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GAO-23-106585: Improper Payments: Programs Reporting Reductions Had Taken Corrective Actions That Shared Common Features

Summary

GAO-23-106585, a June 2023 Government Accountability Office report to the Subcommittee on Legislative Branch, Committee on Appropriations, House of Representatives, on programs reporting reductions in estimated improper payment rates. GAO identified 19 programs across eight agencies with reported reductions from fiscal year 2017 to fiscal year 2022, ranging from 0.1 to 85.6 net percentage points. The reported estimates for the 19 programs declined from approximately $55.0 billion for fiscal year 2017 to $44.5 billion for fiscal year 2022. The table includes Small Business Administration programs such as Disaster Loan Disbursements, listed at 13.7 percent and 3.1 percent. Agencies attributed reductions to corrective actions in two categories: accountability and internal collaboration, and technology, tools and training targeted to root causes.

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“GAO-23-106585: Improper Payments: Programs Reporting Reductions Had Taken Corrective Actions That Shared Common Features.” Original at www.gao.gov. Archived at Pandemic Darlings, https://pandemicdarlings.com/source-documents/gao-23-106585-improper-payments-programs-reporting-reductions-had-take-3eed9ad645/, SHA-256 c64e5b4371157d862f27d9d46b1806c63b6cc98665dd577ee23196af58587907.

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                United States Government Accountability Office
                Report to the Subcommittee on
                Legislative Branch, Committee on
                Appropriations, House of
                Representatives


                IMPROPER
June 2023




                PAYMENTS

                Programs Reporting
                Reductions Had
                Taken Corrective
                Actions That Shared
                Common Features




GAO-23-106585
                                               June 2023

                                               IMPROPER PAYMENTS
                                               Programs Reporting Reductions Had Taken
                                               Corrective Actions That Shared Common Features
Highlights of GAO-23-106585, a report to the
Subcommittee on Legislative Branch,
Committee on Appropriations, House of
Representatives




 Why GAO Did This Study                        What GAO Found
 Improper payments—payments that               Agencies have reported reductions in estimated improper payment rates for
 should not have been made or that             several programs based on fiscal year 2017 compared to fiscal year 2022. GAO
 were made in incorrect amounts—               identified 19 programs across eight agencies with reported reductions, according
 are a long-standing significant               to fiscal year 2022 reporting. The reduction in estimated improper payment rates
 problem in the federal government.            ranged from 0.1 to 85.6 net percentage points. Of the five programs with the
 Since fiscal year 2003, cumulative            largest reported reductions, four were Department of Veterans Affairs (VA)
 executive agency improper payment             programs. The reported improper payment estimates for the 19 programs
 estimates have totaled almost $2.4            declined from a total of approximately $55.0 billion for fiscal year 2017 to $44.5
 trillion, including $247 billion for
                                               billion for fiscal year 2022.
 fiscal year 2022.
 House Report 117-389, which                   Programs with Reductions in Estimated Improper Payment Rates Reported, FY 2017 and FY
                                               2022
 accompanied the Legislative Branch
                                                                                                                                               Change in rate
 Appropriations Act, 2023, includes a                                                                          FY 2017 ratea   FY 2022 rate   (net percentage
 provision for GAO to provide                   Agency             Program                                     (percentage)    (percentage)            points)
                                                Corporation for    AmeriCorps State and National                        10.8            8.4               -2.4
 quarterly reports on its ongoing               National and
 oversight of improper payments.                Community
                                                Service
 This report examines programs with             Department of      Food and Nutrition Service’s Special                  5.0            1.8               -3.2
                                                Agriculture        Supplemental Nutrition Program for
 reported reductions in estimated                                  Women, Infants, and Children Total
 improper payment rates since fiscal                               Program
                                                Department of      Department of Defense Travel Pay                      5.0            4.4               -0.6
 year 2017. This report includes                Defense
 information about actions that                 Department of      Administration for Children and Families              4.1            4.0               -0.2
 agencies credit with helping them to           Health and         Child Care and Development Fund
 achieve the reductions, common                 Human Services
                                                Department of      Centers for Medicare & Medicaid                       9.5            7.5               -2.1
 features of these actions, and the             Health and         Services (CMS) Medicare Fee-for-
 key takeaways or lessons learned               Human Services     Serviceb
                                                Department of      CMS Medicare Prescription Drug                        1.7            1.5               -0.1
 that were identified by the agencies.          Health and         Benefit (Part D)
                                                Human Services
 GAO analyzed agencies’ improper                Department of      Beneficiary Travelb                                 25.1             7.9              -17.2
 payment estimates reported on                  Veterans Affairs
                                                Department of      Communications, Utilities, and Other                24.4             2.7              -21.7
 PaymentAccuracy.gov, as well as                Veterans Affairs   Rentb
 information reported in agency                 Department of      Medical Care Contracts and                          16.6             7.5               -9.1
 financial reports, and agency                  Veterans Affairs   Agreementsb

 responses.                                     Department of
                                                Veterans Affairs
                                                                   Purchased Long Term Services and
                                                                   Supportsb
                                                                                                                      100.0            47.5              -52.5

                                                Department of      Supplies and Materialsb                             18.8             4.0              -14.7
                                                Veterans Affairs
                                                Department of      Veterans Affairs Community Careb                    93.4             7.8              -85.6
                                                Veterans Affairs
                                                Federal            Universal Service Fund-Lifelineb                    21.9             6.1              -15.8
                                                Communications
                                                Commission
                                                Federal            Universal Service Fund-Schools &                      4.3            3.7               -0.6
                                                Communications     Libraries
                                                Commission
                                                Small Business     7(a) Guarantee Approvals                              1.3            1.0               -0.3
                                                Administration
                                                Small Business     7(a) Guarantee Purchases                              4.3            4.2               -0.1
                                                Administration
                                                Small Business     Disaster Loan Disbursementsb                        13.7             3.1              -10.6
                                                Administration
                                                Social Security    Old-Age, Survivors, and Disability                    0.3            0.2               -0.1
                                                Administration     Insurance
                                                Social Security    Supplemental Security Income                          8.8            8.7               -0.1
                                                Administration



                                                                                                          United States Government Accountability Office
                                              Legend: FY = fiscal year
                                              Source: GAO analysis of Office of Management and Budget PaymentAccuracy.gov data. | GAO-23-106585

                                              Notes: Changes in rates may be attributable to a number of different causes, including agency
                                              corrective actions, policy changes, and the uncertainty of the estimation processes. Listed changes in
                                              rates may not equal the differences between the listed FY 2017 and FY 2022 rates due to rounding.
                                              a
                                               The estimated improper payment rate is the estimated amount of improper payments divided by the
                                              amount in program outlays for a given program in a given fiscal year.
                                              b
                                               The confidence intervals for this program’s reported FY 2017 and FY 2022 estimates did not overlap,
                                              which serves as evidence that the reported reduction in estimated improper payment rate was likely
                                              not due to variability arising from the estimation process.


