FY22 Annual SWaM Plan Compliance Report — Department of Small Business and Supplier Diversity
Summary
This is a memorandum from Willis A. Morris, Director of the Department of Small Business and Supplier Diversity, to Governor Glenn Youngkin, the General Assembly members and Secretary of Commerce and Trade Caren Merrick, titled FY22 Annual SWaM Plan Compliance Report. It reports that the compliance rate for FY22 SWaM plan submission is 94.91 for state entities and institutions, and Table 1 lists the state entities with their submission status. Six agencies are marked Non-Compliant, including the Virginia College Savings Plan, Gunston Hall and the Virginia Retirement System. Five submitted a plan that was not approved by the deadline, and one failed to submit. The memo closes with numbered recommendations to improve compliance with § 2.2-4310.
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“FY22 Annual SWaM Plan Compliance Report — Department of Small Business and Supplier Diversity.”
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COMMONWEALTH of VIRGINIA
Department of Small Business and Supplier Diversity
To: Honorable Glenn Youngkin, Governor
Honorable General Assembly Members
Honorable Caren Merrick, Secretary of Commerce and Trade
From: Willis A. Morris, Director, Department of Small Business and Supplier Diversity
Date: June 2 I, 2023
Re: Annual Report on Commonwealth Agency and Department Reporting of Small,
Women- and Minority-owned Business Procurement
The Virginia Department of Small Business and Supplier Diversity ("DSBSD") was
established and granted statutory powers under §§ 2.2-1603 et seq. of the Code of Virginia.
Section 2.2-1606 of the Code grants certain powers and duties to the DSBSD, which
specifically includes, inter alia, the duty to ''[i] implement any remediation or enhancement
measure for small, women-owned, or minority-owned business as may be authorized by the
Governor pursuant to subsection C of § 2.2-4310 and develop regulations, consistent with
prevailing law, for program implementation."
As part of this duty, the DSBSD Director is required to report to the Governor and the General
Assembly on the participation of small, women-owned and minority-owned ("SWaM")
businesses in state procurement as well as identify state entities failing to submit annual
progress reports on SWaM procurement as required by§ 2.2-1610 of the Code of Virginia.
COV § 2.2-1610. Reports and recommendations; collection of data.
The Director shall, from time to time, submit directly or through an assistant to the
Governor his recommendations for legislation or other action as he deems desirable
to promote the purposes ofthis chapter.
The Director shall report, on or before November 1 ofeach year, to the Governor and
the General Assembly the identity of the state departments and agencies failing to
submit annual progress reports on small, women-owned, and minority-owned
business procurement required by§ 2.2-4310 and the nature and extent of such lack
of compliance. The annual report shall include recommendations on the ways to
improve compliance with the provisions of§ 2.2-4310 and such other related matters
as the Director deems appropriate. The Department shall include in its annual report
information on the progress of the mentorship program established under § 2.2-
1605.1.
10 I Nonh 14'h Streer I l'h tloor • Richmond, Virginia 23219 • (804) 786-6585 • Fax (804) 786-9736
FY22 Annual SWaM Plan Compliance Report
Page 2 of8
The Director, with the assistance of the Comptroller, shall develop and implement a
systematic data collection process that will provide information for a report to the
Governor and General Assembly on state expenditures to small, women-owned, and
minority-owned businesses during the previous fiscal year.
An institution exercising authority granted under this section shall promptly make
available to the Department, upon request, copies ofits procurement records, receipts,
and transactions in regard to procurement from small, women-owned, and minority
owned businesses in order for the Department to ensure institution compliance with
its approved reporting and certification criteria.
The compliance rate for FY22 SWaM plan submission is 94.91 % for state entities and
institutions. Entities that have multiple sub agencies beneath them, that did not submit a plan,
are only counted once to obtain compliance rates.
The table below captures the Agency's SWaM Plan submission status as it has been reported
to DSBSD.
TABLE 1. LIST OF STATE ENTITIES AND INSTITUTIONS
*Entity that submits an Annual SWaM Plan for multiple Agencies.
