Stipulated Order Regarding ESI Protocol and Format of Productions — In re January 2021 Short Squeeze Trading Litigation (Dkt. 341, S.D. Fla.)
Summary
A Stipulated Order Regarding ESI Protocol and Format of Productions in In re: January 2021 Short Squeeze Trading Litigation, Case 1:21-md-02989-CMA (Case No. 21-2989-MDL-ALTONAGA/Torres), in the U.S. District Court for the Southern District of Florida, entered July 13, 2021 as Document 341 (41 pages). Entered under the Court's June 3, 2021 Order [ECF No. 323], the protocol governs the production of electronically stored information and hard copy documents by Plaintiffs and Defendants, routes unresolved disputes to the Court under Local Rule 26.1(g), and makes all productions subject to the Stipulated Protective Order [ECF No. 329] and the Rule 502(d) privileged-materials order. Later sections define documents and ESI under Federal Rules of Civil Procedure 26 and 34(a), set production formats and metadata, and end with load file specifications and sample data.
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- Date
- 2021-06-03
Cite this document
“Stipulated Order Regarding ESI Protocol and Format of Productions (Dkt. 341).”
Original at archive.org, dated 2021-06-03. Archived at Pandemic Darlings, https://pandemicdarlings.com/source-documents/2021-06-03-covid-era-misc-476c7896-1/
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Case 1:21-md-02989-CMA Document 341 Entered on FLSD Docket 07/13/2021 Page 1 of 41
UNITED STATES DISTRICT COURT
SOUTHERN DISTRICT OF FLORIDA
CASE NO. 21-2989-MDL-ALTONAGA/Torres
IN RE:
JANUARY 2021 SHORT SQUEEZE
TRADING LITIGATION
____________________________________/
This Document Relates to the Non-Federal Securities Actions
STIPULATED ORDER REGARDING
ESI PROTOCOL AND FORMAT OF PRODUCTIONS
Pursuant to the Court’s June 3, 2021 Order [ECF No. 323], and to expedite the flow of
discovery material and facilitate the consistency in the format of the documents to be produced by
the Parties in this case, Plaintiffs and Defendants (collectively “Parties”), by and through their
respective counsel, consistent with the Southern District of Florida’s Checklist for Rule 26(f)
Conference Regarding Electronically Stored Information (“ESI”), hereby stipulate and agree to
the terms of this Stipulated Order Regarding ESI Protocol and Format of Productions (the “ESI
Protocol” or “Protocol”).
I. SCOPE
A. General. The procedures and protocols set forth in this ESI Protocol shall govern
the production of relevant electronically stored information (“ESI”) and hard copy documents in
this matter, unless the Parties agree in writing to a change or they are changed by the Court.
Nothing in this ESI Protocol shall be interpreted to require production of relevant information
protected by the attorney-client privilege, work-product doctrine, or any other applicable privilege,
protection, or immunity. The Parties do not waive any objections to the production,
discoverability, admissibility, or confidentiality of documents.
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B. Cooperation. The Parties will cooperate on issues relating to discovery of ESI and
other documents. The Parties recognize that collaborative conduct in the course of discovery
reduces litigation costs and delay. The Parties will engage in informal discussions about the
discovery of ESI throughout the litigation as necessary. Counsel will be knowledgeable about
their respective clients’ information technology infrastructure, including the manner in which
potentially relevant data is stored and retrieved. The Parties are encouraged to bring technically-
adept personnel together to resolve e-discovery issues.
C. Liaison. The Parties (Plaintiffs, collectively; and Defendants individually) will
each identify an e-discovery liaison, who will be knowledgeable about and responsible for each
party’s ESI.
D. Disputes. The Parties shall meet and confer in good faith on any dispute regarding
ESI. No Party may seek relief from the Court concerning compliance with the ESI Protocol unless
it has conferred in good faith with the affected Parties to resolve any dispute regarding the
interpretation or application of any provision of this Protocol or any proposed deviation from the
provisions of this Protocol. Any dispute(s) left unresolved after good faith meet and confer efforts
may be submitted to the Court for resolution in accordance with Local Rule 26.1(g).
E. Confidentiality Order. All productions are subject to the Stipulated Protective
Order [ECF No. 329] (“Protective Order”) and the concurrently filed Stipulated Order Regarding
Rule 502(d) and Privileged Materials (“Privileged Materials Order”) entered by the Court in this
matter. For the avoidance of doubt, nothing herein shall contradict the Parties’ rights and
obligations with respect to any information designated as Confidential or Highly Confidential –
Attorneys Eyes Only pursuant to the Protective Order.
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II. DEFINITIONS
A. “Documents” shall have the same definition as set forth in the Federal Rule of
Civil Procedure 34(a).
B. “Electronically stored information” or “ESI” as used herein has the same
meaning as in the Federal Rules of Civil Procedure and other applicable law, including Rules 26
and 34(a) of the Federal Rules of Civil Procedure. Examples of ESI include the below. For the
avoidance of doubt, nothing in this Paragraph constitutes an agreement that any particular source
of ESI exists, is responsive, or will in fact be produced.
