Appendix A: MOEquity Data Submission, Maine

Summary

Appendix A, MOEquity Data Submission, for Maine, with a submission date of 7-31-2023 and an attached spreadsheet on operating cost. It describes how the Maine Department of Education collects school data through the NEO, Synergy and Maine Educator Information System platforms, and says student data on enrollment and attendance did not include mode of instruction, which the Department obtained through a survey and a Data Team Governance group is now defining for ongoing collection. The form is signed for the State by Commissioner Pender Makin with a date of 8/25/2023.

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Document type: Department Of Education Pdf Www Ed Gov E56027F5Bc
Case: Department Of Education Pdf Www Ed Gov E56027F5Bc

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“Appendix A: MOEquity Data Submission, Maine.” Original at www.ed.gov. Archived at Pandemic Darlings, https://pandemicdarlings.com/source-documents/department-of-education-pdf-www-ed-gov-e56027f5bc/, SHA-256 a485723089c381143ca1fbec693772e83140f87cdc774a586b443a8e5b085cab.

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DocuSign Envelope ID: AF5A4720-D23A-4334-9129-93C2348A2EC2

Appendix A: MOEquity Data Submission

State Maine
Submission Date 7-31-2023
Attached File: Appendix A Spreadsheet – MOEq FY23 Sec2 Operating Cost

Each SEA must submit the following MOEquity baseline and initial data by July 30, 2021. To the extent that FY
2022 funding data are not available, an SEA may provide projected data or request an extension to provide the data that
are not currently available by October 15, 2021.

The Maine Department of Education collects data from schools for State and Federal reporting
requirements, to determine equitable distribution of resources, and to inform program and policy
analysis. Schools and SAUs report data to the Department throughout the school year through the
following data collection systems: NEO for school and staff data and information, Synergy for student
data and information, and Maine Educator Information System (MEIS) for educator credentialing. State
level data collection is a very important factor in calculating State subsidy for districts, informing
legislative policies, providing transparency to taxpayers, and helping the Department support schools
and districts as they make decisions about program and curriculum needs.
The Operational Data Store (ODS) called NEO contains numerous data sets submitted by schools and
districts related to facilities, financial, nutrition, staff, and student data. The student data collected in
Synergy and reported out in NEO includes enrollment and attendance but not currently any data related
to the mode of instruction. Through a data collection survey, the Maine Department of Education
obtained mode of instruction, enrollment, and attendance data. The new layer of data, mode of
instruction, was requested through a priority notice that was distributed to every superintendent
statewide.
The Data Team Governance, which is led by the Education Data Manager and comprised of the Maine
Department of Education staff members and SAU school leaders is defining and discussing the ongoing
collection of learning modality. This student level data will be collected ongoingly in the individual
SAU’s Student Information System and reported to the Maine Department of Education through
Synergy and reported out to SAUs through NEO by January 30 for July through September and October
through December, by April 30 for January through March and by July 30 for April through June. For
the 2022-2023 school year and beyond, Quarter 1 data (July through September) will be reported
to the Department on October 30.

For the purposes of maintaining equity for FY 2023, each State must submit in a spreadsheet in .xls, .csv or similar
format:
1. A list of the State’s high-need LEAs including NCES LEA/district ID;
 See lines 94 through 161 in the attached file entitled, “Appendix A Spreadsheet – MOEq FY23
Sec2 Operating Cost.”

2. The average statewide per-pupil amount of State funds provided to all LEAs in the State in FY 2022;
 The statewide per-pupil amount for FY 2022 was $8,619.28, see column S line 5 in the attached
file.
3. The average statewide per-pupil amount of State funds provided to all LEAs in the State in FY 2023;
 The final FY 2023 statewide per-pupil amount was $9,019.94, see column T line 5 in the
attached file.
4. The per-pupil amount of State funds provided to each high-need LEA in the State in FY 2022;
 See column S lines 94 through 161 in the attached file.
DocuSign Envelope ID: AF5A4720-D23A-4334-9129-93C2348A2EC2

5. The per-pupil amount of State funds provided to each high-need LEA in the State in FY 2023;
 See column T lines 94 through 161 in the attached file.
6. A list of the State’s highest-poverty LEAs including NCES LEA/district ID;
 See lines 6 through 93 in the attached file entitled, “Appendix A Spreadsheet – MOEq FY23
Sec2 Operating Cost.”

7. The per-pupil amount of State funding provided for each highest-poverty LEA in FY 2022;
 See column S lines 6 through 93 in the attached.

8. The per-pupil amount of State funding provided for each highest-poverty LEA in FYs 2023; and
 See column T lines 6 through 93 in the attached.

9. A list of the high-poverty schools in each LEA in the State (including the NCES school ID) for which it must
maintain equity in FY 2023 (which may be provided via a link to a website if the State posts such information on
its public website).
 The list of high poverty schools in listed on the Office of Federal Emergency Relief Programs at
https://www.maine.gov/doe/fedrelief/equitydata .

For the purposes of maintaining equity for FY 2023, each State must update their original MOEquity data
submission to include initial FY 2023 data by July 31, 2023. To the extent that FY 2023 funding data are not available,
an SEA may provide projected data or request an extension to provide the data that are not currently available by October
14, 2023. States must submit the following in a spreadsheet in .xls, .csv or similar format:

10. The average statewide per-pupil amount of State funds provided to all LEAs in the State in FY 2023 (if
available);
 The final FY 2023 statewide per-pupil amount was $9,019.94, see column T line 5 in the
attached file.
11. The per-pupil amount of State funds provided to each high-need LEA in the State in FY 2023 (if available);
 See column T lines 94 through 161 in the attached file.
12. The per-pupil amount of State funds provided to each highest-poverty LEA in the State in FY 2023 (if
available); and
 See column T lines 6 through 93 in the attached.

13. A list of the highest-poverty schools in each LEA in the State (including the NCES school ID) for which it
must maintain equity in FY 2023 (which may be provided via a link to a website if the State posts such
information on its public website).
 The list of high poverty schools in listed on the Office of Federal Emergency Relief Programs at
https://www.maine.gov/doe/fedrelief/equitydata .
The Department will consider FY 2022 data submitted in the ESSER Annual Performance Report (APR) as final. States
may update the FY 2022 data in their original submission to include changes reflected in the APR.

To the best of my knowledge and belief, all of the information in this MOEquity data submission is true and correct and
the failure to submit accurate data may result in liability under the False Claims Act, 31 U.S.C. § 3729 et seq.; OMB
Guidelines to Agencies on Governmentwide Debarment and Suspension (Nonprocurement) in 2 CFR part 180, as adopted
and amended as regulations of the Department in 2 CFR part 3485; 18 USC § 1001, as appropriate, and other enforcement
actions.

Commissioner Pender Makin ______________________________________207-624-6600___________
Chief State School Officer or Authorized Representative (Typed or Printed Name) Telephone
DocuSign Envelope ID: AF5A4720-D23A-4334-9129-93C2348A2EC2

8/25/2023
_____________________________________________________________________________________
Signature of Chief State School Officer or Authorized Representative Date

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