Privacy Act of 1974, New System of Records — Development Finance Corporation (Federal Register, July 16, 2020)
Summary
Pages from the Federal Register, Vol. 85, No. 137, Thursday, July 16, 2020, Notices section, beginning at page 43210. The pages open with the end of a National Marine Fisheries Service notice of a Caribbean Fishery Management Council virtual meeting on August 4–5, 2020. The main item is a U.S. International Development Finance Corporation Privacy Act of 1974 notice of a new system of records, which states that the BUILD Act of 2018 created DFC and that it is revising the systems of records previously published under OPIC's authority. The notice deletes or renumbers OPIC systems and sets out entries such as Oracle E-Business Suite (EBS), DFC/01, with routine uses including disclosure for the Do Not Pay initiative. The pages close with part of a notice that a Board meeting will be closed.
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Cite this document
“Privacy Act of 1974, New System of Records — Development Finance Corporation (Federal Register, July 16, 2020).”
Original at www.govinfo.gov. Archived at Pandemic Darlings, https://pandemicdarlings.com/source-documents/fr-fr-2020-07-16-2020-15398-fa282e6a3d/
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43210 Federal Register / Vol. 85, No. 137 / Thursday, July 16, 2020 / Notices
Via Go To Meeting August 5, 2020, 1:10 p.m.–3 p.m. DATES: The systems are effective upon
—Island-Based Fishery Management publication in today’s Federal Register,
August 4–5, 2020
Plans (IBFMP) Comment Period with the exception of changes to the
Please join the meeting from your —2021 Calendar routine uses, which are effective August
computer, tablet or smartphone. https:// —CFMC Facebook, Instagram and 17, 2020, unless we receive comments
global.gotomeeting.com/join/ YouTube Communications with that result in a contrary determination.
431849525. You can also dial in using Stakeholders ADDRESSES: Written comments may be
your phone. United States: +1 (646) —Other Business submitted by any of the following
749–3112, Access Code: 431–849–525. The order of business may be adjusted methods:
You may download the app now and be as necessary to accommodate the • Mail: Mark Rein, Office of the Chief
ready for when the meeting starts: completion of agenda items. The Information Officer, U.S. International
https://global.gotomeeting.com/install/ meeting will begin on August 4, 2020, Development Finance Corporation, 1100
431849525. at 12 p.m. EST, and will end on August New York Avenue NW, Washington, DC
Note: If GoToMeeting crashes, the 20527.
5, 2020, at 3 p.m. EST. Other than the
meeting will be continued using Google • Email: fedreg@dfc.gov.
start time, interested parties should be
Meet. Instructions: All submissions received
aware that discussions may start earlier
Via Google Meet or later than indicated, at the discretion must include the system name and
of the Chair. In addition, the meeting number for the system to which the
August 4, 2020 comments relate. Please note that all
may be completed prior to the date
Join with Goggle Meet, established in this notice. written comments received in response
meet.google.com/jzt-csus-hqn. to this notice will be considered public
Special Accommodations records.
August 5, 2020 For any additional information on this FOR FURTHER INFORMATION CONTACT:
Join with Google Meet, public virtual meeting, please contact Chief Information Officer, Mark Rein,
meet.google.com/ezh-omig-bpz. Diana Martino, Caribbean Fishery (202) 336–8404.
FOR FURTHER INFORMATION CONTACT: Management Council, 270 Muñoz SUPPLEMENTARY INFORMATION:
Miguel Rolón, Executive Director, Rivera Avenue, Suite 401, San Juan, I. Background: OPIC previously
Caribbean Fishery Management Council, Puerto Rico, 00918–1903, telephone: published System of Records Notices
270 Muñoz Rivera Avenue, Suite 401, (787) 226–8849. (SORN) at 64 FR 37152 (Jul. 9 1999), 69
San Juan, Puerto Rico 00918–1903, Authority: 16 U.S.C. 1801 et seq. FR 59279 (Oct. 4, 2004), 74 FR 16430
telephone: (787) 398–3717. (Apr. 10, 2009), and 80 FR 30288 (May
Dated: July 13, 2020.
SUPPLEMENTARY INFORMATION: The 27, 2015). These SORNs were
Tracey L. Thompson,
following items included in the transferred to DFC under the BUILD Act
Acting Deputy Director, Office of Sustainable of 2018. In accordance with the Privacy
tentative agenda will be discussed:
Fisheries, National Marine Fisheries Service.
Act of 1974, 5 U.S.C. 552a, DFC
August 4, 2020, 12 p.m.–1 p.m. [FR Doc. 2020–15413 Filed 7–15–20; 8:45 am]
proposes to: Delete OPIC–3 as this has
—Call to Order BILLING CODE 3510–22–P been replaced by GSA/GOVT–7. Delete
—Adoption of Agenda OPIC–7 as this has been replaced by
—OEAP Chairperson’s Report OPM/GOVT–3. Delete OPIC–9 and
—Updates: U.S. INTERNATIONAL DEVELOPMENT OPIC–14 as these have been replaced by
—CFMC Arrangements for Virtual FINANCE CORPORATION OPM/GOVT–1. Delete OPIC–17 as this
Meetings has been replaced by GSA/GOVT–4.
—U.S.V.I. Activities Privacy Act of 1974; System of Delete OPIC–1, OPIC–14, OPIC–19, and
—Fishery Ecosystem Based Records OPIC–22 as these have been replaced by
Management Plan (FEBMP) DFC/03. Delete OPIC–10 as this has
AGENCY: U.S. International Development
—Stakeholders Survey by Pew been replaced by DFC/04. Delete OPIC–
Charitable Trust Finance Corporation (DFC).
ACTION: Notice of a new system of 2, OPIC–5, OPIC–6, OPIC–8, OPIC–12,
August 4, 2020, 1 p.m.–1:10 p.m. records. OPIC–13, OPIC–15, OPIC–16, OPIC–20,
and OPIC–21 as these files are no longer
—Break
SUMMARY: The Better Utilization of maintained. OPIC–4 is renumbered
August 4, 2020, 1:10 p.m.–3 p.m. Investments Leading to Development DFC/04 and amended to include records
—Responsible Seafood Consumption (BUILD) Act of 2018 created the U.S. previously covered by OPIC–10. OPIC–
Campaign International Development Finance 11 is renumbered DFC/07. OPIC–12 is
—Recipe Cookbook for Puerto Rico Corporation (DFC) by bringing together renumbered DFC/08 and renamed
and the U.S. Virgin Islands the Overseas Private Investment Executive Photographs. OPIC–18 is
—Distribution and Presentation of the Corporation (OPIC) and the renumbered DFC/06 and renamed Board
Book: ‘‘Marine Fisheries Ecosystem of Development Credit Authority (DCA) of Directors. OPIC–22 is renumbered
Puerto Rico and the U.S. Virgin office of the U.S. Agency for DFC/03. OPIC–23 is renumbered DFC/
Islands’’ to Fishers and General Public International Development (USAID). 02. Add DFC/01, Oracle E-Business
Section 1466(a)–(b) of the Act provides Suite (EBS) and DFC/05, FedTalent.
August 5, 2020, 12 p.m.–1 p.m. that all completed administrative II. Privacy Act: The Privacy Act of
—Outreach and Education Products to actions shall apply, while all pending 1974, as amended, embodies fair
Highlight Women’s Contribution to proceedings shall continue, through the information practice principles in a
Fisheries in Puerto Rico and the transition to the DFC. Accordingly, DFC statutory framework governing the
U.S. Virgin Islands is issuing a revised system of records means by which Federal agencies
modifying all the systems of records collect, maintain, use, and disseminate
August 5, 2020, 1 p.m.–1:10 p.m. previously published under OPIC’s individuals’ records. The Privacy Act
—Break authority. applies to records about individuals;
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Federal Register / Vol. 85, No. 137 / Thursday, July 16, 2020 / Notices 43211
these records are maintained in a the Chief Financial Officers Act of 1990, Management (SAM) (GSA/GOVT–9):
‘‘system of records,’’ which refers to a Public Law 101–576, and the Federal The U.S. Government’s official vendor
group of any records under the control Financial Management Improvement portal where vendors self-maintain their
of an agency from which information is Act (FFMIA) of 1996, Public Law 104– business information. Carlson Wagonlit
retrieved by the name of an individual 208, as well as guidance issued by OMB: Sato Travel E2 Solutions System (E2)
or by some identifying number, symbol, OMB Circular A–123, Management’s (GSA/GOVT–4): An electronic travel
or other identifying particular assigned Responsibility for Internal Control; system that includes travel
to the individual. The Privacy Act OMB Memorandum 16–11, Improving authorizations, travel vouchers, and
defines an individual as a United States Administrative Functions Through miscellaneous reimbursements data that
citizen or an alien lawfully admitted for Shared Services; and OMB is directly received from the customer or
permanent residence. Individuals may Memorandum 13–08, Improving employee.
request access to their own records that Financial Systems Through Shared
ROUTINE USES OF RECORDS MAINTAINED IN THE
are maintained in a system of records in Services. SYSTEM, INCLUDING CATEGORIES OF USERS AND
the possession or under the control of PURPOSE(S) OF THE SYSTEM: PURPOSES OF SUCH USES:
the DFC by complying with Privacy Act In addition to those disclosures
The primary purpose of Oracle EBS is
regulations at 22 Code of Federal generally permitted under 5 U.S.C.