Agency Submission
Code Agency Name Status
262 Department for Aging and Rehabilitative Services* X
751 Department for the Deaf & Hard-of-Hearing
606 Virginia Board for People with Disabilities
203 Wilson Workforce and Rehabilitation Center
263 Virginia Rehabilitation Center for the Blind and Vision
Impaired
702 Department for the Blind and Vision Impaired
720 Department of Behavioral Health and Developmental Services X
720a Department of Behavioral Health and Developmental
Services, Central Office
724 Catawba Hospital X
728 Northern Virginia Mental Health Institute X
739 Southern Virginia Mental Health Institute X
704 Eastern State Hospital X
706 Western State Hospital X
708 Commonwealth Center for Children and Adolescents X
703 Central State Hospital X
IO I North 14'1' Street I l'h floor • Richmond, Virginia 23219 • (804) 786-6585 • Fax (804) 786-9736
FY22 Annual SWaM Plan Compliance Report
Page 3 of8
794 Virginia Center for Behavioral Rehabilitation X
723 Southeastern Virginia Training Center X
705 Southwestern Virginia Mental Health Institute X
748 Hiram W. Davis Medical Center X
729 Piedmont Geriatric Hospital X
195 Secretary of Labor X
222 Department of Professional and Occupational Regulation X
181 Department of Labor and Industry X
182 Virginia Employment Commission X
207 University of Virginia* X
246 University of Virginia's College at Wise
948 Southwest Virginia Higher Education Center
209 University of Virginia Medical Center
212 Virginia State University* X
234 Virginia State University Cooperative Extension
260 Virginia Community College System* X
296 Virginia Highlands Community College
299 Mountain Empire Community College
292 Central Virginia Community College
287 Mountain Gateway Community College
283 Reynolds Community College
278 Rappahannock Community College
275 New River Community College
26 I Virginia Community College System-Central Office
295 Tidewater Community College
288 Wytheville Community College
286 Virginia Western Community College
270 Virginia Community College System - Shared Services
Center
293 Virginia Peninsula Community College
294 Southwest Virginia Community College
276 Southside Virginia Community College
282 Piedmont Virginia Community College
277 Paul D. Camp Community College
IOI North 14'h Srreet l l'h floor • Richmond, Virginia 23219 • (804) 786-6585 • Fax (804) 786-9736
FY22 Annual SWaM Plan Compliance Report
Page 4 of8
285 Patrick & Henry Community College
280 Northern Virginia Community College
298 Laurel Ridge Community College
290 Brightpoint Community College
297 Germanna Community College
284 Eastern Shore Community College
279 Danville Community College
291 Blue Ridge Community College
204 William & Mary* X
268 Virginia Institute of Marine Science
701 Department of Corrections* X
742 Department of Corrections -Training Academy & Human
Resources
785 River North Correctional Center
774 Lunenburg Correctional Center
770 Dillwyn Correctional Center
749 Buckingham Correctional Center
737 St. Brides Correctional Center
716 Virginia Correctional Center for Women
795 Department of Corrections--Institutions
701 Department of Corrections-Central Administration
799 Department of Corrections, Central Activities
757 Western Region Correctional Field Units
735 Wallens Ridge State Prison
711 Virginia Correctional Enterprises
734 Sussex II State Prison
733 Sussex I State Prison
741 Red Onion State Prison
775 Pocahontas State Correctional Center
745 Nottoway Correctional Center
747 Marion Correctional Treatment Center
768 Keen Mountain Correctional Center
772 Haynesville Correctional Center
769 Greensville Correctional Center
10 l North 14'h Street l l'h floor • Richmond, Virginia 23219 • (804) 786-6585 • Fax (804) 786-9736
FY22 Annual SWaM Plan Compliance Report
Page 5 of8
776 Green Rock Correctional Center
743 Fluvanna Women's Correctional Center
767 Division of Community Corrections
753 Deerfield Correctional Center
752 State Farm Correctional Center
756 Department of Corrections--Division oflnstitutions
773 Coffeewood Correctional Center
718 Bland Correctional Center
761 Baskerville Correctional Center
754 Augusta Correctional Center
912 Department of Veterans Services* X
922 Sitter & Barfoot Veterans Care Center
913 Veterans Services Foundation
128 Virginia Veterans Care Center
208 Virginia Polytechnic Inst. and State University* X
229 Virginia Polytechnic Institute and State University
Cooperative Extension
136 Virginia Information Technologies Agency X
186 Secretary of Transportation X
921 Interstate Organization Contributions X
454 Secretary of Veterans and Defense Affairs X
193 Secretary of Agriculture and Forestry X
192 Secretary of Commerce and Trade X
190 Secretary of Finance X
188 Secretary of Health and Human Resources X
187 Secretary of Public Safety and Homeland Security X
185 Secretary of Education X
