Annual Report on Commonwealth Agency and Department Reporting, SWaM procurement — November 1, 2023
Summary
This is a memorandum dated November 1, 2023 from Willis Morris, Agency Director of the Department of Small Business and Supplier Diversity, to Governor Glenn Youngkin, Secretary of Commerce and Trade Caren Merrick and the General Assembly members, titled Annual Report on Commonwealth Agency and Department Reporting of Small, Women-owned and Minority-owned Business Procurement. It quotes the reporting duties of COV § 2.2-1610 and states that the compliance rate for SWaM Plan submission is 100% for state entities and institutions. Table 1 lists the state entities and institutions by agency code. The memo closes with numbered recommendations to agencies, including training on Expenditure Dashboard functions and a written SWaM Program with a small business sourcing plan.
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“Annual Report on Commonwealth Agency and Department Reporting, SWaM procurement — November 1, 2023.”
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COMMONWEALTH of VIRGINIA
Department of Small Business and Supplier Dii•ersity
To: The Honorable Glenn Youngkin, Governor
The Honorable Caren Merrick, Secretary of Commerce and Trade
Honorable General Assembly Members
From: Willis Morris, Agency Director, Department of Small Business and Supplier Diversity
Date: November 1, 2023
Re: Annual Report on Commonwealth Agency and Department Reporting of Small, Women
owned and Minority-owned Business Procurement
The Department of Small Business and Supplier Diversity Director (DSBSD) is required to report to
the Governor and the General Assembly on the participation of small, women-owned and minority
owned ("SWaM") businesses in state procurement as well as to identify state entities failing to
submit annual progress reports on SWaM procurement as required by COV § 2.2-1610 of the Code
of Virginia.
COV § 2.2-1610. Reports and recommendations; collection of data.
The Director shall, from time to time, submit directly or through an assistant to the Governor his
recommendations for legislation or other action as he deems desirable to promote the purposes of this
chapter.
The Director shall report, on or before November 1 of each year, to the Governor and the General
Assembly the identity of the state departments and agencies failing to submit annual progress reports on
small, women-owned, and minority-owned business procurement required by§ 2.2-4310 and the nature
and extent of such lack of compliance. The annual report shall include recommendations on the ways to
improve compliance with the provisions of§ 2.2-4310 and such other related matters as the Director
deems appropriate. The Department shall include in its annual report information on the progress of the
mentorship program established under§ 2.2-1605.1.
The Director, with the assistance of the Comptroller, shall develop and implement a systematic data
collection process that will provide information for a report to the Governor and General Assembly on
state expenditures to small, women-owned, and minority-owned businesses during the previous fiscal
year.
An institution exercising authority granted under this section shall promptly make available to the
Department, upon request, copies of its procurement records, receipts, and transactions in regard to
procurement from small, women-owned, and minority-owned businesses in order for the Department to
ensure institution compliance with its approved reporting and certification criteria.
The compliance rate for SWaM Plan submission is 100% for state entities and institutions. Entities
that have multiple sub-agencies beneath them, and which did not submit a plan, are counted once
to obtain compliance rates.
The table below captures the Agency's SWaM Plan submission status, compliant or non-compliant, as it
has been reported to DSBSD via the Small Business Supplier Diversity's Expenditure Dashboard and SWaM
Plans.
TABLE 1. LIST OF STATE ENTITIES AND INSTITUTIONS
*Entity that submits an Annual SWaM Plan for multiple Agencies.
