp. 2d 59, 62 (D.D.C. 2003) (emphasis added)). Neither

  one of those circumstances exists here.        Empower Oversight challenges the

  reasonableness of NIH’s search (Count II) and whether the agency carried its burden

  of demonstrating that its withholdings were justified under statutory exemptions

  (Count III).

        In any event, the guiding principle for a court faced with a FOIA summary

  judgment motion is reasonableness. See Landmark, 272 F. Supp. 2d at 62. When

  placed in its proper context, the Landmark district court did not announce a broad

  new rule meant to excuse agencies from complying with statutory deadlines. The

  requester in Landmark challenged the reasonableness of the EPA’s search by raising

  “several arguments” about timeliness. Id. The district court merely rejected those


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  arguments as “irrelevant” to the standard of reasonableness that all courts must

  apply when considering the adequacy of an agency’s searches. Id.

        Empower Oversight has not challenged the adequacy or reasonableness of

  NIH’s searches by advancing arguments about timeliness.             Instead, Empower

  Oversight has alleged a stand-alone claim (Count I) that NIH failed to comply with

  FOIA’s statutory deadlines. Empower Oversight does not concede that NIH “has

  released all nonexempt materials” after the agency “failed to meet FOIA’s mandated

  standards of promptness.” Tijerina v. Walters, 821 F.2d 789, 799 (D.C. Cir. 1987).
  Thus, there is still “a live controversy” in this case. Id. And, unlike the circumstances

  in Perry v. Block, 684 F.2d 121, 125 (D.C. Cir. 1982) (per curiam), this Court still has

  a judicial function to perform because NIH has not surrendered “all requested

  records.” Cf. Reg’l Mgmt. Corp. v. Legal Servs. Corp., 10 F. Supp. 2d 565, 573–74

  (D.S.C. 1998) (concluding that “no case or controversy exists” after the agency

  produced all requested documents), aff’d in part and remanded in part on other

  grounds, 186 F.3d 457 (4th Cir. 1999).

                                           * * *

        In sum, NIH’s undisputed failure to comply with FOIA’s statutory deadlines

  remains relevant as part of this live controversy. The Court, of course, may decide

  separately to consider first whether the agency conducted a reasonable search,

  justified all withholdings under an applicable exemption, and surrendered all

  requested records. NIH, however, did no such thing.

  II.   NIH failed to conduct searches reasonably calculated to locate
        responsive records.
        Courts generally analyze the adequacy of a search by considering the

  reasonableness of the agency’s effort in the context of the specific FOIA request. See,

  e.g., Larson v. Dep’t of State, 565 F.3d 857, 869 (D.C. Cir. 2009). An adequate search

  requires both an understanding of the nature and the scope of Empower Oversight’s

                                             15

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  requests as well as knowledge of where responsive information may be stored within

  the agency.    This Court should conclude, after reviewing the totality of the

  circumstances in this case, that NIH has not “demonstrated that it has conducted a

  search reasonably calculated to uncover all relevant documents.” Rein, 553 F.3d at

  362 (quoting Ethyl Corp., 25 F.3d at 1246).

        A. Summary of relevant circumstances

        On February 7, 2022, NIH issued the agency’s “final response” to two of the

  FOIA requests that it had received from Empower Oversight—Request 56712 and
  Request 57203. Amended Compl. Ex. E at 1 (Dkt. No. 16-5). NIH claimed that it had

  “processed 255 pages of responsive records for this litigation” in accord “with the

  Court’s order dated November 17, 2021.” Id. at 2.

        On March 30, 2022, NIH’s FOIA Officer, Gorka Garcia-Malene, submitted a

  declaration explaining the adequacy of the agency’s search and response to Empower

  Oversight’s requests. Garcia-Malene Declaration (Dkt. No. 37-1). Garcia-Malene

  explained that he personally had “reviewed all documents at issue” in this litigation.