                                              Office of Management and Budget guidance directs agencies to analyze the root
                                              causes of improper payments and implement corrective actions to reduce them.
                                              Agencies attributed reductions in estimated improper payment rates to program-
                                              specific corrective actions as well as broader reduction efforts. These actions and
                                              efforts fell into two categories. The first category—establishing accountability and
                                              facilitating internal collaboration—included examples such as the VA Veterans
                                              Health Administration’s establishment of program-level senior accountable
                                              officials and a payment integrity team. The second category—providing
                                              technology, tools, and training targeted to root causes—included examples such
                                              as Federal Communications Commission’s (FCC) launch of the National Verifier
                                              system, which uses a combination of automated and manual processes to verify
                                              Lifeline program eligibility.
                                              Agencies also described key takeaways or lessons learned as a result of their
                                              reduction efforts. For example, VA described the importance of effective
                                              management and of ensuring that dedicated personnel provide oversight within
                                              both the VA Chief Financial Officer’s (CFO) and Veterans Health Administration
                                              CFO’s offices. The Corporation for National and Community Service noted the
                                              importance of targeted agency-wide actions and the need for strong
                                              communication. Department of Defense officials described the importance of
                                              training, collaboration, communication, and feedback. FCC cited the importance
                                              of analyzing root causes on a quarterly basis. The Small Business Administration
                                              described the importance of regular meetings with program offices to discuss
                                              common issues and solutions. These examples underscore the importance of
                                              effective corrective actions to address root causes of improper payments.




View GAO-23-106585. For more information,
contact M. Hannah Padilla at (202) 512-5683
or padillah@gao.gov.


                                                                                                         United States Government Accountability Office
Contents


Letter                                                                              1
             Background                                                             4
             Agencies Attributed Improper Payment Reductions to Various
               Corrective Actions That Shared Some Common Features, and
               Identified Key Takeaways                                            7
             Agency Comments                                                      20

Appendix I   GAO Contact and Staff Acknowledgments                                22


Table
             Table 1: Programs with Reductions in Estimated Improper
                     Payment Rates Reported, Fiscal Years (FY) 2017 and
                     2022                                                           7

Figures
             Figure 1: Government-Wide Annual Totals of Reported Improper
                      Payment Estimates, Fiscal Years 2003–2022                     2
             Figure 2: Key Steps Related to Analyzing Improper Payments and
                      Major Components of Corrective Action Plans                   6




             Page i                                    GAO-23-106585 Improper Payments
Abbreviations

AFR               agency financial report
BCAP              Beneficiary and Contributor Audit Program
CCDF              Child Care and Development Fund
CFO               chief financial officer
CMS               Centers for Medicare & Medicaid Services
CNCS              Corporation for National and Community Service
DOD               Department of Defense
EBT               electronic benefit transfer
FAR               Federal Acquisition Regulation
FCC               Federal Communications Commission
FFS               Medicare Fee-for-Service
FNS               Food and Nutrition Service
HHS               Department of Health and Human Services
IG                inspector general
IPERA             Improper Payments Elimination and Recovery Act of 2010
NSCHC             National Service Criminal History Checks
OASDI             Old Age, Survivors, and Disability Insurance
OMB               Office of Management and Budget
PIE               Payroll Information Exchange
PIIA              Payment Integrity Information Act of 2019
SBA               Small Business Administration
SSA               Social Security Administration
USAC              Universal Service Administrative Company
USDA              Department of Agriculture
USF               Universal Service Fund
WIC               Special Supplemental Nutrition Program for Women,
                  Infants, and Children
VA                Department of Veterans Affairs
VHA               Veterans Health Administration




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Page ii                                                 GAO-23-106585 Improper Payments
                       Letter




441 G St. N.W.
Washington, DC 20548




                       June 30, 2023

                       The Honorable Mark E. Amodei
                       Chairman
                       The Honorable Adriano Espaillat
                       Ranking Member
                       Subcommittee on Legislative Branch
                       Committee on Appropriations
                       House of Representatives

                       Improper payments are a long-standing, significant problem in the federal
                       government. 1 For fiscal year 2022, estimates of improper payments
                       totaled about $247 billion government-wide. 2 While this total represented
                       a decrease of about $34 billion from the prior fiscal year, it was an
                       increase of more than $40 billion from fiscal year 2020. 3 Since fiscal year
                       2003, when federal executive agencies were required by law to begin
                       annually reporting estimated improper payments for certain programs and
                       activities, cumulative estimates have totaled about $2.4 trillion. 4 Figure 1

                       1An improper payment is defined by law as any payment that should not have been made
                       or that was made in an incorrect amount (including overpayments and underpayments)
                       under statutory, contractual, administrative, or other legally applicable requirements. It
                       includes any payment to an ineligible recipient, any payment for an ineligible good or
                       service, any duplicate payment, any payment for a good or service not received (except
                       for such payments where authorized by law), and any payment that does not account for
                       credit for applicable discounts. 31 U.S.C. § 3351(4). Executive agency estimates of
                       improper payments also treat as improper any payments whose propriety cannot be
                       determined due to lacking or insufficient documentation. 31 U.S.C. § 3352(c)(2).
                       2The approximately $247 billion total in estimated improper payments is attributable to 82
                       federal programs or activities across 18 agencies. Notably, several agencies with large
                       programs that have been identified as susceptible to significant improper payments have
                       not reported estimates as required. These programs include the Department of Labor’s
                       Pandemic Unemployment Assistance program, the Department of Agriculture’s
                       Supplemental Nutrition Assistance Program, and the Department of Health and Human
                       Services’ Temporary Assistance for Needy Families program.
                       3Agencies report improper payment information at www.PaymentAccuracy.gov, a U.S.
                       government website managed by the Office of Management and Budget. The website
                       includes information about current and historical improper payment rates (i.e., agency-
                       reported amounts as a percentage of outlays) and amounts of estimated improper
                       payments. Prior-year improper payment estimates have not been adjusted for inflation.
                       4Enacted in November 2002, the Improper Payments Information Act of 2002 required
                       federal executive agencies to begin reporting estimated improper payments for certain
                       programs and activities. Pub. L. No. 107-300, 116 Stat. 2350. Statutes that govern
                       improper payment reporting define “executive agency” as a department, or agency, or an
                       instrumentality in the executive branch of the U.S. government. 31 U.S.C. § 102.



                       Page 1                                                  GAO-23-106585 Improper Payments
                                       summarizes aggregated improper payment estimates from fiscal year
                                       2003 through fiscal year 2022.

Figure 1: Government-Wide Annual Totals of Reported Improper Payment Estimates, Fiscal Years 2003–2022




                                       Note: Fiscal year amounts equal the sum of agencies’ reported improper payment estimates for each
                                       fiscal year.

                                       We have identified improper payments as a material deficiency or
                                       material weakness in internal control in our audit reports on the U.S.
                                       government’s consolidated financial statements since fiscal year 1997. 5
                                       Specifically, we note that the federal government is unable to determine
                                       the full extent to which improper payments occur or to reasonably assure
                                       that appropriate actions are taken to reduce them.