to function as the financial system of
Regulations (CFR) Part 707 and 552a(b) of the Privacy Act, all or a
record for the Agency. It is the primary
following the procedures outlined in the portion of the records or information
application employed to record all
Records Access, Contesting Record, and contained in this system may be
financial transactions related to the
Notification Procedures sections of this disclosed outside of DFC as a routine
Agency’s administrative business
notice. The Privacy Act requires each use under U.S.C. 552a(b)(3), as stated in
accounting and working capital budgets.
agency to publish in the Federal the Notice and here for this
Register a description denoting the CATEGORIES OF INDIVIDUALS COVERED BY THE modification. This modification
existence and character of each system SYSTEM:
includes a new routine use for the Do
of records that the agency maintains and The categories of individuals and Not Pay initiative in compliance with
the routine uses of each system. In entities covered by this system are Improper Payments, which is
accordance with 5 U.S.C. 552a(r), the identified as Federal government compatible with the following routine
DFC has provided a report of this agencies and institutions; state and local uses of this system of records of a
system of records to the Office of government agencies and institutions; financial management system: (1) The
Management and Budget (OMB) and to domestic private individuals, entities, two required routine uses identified in
Congress. As this revision is significant, and institutions conducting business OMB M–17–12 for notice and breach
a full list of the Agency’s systems of with the Agency; full- and part-time notification, which is compatible with
records is set forth below. employees of the Agency; Personal the necessity of the government to deal
Services Contractors (PSC); foreign with breaches; and (2) routine use for
SYSTEM NAME AND NUMBER:
government agencies and institutions; contractors, grantees, etc., and system
Oracle E-Business Suite (EBS), DFC/ foreign private individuals, entities, and
01. support, which is compatible with the
institutions conducting business with need of contractor support for Financial
SECURITY CLASSIFICATION: the Agency; and foreign entities and Systems. The other routine uses are
Unclassified. institutions who act as participants or compatible with the EBS system of
intermediaries in financial transactions records as a financial system. The
SYSTEM LOCATION: with the Agency. routine use satisfies the compatibility
1100 New York Avenue NW, requirement of the Privacy Act. The
CATEGORIES OF RECORDS IN THE SYSTEM:
Washington, DC 20527. records or information contained
Personally identifiable records that
SYSTEM MANAGER(S): are stored in the system consist of therein may specifically be disclosed as
Business System Owner, Managing individual or company names, points of a routine use, as stated below. The
Director, Financial Management, U.S. contact, mailing addresses, remittance Agency will, when so authorized, make
International Development Finance addresses, telephone numbers, contract/ the determination as to the relevancy of
Corporation, 1100 New York Avenue award numbers, email addresses, TIN, a record prior to its decision to disclose:
NW, Washington, DC 20527; Phone: Social Security Numbers (SSN), Data A. To the Department of Treasury for
(202) 336–8400. Technical System Universal Numbering System (DUNS) Administering the Do Not Pay Initiative
Owner, Business Information Systems numbers, and bank account information under the Improper Payments
Director, Office of the Chief Information including routing numbers, account Elimination and Recovery Improvement
Officer, U.S. International Development numbers, Society for Worldwide Act of 2012 (IPERIA). As required by
Finance Corporation, 1100 New York Interbank Financial Telecommunication IPERIA, the Bipartisan Budget Act of
Avenue NW, Washington, DC 20527; (SWIFT) codes, International Bank 2013, and the Federal Improper
Phone: (202) 336–8400. Account Numbers (IBAN), and account Payments Coordination Act of 2015
titles. (FIPCA), records maintained in this
AUTHORITY FOR MAINTENANCE OF THE SYSTEM: system will be disclosed to (a) a Federal
Where applicable, electronic RECORD SOURCE CATEGORIES: or state agency, its employees, agents
payments are required under Federal Insight (Salesforce.com) (DFC/02): (including contractors of its agents) or
Acquisition Regulation 52.232–25. The Agency’s back office software that contractors; or, (b) a fiscal or financial
Electronic payments require a Taxpayer collects data from external customers agent designated by the Bureau of Fiscal
Identification Number (TIN) data completing and submitting web-based Service or other Department of the
element. Federal financial mandates and business application electronic forms. Treasury bureau or office, including
legal authorities govern financial Insight is DFC’s back-office data employees, agents, or contractors of
management systems that support the collection system where business- and such agent; or, (c) a contractor of the
collection of the information in EBS. product specific information is Bureau of Fiscal Service, for the purpose
These mandates and authorities include processed. System for Award of identifying, preventing, and
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43212 Federal Register / Vol. 85, No. 137 / Thursday, July 16, 2020 / Notices
recovering improper payments to an relevant and necessary to carrying out Federal agency in connection with
applicant for, or recipient of, Federal their authorized functions. initial due diligence processes in
funds. Records disclosed under this G. Disclosure to the EEOC, the Office assessing new business transaction
routing use may be used to conduct of Personnel Management (OPM), or the proposals and as part of the improper
computerized comparison to identify, Fair Labor Relations Authority (FLRA) payment risk mitigation process that
prevent, and recover improper In Response to a Formal Grievance, occurs for the life of each business
payments, and to identify and mitigate Complaint, or Appeal Filed by an transaction.
fraud, waste, and abuse in federal Employee. Information may be M. Disclosure of Information to
payments. disclosed to the EEOC, OPM, FLRA, or Another Federal Agency, a Court, or a
B. Disclosure for Enforcement, other agency grievance examiner, formal Third Party. Information may be
Statutory, and Regulatory Purposes. complaints examiner, arbitrator, or other disclosed where the counterparty to a
Information may be disclosed to the duly authorized official engaged in the business transaction has not remitted
appropriate Federal, state, local, foreign, investigation or settlement of a agreed upon and contracted fees for an
or self-regulatory organization or agency grievance, complaint, or appeal filed by extended period of time.
responsible for investigating, an employee.
prosecuting, enforcing, implementing, H. Disclosure When Security or POLICIES AND PRACTICES FOR STORAGE OF
issuing, or carrying out a statute, rule, Confidentiality Has Been Compromised. RECORDS:
regulation, order, policy, or license if Information may be disclosed when (1) Records are stored in paper and
the information may be relevant to a it is suspected or confirmed that electronic form.
potential violation of civil or criminal security or confidentiality of
law, rule, regulation, order, policy, or information has been compromised; (2) POLICIES AND PRACTICES FOR RETRIEVAL OF
the Agency has determined that, as a RECORDS:
license.
C. Disclosure to Another Federal result of the suspected or confirmed Records can be retrieved by
compromise, there is a risk of harm to transaction record number, name,
Agency When Requesting Information.
economic or property interests, identity address, telephone numbers and other
Information may be disclosed to a
theft or fraud, or harm to the security or identifying information.
Federal agency in the executive,
integrity of the system or other systems
legislative, or judicial branch of POLICIES AND PRACTICES FOR RETENTION AND
or programs (whether maintained by the
government in connection with the DISPOSAL OF RECORDS:
Agency or another agency or entity) that
hiring, retaining, or assigning of an
rely upon the compromised Records are retained and disposed of
employee; the issuance of a security
information; and (3) the disclosure is as prescribed under the National
clearance; the conducting of a security
made to such agencies, entities, and Archives and Records Administration
or suitability investigation of an
persons who are reasonably necessary to (NARA) General Records Schedule. The
individual; the classifying of jobs; the assist in connection with the Agency’s information used to enter data into EBS
letting of a contract; the issuance of a efforts to respond to the suspected or is maintained for seven years. Paper
license, grant, or other benefits by the confirmed compromise and prevent, records are disposed of by shredding or
receiving entity; or the lawful statutory, minimize, or remedy such harm. pulping, and records maintained on
administrative, or investigative purpose I. Disclosure to Contractors, Agents, electronic media are degaussed or
of the receiving entity to the extent that and Others. Information may be erased in accordance with the
the information is relevant and disclosed to contractors, agents, or applicable records retention schedule
necessary to the receiving entity’s others performing work on a contract, and NARA guidelines.
decision on the matter. service, cooperative agreement, job, or
D. Disclosure to a Member of Congress other activity for the Agency and who ADMINISTRATIVE, TECHNICAL, AND PHYSICAL
and Congressional Inquiries. have a need to access the information in SAFEGUARDS:
Information may be disclosed to a the performance of their duties or Access to records in this system is
congressional office in response to an activities for the Agency. controlled and managed pursuant to
inquiry from the congressional office J. Disclosure to Any Source from applicable policies and rules, including
made at the request of the individual to Which Additional Information Is OPM’s Information and Security &
whom the record pertains. Requested During the Acquisition and Privacy Policy. The use of password
E. Disclosure to the Department of Procurement Contract Lifecycle protection, system authentication, and
Justice (DOJ), a Court, an Adjudicative Management Process. Information may other system protection methods also
Body or Administrative Tribunal, or a be disclosed in connection with the provides additional safeguards to
Party in Litigation. Information may be requisitioning, commitments, restrict access. System access and access
disclosed to DOJ, a court, an obligations, invoicing, travel expense to the records contained within the
adjudicative body or administrative reimbursements, and reimbursements to system are limited to those individuals
tribunal, a party in litigation, or a employees for local travel expenses and who have an official need for system
witness if the Agency (or in the case of other ancillary expenses. access in order to perform their official
an Office of Inspector General (OIG) K. Disclosure of Information in responsibilities and duties.
system, the OIG) determines, in its sole Connection with Business Transaction
discretion, that the information is Activities to a Federal Agency. NOTIFICATION PROCEDURES:
relevant and necessary to the matter. Information may be disclosed to the Requests by individuals concerning
F. Disclosure to the Merit Systems Treasury Department via electronic file the existence of a record may be
Protection Board (MSPB), the Office of to enable processing of business submitted in writing, addressed to the
Government Ethics (OGE), Equal payment and payable commitments for system manager above. The request
Employment Opportunity Commission the life of each business transaction. must comply with the requirements of
(EEOC), and Office of Special Counsel L. Disclosure of Information in 22 CFR 707.21.