  Id. at ¶ 3. And he further explained that:

        •   NIH’s National Center for Biotechnology Information (NCBI) at the

            National Library of Medicine uses a database to track communications

            between curators and submitters to various databases (including SRA), and

            in response to Items 1 and 2 of FOIA Request 56712, NCBI searched that

            database for communications between SRA curators and the submitter of

            the withdrawn SARS-CoV2 sequences at Wuhan University. Further,

            because the submitter involved in FOIA Request 56712 had provided the

            withdrawn sequences under the project ID PRJNA612766, NIH used that

            project ID “PRJNA612766” as search term to locate responsive documents,

            id. ¶¶ 15 – 16;


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        •   In response to Item 3 of FOIA Request 56712, Stephen Sherry, Acting

            Director of NCBI, searched for responsive emails using the keywords

            “preprint,” “jesse bloom,” and “biorxiv,” id. at ¶ 17;

        •   In response to Item 4 of FOIA Request 56712, “the Communications

            program at the [Office of the Director]” searched an undefined universe of

            email accounts for emails containing the keywords “NIH statement

            sequence read archive,” id. at ¶ 18;

        •   As a result of these searches, NIH located, processed, and released 238
            pages of responsive records to Empower Oversight on February 7, 2022, id.

            at ¶¶ 20 – 21;

        •   In response to FOIA Request 57203, NIH’s Office of Executive Secretariat

            searched a database for responsive records using the keywords ”Grassley”

            and “Blackburn,” id. at ¶ 31; and

        •   As a result of this limited search, NIH located, processed, and released

            seventeen pages of responsive records to Empower Oversight on February

            7, 2022, id. at ¶ 33.

  In sum, Garcia-Malene declared that “NIH avers that it conducted searches

  reasonably calculated to locate records responsive to” Empower Oversight’s FOIA

  requests. Id. at ¶ 43.

        On April 8, 2022, during a hearing concerning NIH’s motion to vacate a

  scheduling order, this Court recognized that “almost all” of the records that the NIH

  had produced in response to FOIA Request 57203 had come from one “subagency

  within NIH.” Hearing Trans. 5:24–25, 6:1 (ECF No. 29). The Court further observed

  that the scope of Empower Oversight’s request went “beyond” records merely from

  that subagency. Id. at 6:8.

        On May 13, 2022, NIH released additional responses—more than 1,700 pages

  of documents—to Request 56712 and Request 57203. See Garcia-Malene Suppl.
                                             17

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  Declaration ¶¶ 23, 25, 45, 57 (Dkt. No. 37-2). Garcia-Malene never explained how or

  why, after NIH had produced 255 pages of responsive records as part of the agency’s

  “final response” on February 7, 2022, NIH later located and processed an additional

  1,741 pages of records on May 13, 2022.

        B. In response to Request 56712, NIH produced at least two
           documents clearly indicating the existence of other records that
           the agency did not produce.
        Courts tend to afford agencies leeway in determining the locations to search

  for responsive records. An agency, for example, “is not required to speculate about
  potential leads.” Kowalczyk v. DOJ, 73 F.3d 386, 389 (D.C. Cir. 1996). Nor is the

  agency “obliged to look beyond the four corners of the request for leads to the location

  of responsive documents.” Id. But that does not mean that an agency “may ignore

  what it cannot help but know.” Id. No agency may ignore a responsive document

  that “clearly indicates the existence of [other] relevant documents, none of which were

  disclosed.” Center for Nat’l Security Studies v. DOJ, 215 F. Supp. 2d 94, 110 (D.D.C.

  2002), aff’d in part, rev’d in part, and remanded on other grounds, 331 F.3d 918 (D.C.

  Cir. 2003). If “the record leaves substantial doubt as to the sufficiency of the search,

  summary judgment for the agency is not proper.” Truitt v. Dep’t of State, 897 F.2d

  540, 542 (D.C. Cir. 1990).