                                       5Our most recent report was issued in February 2023. GAO, Financial Audit: FY 2022 and
                                       FY 2021 Consolidated Financial Statements of the U.S. Government, GAO-23-105837
                                       (Washington, D.C.: Feb. 16, 2023). A material weakness is a deficiency, or combination of
                                       deficiencies, in internal control over financial reporting, such that there is a reasonable
                                       possibility that a material misstatement of the entity’s financial statements will not be
                                       prevented, or detected and corrected, on a timely basis. A deficiency in internal control
                                       exists when the design or operation of a control does not allow management or
                                       employees, in the normal course of performing their assigned functions, to prevent, or
                                       detect and correct, misstatements on a timely basis.




                                       Page 2                                                      GAO-23-106585 Improper Payments
While more work needs to be done to address this government-wide
material weakness in internal control, we have noted some
improvements. For example, in August 2020, as part of our report on
progress made in federal financial management since enactment of the
Chief Financial Officers Act of 1990, we noted that agencies have made
progress in estimating improper payments and implementing corrective
actions to reduce them. 6
House Report 117-389, accompanying the Legislative Branch
Appropriations Act, 2023, includes a provision for GAO to report quarterly,
through fiscal year 2025, on our ongoing oversight of improper payments
and recommendations for legislative or technical opportunities to improve
payment integrity. This is our second report issued under this provision. 7
This report examines programs with reported reductions in estimated
improper payment rates since fiscal year 2017, including actions that
agencies credit with helping them achieve reductions, common features
of these actions, and agencies’ related key takeaways or lessons learned.
To address our objective, we analyzed PaymentAccuracy.gov data from
fiscal year 2017 through fiscal year 2022. We identified 35 programs for
which agencies had reported improper payment estimates in each fiscal
year over that period. For those programs, we then compared fiscal year
2017 against fiscal year 2022 and identified 19 programs with reductions
in reported estimated improper payment rates. 8 For those 19 programs
identified, we asked agencies to describe the actions to which they
attributed the reported reductions. To identify common features
associated with agencies’ reduction efforts, we compared responses the
agencies provided and reviewed improper payment information agencies
reported in agency financial reports (AFR), on PaymentAccuracy.gov, and
in annual inspector general (IG) reports on agency compliance under the
Payment Integrity Information Act of 2019 (PIIA) and the Improper

6GAO, Federal Financial Management: Substantial Progress Made since Enactment of
the 1990 CFO Act; Refinements Would Yield Additional Benefits, GAO-20-566
(Washington, D.C.: Aug. 6, 2020).
7Our first report was issued in March 2023. GAO, Improper Payments: Fiscal Year 2022
Estimates and Opportunities for Improvement, GAO-23-106285 (Washington, D.C.: Mar.
29, 2023).
8The improper payment rates and totals in this report are subject to uncertainty, meaning
the actual amounts may differ from the reported estimates. Due to this uncertainty, it is
possible that one or more agencies have reported reductions in programs’ estimated
improper payment rates even though the actual incidence of improper payments in these
programs either remained unchanged or increased over the period we reviewed.




Page 3                                                 GAO-23-106585 Improper Payments
             Payments Elimination and Recovery Act of 2010 (IPERA). 9 We also
             asked agencies to describe any key takeaways or lessons learned.
             We conducted this performance audit from January 2023 to June 2023 in
             accordance with generally accepted government auditing standards.
             Those standards require that we plan and perform the audit to obtain
             sufficient, appropriate evidence to provide a reasonable basis for our
             findings and conclusions based on our audit objectives. We believe that
             the evidence obtained provides a reasonable basis for our findings and
             conclusions based on our audit objectives.
             Although there have been a number of changes in the law regarding
Background   executive agency improper payments over the last 2 decades—most
             recently with PIIA in March 2020—the core framework for managing
             improper payments has remained consistent over that time. Specifically,
             executive branch agencies are required to periodically assess, estimate,
             analyze, and report on improper payments in the programs they
             administer.
             PIIA and related Office of Management and Budget (OMB) guidance
             require executive branch agencies to take various steps regarding
             improper payments, including
             1. reviewing periodically all programs and activities above $10 million in
                annual outlays and identifying those that may be susceptible to
                significant improper payments (commonly referred to as a risk
                assessment);
             2. developing improper payment estimates for those programs and
                activities that agency risk assessments, OMB, or statutes identify as
                being susceptible to significant improper payments;
             3. analyzing the root causes of improper payments and developing
                corrective actions to reduce them; and




             9IPERA, Pub. L. No. 111-204, 124 Stat. 2224, established a requirement for agency IGs to
             report annually on their respective agencies’ compliance with specified criteria. In March
             2020, PIIA repealed IPERA and the other reporting-related improper payment statutes and
             enacted substantially similar provisions, including those related to IGs’ reporting on
             agency compliance with criteria and the compliance criteria themselves. Pub. L. No. 116-
             117, 134 Stat. 113 (codified at 31 U.S.C. §§ 3351-58).




             Page 4                                                 GAO-23-106585 Improper Payments
4. reporting on the results of addressing the foregoing requirements. 10
Figure 2 illustrates these steps, as well as the major components of
analyzing root causes of improper payments and developing corrective
action plans to remediate them. PIIA also requires executive branch
agencies’ IGs to annually determine and report on whether their
respective agencies complied with six statutory criteria. Programs that
OMB designates as high-priority may be subject to additional
requirements related to corrective action plans, reporting, and compliance
reviews. 11




1031 U.S.C. § 3352 and OMB Circular A-123 Appendix C, Requirements for Payment
Integrity Improvement, OMB Memorandum M-21-19 (2021). Under PIIA, improper
payments are considered “significant” if in the preceding fiscal year they may have
exceeded either (1) 1.5 percent of program outlays and $10 million or (2) $100 million
(regardless of the improper payment rate).
11PIIA requires OMB to annually designate a list of high-priority programs for greater
levels of review and oversight. Under PIIA, agencies with high-priority programs are
subject to additional reporting requirements. 31 U.S.C. § 3352(b). OMB has assigned a
high-priority designation to programs with estimates of improper payments resulting in
monetary losses that exceed $100 million annually. OMB’s guidance states that a
monetary loss is an amount that should not have been paid and in theory should or could
be recovered, and that a monetary loss type of improper payment is an overpayment.
OMB guidance states that high-priority programs must provide OMB with select
information on a quarterly basis until they report annual monetary loss improper payment
estimates that are less than $100 million. The information provided to OMB includes
actions the program has taken or intends to take to prevent improper payments and
actions to recover monetary loss improper payments.




Page 5                                                  GAO-23-106585 Improper Payments
Figure 2: Key Steps Related to Analyzing Improper Payments and Major Components of Corrective Action Plans




                                       Estimating improper payments and identifying their root causes help to
                                       ensure that agencies develop and implement effective corrective actions
                                       to reduce improper payments. PIIA requires agencies with programs
                                       susceptible to significant improper payments to report a description of the
                                       causes of the improper payments identified, actions that the agency has
                                       planned or taken to correct those causes, and the planned or actual
                                       completion dates of those actions.
                                       OMB Circular A-123 Appendix C, Requirements for Payment Integrity
                                       Improvement, (OMB M-21-19), provides guidance to agencies on their
                                       responsibilities for preventing and reducing improper payments. OMB M-
                                       21-19 directs agencies with programs deemed susceptible to significant
                                       improper payments to implement corrective action plans to address root
                                       causes, and to monitor and measure the effectiveness and progress of
                                       improper payment mitigation strategies and corrective actions.




