Calculating Average Number of Months of ERA2 Assistance — All ERA2 Grantees Must Report
Summary
A Treasury tip, Calculating Average Number of Months of ERA2 Assistance, marked v3 and dated June 17, 2025. It states that all ERA2 grantees must report the average number of months for which they paid ERA2 assistance to or for participant households between the date of receipt of the ERA2 award and the end of the current reporting period. The steps are to sum the total number of months of assistance paid and divide that total by the number of participant households that received at least one payment. A detailed example divides 1,000 months of rental assistance for 500 participant households to reach an average of 2 months, and the tip defines a "month of assistance" as any calendar month for which the ERA2 Recipient makes a payment.
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“Calculating Average Number of Months of ERA2 Assistance — All ERA2 Grantees Must Report.”
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Calculating Average Number of Months of ERA2 Assistance
All ERA2 grantees must report the average number of months for which they paid ERA2 assistance
to or for participant households between the date of receipt of the ERA2 award and the end of
the current reporting period.
Grantees must report the following averages on the Rental Assistance Project Data Tab:
• The overall average number of months for which the Recipient paid participant
households any amount for any type of ERA2 assistance (rent, rent arrears, utilities,
utilities arrears).
Steps for calculating this average:
Step 1: Sum the total number of months of assistance the Recipient paid
all households for any types of ERA2 assistance through the end of the
current reporting period.
Step 2: Divide that total number of months (calculated in Step 1) by the
number of participant households that received at least one payment for
any types of assistance through the end of the current reporting period.
• The average number of months for which the Recipient paid participant households for a
specific type of ERA2 assistance.
Steps for calculating these averages for each type of assistance separately (rent,
rent arrears, utilities, utilities arrears)
For example, to calculate the average number of months for which rental
assistance was paid:
Step 1: Sum the total number of months of assistance the recipient paid all
households any amount for rental assistance through the end of the
current reporting period.
Step 2: Divide that total number of months (calculated in Step 1) by the
number of participant households that received at least one payment of
Rental Assistance through the end of the reporting period.
Use the same calculation for each type of ERA2 assistance (Rent, Rental Arrears,
Utilities, Utilities Arrears)
Calculating Average Number of Months of Assistance v3
June 17, 2025
Page 1
Detailed Example
Where the Recipient paid for a total of 1,000 months of rental assistance to or for 500
participant households, the average number of months of rental assistance provided would be:
1,000 months for which rental assistance was paid / 500 participant households that
received rental assistance payment(s) = An Average of 2 months.
Grantees also must report the average number of months for which they paid any amount of
ERA2 assistance to participant households broken out by the demographic characteristics of the
head of the participant households. (Report these average amounts on the Emergency Rental
Assistance Project Demographics Data Tab, Table 4.)
Steps for calculating the average number of months of ERA2 Rental Assistance
(rent, rent arrears, utilities, utilities arrears) paid to households by demographic
characteristic.
For example, to calculate the average number of months of ERA2 Rental
Assistance paid to female headed households.
Step 1: Sum the total number of months of ERA2 rental assistance the
Recipient to female headed households through the end of the reporting
period.
Step 2: Divide the total number of months (calculated above) by the
number of female headed households that received at least one payment
of any amount for rental assistance through the end of the reporting
period.
Detailed Example
Where the Recipient has provided a total of 500 months of rental assistance to 200 female headed
households, the average number of months of rental assistance provided to households in this
demographic category would be:
500 months / 200 female-headed households = An Average of 2.5 months
The standard demographic characteristics are as follows:
Race of the head of household
Ethnicity of the head of household
Sex of the head of household
Calculating Average Number of Months of Assistance v3
June 17, 2025
Page 2
A “month of assistance” is defined as any calendar month for which the ERA2 Recipient makes a
payment to or for a household or a particular type of ERA2 assistance (a payment of any amount).
Where the ERA2 Recipient provides a household one payment for rental costs that the household
incurred in a single month, the payment is considered one month of assistance.
Where the ERA2 Recipient provides a household one payment for costs for multiple types of
assistance (such as one payment that covers both rent and utilities) that the household incurred
in a single month, the combination of rental and utility assistance payments is considered one
month of assistance.
Where the ERA2 Recipient provides a household one payment for the costs for multiple types of
assistance (such as one payment that covers utilities and utilities arrears) incurred by the
household over more than one month, such as when the ERA2 Recipient pays one $1,000
payment that covers $400 for utilities incurred in April and $400 for utilities to be incurred in June,
the payment is considered to be two months of assistance.
Invoices for costs during a multi-month period (quarterly invoices for utilities for example) may
be equally distributed among the months in the multi-month period.
Calculating Average Number of Months of Assistance v3
June 17, 2025
Page 3
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