1. Digital communications (e.g., e-mail, voice mail, text messages, instant
messaging, and ephemeral messaging (e.g. SnapChat, Slack, etc.);
2. E-mail server stores (e.g., Microsoft Exchange .edb);
3. Word-processed documents (e.g., Word files and drafts thereof);
4. Spreadsheets and tables (e.g., Excel worksheets);
5. Accounting application data (e.g. Quickbooks);
6. Image and facsimile files (e.g., .PDF, .TIFF, .JPG, .GIF);
7. Sound recordings (e.g., .WAV and .MP3);
8. Video and animation (e.g., .AVI and .MOV);
9. Databases (e.g., Access, Oracle, SAP, SQL data);
10. Contact and relationship management data (e.g. Outlook contacts);
11. Calendar and diary application data (e.g., Outlook calendar entries, blog
entries);
12. Presentations (e.g., PowerPoint);
13. Network access and server activity logs;
14. Project management application data;
15. Computer aided design/drawing files; and
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16. Cloud-based or other virtualized ESI, including applications, infrastructure,
and data.
C. “Extracted Text” means the text extracted from ESI, and includes all headers,
footers, tracked changes markups, and document body information when reasonably available.
D. “Hard Copy Document” means a document collected from physical files and not
from electronic sources.
E. “Hit Report” means a report with the number of documents identified (i.e., “hit”)
by each keyword search term or Boolean search string.
F. “Load/Unitization file” means an electronic file containing information
identifying a set of paper-scanned images or processed ESI and indicating where individual pages
or files belong together as documents, including attachments, and where each document begins
and ends. A Load/Unitization file will also contain data relevant to the individual Documents,
including extracted and user-created Metadata.
G. “Media” means an object or device, including but not limited to a disc, tape,
computer, or other device on which data is or was stored.
H. “Metadata” means and refers to application and system information of a file that
contains data about the file, as opposed to describing the contents of a file, as the term is described
and used in “The Sedona Conference Glossary: E-Discovery and Digital Information
Management,” Fifth Ed., February 2020.
I. “Parties” means or refers collectively to the named Plaintiffs and Defendants in
the above-captioned matter, as well as any later added plaintiffs and defendants. “Party” shall
refer to a named Plaintiff or Defendant, individually.
J. “Producing Party” means or refers to a Party in the above-captioned matter from
which production of ESI or Hard Copy Documents are sought.
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K. “Native,” “Native Format,” or “Native Data Format” means and refers to an
electronic document’s associated file structure as defined by the original creating application. For
example, the native format of an Excel workbook is a .xls or .xlsx file.
L. “NIST Library” means the list of over 26 million known, traceable software
application files (i.e., the NIST List or the National Software Reference Library (NSRL))
maintained by the federal technology agency known as the National Institute of Standards and
Technology (NIST). See https://nvd.nist.gov/ncp/repository.
M. “OCR text” means text generated through the optical character recognition process
of a Document.
N. “Requesting Party” means or refers to a Party in the above-captioned matter
seeking production of ESI or Hard Copy Documents.
O. “Search Terms” means a search methodology using keywords, terms, or phrases
including Boolean-search strings.
P. “Static Image(s)” means a representation of ESI produced by converting a Native
file into a standard image format capable of being viewed and printed on standard computer
systems. A Tagged Image File Format, or “TIFF,” image is an example of a Static Image. Tagged
Image File Format or “TIFF” refers to the CCITT Group IV graphic file format for storing bit-
mapped images of ESI or paper documents.
Q. “TAR” means Technology Assisted Review using computer algorithms or
programs to identify and tag potentially responsive documents based on keywords and other
Metadata.
R. “Text Messages” means electronic messages that are sent among users with mobile
devices. Text Messages shall include Short Messaging Service (SMS) and Multimedia Messaging
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Service (MMS), as the terms are described and used in “The Sedona Conference Glossary: E-
Discovery and Digital Information Management,” Fifth Ed., February 2020.
III. RULE 26(a) ESI DISCLOSURES
Parties agree to meet and confer concerning the scope of Rule 26(a) ESI Disclosures
regarding custodians, non-custodial data sources, data sources, employee technology use policies,
and inaccessible data and report back to the Court within thirty (30) days of the entry of this Order.
IV. SEARCH PROCEDURES FOR DOCUMENTS AND ESI
A. In General. Prior to conducting a search for responsive Documents and ESI,
regardless of the search methodologies to be employed, the Requesting Party and Producing Party
shall meet and confer regarding search methodologies (described below) that the Producing Party
proposes to employ to identify responsive materials.
B. Preparation for Meet and Confer. The Parties agree that negotiations regarding
search methodology(ies) and custodians are intended to be a cooperative and interactive process,
involving a good faith exchange of information and proposals to facilitate production of the
Documents requested by the Requesting Party (subject to privilege assertions). At the initial meet
and confer, the Parties shall be prepared to discuss the proposed methodology for searching and
retrieving Documents, as described below:
1. Search Methodology for ESI. The proposed method of searching ESI,
including any Search Terms and/or Boolean search strings, date ranges and phrases to be searched,
custodians, and any additional parameters to be applied for ESI.
2. Go-Gets. Whether certain categories of documents or requests for
production are amenable to retrieval without utilizing Search Terms, i.e., using a “go-get”
approach.
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3. Search Methodology for Hard Copy Documents. The proposed
methodology for searching Hard Copy Documents.
C. TAR/Advanced Analytics.
1. If a Party proposes the use of TAR, it shall meet and confer with the other
Parties to negotiate a stipulation governing TAR methodologies and process if the Parties deem it
necessary.
2. Any disputes regarding TAR will not be submitted to the Court, Magistrate
Judge, or appointed Special Master before the Parties have met and conferred in good faith.
D. Responsive ESI Discovered Outside of Search Methodology. Notwithstanding
any of the foregoing, if any Party identifies ESI or Documents that are responsive and subject to
discovery in this matter outside of the search methodology(ies) agreed to by the Parties, it shall
produce all such Documents to the extent they are not privileged.