                                       Page 6                                           GAO-23-106585 Improper Payments
Agencies Attributed
Improper Payment
Reductions to Various
Corrective Actions
That Shared Some
Common Features,
and Identified Key
Takeaways
Agencies Have Reported                      We identified 19 programs for which agencies reported reductions in
Reductions in Estimated                     estimated improper payment rates based on fiscal year 2017 compared to
                                            fiscal year 2022 (see table 1). Of the five programs with the largest
Improper Payment Rates
                                            reported reductions, four were Department of Veterans Affairs programs.
for Several Programs                        The reductions in estimated improper payment rates ranged from 0.1 to
since Fiscal Year 2017                      85.6 net percentage points. The improper payments estimates for the 19
                                            programs declined from a total of approximately $55.0 billion for fiscal
                                            year 2017 to $44.5 billion for fiscal year 2022.

Table 1: Programs with Reductions in Estimated Improper Payment Rates Reported, Fiscal Years (FY) 2017 and 2022

Agency and program                                  FY 2017     FY 2017 ratea      FY 2022       FY 2022 rate Change in rate
                                                     amount     (percentage)        amount       (percentage)           (net
                                                 (millions of                   (millions of                     percentage
                                                     dollars)                       dollars)                         points)
Corporation for National and Community Service
AmeriCorps State and National                            26.8           10.8           21.5                8.4           -2.4
Department of Agriculture
Food and Nutrition Service’s Special                   197.1              5.0          47.8                1.8           -3.2
Supplemental Nutrition Program for Women,
Infants, and Children Total Program
Department of Defense
Department of Defense Travel Pay                       263.3              5.0         368.5                4.4           -0.6
Department of Health and Human Services
Administration for Children and Families Child         237.3              4.1         344.7                4.0           -0.2
Care and Development Fund
Centers for Medicare & Medicaid Services             36,208.0             9.5      31,456.7                7.5           -2.1
(CMS) Medicare Fee-for-Serviceb
CMS Medicare Prescription Drug Benefit (Part          1,295.6             1.7       1,361.1                1.5           -0.1
D)
Department of Veterans Affairs




                                            Page 7                                             GAO-23-106585 Improper Payments
Agency and program                                                      FY 2017           FY 2017 ratea        FY 2022       FY 2022 rate Change in rate
                                                                         amount           (percentage)          amount       (percentage)           (net
                                                                     (millions of                           (millions of                     percentage
                                                                         dollars)                               dollars)                         points)
Beneficiary Travelb                                                          223.8                   25.1          99.1                   7.9              -17.2
Communications, Utilities, and Other Rentb                                   352.7                   24.4          49.1                   2.7              -21.7
Medical Care Contracts and Agreementsb                                       157.3                   16.6          78.5                   7.5                -9.1
Purchased Long Term Services and Supportb                                  1,890.5                  100.0       1,285.5                  47.5              -52.5
Supplies and Materialsb                                                      479.8                   18.8         132.0                   4.0              -14.7
Veterans Affairs Community Careb                                           5,257.6                   93.4       1,363.1                   7.8              -85.6
Federal Communications Commission
Universal Service Fund-Lifelineb                                             336.4                   21.9          37.2                   6.1              -15.8
Universal Service Fund-Schools & Libraries                                   103.5                    4.3          80.6                   3.7                -0.6
Small Business Administration
7(a) Guarantee Approvals                                                     233.9                    1.3         298.1                   1.0                -0.3
7(a) Guarantee Purchases                                                       28.4                   4.3          29.8                   4.2                -0.1
Disaster Loan Disbursementsb                                                 123.4                   13.7          34.7                   3.1              -10.6
Social Security Administration
Old-Age, Survivors, and Disability Insurance                               2,578.4                    0.3       2,491.0                   0.2                -0.1
Supplemental Security Income                                               5,019.9                    8.8       4,906.0                   8.7                -0.1
Source: GAO analysis of Office of Management and Budget PaymentAccuracy.gov data. | GAO-23-106585

                                                            Notes: This table is based on programs reporting in FY 2022 with estimates reported each year since
                                                            FY 2017. Agencies stopped reporting estimates for at least 46 programs from FY 2017 through FY
                                                            2022 because the programs fell below the statutory threshold for improper payment reporting and
                                                            were therefore no longer considered susceptible to significant improper payments. The table includes
                                                            both statistical and nonstatistical estimates of improper payment totals. Unless otherwise noted, we
                                                            were unable to determine whether the reportable reductions were attributable to the uncertainty of the
                                                            estimation processes or changes in underlying agency conditions. Reductions in estimated improper
                                                            payment rates may be due to a variety of causes, including agency corrective actions and changes in
                                                            policies. Listed changes in rates may not equal the differences between the listed FY 2017 and FY
                                                            2022 rates due to rounding.
                                                            a
                                                             The estimated improper payment rate is the estimated amount of improper payments divided by the
                                                            amount in program outlays for a given program in a given fiscal year.
                                                            b
                                                             The confidence intervals for this program’s reported FY 2017 and FY 2022 estimates did not overlap,
                                                            which serves as evidence that the reported reduction in estimated improper payment rate was likely
                                                            not due to variability arising from the estimation process.

                                                            Reductions in the reported improper payment rates over this period may
                                                            be attributable to a number of different causes, including agency
                                                            corrective actions, policy changes, and variability from the estimation
                                                            processes. We reviewed the confidence intervals reported by agencies
                                                            for their fiscal year 2017 and fiscal year 2022 estimates. We found that
                                                            the variability from the estimation process was unlikely to be a possible
                                                            source for the observed reductions in nine of the 19 programs but could
                                                            be a possible source for the remaining 10 programs. For the remaining 10




                                                            Page 8                                                         GAO-23-106585 Improper Payments
                          programs, variability in the estimation process may be a possible source
                          for the observed reductions.
Agencies Attributed       As was shown in table 1, the 19 programs with reductions in reported
Reductions in Estimated   improper payment rates from fiscal year 2017 through fiscal year 2022
                          are administered by eight agencies. These agencies attributed their
Improper Payment Rates
                          reductions in the programs’ estimated improper payment rates to various
to Various Corrective     corrective actions. Agencies’ attributions regarding the sources of
Actions                   reductions are useful for understanding the types of corrective actions
                          that may lead to reductions in improper payments. However, these
                          descriptions should not be taken as complete explanations for reductions.
                          •   Corporation for National and Community Service (CNCS). CNCS
                              officials attributed the reduction in the estimated improper payment
                              rate for the AmeriCorps State and National program to a reduction in
                              the incidence of noncompliance with National Service Criminal History
                              Checks (NSCHC) requirements. 12 These requirements include
                              checking three sources: the National Sex Offender Registry, certain
                              state-operated registries or repositories, and a Federal Bureau of
                              Investigation fingerprint-based system. These checks are a baseline
                              screening requirement established by law to protect the beneficiaries
                              of national service and must be completed correctly and on time.
                              According to CNCS officials, CNCS contracted with a new vendor to
                              provide criminal history checks compliant with NSCHC requirements,
                              leading to a reduction in the improper payment rate after 2019.
                          •   Department of Agriculture (USDA). USDA officials attributed the
                              reduction in the estimated improper payment rate for the Special
                              Supplemental Nutrition Program for Women, Infants, and Children
                              (WIC) to states’ implementation of electronic benefit transfer (EBT)
                              systems. 13 According to USDA officials, EBT provides WIC state
                              agencies with more accurate and timely data that they can use to