(OSC). Information may be disclosed to Connection with Business Transaction
the EEOC, the MSPB, the OGE, or the Activities to a Federal Agency. RECORD ACCESS PROCEDURES:
OSC to the extent determined to be Information may be disclosed to a Same as above.
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Federal Register / Vol. 85, No. 137 / Thursday, July 16, 2020 / Notices 43213
CONTESTING RECORD PROCEDURES: in those projects. Depending on the the information may be relevant to a
Requests by individuals to amend level of connection of an individual to potential violation of civil or criminal
their record must be submitted in the project, personal information on the law, rule, regulation, order, policy, or
writing, addressed to the system individual may be maintained. This license.
manager above. Requests for includes full name, date of birth, B. Disclosure to a Member of Congress
amendments to records and requests for country of birth, citizenship, personally and Congressional Inquiries.
review of a refusal to amend a record identifying number, address, contact Information may be disclosed to a
must comply with the requirements of information, and professional congressional office in response to an
22 CFR 707.23. experience. inquiry from the congressional office
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
made at the request of the individual to
EXEMPTIONS PROMULGATED FOR THE SYSTEM:
whom the record pertains.
None. BUILD Act, 22 U.S.C. 9601 et seq.; 44
C. Disclosure to DOJ, a Court, an
U.S.C. 3101, et seq.
HISTORY:
Adjudicative Body or Administrative
PURPOSE OF THE SYSTEM: Tribunal, or a Party in Litigation.
Not Applicable.
This system will facilitate project Information may be disclosed to DOJ, a
SYSTEM NAME AND NUMBER: lifecycle management from project court, an adjudicative body or
Salesforce Customer Relationship intake to project closeout for all DFC administrative tribunal, a party in
Management System (‘‘Insight’’); DFC/ products. The information in the system litigation, or a witness if the Agency (or
02. will be used to administer the projects in the case of an OIG system, the OIG)
as necessary, including internally determines, in its sole discretion, that
SYSTEM CLASSIFICATION: tracking and managing client contact the information is relevant and
Unclassified. information and the status (but not the necessary to the matter.
detailed results) of Know Your D. Disclosure When Security or
SYSTEM LOCATION:
Customer (KYC) due diligence Confidentiality Has Been Compromised.
The system is located in an Enterprise performed on businesses and Information may be disclosed when (1)
Government Cloud Service individuals associated with each it is suspected or confirmed that
environment. The system is hosted at project. Data from this system may also security or confidentiality of
secured Salesforce General Services be used for evaluating the effectiveness information has been compromised; (2)
Administration (GSA) data centers (NA– of DFC’s products and programs and the Agency has determined that, as a
21) located in Washington, DC and improving upon them. result of the suspected or confirmed
Chicago, IL; one site acts as the active compromise, there is a risk of harm to
host and the alternative site acts as the RECORD SOURCE CATEGORIES:
economic or property interests, identity
disaster recovery location operating Information is collected directly from theft or fraud, or harm to the security or
under near-real time replication clients using a public-facing web portal integrity of the system or other systems
protocol. which collects customer and project or programs (whether maintained by the
data from applicants. Direct input: Some Agency or another agency or entity) that
SYSTEM MANAGER(S): account, contact, and project data are rely upon the compromised
Business System Owner, Managing input directly by DFC officers in the information; and (3) the disclosure is
Director for Finance Program Systems course of keeping project records up to made to such agencies, entities, and
and Procedures, U.S. International date. Oracle EBS (DFC/01): Pertinent persons who are reasonably necessary to
Development Finance Corporation, 1100 financial data is sent to Insight to assist in connection with the Agency’s
New York Avenue NW, Washington, DC provide DFC officers with accessible efforts to respond to the suspected or
20527; Phone: (202) 336–8400. information related to project status. confirmed compromise and prevent,
Technical Systems Owner, Business minimize, or remedy such harm.
ROUTINE USES OF RECORDS MAINTAINED IN THE
Information Systems Director, U.S. E. Disclosure to Contractors, Agents,
SYSTEM, INCLUDING CATEGORIES OF USERS AND
International Development Finance PURPOSES OF SUCH USES: and Others. Information may be
Corporation, 1100 New York Avenue disclosed to contractors, agents, or
In addition to those disclosures
NW, Washington, DC 20527; Phone: others performing work on a contract,
generally permitted under 5 U.S.C.
(202) 336–8400. service, cooperative agreement, job, or
552a(b) of the Privacy Act, these records
CATEGORIES OF INDIVIDUALS COVERED BY THE of information contained therein may other activity for the Agency and who
SYSTEM: specifically be disclosed outside of the have a need to access the information in
The system covers individuals Agency. The records or information the performance of their duties or
representing, guaranteeing, sponsoring, contained therein may specifically be activities for the Agency.
owning, or managing a potential or disclosed as a routine use, as stated F. Disclosure to Any Source from
actual DFC project under all DFC below. The Agency will, when so Which Additional Information Is
products. Information about these authorized, make the determination as Requested During Commitment of
individuals is entered directly into the to the relevancy of a record prior to its Payments. As needed, Insight
system by potential clients filling out decision to disclose information under automatically transfers information to
application forms on the Agency’s the following circumstances: Oracle EBS (DFC/01) to commit
electronic forms web-portal or manually A. Disclosure for Enforcement, payments from DFC as part of the
when DFC officers input data during a Statutory, and Regulatory Purposes. Agency’s core business transactions.
project’s lifecycle. Information may be disclosed to the G. Disclosure of Information in
appropriate Federal, state, local, foreign, Connection with Loan Payments to a
CATEGORIES OF RECORDS IN THE SYSTEM: or self-regulatory organization or agency Federal Agency. As needed, authorized
This system contains the information responsible for investigating, DFC personnel manually input
needed for processing Agency projects prosecuting, enforcing, implementing, disbursement records into Oracle and
and contains information about issuing, or carrying out a statute, rule, the Treasury portal to enable loan
individuals and other entities involved regulation, order, policy, or license if payments.
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43214 Federal Register / Vol. 85, No. 137 / Thursday, July 16, 2020 / Notices
H. Disclosure of Information in POLICIES AND PRACTICES FOR RETENTION AND Finance Corporation, 1100 New York
Connection with Business Transaction DISPOSAL OF RECORDS: Avenue NW, Washington, DC 20527;
Activities to a Federal Agency. Records are maintained on an ongoing Phone: (202) 336–8400.
Information may be disclosed to a basis and updated by DFC staff assigned
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
Federal agency in connection with with managing the system. These
initial due diligence processes in records will follow the DFC’s retention 5 U.S.C. 5101, et seq., Government
assessing new business transaction schedule based on project classification. Organization and Employees; 31 U.S.C.
proposals and as part of the improper 3512, et seq., Executive Agency
payment risk mitigation process that
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL Accounting and Other Financial
SAFEGUARDS: Management Reports and Plans; 31
occurs for the life of each business
transaction. Access to records in this system is U.S.C. 1101, et seq., the Budget and
controlled and managed pursuant to Fiscal, Budget, and Program
I. Disclosure of Information to applicable policies and rules, including Information; 5 CFR part 293, subpart B,
Another Federal Agency, a Court, or a OPM’s Information and Security & Personnel Records Subject to the
Third Party. Information may be Privacy Policy. These records and the Privacy Act; 5 CFR part 297, Privacy
disclosed where the counterparty to a technical hardware containing these Procedures for Personnel Records;
business transaction has not remitted records are maintained on premises in Executive Order 9397 as amended by
agreed upon and contracted fees for an areas designated as restricted access. Executive Order 13478, relating to
extended period of time. The use of password protection, system Federal Agency Use of Social Security
J. Disclosure of Credit to Credit authentication, user profile restrictions, Numbers; and Public Law 101–576
Reporting Agencies. If deemed and other system protection methods (Nov. 15, 1990), the Chief Financial
necessary, credit information will be also provides additional safeguards to Officers (CFO) Act of 1990.
disclosed as the running of credit restrict access. System access and access PURPOSE(S) OF THE SYSTEM:
checks is performed. These credit to the records contained within the
checks are conducted confidentially, The primary purpose of the system is
system are limited to those individuals
following accepted best practices with to manage personnel and payroll
who have an official need for system
widely known and reputable credit functions; ensure proper payment for
access in order to perform their official
reporting agencies. salary and benefits; track time and
responsibilities and duties.
attendance, leave, and other absences
K. Disclosure of Non-Individual NOTIFICATION PROCEDURES: for reporting and compliance purposes;
Information to Publicly Available and facilitate reporting requirements to
Requests by individuals concerning
websites: Authorized personnel utilize other Federal agencies, including the
the existence of a record may be
non-individual information from Insight Department of the Treasury and OPM,
submitted in writing, addressed to the
(e.g., project descriptions and primary for payroll, tax, and human capital
system manager above. The request
place of performance) for the following management purposes.
must comply with the requirements of
publicly available websites: USA
22 CFR 707.21. CATEGORIES OF INDIVIDUALS COVERED BY THE
Spending and Foreign Assistance.gov.
