ERA1 Final Report Quick Guide
Summary
A quick guide to the ERA1 Final Report of the Emergency Rental Assistance Program. It explains that the final report contains 12 tabs, the 10 tabs of the Q3 2022 quarterly report plus two tabs on award closeout: Expenditures Made in Closeout Period and Summary (Cumulative) Amounts of Expenditures. For each tab it describes what grantees must verify or enter, such as completing three narratives in the Project Overview tab: Final Summary, Effective Practices (optional) and System for Prioritizing Assistance. Closeout-period expenditures are entered in 3 sections, split at obligations of $30,000. The submission tab adds validations, and grantees receive an error message if expenditures exceed obligations or the total award amount.
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ERA1 Final Report Quick Guide
The ERA1 Final Report structure is very similar to the quarterly reports that Grantees are familiar with.
While the Q3 2022 report had 10 tabs for Grantees to review & complete, the final report contains 12
tabs including the 10 quarterly report tabs plus two tabs** pertaining to award closeout.
1. Reporting Guidance
2. Bulk Upload Templates and Instructions
3. Grantee Profile
4. ERA1 Project Overview
5. Expenditures Made in Closeout Period**
6. Grantee's Subrecipients, Contractors, and Direct Payees
7. Grantee's Subawards, Contracts, and Direct Payments
8. Expenditures Made Over the Period of Performance
9. Summary (Cumulative) Amounts of Expenditures**
10. Project Data and Participant Demographics
11. Performance and Financial Reporting
12. Report Certification and Submission
1) The “Reporting Guidance” tab is similar to the comparable tab in the quarterly reports but with
additional resources and information pertaining to the final report that Grantees should review
before starting the final report.
2) The “Bulk Upload Templates and Instructions” tab is similar to the comparable tab in quarterly reports
but with several updated templates. Grantees should download templates from the final report
rather than using previously downloaded templates to ensure they are using the current version.
3) In the “Grantee Profile” tab, simply verify information shown is accurate and verify points of contact
are current and correct.
4) The “Project Overview” tab is similar to the comparable quarterly report tab. Grantees must verify
project information and complete three narratives: Final Summary, Effective Practices (optional),
and System for Prioritizing Assistance.
5) “Expenditures Made in Closeout Period” – This is one of two brand new tabs. However, this tab is
identical to the quarterly report “Expenditures” tab. Grantees use this tab to enter all expenditures
made during the closeout period and ONLY expenditures made during the closeout period.
Expenditures are broken out in 3 sections:
a) Expenditures Associated with Subawards, Contracts and Direct Payments with Obligations of
$30,000 or More
b) Expenditures Associated with Subawards, Contracts and Direct Payments with Obligations of Less
than $30,000
c) Expenditures (Payments) to Individuals
6) In the “Grantee's Subrecipients, Contractors, and Direct Payees” tab, Grantees should verify
information shown is accurate and make any necessary changes to the subrecipient/contractor/direct
payee records. Grantees that have submitted all required compliance reports correctly should have
Emergency Rental Assistance Program
ERA1 Final Report Quick Guide
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nothing new to enter here; however, if a subrecipient record is missing or contains errors, you can
correct it here.
7) In the “Grantee's Subawards, Contracts, and Direct Payments” tab, Grantees need to verify
information shown is accurate and make any changes necessary to subaward/contract/direct
payment records. Grantees that have submitted all required compliance reports correctly will have
nothing new to enter here; however, if a subaward/contract or direct payment record is missing or
contains errors, you will be able to correct it here.
8) “Expenditures Made Over the Period of Performance” tab - This is the same as the Expenditures tab
in Quarterly Reports. Grantees need to verify information is accurate and complete. If any
information is incorrect, changed since initial submission, or was omitted, make additions or revisions
here. This tab is for expenditures made during the Period of Performance ONLY (Award Date through
9/30 “Initial Award Funds” or 12/29 “Reallocation Funds”).
a) Revisions can be made on-screen in the portal.
b) Revisions made using the bulk upload template must be made using Ledger entries. That is,
previously submitted expenditure records cannot be edited directly on the bulk upload template.
To change a previously submitted expenditure record, you will need to create a new, adjusting
ledger entry in the upload template (new expenditures that are positive or negative). Similarly, if
a record of an expenditure made during the period of performance is missing, submit it here just
as you would have in a quarterly report.
9) “Summary (Cumulative) Amounts of Expenditures” – This is one of two brand new tabs. Here
Grantees report total ERA1 program expenditures and obligations, and expenditures overall & by the
seven expense categories: rent, rental arrears, utilities, utility arrears, other housing expenses,
housing stability services, and administrative costs. In addition, you will report aggregates of expenses
associated with the grantee’s obligations of $30,000 or more; obligations of less than $30,000; and
expenditures to individuals, categorized by the seven expense categories (Rent, Rental arrears, etc.).
10) “Project Data and Participant Demographics” tab - This is similar to the Demographics tab in quarterly
reports but covering the full award period of performance and final report also asks for application
acceptance rate and average months of assistance to households by expense category.
11) “Performance and Financial Reporting” tab - This is similar to the Performance and Financial Reporting
tab in quarterly reports, however, required fields have been modified slightly to directly align with
standard SF-425 reporting fields 10(a)-10(h). Grantees must also submit a Participant Household
Payment Data File covering the full period of performance.
12) “Report Certification and Submission” tab - This is the same as the Report Certification and Submission
tab in the Quarterly Report, except for the addition of expenditure and obligation validations at the
top of the page to ensure internal report consistency. If Expenditures exceed Obligations or Total
Award Amount, or if Obligations exceed Total Award Amount, Grantees will receive an error message
and will need to fix the error prior to being allowed to submit the Final Report.
For detailed guidance on the ERA1 Final Report, see the ERA Reporting Guidance Addendum for ERA1
Final Report.
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