               1. NIH did not produce responsive email correspondence.

        Empower Oversight requested, among other things, “all communications

  between Jesse Bloom and the NIH, from January 1, 2021 and the present.” Amended

  Compl. Ex. A at 2 (Dkt. No. 16-1). In response to this request, NIH produced an

  August 11, 2021, email from gbadmin@ncbi.nlm.nih.gov to Dr. Bloom, which has the

  subject “GenBank Submissions grp 8164050.” Ex. A at 000092 (attached hereto). The

  first line of the email states: “Thank you for your reply.” Id. (emphasis added).




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        This email clearly indicates the existence of other relevant records because it

  refers to Dr. Bloom’s reply to an earlier email from the agency.          Yet no such

  correspondence was produced. Neither this particular email nor any other record

  produced by the NIH includes the earlier correspondence which prompted the agency

  to thank Dr. Bloom for his reply.

               2. NIH did not produce earlier emails and an attachment.

        Empower Oversight requested all communications to, from, and within NIH

  about reports that the Wuhan University sequences had been removed from the
  Sequence Read Archive. Amended Compl. Ex. A at 2 (Dkt. No. 16-1). In response to

  this request, NIH produced a July 26, 2021, email from Diane Tuncer to Steve Sherry

  and Kim Pruitt, which has the subject “FW: FYI – News Report from China’s Xinhua

  News Agency.” Ex. A at 000093. Tuncer wrote: “We shared this news article with

  NIH OCPL too, and they [NIH OCPL] responded with the following information (see

  below). I’m also attaching the last set of QA (which we already sent to you last week).”

  Id. (emphasis added). By its plain terms, Tuncer’s email included an attachment—

  descried as the “last set” of questions and answers related to the Wuhan University

  dataset—that previously had been sent to the email recipients “last week.”

        This email clearly indicates the existence of other relevant records because it

  refers to the last set of questions and answers that had previously been sent to the

  email recipients. Yet NIH produced no such records. Neither this email nor any

  other record produced by the NIH includes the attachment or the earlier

  correspondence that Tuncer referenced.

        C. In response to Request 57203, NIH initially produced records from
           only one subagency.
        Empower Oversight submitted FOIA Request 57203 to the NIH seeking copies

  of “all communications” regarding the letters sent by the Senators and the agency’s

  response. See Amended Compl. Ex. B at 2 (Dkt. No. 16-2). In response to that

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  request, NIH purported to issue a “final” production of responsive records on

  February 7, 2022, which included less than twenty pages of documents. See id. Ex. E

  (Dkt. No. 16-5).   The February production did not include any agency records

  acknowledging the receipt of the Senators’ letters, any agency records assigning the

  Senators’ information request to an action office, or any agency records disseminating

  drafts of potential responses that NIH considered.

        As discussed above, this Court considers the adequacy of the NIH’s search by

  assessing “whether the search was reasonably calculated to discover the requested
  documents,” and not whether the NIH’s search “actually uncovered every document

  extant.” SafeCard Services, Inc. v. SEC, 926 F.2d 1197, 1201 (D.C. Cir. 1991). The

  Court should conclude that the NIH failed to perform an adequate search based on

  the purportedly “final response” to Request 57203 issued by the agency in

  February 2022.

        NIH did not conduct a search reasonably calculated to discover all

  communications requested by Empower Oversight.            As the Court previously

  recognized during the April 8, 2022 hearing, “almost all” of the records produced in

  February came from one “subagency within NIH.” Hearing Trans. 5:24–25, 6:1 (ECF

  No. 29). NIH apparently did not consider the scope of Empower Oversight’s request,

  which plainly went “beyond” records merely from that subagency. Id. at 6:8. As it

  turns out, the original search was inadequate because, in May 13, 2022, NIH sent

  Empower Oversight 777 pages of additional responsive records months after the

  agency supposedly produced its “final response.”

                                         * * *

        Based on the totality of the circumstances, NIH has not demonstrated that it

  has conducted searches reasonably calculated to uncover all relevant documents.