SYSTEM:
RECORD ACCESS PROCEDURES:
POLICIES AND PRACTICES FOR STORAGE OF Individuals covered by the system
Same as above.
RECORDS: include current and former DFC
System records are stored within CONTESTING RECORD PROCEDURES: employees, emergency workers,
secured Salesforce GSA data centers Requests by individuals to amend volunteers, contractors, and applicants
(NA–21) located in Washington, DC and their record must be submitted in for Federal employment. This system
Chicago, IL; one site acts as the active writing, addressed to the system may also include limited information
host and the alternative site acts as the manager above. Requests for regarding employee spouses,
disaster recovery location operating amendments to records and requests for dependents, emergency contacts,
under near-real time replication review of a refusal to amend a record beneficiaries, or estate trustees who
protocol. must comply with the requirements of meet the definition of ‘‘individual’’ as
22 CFR 707.23. defined in the Privacy Act.
POLICIES AND PRACTICES FOR RETRIEVAL OF CATEGORIES OF RECORDS IN THE SYSTEM:
EXEMPTIONS CLAIMED FOR THE SYSTEM:
RECORDS:
None. This system maintains records
The records may be retrieved by the including: (1) Employee Biographical
project name, project number, company HISTORY: and Employment Information:
name, associated individual’s name, or Not Applicable. Employee name, other names used,
reporting tools provided on the system citizenship, gender, date of birth, age,
SYSTEM NAME AND NUMBER:
dashboards. Access to sensitive group affiliation, marital status, SSN,
personally identifiable information Payroll, Time and Attendance, truncated SSN, legal status, place of
(SPII) in the records is restricted to a Retirement, and Leave Records, DFC/03. birth, records related to position,
small group of authorized government SECURITY CLASSIFICATION:
occupation, duty location, security
personnel who perform the KYC due clearance, financial information,
Unclassified.
diligence in the system, as needed. medical information, disability
Access to the rest of the system is SYSTEM LOCATION: information, education information,
available to any Agency personnel with 1100 New York Avenue NW, driver’s license, race, ethnicity, personal
system access. The DFC uses two-factor Washington, DC 20527. or work telephone number, personal
authentication for Agency-specific users and work email address, military status
to access Insight outside of the Agency SYSTEM MANAGER(S): and service, home or mailing address,
network. Any changes to the system are Business System Owner: Vice TIN, bank account information,
implemented through a change President and Chief Administrative professional licensing and credentials,
management process. Officer, U.S. International Development family relationships, involuntary debt
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Federal Register / Vol. 85, No. 137 / Thursday, July 16, 2020 / Notices 43215
(garnishments or child support acting in his or her individual capacity Age, Survivors, and Disability Insurance
payments), employee common identifier when DFC or DOJ has agreed to (OASDI) and Medicare deductions.
(ECI), organization code, user represent that employee or pay for K. To officials of labor organizations
identification, and any other private representation of the employee; recognized under 5 U.S.C. Chapter 71
employment information; (2) Third- or (4) The United States Government or (Labor-Management Relations) for the
Party Information: Spouse information, any agency thereof, when DFC purpose of providing information as to
emergency contact, beneficiary determines that DFC is likely to be the identity of DFC employees
information, savings bond co-owner affected by the proceeding. contributing union dues each pay
name(s) and information, and family B. To the Department of the Treasury period and the amount of dues withheld
members and dependents information; or other Federal agency as required for from each contributor.
(3) Salary and Benefits Information: payroll purposes, for preparation of L. To employee or emergency worker
Salary data, retirement data, tax data, payroll and other checks and electronic associations to report dues deductions.
deductions, health benefits, allowances, funds transfers to Federal, State, and M. To insurance carriers to report
union dues, insurance data, Flexible local government agencies, non- employee or DFC emergency worker
Spending Account, Thrift Savings Plan governmental organizations, and election information and withholdings
information and contributions, pay individuals. for health insurance.
plan, payroll records, awards, court C. To the Department of the Treasury, N. To charitable institutions when an
order information, back pay Internal Revenue Service, and state and employee designates an institution to
information, debts owed to the local tax authorities for which an receive contributions through salary
government as a result of overpayment, employee is or was subject to tax deduction.
refunds owed, or a debt referred for regardless of whether tax is or was O. To the Department of the Treasury,
collection on a transferred employee or withheld in accordance with Treasury Internal Revenue Service, or another
emergency worker; and (4) Timekeeping Fiscal Requirements, as required. Federal agency or its contractor, to
Information: Time and attendance disclose debtor information solely to
D. To OPM or its contractors in
records and leave records. This system aggregate information for the Internal
connection with programs administered
may also contain correspondence, Revenue Service to collect debts owed
by that office, including, but not limited
documents, and other information to the Federal Government through the
to, the Federal Long-Term Care
required to administer payroll, leave, offset of tax refunds.
Insurance Program, the Federal Dental
P. To any creditor Federal agency
and related functions. and Vision Insurance Program, the
seeking assistance for the purpose of
Flexible Spending Accounts for Federal
RECORD SOURCE CATEGORIES: that agency implementing
Employees Program, and the electronic
Information is obtained from administrative or salary offset
Human Resources Information Program.
individuals on whom the records are procedures in the collection of unpaid
E. To another Federal agency to which financial obligations owed the United
maintained, official personnel records of an employee or DFC emergency worker
individuals on whom the records are States Government from an individual.
has transferred or to which a DFC Q. To any Federal agency where the
maintained, supervisors, timekeepers, volunteer transfers in a volunteer
previous employers, the Internal individual debtor is employed or
capacity. receiving some form of remuneration for
Revenue Service and state tax agencies, F. To any criminal, civil, or regulatory
the Department of the Treasury, other the purpose of enabling that agency to
law enforcement authority (whether collect debts on the employee’s behalf
Federal agencies, courts, state child Federal, state, territorial, local, tribal or
support agencies, employing agency by administrative or salary offset
foreign) when a record, either alone or procedures under the provisions of the
accounting offices, and third-party in conjunction with other information,
benefit providers. Debt Collection Act of 1982.
indicates a violation or potential R. To the Department of the Treasury,
ROUTINE USES OF RECORDS MAINTAINED IN THE violation of law—criminal, civil, or Internal Revenue Service, and state and
SYSTEM, INCLUDING CATEGORIES OF USERS AND regulatory in nature, and the disclosure local authorities for the purpose of
THE PURPOSES OF SUCH USES: is compatible with the purpose for locating a debtor to collect a claim
In addition to those disclosures which the records were compiled. against the debtor.
generally permitted under 5 U.S.C. G. To a congressional office in S. To the Federal Retirement Thrift
552a(b) of the Privacy Act, all or a response to a written inquiry that an Investment Board’s record keeper,
portion of the records or information individual covered by the system, or the which administers the Thrift Savings
maintained in this system may be heir of such individual if the covered Plan, to report deductions,
disclosed to authorized entities outside individual is deceased, has made to the contributions, and loan payments.
DFC for purposes determined to be office. T. To the Office of Child Support
relevant and necessary as a routine use H. To Federal, state, or local agencies Enforcement, within the Administration
pursuant to 5 U.S.C. 552a(b)(3) as where necessary to enable the for Children and Families, within the
follows: employee’s, DFC emergency worker’s, or Department of Health and Human
A. To DOJ, including Offices of the DFC volunteer’s agency to obtain Services, for the purposes of locating
U.S. Attorneys, or other Federal agency information relevant to the hiring or individuals to establish paternity;
conducting litigation or in proceedings retention of that employee, DFC establishing and modifying orders of
before any court, adjudicative, or emergency worker, or DFC volunteer, or child support; identifying sources of
administrative body, when it is relevant the issuance of a security clearance, income; and for other child support
or necessary to the litigation and one of contract, license, grant, or other benefit. enforcement actions as required by the
the following is a party to the litigation I. To appropriate Federal and state Personal Responsibility and Work
or has an interest in such litigation: (1) agencies to provide reports including Opportunity Reconciliation Act of 1996.
DFC or any component of DFC; (2) Any data on unemployment insurance. U. To an expert, consultant, grantee,
DFC employee or former employee J. To the Social Security or contractor (including employees of
acting in his or her official capacity; (3) Administration to credit the employee the contractor) of DFC who performs
Any DFC employee or former employee or emergency worker account for Old- services requiring access to these
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43216 Federal Register / Vol. 85, No. 137 / Thursday, July 16, 2020 / Notices
records on DFC’s behalf to carry out the employees, or individuals covered by suspected or confirmed breach there is
purposes of the system, including the system, except to the extent it is a risk of harm to individuals, DFC
employment verifications, determined that release of the specific (including its information systems,
unemployment claims, W–2 processing information in the context of a programs, and operations), the Federal
services, leave and earning statements, particular case would constitute an Government, or national security; and
and 1095–C Affordable Care Act unwarranted invasion of personal (3) the disclosure made to such
statements. privacy. agencies, entities, and persons is
V. To OPM Employee Express, which FF. To the Executive Office of the reasonably necessary to assist in
is an employee self-service system, to President in response to an inquiry from connection with DFC’s efforts to
initiate personnel and payroll actions that office made at the request of the respond to the suspected or confirmed
and to obtain payroll information. subject of a record or a third party on breach or to prevent, minimize, or