Agency NON-
Agency Name COMPLIANT
Code COMPLIANT
Department of Corrections•
701 Department of Corrections-Central Administration X
711 Virginia Correctional Enterprises
716 Virginia Correctional Center for Women
718 Bland Correctional Center
733 Sussex I State Prison
734 Sussex ll State Prison
735 Wallens Ridge State Prison
737 St. Brides Correctional Center
741 Red Onion State Prison
Department of Corrections - Training Academy &
742
Human Resources
743 Fluvanna Women's Correctional Center
745 Nottoway Correctional Center
747 Marion Correctional Treatment Center
749 Buckingham Correctional Center
752 State Farm Correctional Center
753 Deerfield Correctional Center
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754 Augusta Correctional Center
756 Department of Corrections--Division of Institutions
757 Western Region Correctional Field Units
761 Baskerville Correctional Center
767 Division of Community Corrections
-
768 Keen Mountain Correctional Center
769 Greensville Correctional Center
770 Dillwyn Correctional Center
771 Indian Creek Correctional Center
772 Haynesville Correctional Center
773 Coffeewood Correctional Center
774 Lunenburg Correctional Center
775 Pocahontas State Correctional Center
776 Green Rock Correctional Center
785 River North Correctional Center
795 Department of Corrections--lnstitutions
799 Department of Corrections, Central Activities
1002 Virginia Housing Development Authority X
119 Lieutenant Governor X
121 Office of the Governor X
122 Department of Planning and Budget X
123 Department of Military Affairs X
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127 Department of Emergency Management X
129 Department of Human Resource Management X
132 Department of Elections X
136 Virginia Information Technologies Agency X
140 Department of Criminal Justice Services X
141 Attorney General and Department of Law X
146 The Science Museum of Virginia X
147 Office of the State Inspector General X
148 Virginia Commission for the Arts X
151 Department of Accounts X
152 Department of the Treasury X
154 Department of Motor Vehicles X
156 Virginia State Police X
157 Compensation Board X
158 Virginia Retirement System X
161 Department of Taxation X
165 Department of Housing and Community Development X
166 Secretary of the Commonwealth X
171 State Corporation Commission X
172 Virginia Lottery X
174 Virginia College Savings Plan X
180 Secretary of Administration X
181 Department of Labor and Industry X
182 Virginia Employment Commission X
183 Secretary of Natural Resources X
185 Secretary of Education X
186 Secretary of Transportation X
187 Secretary of Public Safety and Homeland Security X
188 Secretary of Health and Human Resources X
190 Secretary of Finance X
191 Virginia Worker's Compensation Commission X
192 Secretary of Commerce and Trade X
193 Secretary of Agriculture and Forestry X
194 Department of General Services X
195 Secretary of Labor X
199 Department of Conservation & Recreation X
200 Office of Children's Services Act (Children's Services Act) X
201 Department of Education X
202 The Library of Virginia X
204 William & Mary•
X
268 Virginia Institute of Marine Science
207 University of Virginia*
209 University of Virginia Medical Center
X
246 University of Virginia's College at Wise
948 Southwest Virginia Higher Education Center
SI P age
108 Virginia Polytechnic Inst. and State University•
Virginia Polytechnic Institute and State University X
229
Cooperative Extension
211 Virginia Military Institute X
212 Virginia State University*
X
234 Virginia State University Cooperative Extension
213 Norfolk State University X
214 Longwood University X
215 University of Mary Washington X
216 James Madison University X
217 Radford University X
218 Virginia School for Deaf and Blind at Staunton X
221 Old Dominion University X
222 Department of Professional and Occupational Regulation X
223 Department of Health Professions X
226 Board of Accountancy X
236 Virginia Commonwealth University X
238 Virginia Museum of Fine Arts X
239 Frontier Culture Museum X
241 Richard Bland College X
242 Christopher Newport University X
245 State Council of Higher Education for Virginia X
247 George Mason University X
260 Virginia Community College System•
X
6 I Page
261 Virginia Community College System-Central Office
Virginia Community College System - Shared
270
Services Center
275 New River Community College
276 Southside Virginia Community College
277 Paul D. Camp Community College
278 Rappahannock Community College
279 Danville Community College
280 Northern Virginia Community College
282 Piedmont Virginia Community College
283 Reynolds Community College
284 Eastern Shore Community College