E. Procedure for Search Terms. The Parties shall abide by the following schedule,
for Search Terms which may be modified upon written agreement of the Parties:
1. Should the Parties agree to using Search Terms, the Requesting Party shall
propose Search Terms in the first instance.
2. Within fourteen (14) calendar days of receipt of the proposed Search Terms
from the Requesting Party, the Producing Party and Requesting Party shall meet and confer to
attempt to reach agreement on the Search Terms and/or limiters to be used to identify responsive
Documents. In connection with such meet and confers, the Parties shall discuss in good faith, inter
alia, at least the following topics: the justification for inclusion or exclusion of particular search
terms, reasonable information concerning the number of documents identified by search terms
(i.e., Hit Reports), and the search syntax used in developing and applying terms.
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F. Production and Supplementation of Searches for ESI. Production of
responsive, non-privileged documents shall proceed on a rolling basis and be completed within the
time period specified by order of the Court.
G. Activities undertaken in compliance with the duty to preserve information are
protected from discovery under Fed. R. Civ. P. 26(b)(3)(A) and (B), except for good cause shown.
V. FORMAT OF PRODUCTION
A. Hard Copy Document Production Format. The following provisions shall
generally govern the production format and procedure for Hard Copy Documents and images.
1. All documents originating in hardcopy format may be produced as black-
and-white, single-page, 300 dpi Group IV tagged image file format (“TIFF”) images, with OCR
text and related path provided in document level text files, except that PowerPoint or other
presentation program files shall be produced in color, and the Requesting Party may request color
images of other Documents where color is reasonably necessary to their comprehension or use,
and such request shall not unreasonably be denied.
2. In scanning hardcopy documents, distinct documents should not be merged
into a single record, and single documents should not be split into multiple records (i.e., hardcopy
documents should be logically unitized). The Producing Party will use reasonable efforts to unitize
documents correctly.
3. Where a document, or a document group – such as folder, clipped bundle,
or binder – has an identification spine or other label, the information on the label shall be scanned
and produced as the first page of the document or grouping.
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4. Productions of the images shall be made using an image load file (.OPT or
.LFP) and a delimited database/Metadata load file (.DAT), pursuant to Exhibit 2. Exhibit 1 part 1
lists the objective coding fields that will be produced for hard copy documents.
5. The Producing Party will utilize reasonable efforts to ensure that paper
records for a particular custodian, which are included in a single production, are produced in
consecutive Bates-stamp order.
B. ESI Production Format. The following provisions shall generally govern the
production format and procedure for ESI and are subject to the other provisions contained herein.
1. Production of electronic documents. The Producing Party must produce
all ESI in TIFF format according to the following specifications.
i. Where technically feasible, TIFFs shall be produced as black and
white, single-page Group IV TIFF in 8½ X 11-inch page size images at a resolution of at least 300
DPI with the quality setting of 75% or higher.
ii. When producing documents in TIFF format, the image files shall be
produced along with Concordance/Opticon image load files, linking the images to the
corresponding document that indicate the beginning and ending of each document, showing the
Bates number of each page and the appropriate unitization of the documents.
iii. Each image file of an electronic document will be created directly
from the original electronic document. Image files shall show all text and images that would be
visible in the original electronic format (Native Format), including redlines and speaker notes.
iv. All TIFF files are to be provided with an accompanying searchable
text (.TXT) file extracted from the native, electronic file (not generated as an OCR file from the
TIFF image(s)), and such text files shall contain the full text extraction. To the extent technically
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feasible, extracted text shall provide all comments, tracked changes, speaker’s notes, and text from
hidden worksheets, slides, columns, and rows. In the case of files with redacted text, OCR’ed text
of the redacted documents may be provided in lieu of extracted text so long as the OCR’ed text is
comprehensible.
v. All documents shall be produced in their original language. For
documents in foreign languages, any OCR shall be performed using an OCR tool and settings
suitable for the particular byte or multi-byte languages, if available.
vi. Each text file shall be named according to the Bates number of the
first page of the corresponding image files (e.g., BATES000001.TXT).
vii. Microsoft Word Documents (or similar) (.DOC, .DOCX, or
substantially similar non-Microsoft file formats) should be produced as single-color PDF files for
each Document, containing all images for that document, and should be imaged in a manner that
captures track changes and comments. To the extent a Requesting Party believes the converted
image format distorts, omits, or causes information to be improperly displayed, the Requesting
Party may request the Document in Native Format and the Producing Party shall meet and confer
to attempt to resolve the problem(s).
viii. In the case of email, the corresponding text file shall include, where
reasonably available: (1) the individual(s) to whom the communication was directed (“To”); (2)
the author(s) of the email communication (“From”); (3) who was copied and blind copied on such
email (“CC” and “BCC”); (4) the subject line of the email (“RE” or “Subject”); (5) the names of
any attachments; and (6) the text (body) of the email.
2. Fields and Metadata. Exhibit 1 part 2 lists the objective coding fields and
Metadata that will be produced for all ESI — including ESI produced in TIFF or Native Format.
