Privacy Act: Modified System of Records — Postal Service (Federal Register, May 15, 2020)
Summary
A Postal Service notice in the Federal Register of Friday, May 15, 2020 (Vol. 85, No. 95), titled Privacy Act: Modified System of Records, FR Doc. 2020–10462. The notice proposes to revise four General Privacy Act Systems of Records to support administration of the USPS fleet card program used to purchase commercial fuel and oil, maintenance repair and related services. The systems are 100.100 Recruiting, Examining, and Placement Records, 100.400 Personnel Compensation and Payroll Records, 100.500 Personnel Resource Management Records, and 500.100 Carrier and Vehicle Operator Records. The notice reprints each system in full, adding the Fuel Purchase Fleet Card Personal Identification Number and a 10-year retention period for fleet card records. The pages open with the end of a Postal Regulatory Commission order establishing Docket No. MT2020–1.
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Cite this document
“Privacy Act: Modified System of Records — Postal Service (Federal Register, May 15, 2020).”
Original at www.govinfo.gov. Archived at Pandemic Darlings, https://pandemicdarlings.com/source-documents/fr-fr-2020-05-15-2020-10462-5e486b543c/
, SHA-256 ab45ab95d81f2bbb397f1855e449aa64fda9153c45dd42defac1f0d4cc067764.Full text
29492 Federal Register / Vol. 85, No. 95 / Friday, May 15, 2020 / Notices
Commercial PO Box indicated on the for delivery to the forwarding address in 1. The Commission establishes Docket
mailpiece to a second Commercial PO bulk. Id. at 4. The Postal Service asserts No. MT2020–1 to consider the matters
Box. Notice at 2. The Postal Service that Commercial PO Box Redirect raised by the Notice.
intends for the market test to run for two Service differs from temporary and 2. Pursuant to 39 U.S.C. 505, Richard
full years beginning on June 8, 2020. Id. permanent Change of Address orders A. Oliver is appointed to serve as an
at 3. because the new service is indefinite officer of the Commission to represent
II. Background and uses ‘‘different operational the interests of the general public in
processes to forward the pieces.’’ Id. these proceedings (Public
On May 8, 2020, the Postal Service Representative).
Second, the Postal Service asserts that
filed the Notice proposing the 3. Comments are due no later than
Commercial PO Box Redirect Service
Commercial PO Box Redirect Service May 21, 2020.
‘‘will not create an unfair or otherwise
market test. The Postal Service asserts 4. The Secretary shall arrange for
inappropriate competitive advantage for
that Commercial PO Box Redirect publication of this order in the Federal
the Postal Service or any mailer’’ as
Service will provide an efficient Register.
solution for remittance mail processors, required by 39 U.S.C. 3641(b)(2). Id. at
who receive and process payments 5. The Postal Service states that By the Commission.
enclosed in Courtesy Reply Mail or Commercial PO Box Redirect Service Erica A. Barker,
Business Reply Mail mailpieces on ‘‘retools the market dominant letter Secretary.
behalf of other businesses. Id. at 1. The processing network to create operational [FR Doc. 2020–10385 Filed 5–14–20; 8:45 am]
Postal Service states that, if remittance efficiencies prior to delivery, a domain
BILLING CODE 7710–FW–P
mail processors need to consolidate or in which the Postal Service does not
close the facilities associated with the compete with other carriers.’’ Id. The
address on the mailpiece, they must Postal Service avers that, even if
Commercial PO Box Redirect Service POSTAL SERVICE
currently use their own couriers to
move the pieces, use an existing postal competes with existing after-delivery Privacy Act: Modified System of
bulk forwarding service, or employ services, ‘‘the Postal Service cannot Records
private carriers. Id. at 1–2. The reasonably be said to compete unfairly
Commercial PO Box Redirect Service with these services unless the objective AGENCY: Postal ServiceTM.
will redirect the mailpieces to the of section 3641(b)(2) is to discourage SUMMARY: The United States Postal
forwarding address at the first efficiency gains in the Postal Service’s ServiceTM (USPSTM) is proposing to
opportunity during mail processing. Id. market dominant network.’’ Id. revise four General Privacy Act Systems
at 2. Third, the Postal Service states that of Records (SOR). These changes are
The Postal Service states that Commercial PO Box Redirect Service is being made to support the
Commercial PO Box Redirect Service properly categorized as market administration of the USPS fleet card
will only be available to customers who dominant as required by 39 U.S.C. program.
use Caller Service with the PO Box to 3641(b)(3). Id. at 6. DATES: These revisions will become
which the mailpieces will be redirected. effective without further notice on June
IV. Data Collection
Id. The service will only redirect 15, 2020, unless, in response to
automation First-Class Mail letter To better understand the results of the comments received on or before that
mailpieces. Id. market test, the Postal Service asserts date result in a contrary determination.