W. To the Department of Labor for that person’s behalf, or for a purpose remedy such harm.
processing claims for employees, compatible with the reason for which PP. To another Federal agency or
emergency workers, or volunteers the records are collected or maintained. Federal entity, when DFC determines
injured on the job or claiming GG. To other Federal agencies and that information from this system of
occupational illness. organizations to provide payroll and records is reasonably necessary to assist
X. To Federal agencies and personnel processing services under a the recipient agency or entity in: (1)
organizations to support interfaces with shared service provider cross-servicing Responding to a suspected or confirmed
other systems operated by the Federal agreement for purposes relating to DFC breach; or (2) preventing, minimizing, or
agencies for which the employee or DOI payroll and personnel processing. remedying the risk of harm to
emergency worker is employed, or the HH. To OPM, the Merit System individuals, the recipient agency or
DFC volunteer is located, for the Protection Board, Federal Labor entity (including its information
purpose of avoiding duplication, Relations Authority, or the Equal systems, programs, and operations), the
increasing data integrity, and Employment Opportunity Commission Federal Government, or national
streamlining government operations. when requested in the performance of security, resulting from a suspected or
Y. To another Federal agency to their authorized duties. confirmed breach.
provide information needed in the II. To state offices of unemployment QQ. To an agency or organization for
performance of official duties related to compensation to assist in processing an the purpose of performing audit or
reconciling or reconstructing data files individual’s unemployment, survivor oversight operations as authorized by
or to enable that agency to respond to annuity, or health benefit claim, or for law, but only such information as is
an inquiry by the individual to whom records reconciliation purposes. necessary and relevant to such audit or
the record pertains. JJ. To Federal Employees’ Group Life oversight function.
Z. To NARA to conduct records Insurance or Health Benefits carriers in RR. To a court, magistrate, or
management inspections under the connection with survivor annuity or administrative tribunal, including
authority of 44 U.S.C. 2904 and 2906. health benefits claims or records disclosures to opposing counsel in the
AA. To OMB during the coordination reconciliations. course of discovery, pursuant to
and clearance process in connection KK. To any source from which appropriate court order or other judicial
with legislative affairs as mandated by additional information is requested by process in the course of criminal, civil,
OMB Circular A–19. DFC relevant to a DFC determination or administrative litigation.
BB. To Federal, state, territorial, local, concerning an individual’s pay, leave, SS. In an appropriate proceeding
tribal, or foreign agencies that have or travel expenses, to the extent before a court, grand jury, or
requested information relevant or necessary to identify the individual, administrative or adjudicative body,
necessary to the hiring, firing, or inform the source of the purpose(s) of when DOJ determines that the records
retention of an employee or contractor, the request, and identify the type of are arguably relevant to the proceeding;
regarding the issuance of a security information requested. or in an appropriate proceeding before
clearance, license, contract, grant, or LL. To the Social Security an administrative or adjudicative body
other benefit. Administration and the Department of when the adjudicator determines the
CC. To state, territorial, and local the Treasury to disclose pay data on an records to be relevant to the proceeding.
governments, and tribal organizations to annual basis, and as necessary to TT. Disclosure pursuant to 5 U.S.C.
provide information needed in response execute their statutory responsibilities 552a(b)(12). Disclosures may be made
to court order and/or discovery for the effective administration of from this system to consumer reporting
purposes related to litigation, when the benefits programs, payroll, and taxes. agencies as defined in the Fair Credit
disclosure is compatible with the MM. To a Federal agency or in Reporting Act (15 U.S.C. 1681a(f)) or the
purpose for which the records were response to a congressional inquiry Federal Claims Act of 1966 (31 U.S.C.
compiled. when additional or statistical 3701(a)(3)).
DD. To the Department of the information is requested relevant to a
Treasury to recover debts owed to the Federal benefit or program, such as the POLICIES AND PRACTICES FOR STORAGE OF
United States. DFC Transit Fare Subsidy Program. RECORDS:
EE. To the news media and the NN. To the Department of Health and Records are maintained in manual,
public, with the approval of the Public Human Services for the purpose of microfilm, microfiche, electronic,
Affairs Officer in consultation with providing information on new hires and imaged, and computer printout form.
counsel and the Senior Agency Official quarterly wages as required under the Original input documents are stored in
for Privacy (SAOP), where there exists Personal Responsibility and Work standard office filing equipment and/or
a legitimate public interest in the Opportunity Reconciliation Act of 1996. as imaged documents on magnetic
disclosure of the information or when OO. To appropriate agencies, entities, media at all locations which prepare
disclosure is necessary to preserve and persons when: (1) DFC suspects or and provide input documents and
confidence in the integrity of DFC or is has confirmed that there has been a information for data processing. Paper
necessary to demonstrate the breach of the system of records; (2) DFC records are maintained in file folders
accountability of DFC’s officers, has determined that as a result of the stored within locking filing cabinets or
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Federal Register / Vol. 85, No. 137 / Thursday, July 16, 2020 / Notices 43217
locked rooms in secured facilities with the functions and data necessary to information, and whether they possess
controlled access. Electronic records are perform that person’s job first-aid or cardiopulmonary
stored in computers, removable drives, responsibilities. System administrators resuscitation (CPR) certification; (3)
storage devices, electronic databases, and authorized users for DFC are trained transportation subsidy information,
and other electronic media under the and required to follow established including commuting address,
control of DFC. internal security protocols and must commuting days, smart trip card
complete all security, privacy, and number, and daily commuting expenses;
POLICIES AND PRACTICES FOR RETRIEVAL OF
RECORDS:
records management training, and sign and (4) employee entry and exit process
DFC Rules of Behavior. records, including signatures and date
Records may be retrieved by stamps reflecting whether department
employee name, SSN, TIN, ECI, birth NOTIFICATION PROCEDURES:
employees have been briefed on the
date, organizational code, or assigned Requests by individuals concerning government’s classified information
person number. the existence of a record may be program, the Corporation’s security
POLICIES AND PRACTICES FOR RETENTION AND submitted in writing, addressed to the program, and the Corporation’s records
DISPOSAL OF RECORDS: system manager above. The request policies and procedures; have been
Records are maintained in accordance must comply with the requirements of advised of, and fully understand,
with OPM’s Guide to Recordkeeping; 22 CFR 707.21. applicable ethics provisions; and
General Records Schedule (GRS) 1.0 RECORD ACCESS PROCEDURES:
certifying that all required clearances for
‘‘Finance’’ and GRS 2.0 ‘‘Human entry onboard or release of the
Resources,’’ which are approved by Same as above. employee’s final paycheck have been
NARA. The system generally maintains CONTESTING RECORD PROCEDURES: obtained.
temporary records, and retention Requests by individuals to amend AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
periods vary based on the type of record their record must be submitted in
under each item and the needs of the General authority for agency records
writing, addressed to the system management is provided by 5 U.S.C.
Agency. Paper records are disposed of manager above. Requests for
by shredding or pulping, and records 301, Departmental Regulations, and 44
amendments to records and requests for U.S.C. 3101, Records Management by
maintained on electronic media are review of a refusal to amend a record
degaussed or erased in accordance with Agency Heads. Additional authority to
must comply with the requirements of maintain security records is provided by
the applicable records retention 22 CFR 707.23.
schedule and NARA guidelines. 5 U.S.C. 3301, Examination, Selection
EXEMPTIONS PROMULGATED FOR THE SYSTEM: and Placement, E.O. 10450, Clearance
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL for Federal Employment, April 17, 1953,
SAFEGUARDS: None.
as amended; E.O. 12968, Access to
During normal hours of operation, HISTORY: Classified Information, August 4, 1995.
paper or micro format records are Not Applicable. Additional authority to maintain
maintained in locked file cabinets in emergency contact information records
secured rooms under the control of SYSTEM NAME AND NUMBER: is provided by Federal Preparedness
authorized personnel. Information Staff Central; DFC/04. Circular 65, Federal Executive Branch
technology systems follow the National Continuity of Operations (COOP), July
Institute of Standards and Technology SECURITY CLASSIFICATION:
26, 1999; E.O. 12656, Assignment of
(NIST) privacy and security standards Sensitive but Unclassified. Emergency Preparedness
developed to comply with the Privacy Responsibilities, November 18, 1988, as
SYSTEM LOCATION:
Act of 1974 as amended, 5 U.S.C. 552a; amended; and Presidential Decision
the Paperwork Reduction Act of 1995, 1100 New York Avenue NW,
Directive 67, Enduring Constitutional
Public Law 104–13; the Federal Washington, DC 20527.