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3. Native Format Production Documents.
i. The Parties will produce the following ESI types in native file
format:
a. Excel files;
b. Presentation files (e.g., PowerPoint);
c. Web pages;
d. Audio/video files;
e. Animations.
i. To the extent responsive Text Messages are being produced, they
will be produced in a reasonably usable format. The Producing Party will disclose its production
format of Text Messages to the Receiving Party prior to the production of Text Messages. The
Requesting Party retains its rights to meet and confer on the production format to address any
concerns. The Parties reserve the right to request production of other ESI types in Native Format,
for example, that documents be produced in Microsoft Word, in addition to TIFF images. The
Parties agree to meet and confer regarding such requests. Any Native files that are produced
should be produced with a link in the NativeLink field, along with all extracted Metadata fields as
set forth in Exhibit 1.
ii. A Requesting Party may request the production of PowerPoint or
other presentations files in Native Format and such request shall not unreasonably be denied by
the Producing Party. PowerPoint presentations shall also be produced in full-slide image format,
along with speaker notes (which should follow the full images of the slides) with related searchable
text, Metadata, and bibliographic information.
iii. In the case of personal database (e.g., MS Access) files containing
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confidential or privileged information, the parties shall meet and confer to determine the
appropriate form of production.
iv. ESI shall be processed in a manner that preserves hidden columns
or rows, hidden text, worksheets, notes, tracked changes, and comments. Any Party seeking a
deviation from this provision must provide notice to other Parties and the Parties agree to meet
and confer regarding such requests.
v. Any Document produced in native format will be produced
according to the following specifications:
a. The native format Documents shall be accompanied by a
slipsheet with a unique Bates number and confidentiality designation that links to the native file.
b. The native format Documents shall be accompanied by
reference information that sets forth for each document, sufficient information to allow the Parties
to track and authenticate the native format documents produced, including: (i) the name of the
custodian from whose files the electronic file is produced; (ii) an appropriately calculated “MD5
Hash Value”; (iii) the original name of the file; and (iv) a Bates number.
c. In all cases, unless there is no textual content, an OCR or
Extracted Text file shall be produced along with the native file. For any native format documents
that cannot be imaged or where the image is produced as a separate document, a single page
placeholder image shall be provided that indicates the file was produced in native format and
contains the Bates number and confidential designation, if any, of the corresponding file.
d. In order to preserve the integrity of any file produced in
Native Format, no Bates number, confidentiality designation, or internal tracking number should
be added to the body of the Native Format document unless otherwise agreed to between the
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Producing Party and the Requesting Party during any meet and confer related to the production of
that Native Format document.
e. The Requesting Party may also request that the Producing
Party produce additional file types of electronic documents in Native Format where converted
image format distorts or causes information to be improperly displayed. The Parties shall meet
and confer regarding such requests in good faith and cooperate consistent with the provisions set
forth in this Protocol.
C. Deduplication and De-NISTing Documents. To reduce the unnecessary costs of
reviewing and producing exact duplicate documents (i.e., the documents and Metadata fields are
identical copies), to the extent reasonably possible and accounting for any technical limitations of
any Party’s ESI, each Party may remove duplicate ESI prior to producing documents.
1. Subject to the provisions in this section, each Party may remove duplicate
ESI prior to producing documents (based on the MD5 or SHA-1 hash values at the parent document
level). Stand-alone files will de-duplicate against other stand-alone files, but not against
attachments contained in document families. If an “identical” document is an attachment to
different emails (e.g., where attachment 1 is sent to person A one day and then sent to person B
another day), then the attachment shall be produced together with each email.
2. For exact duplicate documents, the Producing Party will produce certain
Metadata described herein for a single production copy. The Producing Party may de-duplicate
documents within custodians and/or across custodians. Names of custodians of copies of files
eliminated due to global deduplication shall, if such information is readily available, be provided
in the Duplicate Custodian field accompanying the original file.
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3. If during the course of its review the Producing Party identifies a large
number of duplicate documents, the Parties may meet and confer regarding a custom deduplication
protocol. Except for the removal of extracted logos, no custom deduplication method will be
implemented without meeting and conferring with the Requesting Party.
4. Common system and program files as defined by the NIST Library need not
be processed, reviewed, or produced.
D. E-mail Thread Suppression. Email threads are email communications that contain
prior or lesser-included email communications. A Producing Party may not use e-mail thread
suppression to exclude email from production without first meeting and conferring with the
Requesting Party regarding the methodology used for suppression and means of preserving and
producing Metadata of any suppressed email. The Producing Party is not required to obtain the
agreement of the Requesting Party to its threading methodology. However, the Requesting Party
reserves the right to raise issues with the Court in the event that it believes the threading
methodology is improper after meeting and conferring.
E. Password Protected Files. Where the password to an encrypted or password-
protected file is known, the Producing Party shall make efforts to ensure that all encrypted or
password-protected Documents are successfully processed for review and production under the
requirements of this ESI Protocol, and the decrypted Document is produced (if responsive and not
privileged). To the extent encrypted or password-protected Documents are successfully processed
according to the requirements of this ESI Protocol, the Producing Party has no duty to identify the
prior encrypted status of such Documents. To the extent such Documents are not successfully
processed that are members of a responsive family, the Producing Party agrees to: (a) produce a
slipsheet for each encrypted or password protected Document indicating that the Producing Party
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could not successfully process the Document because it cannot be decrypted; and (b) provide the
Metadata for the Document required by Exhibit 1 to the extent it can be reasonably extracted from
the file in its encrypted form. The Requesting Party and/or Producing Party, as appropriate, shall
meet and confer regarding any requests that a Producing Party undertake additional efforts to
decrypt files after production.
F. Prior or Other Production. To the extent a set or sets of Documents in a Party’s
possession, custody, or control that were previously produced in a prior or other investigation,
proceeding or litigation are the subject of discovery in this case and the ESI for such Documents
(including but not limited to Metadata fields, searchable text, and organization) differs from the
substance and format agreed to herein, such Party may produce the production set in the same
format it was produced in the prior investigation/proceeding/litigation, including, but not limited
to, with whatever Metadata fields, searchable text, organization, and formats that were produced
in that investigation/proceeding/litigation.