                          12In September 2020, CNCS changed its operating name to AmeriCorps. The agency’s
                          legal name remains CNCS. AmeriCorps State and National is a grant program that
                          provides funds to Tribes, states, territories, and community-based organizations that
                          leverages members who serve full- or part-time on projects that align with certain priority
                          areas, including economic opportunity education, healthy futures, and services for
                          veterans and military families.
                          13WIC provides supplemental food, nutrition education (e.g., breastfeeding promotion and
                          support), and health and social service program referrals to low-income pregnant,
                          breastfeeding, and postpartum women; infants; and children up to age 5 who are found to
                          be at nutritional risk. USDA’s Food and Nutrition Service oversees WIC at the federal level
                          and provides grants to state agencies, which in turn provide food benefits and services to
                          participants through 1,900 local agencies in 10,000 clinic sites.




                          Page 9                                                   GAO-23-106585 Improper Payments
    monitor food costs and identify suspect transactions. USDA’s Food
    and Nutrition Service (FNS) initially estimated WIC vendor errors
    based on past data that included both paper and EBT errors. As
    states implemented EBT systems, paper errors were eliminated as a
    source of improper payments, causing WIC’s estimated improper
    payment rate to decrease beginning in fiscal year 2019.
•   Department of Defense (DOD). DOD officials attributed the reduction
    in the estimated improper payment rate for the DOD Travel Pay
    program to a department-wide effort to increase collaboration and
    internal training. 14 For example, because incorrect, missing, or invalid
    receipts were among the top causes of improper payments in the
    program, according to DOD officials, the agency trained approving
    officials and program users to properly identify receipts prior to
    approval for payment. In addition, DOD updated its Defense Travel
    System to include a prepayment “audit” feature to determine if
    travelers uploaded or attached supporting documentation with their
    claims.
•   Department of Health and Human Services (HHS). HHS reported
    reductions in estimated improper payment rates for three programs:
    Medicare Fee-for-Service (FFS), Medicare Part D, and the Child Care
    and Development Fund (CCDF). 15
    HHS officials attributed the reduction in the estimated improper
    payment rates for Medicare FFS and Medicare Part D programs to a
    number of mitigation strategies and corrective actions described in
    HHS’s AFRs. For Medicare FFS, these included automation—
    specifically, the use of automated controls called edits that are
    programmed into claims processing—and changes to internal
    processes or policies to expand or continue requirements related to
    prior authorization for certain high-cost items. For Medicare Part D,
    mitigation strategies and corrective actions included training and
    outreach related to invalid or incomplete documentation, as well as



14The DOD Travel Pay program issues payments disbursed by the Defense Finance and
Accounting Service, the Army, the Navy, the Air Force, and the Marine Corps to active,
reserve, and National Guard military service members and civilian employees for
temporary and permanent travel and transportation-related expenses.
15Medicare FFS is a federal health insurance program for people aged 65 and older,
people younger than 65 with certain disabilities, and people of all ages with end-stage
renal disease. Medicare Part D is a federal prescription drug benefit program for Medicare
beneficiaries. CCDF is a joint federal and state program, administered by the states, that
provides childcare financial assistance to low-income working families.




Page 10                                                GAO-23-106585 Improper Payments
    audits that help both to educate plan sponsors and to identify, reduce,
    and recover improper payments.
    HHS officials attributed the reduction in the CCDF estimated improper
    payment rate to targeted ongoing technical assistance and training.
    For example, federal and state staff conducted joint case reviews.
    This allowed HHS to gain insight into states’ error measurement
    methodologies and to provide technical assistance to help ensure
    consistent reviews.
•   Department of Veterans Affairs (VA). VA reported reductions in
    estimated improper payment rates for six programs: Beneficiary
    Travel; Communications, Utilities, and Other Rent; Medical Care
    Contracts and Agreements; Purchased Long Term Services and
    Supports; Supplies and Materials; and VA Community Care. 16
    VA officials attributed the reduction in the Beneficiary Travel
    program’s estimated improper payment rate to implementation of new
    software, which, according to VA officials, provided customized and
    enhanced tools to streamline claims and automate eligibility
    determinations.
    VA officials attributed the reductions in the estimated improper
    payment rates for the Communications, Utilities, and Other Rent;
    Medical Care Contracts and Agreements; and Supplies and Materials
    programs to successful remediation of payment errors that were made
    due to data entry errors, incorrect payment methods, or payments not
    in accordance with contracts.
    VA officials attributed the reductions in the estimated improper
    payment rates for the Purchased Long Term Services and Support

16VA’s Veterans Health Administration provides a broad range of primary care, specialized
care, and related medical and social support services. The Beneficiary Travel program
provides mileage reimbursement, common carrier, and special transportation services to
eligible veterans and other beneficiaries. The Communications, Utilities, and Other Rent
program funds communications, utility services, and charges for possession and use of
land structures or equipment owned by others. The Medical Care Contracts and
Agreements program includes payments for contracts for research, medical and
educational data or services, and contracted emergency medical services. The Supplies
and Materials program includes items acquired by contract or other forms of purchase that
are ordinarily consumed or expended within 1 year of use. The Purchased Long Term
Services and Supports program provides services for veterans of all ages, including older,
frail, or chronically ill patients; their families; and their caregivers. The VA Community Care
program allows VA to authorize veteran care at community care facilities if needed
services are not available through VA, or when the veteran is unable to travel to a VA
facility.