Government and Continuity of
Information Security Modernization Act SYSTEM MANAGER(S): Government Operations, October 21,
of 2014, Public Law 113–283, as 1998. Additional authority to maintain
codified at 44 U.S.C. 3551, et seq.; and Business System Owner: Vice
President and Chief Administrative employee exit process records is
the Federal Information Processing provided by E.O. 12958, Classified
Standard 199, Standards for Security Officer, U.S. International Development
Finance Corporation, 1100 New York National Security Information, April 17,
Categorization of Federal Information 1995; 32 CFR 2003.20, Classified
and Information Systems. Computer Avenue NW, Washington, DC 20527;
Phone: (202) 336–8400. Information Non-Disclosure Agreement:
servers on which electronic records are SF–312; 5 CFR part 2637, Regulations
stored are located in secured DFC CATEGORIES OF INDIVIDUALS COVERED BY THE Concerning Post Employment Conflicts
facilities with physical, technical, and SYSTEM: of Interest; and Pub. L. l104–134, Debt
administrative levels of security to The system covers individuals who Collection Improvement Act of 1996.
prevent unauthorized access to the DFC are current and former employees of the
network and information assets. PURPOSE(S):
DFC (including details, volunteers, and
Security controls include encryption, PSCs), as well as industrial contractors. These records are used (1) as an easy
firewalls, audit logs, and network reference record to determine the
system security monitoring. Electronic CATEGORIES OF RECORDS IN THE SYSTEM: suitability and/or eligibility of
data is protected through user These are (1) security records, employees and contractors for access to
identification, passwords, database including records indicating level of facilities, information systems, and
permissions, and software controls. building and network access, security classified information; (2) to account for
Access to records in the system is badge number, and security clearance and/or communicate with employees
limited to authorized personnel who level and adjudication date; (2) and contractors or their designees in the
have a need to access the records in the emergency contact information records, event of an emergency or disaster; (3) to
performance of their official duties, and including home address, phone number process existing employees and
each person’s access is restricted to only and email, emergency contact person contractors when their tenure with the
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43218 Federal Register / Vol. 85, No. 137 / Thursday, July 16, 2020 / Notices
DFC ends; and (4) to maintain a record any of the following is a party to ADMINISTRATIVE, TECHNICAL, AND PHYSICAL
of all debriefings and completed exit litigation or has an interest in litigation SAFEGUARDS:
procedures for former employees. and information in this system is Access to records in this system is
determined by the DFC to be arguably controlled and managed pursuant to
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
relevant to the litigation: The DFC; any applicable policies and rules, including
PURPOSES OF SUCH USES: DFC employee in his or her official OPM’s Information and Security &
Security records are used (1) by the capacity, or in his or her individual Privacy Policy. These records and the
DFC human resources and security capacity where DOJ agrees to represent technical hardware containing these
managers to check the status, level, and the employee; or the United States records are maintained on premises in
date received of security clearances, and where the DFC determines that the areas designated as restricted access.
(2) by the DFC departmental security litigation is likely to affect it; (3) to a The use of password protection, system
officers to confirm that employees who court, a magistrate, administrative authentication, and other system
require access to classified information tribunal, or other adjudicatory body in protection methods also provides
have the appropriate level of security the course of presenting evidence or additional safeguards to restrict access.
clearance. Emergency contact argument, including disclosure to System access and access to the records
information records are used by (1) the opposing counsel or witnesses in the contained within the system are limited
DFC human resources and security course of civil discovery, litigation, or to those individuals who have an
managers to notify an employee’s settlement negotiations, or in official need for system access in order
designee of an emergency that affects connection with criminal law to perform their official responsibilities
the employee or to account for an proceedings; (4) to a Member of and duties.
employee’s whereabouts, especially in Congress or staff acting upon the
NOTIFICATION PROCEDURES:
the event of a disaster; (2) the DFC Member’s behalf when the Member or
human resources managers to staff requests the information on behalf Requests by individuals concerning
communicate with an employee’s of, and at the written request of, the the existence of a record may be
designee regarding survivor benefits or individual who is the subject of the submitted in writing, addressed to the
other benefits or employment record; (5) to another Federal agency or system manager above. The request
information in the event an employee other public authority, in connection must comply with the requirements of
becomes incapacitated or dies; and (3) with the hiring or retention of an 22 CFR 707.21.
the DFC security managers for employee or other personnel action; the RECORD ACCESS PROCEDURES:
emergency management or continuity of issuance of a security clearance; the
reporting of an investigation of an Same as above.
operations purposes. Employee exit
process records are used by the DFC employee; the letting of a contract; or CONTESTING RECORD PROCEDURES:
Agency managers to (1) verify that all the issuance of a license, grant, or other Requests by individuals to amend
departing employees have completed benefit, to the extent that the record is their record must be submitted in
the checkout process and returned relevant and necessary to the receiving writing, addressed to the system
government property to the DFC, (2) entity’s decision on the matter; (6) to manager above. Requests for
ensure the security of the DFC-related NARA and to GSA in records amendments to records and requests for
information, (3) ensure that employees management inspections conducted review of a refusal to amend a record
are briefed concerning postemployment under the authority of 44 U.S.C. 2904 must comply with the requirements of
restrictions; and (4) certify that all and 2906; (7) to the employees of 22 CFR 707.23.
required clearances for release of the entities with which the DFC contracts
employee’s final paycheck have been for the purposes of performing any EXEMPTIONS PROMULGATED FOR THE SYSTEM:
obtained. The DFC may disclose function that requires disclosure of None.
information contained in a record in records in this system. Before entering
into such a contract, the DFC shall HISTORY:
this system of records under the routine
uses listed in this notice without the require the contractor to maintain Not Applicable.
consent of the individual if the Privacy Act safeguards as required
SYSTEM NAME AND NUMBER:
disclosure is compatible with the under 5 U.S.C. 552a(m) with respect to
purposes for which the record was the records in the system. FedTalent, DFC/05.
collected. Disclosures may be made as SECURITY CLASSIFICATION:
POLICIES AND PRACTICES FOR STORAGE OF
follows: (1) In the event that information Unclassified.
RECORDS:
in this system of records indicates,
either on its face or in connection with Records are stored in paper and SYSTEM LOCATION:
other information, a violation or electronic form. 1100 New York Avenue NW,
potential violation of any applicable Washington, DC 20527.
statute, regulation, or order of a POLICIES AND PRACTICES FOR RETENTION AND
DISPOSAL OF RECORDS: SYSTEM MANAGER(S):
competent authority, the DFC may
disclose the relevant records to the Records related to post-employment Business System Owner: Vice
appropriate agency, whether Federal, conflict of interest debriefings are President and Chief Administrative
state, or local, charged with the retained for six years following Officer, U.S. International Development
responsibility of investigating or separation from employment. All other Finance Corporation, 1100 New York
prosecuting that violation and/or records are retained for one year, unless Avenue NW, Washington, DC 20527;
charged with enforcing or implementing authorized, following separation from Phone: (202) 336–8400. System Owner:
the statute, executive order, rule, employment or contractual relationship DFC has entered into an agreement with
regulation, or order issued pursuant with the DFC. All records are destroyed the Department of the Interior (DOI),
thereto; (2) in a proceeding before a pursuant to existing General Records Interior Business Center (IBC), a Federal
court or adjudicative body before which Schedules and the DFC’s records agency shared service provider, to host
the DFC is authorized to appear when disposition schedules. the FedTalent System on behalf of the
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Federal Register / Vol. 85, No. 137 / Thursday, July 16, 2020 / Notices 43219
DFC. DFC will retain ownership and and correspondence, reports, and A. To release statistical information
control over its own data. documentation related to training, and training reports to other
education, and learning management organizations who are involved with the
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
programs. These records may contain: training.
5 U.S.C. 4101, et seq., Government Name, SSN, employee common B. To disclose information to other
Organization and Employee Training; 5 identifier generated from the Federal Government training facilities (Federal,
U.S.C. 1302, 2951, 4118, 4506, 3101; 43 Personnel and Payroll System (FPPS), state, and local) and to non-Government
U.S.C. 1457; Title VI of the Civil Rights login username, password, agency or training facilities (private vendors of
Act of 1964 as amended (42 U.S.C. organization affiliation, work or training courses or programs, private
2000d); Executive Order 11348, personal address, work or personal schools, etc.) for training purposes.
Providing for Further Training of phone and fax number, work or C. To provide transcript information
Government Employees, as amended by personal email address, gender, date of to education institutions upon the
Executive Order 12107, Relating to Civil birth, organization code, position title, student’s request in order to facilitate
Service Commission and Labor transfer of credit to that institution, and
occupational series, pay plan, grade
Management in Federal Service; 5 CFR to provide college and university
level, supervisory status, type of
410, Subpart C, Establishing and officials with information about their
appointment, education level, duty
Implementing Training Programs; students working in the Pathways
station code, agency, bureau, office,
Americans with Disabilities Act (42 Program, Volunteer Service, or other
organization, supervisor’s name and
U.S.C. 12101); and the E-Government similar programs necessary to a
phone number, date of Federal service,
Act of 2002 (44 U.S.C. 3501, et seq.). student’s obtaining credit for the
date of organization or position
PURPOSE(S) OF THE SYSTEM: assignment, date of last promotion, experience.
occupational category, race, national D. To Federal, state, territorial, local,
The primary purposes of the system
origin, and adjusted basic pay. Records tribal, or foreign agencies that have
are to: (1) Manage training and learning
may also include billing information requested information relevant or
programs; (2) plan and facilitate training
such as responsible agency, TIN, DUNS necessary to the hiring, firing, or
courses including outreach, registration,
number, purchase order numbers, retention of an employee or contractor,
enrollment, and payment; (3) maintain
agency location codes, and credit card or the issuance of a security clearance,
and validate training records for
information. Records maintained on license, contract, grant, or other benefit,
certification and mandatory compliance
non-DFC individuals are generally when the disclosure is compatible with
reporting; (4) meet Federal training
statistical reporting requirements; (5) limited to name, agency or organization the purpose for which the records were
maintain class rosters and transcripts for affiliation, address, work and personal compiled.