1. In the event certain Documents in the prior or other productions are in a
form that is not reasonably usable by the Requesting Party, the Requesting Party and the Producing
Party shall meet and confer regarding alternative forms of production for such Documents. If the
Parties are unable to agree after meeting and conferring in good faith, the Parties may seek
resolution by the Court, Magistrate Judge, or Special Master appointed by the Court.
G. Prior Privilege Logs. To the extent a Party produces Documents in this case that
were produced in a prior proceeding or litigation, the Producing Party may produce the privilege
logs from those prior proceedings/litigations in lieu of creating, in this case, a new log (or log
entries) for the Documents that were withheld in the prior proceeding/litigation, even if the
privilege logs do not comply with the privilege log requirements in any Order in this case. The
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Requesting Party retains the right to all related challenges, including, without limitation, the right
to challenge the validity of any privilege claim(s) asserted.
H. Redactions.
1. To the extent that a responsive document contains content that is (a)
privileged or protected from discovery as work product or by reason of any other applicable
privilege or immunity; or (b) protected personal information subject to federal, state, or foreign
privacy requirements (e.g., HIPAA), or (c) personally or commercially sensitive so long as that
information is not responsive to any requests for production, the Producing Party may produce
that document in a redacted form. Any redactions shall be clearly indicated on each page of the
document from which information is redacted, bearing a designation that it has been redacted. The
designation shall make clear the reason for the redaction (e.g., “Redacted Privileged”). Where a
document contains both privileged and non-privileged responsive content, the Producing Party
shall redact the privileged material and produce the remainder of the document as redacted.
2. Native Excel or other spreadsheet files which are redacted may be redacted
by overwriting the data contained in a particular cell, row, column, or tab with the word “Redacted”
and shall make clear the reason for the redaction (e.g., “Redacted Privilege”). The Parties
acknowledge that redacting the native may alter the Metadata of the produced file; however, the
Metadata produced subject to Exhibit 1 will be the Metadata extracted from the original native
file, other than Metadata containing redacted information.
3. Native Excels or other files that ordinarily are to be produced natively and
are redacted, may be produced as black-and-white or color (as applicable), single-page, 300 DPI
Group IV TIFF images, with text and related path provided in document level text files, which can
be created through OCR, with load files pursuant to Exhibit 2, which shall include all information
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contained in the original file, including but not limited to speaker notes and “hidden” slides, with
any redaction clearly delineated. If the file contains external video or audio components, the video
or audio will be produced as native files.
4. If the items redacted and partially withheld from production are audio/visual
files, the Producing Party shall provide the unredacted portions of the content. If the content is a
voice recording, the parties shall meet and confer to discuss the appropriate manner for the
Producing Party to produce the unredacted portion of the content.
I. Exception Logs. Parties agree to meet and confer concerning exception logs and
report back to the Court within thirty (30) days of the entry of this Order.
J. Confidentiality of Produced ESI. Responsive ESI, whether produced as TIFF
images or in Native Format, shall be produced pursuant to the terms of the separately entered
Stipulated Protective Order. If the Producing Party is producing ESI in TIFF Format subject to a
claim that it is protected from disclosure under any protective agreement or confidentiality order,
or any agreement entered into or Order issued in this matter, the word “CONFIDENTIAL” (or
something substantially similar) shall be annotated on each page of such document.
1. If the Producing Party is producing ESI in Native Format subject to a claim
that it is protected from disclosure under the Stipulated Protective Order or any protective
agreement or confidentiality order entered into or other Order issued in this matter, then the
designation shall be included in the TIFF placeholder or where not produced with a TIFF
placeholder, the storage device (e.g., CD, USB, or hard drive) containing such native ESI data
shall be labeled with the designation in a location that does not obliterate, conceal, or interfere
with any information from the source document.
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K. Additional Production Specifications. All productions will include these
additional specifications:
1. Delimited Metadata load file (.DAT) containing a field with the full path
and file name to the native files produced pursuant to Exhibit 2, and shall include the Metadata
fields identified below (Exhibit 1);
2. Delimited image load/unitization file for images (.opt, .lfp, or .dii) shall be
provided pursuant to Exhibit 2;
3. Document level .txt files for all native documents containing extracted full
text or OCR text (OCR only if extracted text is not available or if the document has been redacted);
4. Bates number branding and Confidentiality designation (if any) on the face
of the TIFF image in the lower left-hand corner using a consistent font type and size that, to the
extent reasonably feasible, does not obliterate, conceal, or interfere with any information from the
source document. If the placement in the lower left-hand corner will result in obscuring the
underlying image, the Bates number should be placed as near to that position as possible while
preserving the underlying image;
5. A TIFF placeholder embossed with the corresponding confidentiality
designation and Bates number shall be produced for all ESI produced in Native Format;
6. Each Bates number will: (i) be unique across all document productions,
including prior productions; (ii) maintain a constant length and format across the entire production
(i.e., ABC00000001- with a consistent prefix, no space between the prefix and the number, and
padded to the same number of characters); (iii) contain no special characters; and (iv) be sequential
within a given document. If a Bates number or set of Bates numbers is skipped in a production,
the Producing Party will so note in a cover letter or production log accompanying the production.