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  III.   NIH failed to carry its burden of demonstrating that it properly
         withheld information under FOIA exemptions.
         In this case, NIH has failed to satisfy its burden of demonstrating that it

  properly withheld information under the FOIA exemptions that it has invoked. See

  Wickwire Gavin, 356 F.3d at 591. This Court should conclude, as a matter of law,

  that NIH failed to comply with FOIA.

         A. NIH improperly withheld information under 5 U.S.C. § 552(b)(5).

         Courts generally have construed Exemption 5 as allowing an agency to

  withhold information from documents, or portions of documents, that normally would

  be “privileged in the civil discovery context.” NLRB v. Sears, Roebuck & Co., 421 U.S.

  132, 149 (1975). The “clear thrust” of Exemption 5 “is simply to ensure that FOIA

  does not deprive the government of the work-product and attorney-client protections

  otherwise available to it in litigation.” Hunton & Williams v. DOJ, 590 F.3d 272, 278

  (4th Cir. 2010).

         To qualify this exemption, a document must “satisfy two conditions: its source

  must be a Government agency, and it must fall within the ambit of a privilege against

  discovery under judicial standards that would govern litigation against the agency

  that holds it,” such as the attorney-client, deliberative process, or attorney work

  product privileges. DOI v. Klamath Water Users Protective Ass’n, 532 U.S. 1, 8 (2001).

               1.     In response to Request 56712, NIH improperly withheld
                      information under Exemption 5.
         The purpose of the deliberative process privilege “is to prevent injury to the

  quality of agency decisions.” Sears, 421 U.S. at 151. “In deciding whether a document

  should be protected by the privilege,” courts typically consider whether the document

  is “predecisional”—i.e., “it was generated before the adoption of an agency policy”—

  and whether the document is “deliberative”—i.e., “it reflects the give-and-take of the

  consultative process.” Coastal States Gas Corp., 617 F.2d at 866; accord City of

  Virginia Beach v. Dep’t of Commerce, 995 F.2d 1247, 1253–54 (4th Cir. 1993).

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            NIH produced several documents with redactions that the agency made

  purportedly under Exemption 5.         It appears, however, that NIH has redacted

  responsive records that are not pre-decisional and not deliberative.

            For example, NIH produced a heavily redacted email chain with information

  purportedly withheld under Exemption 5. But there is nothing in the record to

  suggest a give-and-take exchange as part of the agency’s deliberative decision-making

  process. See Ex. A at 000174–77 (attached hereto). At the bottom of the chain, on

  Friday, June 18, 2020, at 7:00 pm, Dr. Bloom emailed Francis Collins, Steve Sherry,
  and Anthony Fauci to alert them that he had “identified a data set of early Wuhan

  SARSCoV-2 sequences that has been deleted from the NIH’s Sequence Read Archive.”

  Id. at 000176. Dr. Bloom forwarded a copy of his pre-print analysis and recommended

  that NIH commence a “comprehensive analysis of SRA” to search for other potential

  deletions related to this “hot-button topic.” Id.

            The next morning, June 19, 2020, at 7:34 am, Steve Sherry responded to the

  group with “the June 2020 exchange between Wuhan University and SRA submission

  staff.”    Id. at 000174.   Sherry personally redacted names and tracking ID “for

  privacy.” Id. And he noted that “this request was received and processed according

  to SRA policy.” Id. “SRA does not adjudicate the reason” for the removal. Id. NIH

  redacted the entire exchange under Exemption 5.

            So, in response to unsolicited correspondence from an external non-NIH party

  (Bloom), Sherry shared a communication thread that he described as “the June 2020

  exchange between Wuhan University and SRA submission staff” from which

  he redacted names and a tracking identification number for “privacy” purposes. In

  turn, the NIH FOIA staff later redacts the entire exchange under 5 U.S.C. § 552(b)(5).