The Postal Service plans to offer two that it will collect the following data on ADDRESSES: Comments may be mailed
price points for Commercial PO Box a quarterly basis: Number of customers, or delivered to the Privacy and Records
Redirect Service: $0.06 and $0.07. Id. volume of pieces redirected, and Management Office, United States
The $0.06 price will be available to revenues. Id. The Postal Service also Postal Service, 475 L’Enfant Plaza SW,
customers who certify that the service is states that it will collect data on the Room 1P830, Washington, DC 20260–
essential to respond to a contingency, attributable costs of Commercial PO Box 1101. Copies of all written comments
such as the COVID–19 pandemic, with Redirect Service, including will be available at this address for
all other eligible customers receiving the administrative costs. Id. public inspection and photocopying
$0.07 price. Id. between 8 a.m. and 4 p.m., Monday
V. Notice of Commission Action
III. Compliance With Legal through Friday.
Requirements The Commission establishes Docket FOR FURTHER INFORMATION CONTACT:
The Postal Service asserts that the No. MT2020–1 to consider matters Janine Castorina, Chief Privacy and
proposed market test meets the raised by the Notice. The Commission Records Management Officer, Privacy
requirements in 39 U.S.C. 3641 and 39 invites comments on whether the Postal and Records Management Office, 202–
CFR part 3045. First, the Postal Service Service’s filing is consistent with the 268–3069 or privacy@usps.gov.
explains that Commercial PO Box requirements of 39 U.S.C. 3641 and 39 SUPPLEMENTARY INFORMATION: This
Redirect Service is ‘‘significantly CFR part 3045. Comments are due no notice is in accordance with the Privacy
different from all products offered by later than May 21, 2020. The filing can Act requirement that agencies publish
the Postal Service within the last two be accessed via the Commission’s their systems of records in the Federal
years’’ as required by 39 U.S.C. website (http://www.prc.gov). Register when there is a revision,
3641(b)(1). Notice at 3. The Postal The Commission appoints Richard A. change, or addition, or when the agency
Service states that Commercial PO Box Oliver to serve as an officer of the establishes a new system of records.
jbell on DSKJLSW7X2PROD with NOTICES
Redirect Service is ‘‘critically different’’ Commission to represent the interests of The Postal Service has determined
from the Premium Forwarding Service the general public in these proceedings that USPS General Privacy Act Systems
Commercial option because those (Public Representative). of Records (SORs), 100.100 Recruiting,
mailpieces are delivered and then VI. Ordering Paragraphs Examining, and Placement Records,
repackaged and dispatched as Priority 100.400, Personnel Compensation and
Mail Express or Priority Mail shipments It is ordered: Payroll Records, 100.500, Personnel
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Federal Register / Vol. 85, No. 95 / Friday, May 15, 2020 / Notices 29493
Resource Management Records, and 3. To administer the USPS fleet card POLICIES OF PRACTICES FOR RETRIEVAL OF
500.100, Carrier and Vehicle Operator program used to purchase commercial RECORDS:
Records should be revised to support fuel and oil, maintenance repair, By applicant or employee name,
the administration of the USPS fleet polishing and washing, servicing, Social Security Number, Candidate
card program that is used to purchase shuttling, and towing. Identification Number, Employee
commercial fuel and oil, maintenance Identification Number, duty or pay
repair, polishing and washing, CATEGORIES OF INDIVIDUALS COVERED BY THE location, or posting/vacancy to which
servicing, shuttling, and towing SYSTEM: application was made, and Fleet Card
services. Current and former USPS employees, Personal Identification Number (PIN).
Pursuant to 5 U.S.C. 552a(e)(11), applicants for employment, and
interested persons are invited to submit POLICIES AND PRACTICES FOR RETENTION AND
potential applicants with candidate
DISPOSAL OF RECORDS:
written data, views, or arguments on profiles.
this proposal. A report of the proposed 1. Pre-employment investigation
revisions has been sent to Congress and CATEGORIES OF RECORDS IN THE SYSTEM: records are retained 10 years from the
to the Office of Management and Budget 1. Applicant, potential applicants date the individual is initially found
for their evaluations. The Postal Service with candidate profiles, and employee suitable for employment, or 10 years
does not expect these amended systems information: Name(s), Social Security from the date action was taken to deny
of records to have any adverse effect on Number(s), Candidate Identification or terminate employment.