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7. To the extent any documents contain redactions and are produced in TIFF
format, the following specifications apply:
i. PowerPoint slides/presentations that are produced in TIFF format
will be produced with any notes, talking points, outlines, or
comments contained therein; and
ii. All hidden text (e.g., track changes, hidden columns, comments,
notes, markups, etc.) will, to the extent reasonably feasible, be
expanded, extracted, and rendered in the TIFF file.
8. Each of the Metadata and coding fields set forth in Exhibit 1 that can be
extracted from a Document shall be produced for that Document. The Parties are not obligated
to populate manually any of the fields in Exhibit 1 except Default Production Fields (“DPF”) that
are generated in the course of collection, review, and production (e.g., BEGBATES,
ENDBATES, etc.); and the “CUSTODIAN,” “DUPLICATE CUSTODIAN,” and
“REDACTION” fields to the extent such information is readily available. If Metadata fields are
not produced because they do not exist or because they are not reasonably accessible, the
Producing Party shall include the fields in the header row of the .DAT to the extent practicable
and leave the field blank for the corresponding document(s).
• Time Zone. The parties will meet-and-confer and report back to the Court
within thirty (30) days concerning the way in which the time zone shall be processed for ESI
items.
9. Auto date/time stamps. ESI items shall be processed whenever possible
so as to preserve the date/time shown in the document as it was last saved, not the date of
collection or processing.
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10. The Parties understand and acknowledge that such standardization affects
only dynamic date fields and Metadata values and does not affect, among other things, dates and
times that are hard-coded text within a file.
VI. PRESERVATION
A. Deleted Files and Meet and Confer. The Parties shall not be obligated under this
Protocol to produce or preserve ESI that was deleted, lost, or destroyed before the date upon which
the duty to preserve ESI arose, as a result of the routine, good-faith operation of an ESI system.
Nothing in this provision limits or expands a Party’s obligation to seek or search for ESI known to
be “deleted” by a user that remains as a copy on an archive, backup, or as active data on some
other central server or place within a Party’s possession, custody, or control provided such search
is otherwise consistent with and does not exceed or limit the Party’s obligations under the Federal
Rules of Civil Procedure. If a Producing Party learns that ESI that would reasonably have
been searched for responsive information has been lost or destroyed after the date upon
which the duty to preserve that ESI arose, the Parties shall promptly meet and confer
regarding such ESI. Nothing in this agreement alters or expands the obligations of the
Requesting Party or the Producing Party pursuant to Federal Rule of Civil Procedure 26(b).
VII. FAMILY RELATIONSHIPS OF ELECTRONIC FILES
A. Family Relationships. Parent-child relationships between ESI (e.g., the
association between an attachment and its parent e-mail, or a spreadsheet embedded within a word
processing document), must be preserved by assigning sequential Bates numbers to all files within
a parent-child group, and by providing accurate attachment ranges for those files in the Metadata
fields required. If a Party withholds as privileged a member of a parent-child group (e.g., a
document or portion of a document) that has other non-privileged or privilege redacted members,
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any parent-child relationship must be similarly maintained by indicating the absence of that
document (or portion thereof) using a Bates-numbered slip sheet (or a clearly marked redaction)
and the grounds for withholding.
1. In the event a document or portion of a document that is part of a family is
initially withheld as privileged, but later produced, the entire family must be reproduced with it if
requested by the Requesting Party, along with all required Metadata.
B. Non-Responsive Attachments. The Parties agree that “non-responsive” shall
generally not be a cognizable basis for withholding documents from production, if a document is
associated, through familial relationships, with a responsive document. An otherwise non-
responsive attachment to a responsive parent document — or an otherwise non-responsive parent
document that has responsive attachments — may not be withheld simply because the document,
if it were not in the same family as responsive material, would not be responsive. The Parties
agree, however, that the general provisions of this paragraph shall not prejudice any Party’s right
to seek exceptions if it identifies particular non-responsive documents, or categories or portions of
documents, that it believes are appropriate to withhold or redact on the basis of non-responsiveness
notwithstanding their association with a responsive document. In such case, the Parties shall meet
and confer regarding the exception sought and may submit any such issue to the Court if agreement
cannot be reached.
C. Embedded Documents. Where reasonably feasible, non-image embedded ESI
documents (e.g., a spreadsheet embedded within a word processing document or an audio file in a
PowerPoint presentation) will be extracted, produced as independent document records, and
related back to the respective top level parent document (e.g., standalone file, email message, etc.)
via the BegAttach and EndAttach fields referenced in Exhibit 1. The embedded document will be
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marked with a “YES” in the load file under the IsEmbedded field referenced in Exhibit 1. Related
embedded documents will be produced within a continuous Bates range.
D. Compressed Files. Compression file types (e.g., .CAB, .GZ, .RAR. .ZIP), shall be
decompressed to ensure a container within a container is decompressed into the lowest
uncompressed element resulting in individual files. The container file itself shall not be produced.
VIII. STRUCTURED DATA
When responsive information is located in a database — including for enterprise resource
planning or human resource applications or databases like Workday, SuccessFactor, Access,
Oracle, SQL Server data, SAP, etc. — or other structured or aggregated data source, the Parties
will meet and confer to address the production format of responsive data.
IX. PARAMETERS FOR CUSTODIAL ESI COLLECTION
Parties agree to meet and confer concerning the parameters for custodial ESI collection,
including custodial data sources like: e-mail, cell phone data, personal computer based ESI, phone
records, tablets, contacts, cloud based ESI, and information in possession of administrative
assistants, and report back to the Court within thirty (30) days of the entry of this Order.