  This exchange, however, cannot be considered as “pre-decisional” or “deliberative.”

  Moreover, the source is not a government agency and this exchange would not be

  considered “privileged in the civil discovery context.” Sears, 421 U.S. at 149.
                                             22

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        Similarly, NIH produced a July 26, 2021, email (discussed above) from Tuncer

  to Sherry and Pruitt, with the subject “FW: FYI – News Report from China’s Xinhua

  News Agency,” that purports to forward “information” from the NIH’s Office of

  Communications and Public Liaison (“OCPL”). See Ex. A at 00093. Given the context

  of the email, the forwarded “information” appears to pertain to OCPL’s analysis of an

  article published in Xinhua, as opposed to deliberation for a NIH policy under

  consideration.

        To quality as “deliberative,” the record must reflect give-and-take consultation.
  Factual information, in contrast, is not covered by the deliberative process

  privilege because the release of factual information does not expose the deliberations

  or opinions of agency personnel. See, e.g., Coastal States Gas Corp., 617 F.2d at 867.

  Factual information is typically available in civil discovery, and its release is not

  considered to have a chilling effect on agency deliberations. See Mink, 410 U.S. at

  87–88. Empower Oversight cannot see behind the NIH’s redactions, but other records

  produced by the NIH raise serious questions regarding whether segregable factual

  information has been withheld inside of several large blocks of redactions. See, e.g.,

  Ex. A at 00020, 00022, 00086, 00088–91.

               2.   In response to Request 57203, NIH improperly withheld
                    information under Exemption 5.
        NIH produced responses that the agency actually submitted to Senators

  Blackburn, Grassley, and Marshall.      See Ex. B at 000009–17 (attached hereto).

  However, those response letters failed to include the specific answers to the Senators’

  questions, a fact which the Senators themselves noted. Yet, the NIH did gather those

  answers in the “Response” paragraphs that it then fully redacted from the documents

  produced to Empower Oversight under Exemption 5.

        The NIH’s response to the Senators is not a policy document; rather, it is



                                            23

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  a partial response to the Senators’ multipart requests for factual information about

  the NIH’s SRA and the Wuhan University researcher’s June 2020 request to

  withdraw SARS-CoV-2 genetic data from public access on the SRA. Because the

  NIH’s response to the Senators is replete with factual information that is partially

  responsive to the Senators’ various requests, it is likely that the “Responses” that the

  NIH’s FOIA staff redacted from the annotated version of Senators Blackburn,

  Grassley, and Marshall’s June 28th information request also includes factual

  information that should have been produced to Empower Oversight without
  redaction.

         The redaction in full of paragraphs that appear likely to contain the very

  information that the Senators publicly complained that the NIH withheld by failing

  to answer each of their enumerated questions raises reasonable suspicions. Do the

  redacted paragraphs contain additional relevant facts withheld from the Senators?

  Do they contain facts inconsistent with what was ultimately disclosed to the Senators

  in the September 16th response? It appears that NIH inappropriately relied on

  Exemption 5 to redact responsive records.

         NIH appears to have redacted factual information from other documents as

  well. For example, on a table reflecting the processing of various Congressional

  oversight requests, NIH redacted the content of the “Status” column with respect to

  responses to the oversight requests that had not been completed on the date that the

  table was last updated. See Ex. D at 00041–43 (attached hereto). The status of a

  response to a Congressional inquiry is not deliberative.          It is a matter of fact.

  Similarly, by an email dated March 27, 2022, Renate Myles, circulated a “draft rollout

  plan” for the report of NIH’s review of the concerns that arose in connection with the

  deletion of the COVID-19 genetic sequences in June of 2020. Id. at 000521–26.

  Regardless of its draft status, a rollout plan is not deliberative; it is factual.


                                              24

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        B. NIH improperly withheld information under 5 U.S.C. § 552(b)(6).