E. To an expert, consultant, grantee,
course administrators, students, and phone and fax numbers, work and
or contractor (including employees of
learners; and (6) generate budget personal email addresses, supervisor
the contractor) of the DFC who performs
estimates for training requirements. name and contact information, position
services requiring access to these
title, occupational series, and billing
CATEGORIES OF INDIVIDUALS COVERED BY THE records on the DFC’s behalf to carry out
information. Note: Some of these
SYSTEM: the purposes of the system.
records may also become part of the F. To share logistical or attendance
The system covers the following OPM/GOVT–1, General Personnel
categories of individuals: (1) DFC information with partner agencies
Records system. (Government or non-Government) who,
employees, contractors, interns,
emergency workers, volunteers, and RECORD SOURCE CATEGORIES:
based on cooperative training
appointees who receive training related agreements, have a need to know.
to their official duties, whether or not Information about DFC employees is G. To DOJ, including Offices of the
sponsored by DFC divisions and offices; obtained directly from individuals on U.S. Attorneys, or other Federal agency
and (2) non-DFC individuals who whom the records are maintained, conducting litigation or in proceedings
participate in DFC-sponsored training supervisors, or existing DFC records. before any court, adjudicative, or
and educational programs, or participate Historical employee training records administrative body, when it is relevant
in DFC-sponsored meetings and may be obtained from other DFC or necessary to the litigation and one of
activities related to training and learning management systems. the following is a party to the litigation
educational programs. Non-DFC Information from non-DFC individuals or has an interest in such litigation: (1)
individuals may include individuals who register or participate in DFC- The DFC or any component of the DFC;
from other Federal, state, or local sponsored training programs is obtained (2) any DFC employee or former
agencies, private or not-for-profit from individuals through paper and employee acting in his or her official
organizations, universities and other electronic forms. Information may also capacity; (3) any DFC employee or
schools, and members of the public. be obtained by another agency, former employee acting in his or her
institution, or organization that individual capacity when the DFC or
CATEGORIES OF RECORDS IN THE SYSTEM: sponsored the training event. DOJ has agreed to represent that
Training, educational, and learning employee or pay for private
management records may include ROUTINE USES OF RECORDS MAINTAINED IN THE
representation of the employee; or (4)
course registration, attendance rosters, SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
the United States Government or any
and course information including agency thereof, when DOJ determines
course title, class name, objectives, In addition to those disclosures that the DFC is likely to be affected by
description, and who should attend; generally permitted under 5 U.S.C. the proceeding.
class status information including begin 552a(b) of the Privacy Act, all or a H. To a congressional office when
and end dates, responsible class portion of the records or information requesting information on behalf of, and
instructor, completion status, and contained in this system may be at the request of, the individual who is
certification requirements; student disclosed outside the DFC as a routine the subject of the record.
transcripts (course(s) completed/not use pursuant to 5 U.S.C. 552a(b)(3) as I. To an official of another Federal,
completed, test scores, acquired skills); follows: state, or local government or tribal
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43220 Federal Register / Vol. 85, No. 137 / Thursday, July 16, 2020 / Notices
organization to provide information P. To OMB during the coordination Individual employee training records
needed in the performance of official and clearance process in connection are destroyed when superseded, three
duties related to reconciling or with legislative affairs as mandated by years old, or one year after employee
reconstructing data files, in support of OMB Circular A–19. separation, whichever comes first, but
the functions for which the records were Q. To the news media and the public, longer retention is authorized if
collected and maintained, or to enable with the approval of the Public Affairs required for business use. Ethics
that agency to respond to an inquiry by Officer in consultation with counsel and training records are destroyed when six
the individual to whom the record the SAOP, where there exists a years old or when superseded,
pertains. legitimate public interest in the whichever is later, but longer retention
J. To representatives of NARA to disclosure of the information, except to is authorized if required for business
conduct records management the extent it is determined that release use.
inspections under the authority of 44 of the specific information in the
U.S.C. 2904 and 2906. context of a particular case would ADMINISTRATIVE, TECHNICAL, AND PHYSICAL
K. To the Executive Office of the constitute an unwarranted invasion of SAFEGUARDS:
President in response to an inquiry from personal privacy. During normal hours of operation,
that office made at the request of the R. To OPM to disclose information on paper or micro format records are
subject of a record or a third party on employee general training, including maintained in locked file cabinets in
that person’s behalf, or for a purpose recommendations and completion, secured rooms under the control of
compatible with the reason for which specialized training obtained, authorized personnel. Information
the records are collected or maintained. participation in government-sponsored technology systems follow the NIST
L. To any criminal, civil, or regulatory training, or training history as required privacy and security standards
law enforcement authority (whether to provide workforce information for developed to comply with 43 CFR
Federal, state, territorial, local, tribal or official personnel files. The collection of 2.226, the Privacy Act of 1974 as
foreign) when a record, either alone or training data supports OPM’s amended, 5 U.S.C. 552a; the Paperwork
in conjunction with other information, Government-wide reporting Reduction Act of 1995, Public Law 104–
indicates a violation or potential responsibilities and provides valuable 13; the Federal Information Security
violation of law—criminal, civil, or input into the evaluation of human Modernization Act of 2014, Public Law
regulatory in nature, and the disclosure capital programs at numerous levels of 113–283, as codified at 44 U.S.C. 3551,
is compatible with the purpose for Government. OPM’s authority to require et seq.; and the Federal Information
which the records were compiled. Federal agencies to report training data Processing Standard 199, Standards for
M. To state, territorial, and local can be found in Title 5 United States Security Categorization of Federal
governments and tribal organizations to Code, Chapter 4107 and part 410 of Title Information and Information Systems.
provide information needed in response 5, CFR. Access to records in this system is
to court order and/or discovery S. Pursuant to 5 U.S.C. 552a(b)(12), controlled and managed pursuant to
purposes related to litigation, when the records may be disclosed to consumer applicable policies and rules, including
disclosure is compatible with the reporting agencies as they are defined in OPM’s Information and Security &
purpose for which the records were the Fair Credit Reporting Act (15 U.S.C. Privacy Policy. These records and the
compiled. 1681a(f)) or the Federal Claims technical hardware containing these
N. To appropriate agencies, entities, Collection Act of 1966 (31 U.S.C. records are maintained on premises in
and persons when: (1) The DFC suspects 3701(a)(3)). areas designated as restricted access.
or has confirmed that there has been a
The use of password protection, system
breach of the system of records; (2) the POLICIES AND PRACTICES FOR STORAGE OF
RECORDS: authentication, and other system
DFC has determined that as a result of
Records are stored in systems, protection methods also provides
the suspected or confirmed breach there
databases, electronic media on hard additional safeguards to restrict access.
is a risk of harm to individuals, the DFC
disks, magnetic tapes, compact disks, System access and access to the records
(including its information systems,
and paper media. contained within the system are limited
programs, and operations), the Federal
to those individuals who have an
Government, or national security; and POLICIES AND PRACTICES FOR RETRIEVAL OF official need for system access in order
(3) the disclosure made to such RECORDS: to perform their official responsibilities
agencies, entities, and persons is Information from this system is and duties.
reasonably necessary to assist in retrieved by either unique identifying
connection with DFC’s efforts to fields (e.g., student name or email NOTIFICATION PROCEDURES:
respond to the suspected or confirmed address) or by general category (e.g., Requests by individuals concerning
breach or to prevent, minimize, or course code, training location, class start the existence of a record may be
remedy such harm. date, registration date, affiliation, submitted in writing, addressed to the
O. To another Federal agency or system manager above. The request
mandatory training compliance and
Federal entity, when the DFC must comply with the requirements of
payment status).
determines that information from this 22 CFR 707.21.
system of records is reasonably POLICIES AND PRACTICES FOR RETENTION AND
necessary to assist the recipient agency DISPOSAL OF RECORDS: RECORD ACCESS PROCEDURES:
or entity in: (1) Responding to a Records are retained and disposed of Same as above.
suspected or confirmed breach; or (2) as prescribed under the NARA General
preventing, minimizing, or remedying Records Schedule. Non-mission CONTESTING RECORD PROCEDURES:
the risk of harm to individuals, the employee training program records are Requests by individuals to amend
recipient agency or entity (including its temporary and destroyed when three their record must be submitted in
information systems, programs, and years old, or three years after writing, addressed to the system
operations), the Federal Government, or superseded or obsolete, whichever is manager above. Requests for
national security, resulting from a appropriate, but longer retention is amendments to records and requests for
suspected or confirmed breach. authorized if required for business use. review of a refusal to amend a record
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Federal Register / Vol. 85, No. 137 / Thursday, July 16, 2020 / Notices 43221
must comply with the requirements of POLICIES AND PRACTICES FOR STORAGE OF SYSTEM LOCATION:
22 CFR 707.23. RECORDS: U.S. International Development
Records are stored in file folders. Finance Corporation, 1100 New York
EXEMPTIONS PROMULGATED FOR THE SYSTEM:
Biographies of Board Members may be Avenue NW, Washington, DC 20527.
None. kept on the Corporation’s internet web
SYSTEM MANAGER(S):
HISTORY: server and made available to the public
at www.dfc.gov. FOIA Director, Office of the General
Not Applicable. Counsel, U.S. International
SYSTEM NAME AND NUMBER: POLICIES AND PRACTICES FOR RETRIEVAL OF Development Finance Corporation, 1100
RECORDS: New York Avenue NW, Washington, DC
Directors (Current and Former), DFC/
06. Hard copy files are indexed 20527; Phone: (202) 336–8400.
alphabetically by surname. Electronic AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
SECURITY CLASSIFICATION:
files are maintained on the
None. 5 U.S.C. 552.
Corporation’s computer network.
SYSTEM LOCATION: PURPOSE(S) OF THE SYSTEM:
POLICIES AND PRACTICES FOR RETENTION AND
U.S. International Development DISPOSAL OF RECORDS: The records are used to respond to
Finance Corporation, 1100 New York FOIA requests and appeals pursuant to
Records are retained permanently. 5 U.S.C. 552.