Page 11                                                   GAO-23-106585 Improper Payments
    and VA Community Care programs to elimination of errors related to
    contracts that were noncompliant with Federal Acquisition Regulation
    (FAR) requirements following enactment of the VA MISSION Act of
    2018. 17
•   Federal Communications Commission (FCC). FCC reported
    reductions in estimated improper payment rates for the Universal
    Service Fund (USF) Lifeline and USF Schools and Libraries
    programs. 18 FCC officials attributed the reduction in the estimated
    improper payment rate for the Lifeline program to the National Verifier
    system, which FCC believes reduced enrollment errors and improper
    payment rates. National Verifier was deployed across the country over
    several years and was fully deployed in 2020. The system aims to
    increase program integrity by applying a consistent eligibility review
    standard and process for Lifeline enrollments. FCC officials primarily
    attributed the reduction in the Schools and Libraries program’s
    estimated improper payment rate to the use of open data sets and
    other coding capabilities that improved the efficiency of eligibility
    validations on invoices.
•   Small Business Administration (SBA). SBA reported reductions in
    estimated improper payment rates for 7(a) Loan Guarantee
    Approvals, 7(a) Loan Guarantee Purchases, and Disaster Loan
    Disbursements. 19 SBA officials attributed the reductions to SBA’s
    efforts to refine the definition of improper payment in alignment with
    OMB guidance. SBA officials noted that they had developed an
    internal memorandum that defined improper payments and identified
    reporting and reconciliation processes for improper payments and
    corrective actions. The memorandum also required training and

17Pub. L. No. 115-182, 132 Stat. 1393. Section 102 of this law provided authority for VA to
enter into certain provider agreements that are not treated as acquisition contracts subject
to the FAR. 38 U.S.C. § 1703A(i).
18USF is funded through mandatory contributions from U.S. telecommunications services
providers to support the goal of universal service nationwide and includes four programs:
the High Cost Program (also known as the Connect America Fund), the Lifeline Program,
the Rural Health Care Program, and the Schools and Libraries Program (also known as E-
Rate). The Universal Service Administrative administers these programs under FCC’s
direction.
19The 7(a) Loan program provides small businesses with short- and long-term working
capital, capital to refinance current business debt, and capital for specific business
expenditures. For payment integrity reporting, SBA divides the 7(a) Loan program into
7(a) Loan Guarantee Approvals and 7(a) Loan Guarantee Purchases. SBA’s Disaster
Loan Disbursements program provides low-interest loans to help businesses and
homeowners recover from declared disasters.




Page 12                                                 GAO-23-106585 Improper Payments
                                       recurring meetings for program office staff to discuss findings, policy,
                                       corrective actions, and training. SBA officials attributed the reduction
                                       in the estimated improper payment rates for these programs to
                                       extensive training for internal employees and external lenders
                                       involved in loan disbursement.
                                   •   Social Security Administration (SSA). SSA reported reductions in
                                       estimated improper payment rates for the Old Age, Survivors, and
                                       Disability Insurance (OASDI) and Supplemental Security Income
                                       programs. 20 SSA officials attributed the reductions in the estimated
                                       improper payment rates for these programs to standardizing
                                       processes such as those used to determine the underlying causes of
                                       payment errors, develop corrective action plans, and determine cost-
                                       effective actions.
Corrective Actions and             The eight agencies with reductions in estimated improper payment rates
Reduction Efforts Share            from fiscal year 2017 to fiscal year 2022 attributed the reductions to both
                                   program-specific corrective actions and broader non-program-specific
Some Common Features
                                   efforts. Based on our review of the agencies’ AFRs and interviews with
                                   officials representing the eight agencies, we found that strategies and
                                   efforts for mitigating improper payments varied between agencies. The
                                   most commonly reported mitigation efforts fell under two broad
                                   categories: (1) establishing accountability and facilitating internal
                                   collaboration and (2) providing technology, tools, and training targeted to
                                   root causes.
Actions and Efforts to Establish   Agency officials and AFRs noted the following examples of efforts related
Accountability and Facilitate      to establishing accountability and facilitating internal collaboration that
Internal Collaboration             may have contributed to reductions in estimated improper payment
                                   rates: 21
                                   •   CNCS. The agency established a cross-agency corrective action
                                       planning group that tracks all improper payments through root-cause
                                       categories in order to take appropriate action on known issues. In
                                       addition, CNCS officials noted that constant communication with

                                   20OASDI provides retirement and survivors’ benefits to qualified workers and their family
                                   members. Supplemental Security Income provides financial support to older adults, as
                                   well as adults and children who are blind or disabled and who have limited income and
                                   resources.
                                   21Agencies establish accountability through mechanisms that hold an entity or person
                                   responsible, such as designating a senior agency official accountable and establishing
                                   performance incentives or benchmarks. Agencies facilitate internal collaboration through
                                   coordination between intra-agency partners and stakeholders to increase access to
                                   information used to mitigate improper payments, such as sharing documents, processes,
                                   and opportunities, and holding regular meetings to discuss improper payment topics.




                                   Page 13                                                 GAO-23-106585 Improper Payments
    grantees is necessary to address improper payments in the program.
    For example, CNCS offered introductory calls to grantees to describe
    the process, recorded trainings, and offered additional calls during the
    process for clarification of requests.
•   USDA. For WIC, USDA focused management evaluation resources
    on activities that support corrective action implementation and
    validation, including meetings. Management evaluations include on-
    site reviews of state and local agency operations and reviews of
    program-specific documentation. FNS focuses WIC management
    evaluations on key areas related to program integrity, and analyzes
    the resulting evaluation data to identify opportunities to improve
    program administration and integrity. For example, evaluations help
    ensure program integrity by assessing WIC state agency compliance
    with program requirements, evaluating the accomplishment of WIC
    program objectives, and providing technical assistance to state
    agencies while also supporting state agency efforts to improve and
    innovate.
•   DOD. The agency established senior accountable officials at the
    senior executive service level in each of the military services and
    defense agencies to promote accountability for the DOD payment
    integrity efforts.
    DOD also developed and implemented processes and tools to
    evaluate, monitor, and measure improper payments for DOD Travel
    Pay, including developing performance metrics and tracking them via
    spreadsheets and database dashboards, performing periodic quality
    assurance reviews of metrics and corrective action implementation,
    and monitoring recovery of overpayments. In addition, DOD took
    various actions to improve internal collaboration. For example, DOD
    holds quarterly senior accountable official meetings to discuss and
    track the progress of its corrective action plans. The agency also
    holds conferences with approving officials and lead defense travel
    administrators to spread awareness of payment errors and share best
    practices for correcting them. Lastly, DOD’s Defense Finance and
    Accounting Service updates approving officials and travelers on
    common improper payment errors monthly.
•   HHS. The agency supported states in establishing mitigation
    strategies and corrective actions for CCDF improper payments. HHS’s
    fiscal year 2022 AFR notes that states must report on the causes of
    errors identified in the prior and current review cycles, as well as on
    the actions they will take to correct those causes. According to HHS,
    the Office of Child Care’s National Center on Subsidy Innovation and
    Accountability was funded to provide technical assistance to states