        Exemption 6 allows an agency to withhold “personnel and medical files and

  similar files the disclosure of which would constitute a clearly unwarranted invasion

  of personal privacy.” 5 U.S.C. § 552(b)(6). In balancing individual privacy interests

  and public disclosure interests, courts first must determine “whether disclosure of

  the files ‘would compromise a substantial, as opposed to de minimis, privacy

  interest.’” MultiAg Media LLC v. Dep’t of Agriculture, 515 F.3d 1224, 1229 (D.C.

  Cir. 2008) (quoting Nat’l Ass’n of Retired Fed. Employees v. Horner, 879 F.2d 873, 874
  (D.C.Cir. 1989)). If no significant privacy interest is implicated, “FOIA demands

  disclosure.” Id.

               1.    In response to Request 56712, NIH improperly withheld
                     information under Exemption 6.
        Justifying NIH’s application of Exemption 6 to redact the identities of the

  researcher that requested that the COVID-19 genetic data be removed from public

  access on the SRA in June of 2020, and the NIH curator that considered the

  researcher’s request, NIH’s FOIA Officer asserts that the exemption was applied “due

  to the heightened public scrutiny with anything remotely related to COVID-19.”

  Garcia-Malene Supplemental Declaration at ¶ 51 (Dkt. No. 37-2).          The statute

  provides no such “heightened” protections because of COVID-19 or other matters that

  may be within NIH’s purview.

        Garcia-Malene claims to have reviewed records to prepare for his

  Supplemental Declaration. See id. at ¶ 3. One record includes an October 12, 2021,

  email from Jesse Bloom to Steve Sherry that discusses “two runs related to pangolin

  coronavirus sequences from China” that were deleted from the SRA on March 16,

  2020. See Ex. C. at 000625 (attached hereto). The email identifies NIH’s curator as

                and the Chinese researcher as                      the same individual

  names redacted elsewhere in the records produced to Empower Oversight.

                                           25

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        Garcia-Malene also asserts that NIH properly redacted signatures, email

  addresses, and phone numbers of its employees purportedly pursuant to Exemption 6

  because if this type of information were released it “could be used by the public to

  send threatening and harassing messages. Garcia-Malene Supplemental Declaration

  at ¶ 33. However, NIH used this approach in instances where there was no legitimate

  threat of such harassment. NIH repeatedly redacted the official NIH email address

  of Dr. Francis Collins, even though he had retired months before NIH’s May 13th
  production of responsive records. See, e.g., Ex. C. 000001, 000440, and 000528.

               2.    In response to Request 57203, NIH improperly withheld
                     information under Exemption 6.
        Justifying NIH’s application of Exemption 6 to signatures, email addresses,

  and phone numbers of its employees, Garcia-Malene states that if this type of

  information were released it “could be used by the public to send threatening and

  harassing messages” to NIH staff. Garcia-Malene Supplemental Declaration at ¶ 53.

  However, NIH used this approach in instances where there was no legitimate threat

  of such harassment. NIH repeatedly redacted the official NIH email address of Dr.

  Francis Collins, even though he had retired months before NIH’s May 13th

  production of responsive records. See, e.g., Ex. D. 000053, 000072.

                                         * * *

        NIH has not demonstrated that it properly withheld information under the

  FOIA exemptions that it purported to apply.

                                    CONCLUSION

        For the foregoing reasons, this Court should deny NIH’s motion for summary

  judgment.




                                           26

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                                     Respectfully submitted,

                                     /s/ Jeffrey S. Beelaert
                                     Jeffrey S. Beelaert (VSB No. 81852)
                                     STEIN MITCHELL BEATO & MISSNER LLP
                                     901 15th Street NW, Suite 700
                                     Washington, DC 20005
                                     Tel: (202) 661-0923
                                     Fax: (202) 296-8312
                                     Email: jbeelaert@steinmitchell.com

                                     Attorney for Plaintiff Empower Oversight
                                     Whistleblowers & Research
  July 11, 2022




                                       27

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