One Washington: A Business Transformation Program
- Issuer
- Congressional materials
- Document type
- 2025 02 05 A32658 D277826 Technology Updates From State Agencies One Washington
- Date
- 2025-02-05
- Case
- 2025 02 05 A32658 D277826 Technology Updates From State Agencies One Washington
Summary
A slide presentation on One Washington, a business transformation program, given to the House Technology, Economic Development, & Veteran's Committee on Feb. 5, 2025 by the program's executive sponsor and the statewide accounting director. It describes One Washington as a phased program replacing the state's 1960s-era administrative technology with Workday for finance, human resources, payroll, procurement and budget, and lists functionality by phase. It reports that over 100 state agencies will be affected by Phase 1A and that of 276 IT systems, 25 will be retired and 151 will be modified. The slides also describe how Workday connects agency processes and list agency support activities from 2021 onward, including 2025 planned support.
Summary drafted by a model from the document's text below and checked by script against that text before publication. It is a navigation aid, not a reading of what the document proves. Where AI is used
Cite this document
“2025 02 05 A32658 D277826 Technology Updates From State Agencies One Washington.”
Original at app.leg.wa.gov, dated 2025-02-05. Archived at Pandemic Darlings, https://pandemicdarlings.com/source-documents/2025-02-05-2025-02-05-a32658-d277826-technology-updates-from-state-agencies-one-washington/
, SHA-256 2907a6b15e9a067f025ca4ee764dc9c60cf71471b6650ea14068862ef22886be.Full text
One Washington
A Business Transformation Program
Cristie Fredrickson, Executive Sponsor, One Washington
Brian Tinney, Statewide Accounting Director
House Technology, Economic Development, &
Veteran’s Committee
Feb. 5, 2025
Requested Agenda
• Introduction: Overview of the One Washington project and
current scope of functionality.
• Legacy Systems Overview: Summary of the number of legacy
systems that are impacted, and the agencies implementing
Workday.
• Impacts and Relationships: Summary of how agency financial
systems connect, and what happens when multiple agencies are
impacted by a change or event.
• Agency Support: How One Washington has, and will continue, to
engage with our partner agencies to promote readiness.
• Open Discussion: Q&A
Introduction: What is One Washington?
One Washington is a phased state-wide business
transformation program focused on replacing the state’s
1960s-era administrative technology with a cloud-
based solution (Workday) for finance, human resources,
payroll, procurement, and budget systems and processes.
✓ One program
✓ Serving 100+ Washington State agencies
✓ Transforming 270+ legacy systems
Workday Functionality: By the Phase
Phase 1A Phase 2 Phase 1B Phase 3
Agency Core Financials Human Capital Management Expanded Financials Budget
Current Phase Future Phase Future Phase Future Phase
• New Chart of Accounts • Employee set up/ maintenance • Full cost allocation • Operational budget preparation
(Foundational Data Model) • Benefits • Consumable inventory • Capital budget preparation
• Budget control • Garnishments • Projects/grants • Forecasting
• Medicaid and standard cost • Supplemental budget
• Labor distribution • Work orders
allocation management
• Interagency billing • Time keeping • Procurement
• Fixed assets • Leave management • Competitive procurement (RFx)
• Vendor/customer management • Deductions & contributions • Remaining purchase to pay
• Accounts receivable • Payroll processing • Commodity code management
• Invoicing and accounts payable • Benefit enrollment • Requisition/PO and receipt
• Limited purchase order to pay Vendor portal
• Employee self services •
• Position control • Purchase cards
• Staff scheduling • Punch out catalogs
• Performance management • Contract management
• Learning management
• Personnel actions
• Classification
• Recruitment
• Travel management
Summary of Agency Impacts and Legacy Systems
100+ Washington State Agencies* There are 276 IT systems
Over 100 state agencies will be impacted in some way by Phase 1A that support financials
core financials. This includes higher education and agencies that will be modified or
supported by other agencies. retired in
Phase 1A.
60+ Agencies with Projects
These agencies are implementing changes to their business Of the 276 IT systems:
processes but may not have technical changes. • 25 will be retired
• 151 will be modified
• 143 connect direct to
40+ Agencies with Technical Remediation Workday
Remediating agencies are responsible for technical • 51 connect via another
changes to their systems. system
• 38 are mandatory to be
complete and tested prior
to the state going live on
Workday
Legacy Systems to Modern Technology
Current AFRS screen Future Workday screen
Supporting Business Efficiencies
Workday streamlines
inter-agency processes,
ensuring that when
policy changes or Increased
efficiency
statewide initiatives
occur, agencies can
respond with increased Inter-
Standard
efficiency and agency
processes
standardized processes
processes. By providing
transparency for
decision-makers and
fostering a common
language across
financial systems, Workday
Workday enhances Consumable
Transparency
collaboration and for decision
data
makers
coordination.
This unified approach
minimizes disruptions,
reduces redundancy,
and ensures that Enhanced
Common
agencies operate with user
language
greater agility in an ever- security
evolving landscape.
Examples of Agency Support and Partnership
2021 Customer Confirmation Sessions One Washington
• Review requirements gathered for Phase 1A partners with state
• Preview business process functionality and demonstrate Workday agencies on the
• Receive agency feedback to improve the initial process design iterative design and
configuration of the
2022 Workday solution for
270+ Agency Legacy Systems Documented
the enterprise – their
• Agency legacy systems inventoried, evaluated, and documented for legacy system remediation work
participation and
feedback is critical
to ensuring their
2023 Workday Business Process Reviews needs are met.
• Review of Workday business processes
• Identify potential issues, actions, or gaps prior to the Workday testing activities Agencies have
• Gather new user-stories or test scenarios from agency-provided feedback
benefited from
2024 Workday Knowledge Exchange Sessions ongoing support
• Demonstrate how agency feedback in the 2023 sessions informed the ‘final’ design through multiple
• Respond to agencies’ requests for further information and live Workday demonstration Communities of
Practice, weekly
2025 planned support meetings,
Agency-Informed Additions and Improvements
and a dedicated team
• Agency Workday Environment – dedicated Workday environment for hands-on system exploration
• Extended system testing to test agency-specific business and technical processes
of experts to support
• Elevated agency support model to get remediating agencies ‘unstuck’ readiness for go-live.
Discussion
For more information:
Cristie Fredrickson
Executive Sponsor, One Washington
Cristie.Fredrickson@ofm.wa.gov
Sheri Sawyer
Legislative Affairs Director, OFM
Sheri.Sawyer@ofm.wa.gov
File and source
- File
- 2025-02-05_a32658_d277826_technology-updates-from-state-agencies-one-washington.pdf
- Size
- 630,614 bytes
- SHA-256
- 2907a6b15e9a067f025ca4ee764dc9c60cf71471b6650ea14068862ef22886be
- Original
- app.leg.wa.gov