individual privacy rights. 2. Candidate information and
Number, Employee Identification
The notices for USPS SORs 100.100 Candidate Identification Number are
Number, date(s) of birth, postal
Recruiting, Examining, and Placement retained for a minimum of 2 years.
assignment or vacancy/job posting
Records, 100.400, Personnel Vacancy files, including applicant/
history information, work contact
Compensation and Payroll Records, employee name, identification number,
information, home address(es) and
100.500, Personnel Resource posting/vacancy number, and
phone number(s), personal email
Management Records, and 500.100, information supplied by applicant/
address, finance number(s), duty
Carrier and Vehicle Operator Records, employee in response to the vacancy
location, pay location, and Fuel
provided below in their entirety, are as posting, are retained 5 years.
Purchase Fleet Card Personal
follows: Employment registers are retained 10
Identification Number (PIN).
years. Certain forms related to a
SYSTEM NAME AND NUMBER: 2. Pre-employment investigation successful applicant are filed in the
USPS 100.100 Recruiting, Examining, information: Records compiled by electronic Official Personnel Folder as
and Placement Records. USPS, including criminal, employment, permanent records.
military, and driving records; drug 3. Paper examining answer sheets are
SECURITY CLASSIFICATION:
screening and medical assessment retained 6 months; and computer media
None. results. Also includes Special Agency copies are retained 10 years. Scanned
SYSTEM LOCATION: Check with Inquiries (SACI) and Maintenance Selection System forms are
Pre-employment investigation records National Agency Check with Inquiry retained 10 years, and related hiring
are located at USPS Human Resources (NACI): Investigative records requested lists are retained 5 years.
(HR) offices and contractor locations, by USPS and compiled by the Office of 4. Records pertaining to the USPS fuel
except for drug screening and medical Personnel Management (OPM) for newly fleet card purchase program are retained
examination records, which are hired employees, including postal for 10 years.
maintained in USPS medical facilities inspectors’ investigative reports. Records existing on paper are
and designee offices. 3. Recruiting, examining, and destroyed by burning, pulping, or
Recruiting, examining, and placement placement information: Records related shredding. Records existing on
records are located at USPS HR offices, to candidate profiles, applications, test computer storage media are destroyed
Headquarters, Human Resources Shared results, interview documentation, and according to the applicable USPS media
Services Center, Integrated Business suitability screening. sanitization practice.
Solutions Services Centers, the Bolger
Center for Leadership Development, the RECORD SOURCE CATEGORIES: ADMINISTRATIVE, TECHNICAL, AND PHYSICAL
SAFEGUARDS:
National Center for Employee Applicants; potential applicants with
Development, and contractor locations. candidate profiles; OPM; police, Paper records, computers, and
driving, and military records; former computer storage media are located in
SYSTEM MANAGER(S): controlled-access areas under
employers and named references;
Vice President, Employee Resource medical service providers; school supervision of program personnel.
Management, United States Postal officials; other federal agencies; and Access to these areas is limited to
Service, 475 L’Enfant Plaza SW, state divisions of vocational authorized personnel, who must be
Washington, DC 20260. rehabilitation counselors. identified with a badge. Access to
AUTHORITY FOR MAINTENANCE OF THE SYSTEM: records is limited to individuals whose
39 U.S.C. 401, 410, 1001, 1005, and
ROUTINE USES OF RECORDS MAINTAINED IN THE official duties require such access.
SYSTEM, INCLUDING CATEGORIES OF USERS AND Contractors and licensees are subject to
1206. PURPOSES OF SUCH USES: contract controls and unannounced on-
PURPOSE(S) OF THE SYSTEM: Standard routine uses 1. through 9. site audits and inspections. Computers
1. To determine suitability for apply. are protected by mechanical locks, card
jbell on DSKJLSW7X2PROD with NOTICES
employment. key systems, or other physical access
2. To provide managers, HR POLICIES AND PRACTICES FOR STORAGE OF control methods. The use of computer
personnel, and medical officers with RECORDS: systems is regulated with installed
information for recruiting and Automated database, computer security software, computer logon
recommending appointment of qualified storage media, digital files, and paper identifications, and operating system
individuals. files. controls including access controls,
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29494 Federal Register / Vol. 85, No. 95 / Friday, May 15, 2020 / Notices
terminal and transaction logging, and AUTHORITY FOR MAINTENANCE OF THE SYSTEM: payments, deductions, compensation,
file management software. 39 U.S.C. 401, 409, 410, 1001, 1003, and benefits; uniform items purchased;
1004, 1005, and 1206; and 29 U.S.C. proposals and decisions under
RECORD ACCESS PROCEDURES:
2601 et seq. monetary awards; suggestion programs
Requests for access must be made in and contests; injury compensation;
accordance with the Notification PURPOSE(S) OF THE SYSTEM: monetary claims for personal property
Procedure above and USPS Privacy Act 1. To support all necessary loss or damage; and garnishment of
regulations regarding access to records compensation and payroll activities and wages.
and verification of identity under 39 related management functions.