Page 14                                        GAO-23-106585 Improper Payments
    and territories for CCDF-related program integrity and accountability
    matters. HHS also promoted collaboration by conducting site visits in
    states needing assistance to address improper payment root causes.
•   VA. The agency’s Veterans Health Administration (VHA) established
    program-level senior accountable officials to increase accountability
    and involvement of program offices in reducing improper payments. In
    addition, the VHA Associate Chief Financial Officer (CFO) established
    compliance benchmarks for all VHA high-risk programs and set goals
    for each senior accountable official to meet PIIA compliance by
    specified dates. According to VA officials, VHA undertook various
    internal collaboration efforts to help reduce improper payments,
    including the following:
    •     Establishment of a payment integrity team. The team works with
          subject-matter experts to obtain documents for payment
          validation, which helps the team assess payments by high-risk
          programs and establish and monitor corrective actions.
    •     Regular meetings with management. VHA holds quarterly
          meetings with senior accountable officials and monthly meetings
          with contacts from VHA’s regional health care networks to
          facilitate accountability and to share PIIA testing results.
    •     Annual corrective action plan effectiveness reviews. VHA carries
          out the reviews to determine if corrective actions are correctly
          aligned to root causes and proper mitigation strategies are
          selected to reduce improper payments.
•   FCC. The Universal Service Administrative Company (USAC), which
    is the not-for-profit company that FCC designated to administer USF,
    established payment recapture audits and an improper payment
    testing program called the Beneficiary and Contributor Audit Program
    (BCAP) to help detect improper payments. USAC designed BCAP to
    identify overpayments that must be recaptured; to assess compliance
    with FCC rules; and to deter waste, fraud, and abuse. According to
    FCC officials, BCAP meets regularly with its payment quality
    assurance group to discuss improper payment topics, issues, and
    improvement strategies.
•   SBA. To help prevent improper payments for disaster loan
    disbursements and improve accountability, SBA noted its corrective
    actions, including plans to tie elements of officials’ performance plans
    to reducing the estimated improper payment rate. SBA also
    established strategies to promote internal collaboration. Per SBA
    officials, SBA internal offices coordinate through regular meetings to
    discuss current findings and corrective action plan results. For


Page 15                                        GAO-23-106585 Improper Payments
                                     example, loan origination and loan closing departments meet biweekly
                                     with the Disaster Internal Controls Division to discuss policy, audit
                                     exceptions, corrective actions, root causes, and training needs. Lastly,
                                     SBA works with the program offices on issues related to compliance
                                     with internal policies.
                                 •   SSA. The agency developed and implemented a standardized
                                     process called the Improper Payments Alignment Strategy, which
                                     involved documenting underlying causes of errors, risks, and
                                     challenges and evaluating corrective actions. The process allowed
                                     SSA to centralize its coordination and monitoring of all improper
                                     payment mitigation initiatives for a more focused approach along with
                                     prioritizing corrective actions, according to SSA officials. In addition,
                                     SSA holds two recurring meetings with senior leadership to discuss
                                     improper payment issues. It holds a monthly meeting between senior
                                     leadership and staff to discuss progress and challenges related to
                                     implementation of improper payment initiatives, and a quarterly
                                     meeting with senior executives who serve on SSA’s Improper
                                     Payments Oversight Board. 22
Actions and Efforts to Provide   Agency officials and AFRs noted examples of efforts to provide
Technology, Tools, and           technology, tools, and training designed to address root causes of
Training to Address Root         improper payments. 23 Examples included the following:
Causes
                                 •   CNCS. The agency provided tools and training to reduce
                                     noncompliance with NSCHC requirements. By law, NSCHCs are
                                     required for all national service participants and staff in covered
                                     positions. According to the fiscal year 2019 CNCS Annual
                                     Management Report, over 67 percent of CNCS’s estimated improper
                                     payments categorized as having insufficient documentation had a
                                     noncompliant NSCHC component. The agency has reduced the
                                     barriers to NSCHC compliance by providing grantees with access to
                                     its new vendor’s services for criminal history checks. For example,
                                     according to CNCS officials, the agency identified a vendor to support

                                 22According to SSA, the Improper Payment Oversight Board provides leadership,
                                 oversight, and accountability for the agency’s improper payments initiatives. The board
                                 ensures the alignment of corrective actions with the Agency Strategic Plan and major
                                 information technology investments.
                                 23Agencies reported providing technology and tools—such as software, automation, and
                                 information systems—to help address root causes improper payments. Agencies also
                                 reported providing training on topics such as proper payment processing methods to help
                                 ensure that staff and stakeholders have the proper skill sets and knowledge related to
                                 common causes of improper payments.




                                 Page 16                                                GAO-23-106585 Improper Payments
    its existing contract to provide grantees with access to all components
    of NSCHC screening requirements. 24 Additionally, CNCS requires all
    grantees, including AmeriCorps program grantees, to complete
    annual training on NSCHC screening requirements. In 2019, CNCS
    provided seven such training opportunities.
•   USDA. FNS has also released several tools for WIC state agencies
    that aim to improve vendor management and certification. These
    resources include the WIC Vendor Management and Food Delivery
    Handbook, a new toolkit for assessing and developing WIC vendor
    peer group systems, and an updated tool for assessing WIC vendor
    cost neutrality. 25 In addition, USDA provided numerous training
    opportunities on key improper payment topics and released
    comprehensive handbooks for vendor management and certification
    and eligibility training in fiscal year 2017.
•   DOD. DOD provided training on common errors and causes of DOD
    Travel Pay improper payments. According to DOD officials, the DOD
    Travel Pay program operates on a decentralized authorization
    system, in which officials across DOD approve travel payments.
    Because of this, DOD’s strategy for reducing program improper
    payments concentrated on improving internal training for authorizing
    officials. This training outlined common errors and causes of improper
    payments. In addition, DOD components provide updates on the
    progress of corrective action plans through a web-based collaborative
    platform, and provide training for approving officials specifically
    related to improper payments.
•   HHS. HHS provided training and technical assistance. Officials told us
    that the agency attributed its reduction in the CCDF estimated
    improper payment rate in part to the ongoing training and technical
    assistance it provided to states. Specifically, HHS provided support
    related to changing policies and procedures, implementing payment-
    integrity rate methodology, addressing root causes, and establishing
    corrective action plans. HHS officials also credited states updating


24If the grantees did not perform all of the required components of the NSCHC on national
service participants and staff before the payment date, the payment is considered
improper.
25State agencies must ensure that above-50-percent vendors (vendors that derive more
than 50 percent of their annual food sale revenue from the WIC program) do not result in
higher costs to the program than if participants had transacted at regular vendors. State
agencies are required to compare average payments to all regular vendors. If average
payments to all above-50-percent vendors do not exceed average payments to all regular
vendors, the state will have achieved cost neutrality.