X. PRODUCTION MEDIA
Documents shall be produced via secure FTP site, rather than through physical media (e.g.,
CD-ROM, DVD, or external hard drive), unless such transmission is impracticable or the Parties
hereafter agree upon on a different method of transmission. Each production shall be accompanied
by a cover letter, to be sent via email at the time of production, including the following information:
A. Name of the Litigation and its case number;
B. Name of the Producing Party;
C. Date of the production (mm/dd/yyyy);
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D. Bates number range;
E. Confidentiality Designation; and
F. Notes regarding any irregularities in the production (e.g., whether it is a
replacement production (see below)).
G. Any replacement production or Documents shall cross-reference the original
production, clearly identify that it is a replacement, and cross-reference the Bates
number range that is being replaced.
H. Producing Parties may encrypt their productions and, if so, shall provide a key to
decrypt the production in a separate communication via email.
XI. NON-PARTY SUBPOENAS AND PRODUCTIONS
Any Party that issues a non-party subpoena shall timely notify other Parties when it
receives non-party productions of documents, ESI, or other responses from the non-party, and shall
provide copies of all such productions in the format in which they were received from the non-
party to the other Parties. If the non-party produces documents or ESI that are not Bates labeled,
the Requesting Party will Bates-label the documents or ESI before producing a copy to the other
Parties if the produced documents or ESI are of the type so requiring consistent with other
provisions of this Order.
Nothing in this Protocol precludes a Requesting Party from reviewing a non-party
production of documents or ESI and applying (if the non-party produced documents without a
confidentiality designation) or elevating a confidentiality designation (e.g., elevating documents
designated as CONFIDENTIAL to ATTORNEYS’ EYES ONLY) if the production contains
highly sensitive information as set forth in the Stipulated Protective Order.
XII. OBJECTIONS TO ESI PRODUCTION
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If any formatting requirements or other specifications agreed to in this Protocol are later
determined by the Producing Party to be not feasible, or unduly burdensome or unreasonably
costly, the Producing Party shall notify the Requesting Party, and the Parties will meet and confer
in order to attempt to agree upon appropriate modifications to the Protocol before presenting any
such issue to the Court. Notwithstanding anything contained herein to the contrary, a Producing
Party shall not intentionally produce ESI in a format not provided for in this Protocol, and if a
mistake is made, shall be allowed to remediate that mistake. If an issue arises, the issue may be
submitted to the Court after reasonable efforts by the Parties to reach agreement by the meet and
confer process.
XIII. ESI PROTECTED FROM DISCOVERY OR PUBLIC DISCLOSURE
A. Privilege Logs. For any Document withheld in whole or in part on the basis of
privilege, work product doctrine, or other protection, the Party or third party withholding the
Document(s) shall produce a privilege log or logs concerning any information that has been
redacted or withheld in whole or in part from that production consistent with the procedures set
forth in the Privileged Materials Order. The withholding party’s log shall be in Excel format that
permits electronic sorting and searching. As set forth in the Privileged Materials Order, privilege
logs shall be detailed enough to enable other parties to assess the applicability of the privilege or
protection asserted and shall include all information as set forth in paragraph 15 of that Order. Any
disputes as to claims of privilege shall be governed by the procedures set forth in paragraph 22 of
the Privileged Materials Order.
XIV. RESERVATION OF RIGHTS
By entering this Protocol, a Party does not waive any objections it has to requests for
documents. Nor does a Party give up its right to review its documents for privilege or any other
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reason (including to identify non-responsive documents), and the existence of this Protocol cannot
be used to compel a party to produce documents without review.
DONE AND ORDERED in Miami, Florida, on this 13th day of July, 2021.
____________________________________
CECILIA M. ALTONAGA
CHIEF UNITED STATES DISTRICT JUDGE
Dated: July 9, 2021 Respectfully submitted,
/s/ Joseph R. Saveri /s/ Frank Schirripa
JOSEPH SAVERI LAW FIRM, LLP HACH ROSE SCHIRRIPA &
Joseph R. Saveri (CA SBN 130064) CHEVERIE LLP
Steven N. Williams (CA SBN 175489) Frank Schirripa (NY SBN 4103750)
Anupama K. Reddy (CA SBN 324873) Kathryn Hettler (NY SBN 5126065)
Christopher K.L Young (CA SBN 318371) Seth Pavsner (NY SBN 4969689)
601 California Street, Suite 1000 112 Madison Ave, 10th Floor
San Francisco, CA 94108 New York, New York 10016
Tel: (415) 500-6800 Tel: (212) 213-8311
jsaveri@saverilawfirm.com fschirripa@hrsclaw.com
swilliams@saverilawfirm.com khettler@hrsclaw.com
areddy@saverilawfirm.com SPavsner@hrsclaw.com
cyoung@saverilawfirm.com
/s/ Peter Safirstein /s/ Natalia M. Salas
SAFIRSTEIN METCALF LLP THE FERRARO LAW FIRM, P.A.