CFR 266.6. 2. To generate lists of employee RECORD SOURCE CATEGORIES:
information for home mailings, dues Employees; employees’ supervisor or
CONTESTING RECORD PROCEDURES: membership, and other personnel manager; other systems of records;
See Notification Procedure and support functions. claimants or their survivors or agents
Record Access Procedures above. 3. To generate retirement eligibility who make monetary claims; witnesses;
information and analysis of employees investigative sources; courts; and
NOTIFICATION PROCEDURES: insurance companies.
in various salary ranges.
Individuals wanting to know if 4. To administer the purchase of
ROUTINE USES OF RECORDS MAINTAINED IN THE
information about them is maintained in uniforms. SYSTEM, INCLUDING CATEGORIES OF USERS AND
this system must address inquiries to 5. To administer monetary awards PURPOSES OF SUCH USES:
Human Resources Shared Services programs and employee contests.
Center, P.O. Box 970400, Greensboro, Standard routine uses 1. through 9.
6. To detect improper payment related
NC 27497–0400. Inquiries must include apply. In addition:
to injury compensation claims.
full name, Candidate Identification a. Records pertaining to financial
7. To adjudicate employee claims for
Number (as provided during the institutions and to nonfederal insurance
loss or damage to their personal
application process) or Employee carriers and benefits providers elected
property in connection with or incident
Identification Number, name and by an employee may be disclosed for the
to their postal duties.
address of facility where last employed, purposes of salary payment or
8. To process garnishment of
and dates of USPS employment or date allotments, eligibility determination,
employee wages.
of application. claims, and payment of benefits.
9. To support statistical research and
b. Records pertaining to supervisors
reporting.
EXEMPTIONS PROMULGATED FOR THE SYSTEM: and postmasters may be disclosed to
10. To generate W–2 and 1095–C
None. supervisory and other managerial
information for use with external third
organizations recognized by USPS.
party tax preparation services at the
HISTORY: c. Records pertaining to recipients of
request of the individual employee.
February 25, 2019, 84 FR 6022; July monetary awards may be disclosed to
11. To administer the USPS fleet card
19, 2013, 78 FR 43247; June 17, 2011, the news media when the information is
program used to purchase commercial
76 FR 35483; April 29, 2005, 70 FR of news interest and consistent with the
fuel and oil, maintenance repair,
22516. public’s right to know.
polishing and washing, servicing,
d. Disclosure of records about current
shuttling, and towing.
SYSTEM NAME AND NUMBER: or former Postal Service employees may
USPS 100.400 Personnel CATEGORIES OF INDIVIDUALS COVERED BY THE be made to requesting states under an
Compensation and Payroll Records. SYSTEM: approved computer matching program
1. Current and former USPS to determine employee participation in,
SECURITY CLASSIFICATION: and eligibility under, unemployment
employees and postmaster relief/leave
None. replacement employees. insurance programs administered by the
2. Current and former employees’ states (and by those states to local
SYSTEM LOCATION: governments), to improve program
family members, beneficiaries, and
USPS Area and District Human former spouses who apply and qualify integrity, and to collect debts and
Resources offices, the Human Resources for benefits. overpayments owed to those
Shared Services Center, Integrated 3. An agent or survivor of an governments and their components.
Business Solutions Services Centers, employee who makes a claim for loss or e. Disclosure of records about current
Computer Operations Services Centers, damage to personal property. or former Postal Service employees may
Accounting Services Centers, other area be made to requesting federal agencies
and district facilities, Headquarters, CATEGORIES OF RECORDS IN THE SYSTEM: or nonfederal entities under approved
contractor sites, and all organizational 1. Employee and family member computer matching programs to make a
units. information: Name(s), Social Security determination of employee participation
Number(s), Employee Identification in, and eligibility under, particular
SYSTEM MANAGER(S):
Number, ACE ID, date(s) of birth, postal benefit programs administered by those
Chief Human Resource Officer and assignment information, work contact agencies or entities or by USPS; to
Executive Vice President, United States information, home address(es) and improve program integrity; to collect
Postal Service, 475 L’Enfant Plaza SW, phone number(s), finance number(s), debts and overpayments owed under
Washington, DC 20260. occupation code, occupation title, duty those programs and to provide
Vice President, Employee Resource location, and pay location, and Fuel employees with due process rights prior
jbell on DSKJLSW7X2PROD with NOTICES
Management, United States Postal Purchase Fleet Card Personal to initiating any salary offset; and to
Service, 475 L’Enfant Plaza SW, Identification Number (PIN). identify those employees who are absent
Washington, DC 20260. 2. Compensation and payroll parents owing child support obligations
Vice President, Controller, United information: Records related to payroll, and to collect debts owed as a result.