Avenue NW, Washington, DC 20527.
SYSTEM MANAGER(S): ADMINISTRATIVE, TECHNICAL, AND PHYSICAL CATEGORIES OF INDIVIDUALS COVERED BY THE
SAFEGUARDS: SYSTEM:
Corporate Secretary, U.S.
International Development Finance Access to records is limited to DFC The categories of individuals covered
Corporation, 1100 New York Avenue employees who have an official need for by this system are identified as
NW, Washington, DC 20527; Phone: the records. Internal procedures individuals requesting information
(202) 336–8400. governing the use, transfer, and under FOIA.
photocopying of the records have been
AUTHORITY FOR MAINTENANCE OF THE SYSTEM: established. Records in the system are CATEGORIES OF RECORDS IN THE SYSTEM:
5 U.S.C. 301, Departmental maintained in a file cabinet located in The system contains letters,
Regulations; and 44 U.S.C. 3101, the Corporate Secretary’s Office. The correspondence, relevant data provided
Records Management by Agency Heads. office is locked each evening. Electronic or referenced and responses to FOIA
records are protected from unauthorized requests and appeals.
PURPOSE(S) OF THE SYSTEM:
access through password identification
These records are used to track RECORD SOURCE CATEGORIES:
procedures and other system-based
appointments to the Corporation’s protection methods. Information is obtained from
Board of Directors, and to maintain individuals requesting information
biographical information on Board NOTIFICATION PROCEDURES: under FOIA, as well as assigned DFC
Members to share among the groups Requests by individuals concerning attorneys or other pertinent DFC
identified under routine uses. the existence of a record may be employees generating responses.
CATEGORIES OF INDIVIDUALS COVERED BY THE submitted in writing, addressed to the ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM: system manager above. The request SYSTEM, INCLUDING CATEGORIES OF USERS AND
The categories of individuals covered must comply with the requirements of PURPOSES OF SUCH USES:
by this system are identified as private 22 CFR 707.21. Information may be used to (1)
and public sector members of DFC’s process individuals’ FOIA requests; (2)
RECORD ACCESS PROCEDURES:
Board of Directors, both current and provide a record of communications
former. Same as above. between the requester and the
Corporation; (3) ensure that all relevant,
CATEGORIES OF RECORDS IN THE SYSTEM: CONTESTING RECORD PROCEDURES:
necessary, and accurate data are
The system contains (1) biographies of Requests by individuals to amend available to support any process for
Board members; (2) photographs of their record must be submitted in appeal; and (4) prepare annual reports
Board members; (3) notices of writing, addressed to the system to DOJ as required by FOIA.
commission dates or other types of manager above. Requests for
appointment notices; (4) copies of amendments to records and requests for POLICIES AND PRACTICES FOR STORAGE OF
Federal Register notices relating to RECORDS:
review of a refusal to amend a record
members; and (5) resignation notices. must comply with the requirements of The records are stored in electronic
22 CFR 707.23. format on the Agency’s network.
RECORD SOURCE CATEGORIES:
Information is obtained from POLICIES AND PRACTICES FOR RETRIEVAL OF
EXEMPTIONS PROMULGATED FOR THE SYSTEM:
RECORDS:
individuals on whom the records are None.
maintained. Files are indexed (1) numerically by
HISTORY: fiscal year and the order they are
ROUTINE USES OF RECORDS MAINTAINED IN THE received and (2) tagged with the name
SYSTEM, INCLUDING CATEGORIES OF USERS AND Not Applicable. of the requester. Staff retrieves request
PURPOSES OF SUCH USES:
SYSTEM NAME AND NUMBER:
files by both labels.
Information may be used to distribute
to the general public, communications Freedom of Information Act (FOIA) POLICIES AND PRACTICES FOR RETENTION AND
media, the Board of Directors, and Requests and Appeals, DFC/07. DISPOSAL OF RECORDS:
employees of the Corporation general Records are retained: (1) For two years
biographical information on Board SECURITY CLASSIFICATION: from the date of DFC’s final response in
Members. None. cases where no adverse determination is
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43222 Federal Register / Vol. 85, No. 137 / Thursday, July 16, 2020 / Notices
made; (2) for six years from the date of CATEGORIES OF INDIVIDUALS COVERED BY THE NOTIFICATION PROCEDURES:
DFC’s response in cases where an SYSTEM: Requests by individuals concerning
adverse determination is made or the The categories of individuals covered the existence of a record may be
response to an appeal in cases where an by this system are identified as past and submitted in writing, addressed to the
appeal is filed; or (3) for six years from current Chief Executive Officers and system manager above. The request
the date of the court’s final order in Executive Vice Presidents, to include must comply with the requirements of
cases involving litigation. any officials in an acting capacity. 22 CFR 707.21.
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL CATEGORIES OF RECORDS IN THE SYSTEM: RECORD ACCESS PROCEDURES:
SAFEGUARDS: The system contains (1) portrait shots Same as above.
The Agency’s network complies with and (2) candid shots of the relevant
Federal security requirements and the individuals taken while performing CONTESTING RECORD PROCEDURES:
FOIA files are locked to anyone not on official functions or while involved in Requests by individuals to amend
the FOIA Office staff. DFC-sponsored activities. their record must be submitted in
writing, addressed to the system
NOTIFICATION PROCEDURES: RECORD SOURCE CATEGORIES:
manager above. Requests for
Requests by individuals concerning Photographs are taken by employees amendments to records and requests for
the existence of a record may be or agents of the Agency, or by third review of a refusal to amend a record
submitted in writing, addressed to the parties and submitted to the Agency for must comply with the requirements of
system manager above. The request review by Agency staff before inclusion 22 CFR 707.23.
must comply with the requirements of in the system.
22 CFR 707.21. EXEMPTIONS PROMULGATED FOR THE SYSTEM:
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND None.
RECORD ACCESS PROCEDURES:
PURPOSES OF SUCH USES:
Same as above. HISTORY:
Photographs are used (1) in releases to Not Applicable.
CONTESTING RECORD PROCEDURES: local, national, and international
communications media, (2) as Dated: July 13, 2020.
Requests by individuals to amend
their record must be submitted in communication material at conferences Mark Rein,
writing, addressed to the system and speaking engagements where Chief Information Officer.
manager above. Requests for Agency staff participate in their official [FR Doc. 2020–15398 Filed 7–15–20; 8:45 am]
amendments to records and requests for capacity, (3) to provide background BILLING CODE 3210–02–P
review of a refusal to amend a record information on the individuals,
must comply with the requirements of including public biographies, via the
22 CFR 707.23. Agency’s website, (4) in social media DEFENSE NUCLEAR FACILITIES
and other online postings regarding the SAFETY BOARD
EXEMPTIONS PROMULGATED FOR THE SYSTEM: activities of the individuals in their
None. official capacity, and (5) in the Agency’s Sunshine Act Meetings
publications.
HISTORY: TIME AND DATE: 1:00 p.m., July 23, 2020.
Not Applicable. POLICIES AND PRACTICES FOR STORAGE OF
PLACE: This meeting will be held via
RECORDS:
SYSTEM NAME AND NUMBER: teleconference.
Photographs are kept in electronic
Executive Photographs, DFC/08. STATUS: Closed. During the closed
format on the network drive of the
Agency’s Office of External Affairs. meeting, the Board Members will
SECURITY CLASSIFICATION: discuss issues dealing with potential
None. POLICIES AND PRACTICES FOR RETRIEVAL OF Recommendations to the Secretary of
RECORDS: Energy. The Board is invoking the
SYSTEM LOCATION: Photographs are stored in an exemptions to close a meeting described
U.S. International Development electronic file organized by the name of in 5 U.S.C. 552b(c)(3) and (9)(B) and 10
Finance Corporation, 1100 New York the individual. When a photograph is CFR 1704.4(c) and (h). The Board has
Avenue NW, Washington, DC 20527. required, a staff member will access the determined that it is necessary to close
electronic file for the relevant the meeting since conducting an open
SYSTEM MANAGER(S):
individual and retrieve an appropriate meeting is likely to disclose matters that
Vice President, Office of External photograph from those available. are specifically exempted from
Affairs, U.S. International Development disclosure by statute, and/or be likely to
Finance Corporation, 1100 New York POLICIES AND PRACTICES FOR RETENTION AND
significantly frustrate implementation of
Avenue NW, Washington, DC 20527; DISPOSAL OF RECORDS:
a proposed agency action. In this case,
Phone: (202) 336–8400. Records are updated as needed and the deliberations will pertain to
retained until no longer needed for potential Board Recommendations
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
business use. which, under 42 U.S.C. 2286d(b) and
5 U.S.C. 301, Departmental
Regulations; and 44 U.S.C. 3101, ADMINISTRATIVE, TECHNICAL, AND PHYSICAL (h)(3), may not be made publicly
Records Management by Agency Heads. SAFEGUARDS: available until after they have been
Access to records is limited to DFC received by the Secretary of Energy or
PURPOSE(S) OF THE SYSTEM: employees who have an official need for the President, respectively.
Photographs of Agency top leadership the records. Electronic records are MATTERS TO BE CONSIDERED: The meeting
are retrieved by name to use in internal protected from unauthorized access will proceed in accordance with the
and external communications to through password identification closed meeting agenda which is posted
publicize the Agency’s mission and procedures and other system-based on the Board’s public website at
activities. protection methods. www.dnfsb.gov. Technical staff may
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