183 Secretary of Natural Resources X
180 Secretary of Administration X
166 Secretary of the Commonwealth X
121 Office of the Governor X
119 Lieutenant Governor X
174 Virginia College Savings Plan Non-Compliant
501 Department of Transportation X
101 North 14'h Street l l'h floor • Richmond, Virginia 23219 • (804) 786-6585 • Fax (804) 786-9736
FY22 Annual SWaM Plan Compliance Report
Page6 of8
157 Compensation Board X
226 Board of Accountancy X
242 Christopher Newport University X
245 State Council of Higher Education for Virginia X
602 Department of Medical Assistance Services X
200 Office of Children's Services Act (Children's Services Act) X
417 Gunston Hall Non-Compliant
247 George Mason University X
127 Department of Emergency Management X
765 Department of Social Services X
141 Attorney General and Department of Law X
957 Commonwealth's Attorneys' Services Council X
151 Department of Accounts Non-Compliant
301 Department of Agriculture and Consumer Services X
841 Department of Aviation X
199 Department of Conservation & Recreation X
140 Department of Criminal Justice Services X
201 Department of Education Non-Compliant
132 Department of Elections X
440 Department of Environmental Quality X
960 Department of Fire Programs X
778 Department of Forensic Science X
411 Department of Forestry X
194 Department of General Services X
601 Department of Health X
223 Department of Health Professions X
423 Department of Historic Resources X
165 Department of Housing and Community Development X
129 Department of Human Resource Management X
777 Department of Juvenile Justice X
123 Department of Military Affairs X
154 Department of Motor Vehicles X
122 Department of Planning and Budget X
101 North 14' Street l l'h floor• Richmond, Virginia 23219 • (804) 786-6585 • Fax(804) 786-9736
FY22 Annual SWaM Plan Compliance Report
Page 7 of8
505 Department of Rail and Public Transportation X
350 Department of Small Business and Supplier Diversity X
161 Department of Taxation X
152 Department of the Treasury X
403 Department of Wildlife Resources X
360 Fort Monroe Authority X
239 Frontier Culture Museum X
216 James Madison University X
425 Jamestown-Yorktown Foundation X
214 Longwood University X
402 Marine Resources Commission X
506 Motor Vehicle Dealer Board Non-Compliant
938 New College Institute X
213 Norfolk State University X
147 Office of the State Inspector General X
221 Old Dominion University X
217 Radford University X
241 Richard Bland College X
937 Southern Virginia Higher Education Center X
171 State Corporation Commission X
202 The Library of Virginia X
146 The Science Museum of Virginia X
851 Tobacco Region Revitalization Commission X
215 University of Mary Washington X
148 Virginia Commission for the Arts X
236 Virginia Commonwealth University X
310 Virginia Economic Development Partnership X
409 Virginia Energy X
852 Virginia Foundation for Healthy Youth X
1002 Virginia Housing X
172 Virginia Lottery X
211 Virginia Military Institute X
238 Virginia Museum of Fine Arts X
101 North 14'h Street l l'h floor• Richmond, Virginia 23219 • (804) 786-6585 • Fax (804) 786-9736
FY22 Annual SWaM Plan Compliance Report
Page 8 of8
942 Virginia Museum of Natural History X
766 Virginia Parole Board X
407 Virginia Port Authority X
405 Virginia Racing Commission X
972 Virginia Resources Authority X
158 Virginia Retirement System Non-Compliant
218 Virginia School for Deaf and Blind at Staunton X
156 Virginia State Police X
320 Virginia Tourism Authority X
191 Virginia Worker's Compensation Commission X
Of the six agencies listed as non-compliant, five of the agencies submitted the SWaM plan in
the system for the Agency Director's approval. However, the SWaM plan was not approved
by the deadline. The remaining non-compliant agency failed to submit a SWaM plan.
In order to improve compliance with the provisions of § 2.2-4310, DSBSD makes the
following recommendations:
1. Agencies should perform monthly adjustments in the Expenditure Dashboard to
accurately reflect spend by SWaM category.
2. Dashboard SWaM Plan Administrators should contact SBSD if the Agency Director
or other users do not have an Active Expenditure Dashboard account.
3. If agencies encounter difficulty completing or approving the SWaM Plan, they should
utilize resources provided by SBSD designed to support them in the process.
4. DSBSD will extend the 30-day time frame to submit SWaM plans to allow more time
and flexibility for agencies and Agency Directors to submit and approve SWaM plans.
If you have any questions or comments, please feel free to contact me at
willis.morris@sbsd.virginia.gov or 804-3 71-8134.
Sincerely,
µ;fllA
Willis A. Morris, Director
10 I Nonh I 4'h Street 11'1' floor • Richmond, Virginia 23219 • (804) 786-6585 • Fax (804) 786-9736
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