States Postal Service, 475 L’Enfant Plaza annual salary, hourly rate, Rate f. Disclosure of records about current
SW, Washington, DC 20260. Schedule Code (RSC) or pay type, or former Postal Service employees may
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Federal Register / Vol. 85, No. 95 / Friday, May 15, 2020 / Notices 29495
be made, upon request, to the k. Disclosure of employment and 8. Overtime administrative records are
Department of Defense (DoD) under wage data records about current Postal retained for 7 years.
approved computer matching programs Service employees may be made to the 9. Tax preparation records are limited
to identify Postal Service employees Bureau of Labor Statistics for use in to an employee’s previous year’s wages,
who are ready reservists for the their Occupational Employment tax documentation, and health
purposes of updating DoD’s listings of Statistics program for the purpose of insurance coverage as required by the
ready reservists and to report reserve developing estimates of the number of Affordable Care Act.
status information to USPS and the jobs in certain occupations, and 10. Records pertaining to the USPS
Congress; and to identify retired estimates of the wages paid to them. fuel fleet card purchase program are
military employees who are subject to l. Disclosure of W–2 and 1095–C tax retained for 10 years.
restrictions under the Dual information records to external third
Compensation Act and to take party tax preparation services. Records existing on paper are
subsequent actions to reduce military destroyed by burning, pulping, or
retired pay or collect debts and POLICIES AND PRACTICES FOR STORAGE OF shredding. Records existing on
overpayments.
RECORDS: computer storage media are destroyed
Automated database, computer according to the applicable USPS media
g. Disclosure of records may be made
storage media, digital files, and paper sanitization practice.
to the Internal Revenue Service under
approved computer matching programs files.
ADMINISTRATIVE, TECHNICAL, AND PHYSICAL
to identify current or former Postal POLICIES OF PRACTICES FOR RETRIEVAL OF SAFEGUARDS:
Service employees who owe delinquent RECORDS:
federal taxes or returns and to collect Paper records, computers, and
By employee name, Social Security computer storage media are located in
the unpaid taxes by levy on the salary Number, Employee Identification
of those individuals pursuant to Internal controlled-access areas under
Number, Fuel Purchase Fleet Card supervision of program personnel.
Revenue Code; and to make a Personal Identification Number (PIN), or
determination as to the proper reporting Access to these areas is limited to
duty or pay location. authorized personnel, who must be
of income tax purposes of an employee’s
wages, expenses, compensation, POLICIES AND PRACTICES FOR RETENTION AND
identified with a badge. Access to
reimbursement, and taxes withheld and DISPOSAL OF RECORDS: records is limited to individuals whose
to take corrective action as warranted. official duties require such access.
1. Leave application and
h. Disclosure of the records about Contractors and licensees are subject to
unauthorized overtime records are
current or recently terminated Postal contract controls and unannounced on-
retained 3 years. Time and attendance
Service employees may be made to the site audits and inspections. Computers
records (other than payroll) and local
Department of Transportation (DOT) are protected by mechanical locks, card
payroll records are retained 3 years.
under an approved computer matching key systems, or other physical access
Automated payroll records are retained
program to identify individuals who control methods. The use of computer
10 years.
appear in DOT’s National Driver systems is regulated with installed
2. Uniform allowance case files are
Register Problem Driver Pointer System. security software, computer logon
retained 3 years; and automated records
The matching results are used only to identifications, and operating system
are retained 6 years.
determine as a general matter whether controls including access controls,
3. Records of monetary awards with a
commercial license suspension terminal and transaction logging, and
status that they have been processed,
information within the pointer system file management software.
failed processing, cancelled, or reported
would be beneficial in making (Service Award Pins, Retirement Service RECORD ACCESS PROCEDURES:
selections of USPS motor vehicle and Awards, Posthumous Service Awards)
tractor-trailer operator personnel and are retained 7 years, as payroll records Requests for access must be made in
will not be used for actual selection would have been affected/processed. accordance with the Notification
decisions. Records of award submissions with the Procedure above and USPS Privacy Act
i. Disclosure of records about current status approved, deleted, or as a draft regulations regarding access to records
or former Postal Service employees may are retained 31 days, as payroll records and verification of identity under 39
be made to the Department of Health would not have been affected/ CFR 266.6.