Page 17                                                GAO-23-106585 Improper Payments
    and developing their information technology systems with helping to
    reduce improper payments in the CCDF program.
    HHS’s fiscal year 2022 AFR notes that, due to the high volume of
    Medicare claims that HHS processes daily and the significant cost
    associated with conducting medical reviews of an individual claim,
    HHS relies on automated edits to identify inappropriate claims for the
    Medicare FFS program. HHS designed its systems to detect
    anomalies and prevent payment for many erroneous claims.
•   VA. VHA developed a PIIA dashboard that according to VA officials,
    allowed leadership to identify where errors were occurring and target
    those areas for follow-up. VHA also worked with program subject-
    matter experts to gain access to systems containing the
    documentation required for improper payment testing, leading to more
    accurate and efficient information gathering and review. Furthermore,
    VA officials told us that the agency developed an internal system for
    sharing corrective action plans that helped enhance the process.
    For the Beneficiary Travel program, VHA implemented new software
    to provide a customized and enhanced tool to streamline claims,
    automate eligibility determinations, handle payment processing, help
    detect and prevent improper payments, and enhance reporting and
    auditing capabilities. VA also provides training targeted to causes of
    improper payments. For example, for the Purchased Long Term
    Services and Support program, VA conducts quarterly staff training on
    avoiding ineligible vendors by verifying approved vendor lists prior to
    authorization.
•   FCC. FCC and USAC launched the National Verifier system to
    address program integrity issues. FCC and USAC began work on the
    National Verifier in 2017 after FCC adopted the approach in a 2016
    order. According to FCC, the National Verifier significantly reduces
    improper payments related to prior program integrity issues, such as
    ineligible subscribers, deceased subscribers, duplicate subscribers,
    and oversubscribed addresses. The National Verifier uses a
    combination of automated and manual processes to verify eligibility
    and avoid duplicate enrollments, confirming whether a consumer is
    qualified for the Lifeline program.
    In addition, according to FCC officials, the Schools and Libraries
    program’s use of open data and other coding capabilities allowed it to
    improve its eligibility validation for invoices, resulting in lower improper
    payment error rates. USAC also implemented outreach efforts to
    reduce improper payments and the potential causes of errors that
    were identified during audits and payment quality assurance reviews.



Page 18                                          GAO-23-106585 Improper Payments
                              Additional outreach efforts include newsletters and webinars that are
                              used to educate carriers on rules and program requirements.

                          •   SBA. According to SBA officials, the agency provides extensive
                              training on improper payment issues and corrective actions to internal
                              employees and external lenders involved in the 7(a) Guarantee
                              Approvals, 7(a) Guarantee Purchases, and Disaster Loan
                              Disbursements lending process. SBA also provides training to staff
                              and external parties on updated methods and information to help
                              ensure compliance with current guidance.
                          •   SSA. SSA developed wage-reporting tools. According to SSA, several
                              factors determine whether disability beneficiaries who work can
                              continue to receive monthly benefits. Based on 5-year data from fiscal
                              year 2017 through fiscal year 2021, SSA estimated that beneficiaries’
                              or representative payees’ failure to report work accounted for 83
                              percent of improper payment errors related to Substantial Gainful
                              Activity, one of the root causes of OASDI overpayments. In addition,
                              Supplemental Security Income recipients’ or representative payees’
                              failure to report change in work accounted for 87 percent of
                              Supplemental Security Income improper payment errors. To reduce
                              the reliance on self-reporting of wages, SSA is developing new wage-
                              reporting tools, such as the Payroll Information Exchange (PIE), which
                              allow the agency to exchange information with commercial payroll
                              providers. In addition, in fiscal year 2022, SSA developed the capacity
                              to automate the process of obtaining and recording wage and
                              employment data information received via PIE to appropriate systems.
Agencies Reported Key     We asked the eight agencies with reductions in estimated improper
Takeaways or Lessons      payment rates from fiscal years 2017 to 2022 to describe their key
                          takeaways or lessons learned from efforts to reduce improper payments.
Learned from Reductions
                          Agencies provided several examples:
                              •     CNCS officials described the importance of targeted agency-wide
                                    actions, as well as the need for strong communication, particularly
                                    between the agency and its grantees. CNCS also noted the
                                    importance of office of inspector general engagement as well as
                                    preparation and planning for change management.
                              •     DOD officials noted the importance of providing adequate training,
                                    promoting collaboration, and providing regular communication and
                                    feedback to DOD components regarding errors or issues related
                                    to improper payments.




                          Page 19                                         GAO-23-106585 Improper Payments
                      •     VA officials noted the importance of establishing proper tone at
                            the top. 26 They also cited the importance of ensuring that
                            dedicated personnel provide oversight within both the VA CFO
                            and VHA CFO offices. VA officials also noted the importance of
                            ensuring that policies specify roles and responsibilities and
                            provide the structure needed to drive consistent implementation of
                            PIIA requirements. They also cited the importance of ensuring that
                            improper payment testing aligned with PIIA and OMB guidance
                            and that any related audit findings were addressed. Finally, VA
                            officials emphasized the importance of evaluating mitigation
                            strategies and corrective actions for effectiveness.
                      •     FCC officials cited the importance of analyzing root causes on a
                            quarterly basis.
                      •     SBA officials stated that it was important to hold regular meetings
                            with all program offices to discuss common issues and solutions.
                  These examples underscore the importance of effective corrective actions
                  to address root causes of improper payments. We have previously found
                  that developing corrective action plans that respond to identified root
                  causes of improper payments is a critical component in government-wide
                  efforts to reduce improper payments. 27 Agency processes to monitor the
                  progress and measure the effectiveness of such plans are essential to
                  evaluating efforts to address improper payments. 28
                  We provided a draft of this report to CNCS, USDA, DOD, HHS, VA, FCC,
Agency Comments   SBA, and SSA for review and comment. CNCS, HHS, SBA, and SSA
                  provided technical comments, which we have incorporated as
                  appropriate.
                  We are sending copies of this report to the appropriate congressional
                  committees; the Chief Executive Officer of the Corporation for National
                  and Community Service; the Secretaries of Agriculture, Defense, Health
                  and Human Services, and Veterans Affairs; the Chair of the Federal

                  26According to federal internal control standards, management enforces accountability of

                  individuals performing their internal control responsibilities. Accountability is driven by the
                  tone at the top and supported by the commitment to integrity and ethical values,
                  organizational structure, and expectations of competence, which influence the control
                  culture of the entity. GAO, Standards for Internal Control in the Federal Government,
                  GAO-14-704G (Washington, D.C.: Sept. 2014).
                  27GAO, Payment Integrity: Selected Agencies Should Improve Efforts to Evaluate
                  Effectiveness of Corrective Actions to Reduce Improper Payments, GAO-20-336
                  (Washington, D.C.: Apr. 1, 2020).
                  28GAO-20-336.




                  Page 20                                                    GAO-23-106585 Improper Payments
Communications Commission; the Administrator of the Small Business
Administration; the Acting Commissioner of the Social Security
Administration; the Director of the Office of Management and Budget; and
other interested parties. In addition, the report is available at no charge on
the GAO website at https://www.gao.gov.
If you or your staff members have any questions about this report, please
contact me at (202) 512-5683 or padillah@gao.gov. Contact points for our
Offices of Congressional Relations and Public Affairs may be found on
the last page of this report. GAO staff who made major contributions to
this report are listed in appendix I.




M. Hannah Padilla
Director, Financial Management and Assurance




Page 21                                         GAO-23-106585 Improper Payments
Appendix I: GAO Contact and Staff
                  Appendix I: GAO Contact and Staff
                  Acknowledgments



Acknowledgments

                  M. Hannah Padilla, (202) 512-5683 or padillah@gao.gov
GAO Contact
                  In addition to the contact named above, Daniel Flavin (Assistant Director),
Staff             Sabrina Rivera (Auditor in Charge), Tech Le, Edgar Fletes, Courtney Cox,
Acknowledgments   Seth Brewington, Jason Kelly, Jared Smith, and Amanda Stogsdill made
                  key contributions to this report.




                  Page 22                                       GAO-23-106585 Improper Payments
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