285 Patrick & Henry Community College
286 Virginia Western Community College
287 Mountain Gateway Community College
288 Wytheville Community College
290 Brightpoint Community College
I 291 Blue Ridge Community College
~
292 Central Virginia Community College
I
I
I
293 Virginia Peninsula Community College
I
I 294 Southwest Virginia Community College
I
I
295 Tidewater Community College
I
296 Virginia Highlands Community College
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297 Germanna Community College
298 Laurel Ridge Community College
299 Mountain Empire Community College
262 Department for Aging and Rehabilitative Services•
203 Wilson Workforce and Rehabilitation Center X
Virginia Rehabilitation Center for the Blind and
263
Vision Impaired
606 Virginia Board for People with Disabilities
702 Department for the Blind and Vision Impaired
751 Department for the Deaf & Hard.of-Hearing
301 Department of Agriculture and Consumer Services X
310 Virginia Economic Development Partnership X
320 Virginia Tourism Authority X
350 Department of Small Business and Supplier Diversity X
360 Fort Monroe Authority X
402 Marine Resources Commission X
403 Department of Wildlife Resources X
405 Virginia Racing Commission X
407 Virginia Port Authority X
409 Virginia Energy X
411 Department of Forestry X
I
417 Gunston Hall X
423 Department of Historic Resources X
425 Jamestown-Yorktown Foundation X
440 Department of Environmental Quality X
454 Secretary of Veterans and Defense Affairs X
501 Department of Transportation X
505 Department of Rail and Public Transportation X
506 Motor Vehicle Dealer Board X
601 Department of Health X
602 Department of Medical Assistance Services X
720 Department of Behavioral Health and Developmental Services
Department of Behavioral Health and X
720a
Developmental Services, Central Office
703 Central State Hospital X
704 Eastern State Hospital X
705 Southwestern Virginia Mental Health Institute X
706 Western State Hospital X
708 Commonwealth Center for Children and Adolescents X
723 Southeastern Virginia Training Center X
724 Catawba Hospital X
728 Northern Virginia Mental Health Institute X
729 Piedmont Geriatric Hospital X
739 Southern Virginia Mental Health Institute X
748 Hiram W. Davis Medical Center X
794 Virginia Center for Behavioral Rehabilitation X
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765 Department of Social Services X
766 Virginia Parole Board X
777 Department of Juvenile Justice X
778 Department of Forensic Science X
841 Department of Aviation X
851 Tobacco Region Revitalization Commission X
852 Virginia Foundation for Healthy Youth X
912 Department of Veterans Services*
128 Virginia Veterans Care Center X
913 Veterans Services Foundation
922 Sitter & Barfoot Veterans Care Center
921 Interstate Organization Contributions X
937 Southern Virginia Higher Education Center X
938 New College Institute X
942 Virginia Museum of Natural History X
957 Commonwealth's Attorneys' Services Council X
960 Department of Fire Programs X
972 Virginia Resources Authority X
Recommendations:
The following recommendations were given to agencies on ways to improve compliance with the
provisions of§ 2.2-4310:
1. Attend training provided by SBSD on Expenditure Dashboard functions.
2. lf the agency's aspirational goal was not achieved, contact SBSD's Sourcing and Compliance
division throughout the fiscal year to receive sourcing assistance.
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3. Agencies should ensure that they have a written SWaM Program to include a small business
sourcing plan and specific plans to achieve any goals established therein. Agencies that do not
have a written program should create one utilizing the assistance of the Sourcing and
Compliance division.
4. Periodic training, at a minimum, should be done on an annual basis for all purchasers and pCard
holders on Small Business Enhancement Award Priority in accordance with the APSPM.
5. Subcontracting Plan/ Compliance monitoring plans should be implemented if the provision of a
small business subcontracting plan is a condition of the award and shall deliver to the
contracting agency or institution monthly reports substantiating compliance in accordance with
the small business subcontracting plan.
6. Include procurement forecasting in their SWaM Programs to help procurement officials be more
proactive when sourcing, purchasing, and having the needed inventory on hand.
If you have questions or comments, please feel free to contact me at Willis.Morris@sbsd.virginia.gov or
804-371-8134.
Sincerely,
jofl2;t
Willis Morris,
Agency Director
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