and Human Services under an approved processed. CONTESTING RECORD PROCEDURES:
computer matching program for further 4. Records of employee-submitted
release to state child support ideas are maintained for 90 days after See Notification Procedure and
enforcement agencies when needed to being closed. Record Access Procedures above.
locate noncustodial parents, to establish 5. Injury compensation records are
NOTIFICATION PROCEDURES:
and/or enforce child support retained 5 years. Records resulting in
obligations, and to locate parents who affirmative identifications become part Individuals wanting to know if
may be involved in parental kidnapping of a research case file, which if research information about them is maintained in
or child custody cases. determines applicability, become either this system must address inquiries to
j. Disclosure of records about current part of an investigative case record or a the facility head where currently or last
or former Postal Service employees may remuneration case record that is employed. Headquarters employees
be made to the Department of the retained 2 years beyond the must submit inquiries to Corporate
Treasury under Treasury Offset Program determination. Personnel Management, 475 L’Enfant
jbell on DSKJLSW7X2PROD with NOTICES
computer matching to establish the 6. Monetary claims records are Plaza SW, Washington, DC 20260.
identity of the employee as an retained 3 years. Inquiries must include full name, Social
individual owing a delinquent debt to 7. Automated records of garnishment Security Number or Employee
another federal agency and to offset the cases are retained 6 months. Records Identification Number, name and
salary of the employee to repay that located at a Post Office are retained 3 address of facility where last employed,
debt. years. and dates of USPS employment.
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29496 Federal Register / Vol. 85, No. 95 / Friday, May 15, 2020 / Notices
EXEMPTIONS PROMULGATED FOR THE SYSTEM: employee identification number(s), contract controls and unannounced on-
Records in this system relating to postal assignment information, work site audits and inspections.
injury compensation that have been contact information, finance number(s), Computers are protected by
compiled in reasonable anticipation of a duty location, and pay location, and mechanical locks, card key systems, or
civil action or proceeding are exempt Fleet Purchase Fleet Card Personal other physical access control methods.
from individual access as permitted by Identification Number (PIN). The use of computer systems is
5 U.S.C. 552a(d)(5). The USPS has also 2. Employee resource management regulated with installed security
claimed exemption from certain information: Records related to software, computer logon
provisions of the Act for several of its workload, productivity, scheduling, identifications, and operating system
other systems of records at 39 CFR availability, and absences, including controls including access controls,
266.9. To the extent that copies of family medical leave absences. terminal and transaction logging, and
exempted records from those other file management software.
RECORD SOURCE CATEGORIES:
systems are incorporated into this
Employees; employees’ supervisor or RECORD ACCESS PROCEDURES:
system, the exemptions applicable to
the original primary system continue to manager; and other systems of records. Requests for access must be made in
apply to the incorporated records. accordance with the Notification
ROUTINE USES OF RECORDS MAINTAINED IN THE
Procedure above and USPS Privacy Act
SYSTEM, INCLUDING CATEGORIES OF USERS AND
HISTORY:
PURPOSES OF SUCH USES:
regulations regarding access to records
February 25, 2019, 84 FR 6022; and verification of identity under 39
Standard routine uses 1. through 9. CFR 266.6.
February 23, 2017, 82 FR 11489; June
apply.
17, 2011, 76 FR 35483; March 2, 2015,
CONTESTING RECORD PROCEDURES:
80 FR 11241 POLICIES AND PRACTICES FOR STORAGE OF
RECORDS:
See Notification Procedure and
SYSTEM NAME AND NUMBER: Record Access Procedures above.
Automated database, computer
USPS 100.500 Personnel Resource storage media, digital files, and paper NOTIFICATION PROCEDURES:
Management Records. files. Individuals wanting to know if
SECURITY CLASSIFICATION: POLICIES OF PRACTICES FOR RETRIEVAL OF
information about them is maintained in
None. RECORDS: this system must address inquiries to
the facility head where currently or last
SYSTEM LOCATION:
By employee name, Social Security
employed. Headquarters employees
Number, employee identification
Post Offices; area and district must submit inquiries to Corporate
number(s), route number, duty or pay
facilities; Human Resources and Personnel Management, 475 L’Enfant
location, pay period or Fuel Purchase
Operations, Headquarters; and Plaza SW, Washington, DC 20260.
Fleet Card Personal Identification
Computer Operations Service Centers. Inquiries must include full name, Social
Number (PIN).
Security Number or Employee
SYSTEM MANAGER(S): Identification Number, name and
POLICIES AND PRACTICES FOR RETENTION AND
Vice President, Employee Resource DISPOSAL OF RECORDS: address of facility where last employed,
Management, United States Postal Resource management records related and dates of USPS employment.
Service, 475 L’Enfant Plaza SW, to leave application, time and
Washington, DC 20260. EXEMPTIONS PROMULGATED FOR THE SYSTEM:
attendance, and light duty status are
Vice President, Logistics, United retained 3 years. Family and Medical None.
States Postal Service, 475 L’Enfant Plaza Leave Records are retained 5 years. HISTORY:
SW, Washington, DC 20260. Other categories of resource June 17, 2011, 76 FR 35483, June 27,
AUTHORITY FOR MAINTENANCE OF THE SYSTEM: management records are retained 1 year. 2012, 77 FR 38342.
Records existing on paper are destroyed
39 U.S.C. 401, 404, 1001, 1003, and
by burning, pulping, or shredding. SYSTEM NAME AND NUMBER:
1005; and 29 U.S.C. 2601 et seq.
Records existing on computer storage USPS 500.100 Carrier and Vehicle
PURPOSE(S) OF THE SYSTEM: media are destroyed according to the Operator Records.
1. To administer leave, attendance, applicable USPS media sanitization
and attendance- related awards; and to practice. Records pertaining to the USPS SECURITY CLASSIFICATION:
identify potential attendance problems. fuel fleet card purchase program are None.
2. To provide operations management retained for 10 years.
SYSTEM LOCATION:
with information about employee work ADMINISTRATIVE, TECHNICAL, AND PHYSICAL
schedules, mail volume, and Headquarters; area and district
SAFEGUARDS:
productivity. facilities; processing and distribution
Paper records, computers, and centers; bulk mail centers; vehicle
3. To administer the USPS fleet card
computer storage media are located in maintenance facilities; Post Offices;
program used to purchase commercial
controlled-access areas under Integrated Business Solutions Services
fuel and oil, maintenance repair,
supervision of program personnel. Centers; Accounting Service Centers;
polishing and washing, servicing,
Access to these areas is limited to contractor or licensee locations; and
shuttling, and towing.
authorized personnel, who must be facilities employing persons under a
CATEGORIES OF INDIVIDUALS COVERED BY THE identified with a badge. Restricted highway vehicle contract.
jbell on DSKJLSW7X2PROD with NOTICES
SYSTEM: medical information is maintained in a
separate locked cabinet under control of SYSTEM MANAGER(S):
Current and former USPS employees.
the FMLA Coordinator. Access to Vice President, Delivery and Retail
CATEGORIES OF RECORDS IN THE SYSTEM: records is limited to individuals whose Operations, United States Postal
1. Employee information: Name, official duties require such access. Service, 475 L’Enfant Plaza SW,
home address, Social Security Number, Contractors and licensees are subject to Washington, DC 20260.
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Federal Register / Vol. 85, No. 95 / Friday, May 15, 2020 / Notices 29497
AUTHORITY FOR MAINTENANCE OF THE SYSTEM: RECORD SOURCE CATEGORIES: records is limited to individuals whose
39 U.S.C. 401, 403, 404, and 1206. Employees; contractors; carrier official duties require such access.
supervisors; route inspectors; and state Contractors and licensees are subject to
PURPOSE(S) OF THE SYSTEM:
motor vehicle departments. contract controls and unannounced on-
1. To reimburse carriers who use site audits and inspections. Computers
privately owned vehicles to transport ROUTINE USES OF RECORDS MAINTAINED IN THE
are protected by mechanical locks, card
the mail pursuant to a contractual SYSTEM, INCLUDING CATEGORIES OF USERS AND
key systems, or other physical access
agreement. PURPOSES OF SUCH USES:
control methods. The use of computer
2. To evaluate delivery and collection Standard routine uses 1. through 9. systems is regulated with installed
operations and to administer these apply. security software, computer logon
functions. identifications, and operating system
3. To provide local Post Office POLICIES AND PRACTICES FOR STORAGE OF
RECORDS: controls including access controls,
managers, supervisors, and
Automated database, computer terminal and transaction logging, and
transportation managers with
storage media, and paper. file management software.
information to assign routes and
vehicles, and to adjust workload, POLICIES OF PRACTICES FOR RETRIEVAL OF RECORD ACCESS PROCEDURES:
schedules, and type of equipment RECORDS: Requests for access must be made in
operated. accordance with the Notification
By name, Social Security Number,
4. To determine contract vehicle Procedure above and USPS Privacy Act
Employee Identification Number, pay
operator suitability for assignments regulations regarding access to records
location, Postal Service facility name,
requiring access to mail. and verification of identity under 39
5. To serve as a basis for vehicle route number, vehicle number, or Fuel
Purchase Fleet Card Personal CFR 266.6.
operator corrective action and
presentation of safe driving awards. Identification Number (PIN). CONTESTING RECORD PROCEDURES:
6. To administer the USPS fleet card POLICIES AND PRACTICES FOR RETENTION AND See Notification Procedure and
program used to purchase commercial DISPOSAL OF RECORDS: Record Access Procedures above.
fuel and oil, maintenance repair, 1. Route inspection records and minor
polishing and washing, servicing, NOTIFICATION PROCEDURES:
adjustment worksheets are retained 2
shuttling, and towing. Current and former employees, and
years where inspections or minor
highway vehicle contract employees,
CATEGORIES OF INDIVIDUALS COVERED BY THE adjustments are made annually or more
wanting to know if information about
SYSTEM: frequently. Where inspections are made
them is maintained in this system of
1. City Letter carriers. less than annually, records are retained
records must address inquiries to the
2. Current and former USPS until a new inspection or minor
facility head where currently or last
employees who operate or maintain adjustment, and an additional 2 years
employed. Requests must include full
USPS-owned or leased vehicles. thereafter.
name, Social Security Number or
3. Contract highway vehicle operators. 2. Statistical engineering records are
Employee Identification Number, and,
retained 5 years, and may be retained
CATEGORIES OF RECORDS IN THE SYSTEM: where applicable, the route number and
further on a year-to-year basis.
1. Carrier information: Records dates of any related agreements or
3. Agreements for use of a privately
related to letter carriers, including contracts.
owned vehicle are retained 2 years. Post
carrier’s name, home address, Social office copies of payment authorizations EXEMPTIONS PROMULGATED FOR THE SYSTEM:
Security Number, Employee are retained 90 days. Vehicle records are None.
Identification Number, postal maintain for the life of the vehicle.
assignment information, work contact 4. Records of employees who operate HISTORY:
information, finance number(s), duty or maintain USPS vehicles are retained June 27, 2012, 77 FR 38342.
location, pay location, route number 4 years.
and work schedule, and effective date of Joshua J. Hofer,
5. Records of highway vehicle
agreement for use of a privately owned contract employees are retained 1 year Attorney, Federal Compliance.
vehicle to transport the mail, if after contract expiration or contract [FR Doc. 2020–10462 Filed 5–14–20; 8:45 am]
applicable. employee termination. BILLING CODE 7710–12–P
2. Vehicle operator information: 6. Records pertaining to the USPS fuel
Records of employees’ operation or fleet card purchase program are retained
maintenance of USPS-owned or leased for 10 years. SECURITIES AND EXCHANGE
vehicles, including employee name, Records existing on paper are COMMISSION
home address, Social Security Number, destroyed by burning, pulping, or
Employee Identification Number, age, [Release No. 34–88850; File No. SR–MIAX–
shredding. Records existing on 2020–09]
postal assignment information, work computer storage media are destroyed
contact information, finance number(s), according to the applicable USPS media Self-Regulatory Organizations; Miami
duty location, pay location, work sanitization practice. International Securities Exchange LLC;
schedule, Fuel Purchase Fleet Card Notice of Filing and Immediate
Personal Identification Number (PIN), ADMINISTRATIVE, TECHNICAL, AND PHYSICAL
SAFEGUARDS:
Effectiveness of a Proposed Rule
and other records of vehicle operation Change To Amend Its Fee Schedule
and maintenance. Paper records, computers, and
jbell on DSKJLSW7X2PROD with NOTICES
3. Highway vehicle contract employee computer storage media are located in May 11, 2020.
information: Records related to contract controlled-access areas under Pursuant to the provisions of Section
employee name, Social Security supervision of program personnel. 19(b)(1) of the Securities Exchange Act
Number, address and employment Access to these areas is limited to of 1934 (‘‘Act’’) 1 and Rule 19b–4
history, driver’s license number, and authorized personnel, who must be
contract assignment information. identified with a badge. Access to 1 15 U.S.C. 78s(b)(1).
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File and source
- File
- FR_FR-2020-05-15_2020-10462.pdf
- Size
- 226,356 bytes
- SHA-256
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- Our copy
- FR_FR-2020-05-15_2020-10462.pdf
- Original
- www.govinfo.gov