Peter Safirstein (NY SBN 2044550) Natalia M. Salas (FBN 44895)
Elizabeth S. Metcalf (NY SBN 4644431) James L. Ferraro (FBN 381659)
1345 Avenue of the Americas, 2nd Floor James Ferraro, Jr. (FBN 107494)
New York, NY 10105 Bruce S. Rogow (FBN 067999)
Tel: (212) 201-5845 Sean A. Burstyn (FBN 1028778)
psafirstein@safirsteinmetcalf.com 600 Brickell Avenue, Suite 3800
emetcalf@safirsteinmetcalf.com Miami, FL 33131
Tel: (305) 375-0111
nms@ferrarolaw.com
jlf@ferrarolaw.com
jjr@ferrarolaw.com
bsr@ferrarolaw.com
sab@ferrarolaw.com
Plaintiffs’ Lead Counsel
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/s/ Gabriel Amin Assaad /s/ Jeffrey A. Klafter
MCDONALD WORLEY, P.C. KLAFTER LESSER, LLP
Gabriel Amin Assaad (TX SBN 24076189) Jeffrey A. Klafter (NY SBN 1662428)
Matthew Yezierski (TX SBN 24076989) Amir Alimehri (NY SBN 5631262)
1770 St. James Place, Suite 100 Two International Drive Suite 350
Houston, TX 77056 Rye Brook, NY 10573
Tel: (713) 523-5500 Tel: (914) 934-9200
gassaad@mcdonaldworley.com jak@klafterlesser.com
matt@mcdonaldworley.com amir.alimehri@klafterlesser.com
don@mcdonaldworley.com
/s/ Maurice D. Pessah /s/ Roy T. Willey, IV
Pessah Law Group, PC ANASTOPOULO LAW FIRM
Maurice D. Pessah (CA SBN 275955) Roy T. Willey, IV (SC SBN 101010)
Michael Morris-Nussbaum (CA SBN 317146) Eric M. Poulin (SC SBN 100209)
Summer E. Benson (CA SBN 326398) Blake Abbott (SC SBN 104423)
Jason Sunshine (CA SBN 336062) 32 Ann Street
Stuart Neil Chelin (CA SBN 320357) Charleston, SC 29403
661 N Harper Avenue, Suite 208 Tel: (843) 614-8888
West Hollywood, California 90048 roy@akimlawfirm.com
Tel: (310) 772-2261 eric@akimlawfirm.com
maurice@pessahgroup.com blake@akimlawfirm.com
mmnussbaum@pessahgroup.com
sbenson@pessahgroup.com
jsunshine@pessahgroup.com
stuart@chelinlaw.com
Plaintiffs’ Steering Committee
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CASE NO. 21-2989-MDL-ALTONAGA/Torres
/s/ Kevin J. Orsini /s/ Marc De Leeuw
HUNTON ANDREWS KURTH LLP SULLIVAN & CROMWELL LLP
Samuel A. Danon (FBN 892671) Marc De Leeuw
Gustavo Javier Membiela (FBN 513555) 125 Broad Street
María Castellanos Alvarado (FBN 116545) New York, New York 10004
333 S.E. 2 Avenue, Suite 2400 Telephone: (212) 558-4000
Miami, FL 33131 Facsimile: (212) 558-3588
Telephone: (305) 810-2500 deleeuwm@sullcrom.com
Facsimile: (305) 810-2460
sdanon@huntonak.com
gmembiela@huntonak.com
mcastellanos@hunton.com
CRAVATH, SWAINE & MOORE LLP SULLIVAN & CROMWELL LLP
Antony L. Ryan Adam S. Paris
Kevin J. Orsini 1888 Century Park East
Brittany L. Sukiennik Los Angeles, CA 90067
New York, NY 10019 Telephone: (310) 712-6600
Telephone: (212) 474-1000 Facsimile: (310) 712-8800
Facsimile: (212) 474-3700 parisa@sullcrom.com
aryan@cravath.com
korsini@cravath.com SHOOK, HARDY & BACON L.L.P.
bsukiennik@cravath.com Jennifer A. McLoone (Fla. Bar No. 0029234)
Citigroup Center Suite 3200
Counsel for Defendants Robinhood 201 South Biscayne Boulevard
Financial LLC, Robinhood Securities, LLC, Miami, Florida 33131
Robinhood Markets, Inc. and Robinhood Telephone: 305-358-5171
Crypto, LLC
Counsel for Defendant Ally Financial, Inc.
/s/ Justina K. Sessions /s/ Christopher D. Kercher
WILSON SONSINI GOODRICH & ROSATI QUINN EMANUEL URQUHART & SULLIVAN,
Justina K. Sessions LLP
One Market Plaza Christopher D. Kercher
Spear Tower, Suite 3300 51 Madison Avenue, 22nd Floor,
San Francisco, California 94105 New York, New York, 10010
Telephone: (415) 947-2197 Telephone: (212) 849-7000
Facsimile: (415) 947-2099 Facsimile: (212) 849-7100
jsessions@wsgr.com christopherkercher@quinnemanuel.com
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WILSON SONSINI GOODRICH & ROSATI QUINN EMANUEL URQUHART & SULLIVAN,
Kenneth R. O’Rourke LLP
Brendan J. Coffman Marina E. Lev
1700 K Street NW, 5th Floor 865 South Figueroa Street, 10th Floor
Washington, DC 20006 Los Angeles, California 90017
Telephone: (202) 973-8800 Telephone: (213) 443-3000
Facsimile: (202) 973-8899 Facsimile: (213) 443-3100
korourke@wsgr.com marinalev@quinnemanuel.com
bcoffman@wsgr.com
BARTLIT BECK LLP
Counsel for Defendant Open to the Public Adam L. Hoeflich
Investing, Inc. Dawson Robinson
54 W. Hubbard St., Ste. 300
Chicago, IL 60654
Telephone: (312) 494-4400
Facsimile: (312) 494-4440
adam.hoeflich@bartlitbeck.com
dawson.robinson@bartlitbeck.com
Counsel for Defendants Citadel Enterprise
Americas, LLC and Citadel Securities LLC
/s/ Jason J. Mendro /s/ Harry A. Olivar, Jr.
GIBSON, DUNN & CRUTCHER LLP QUINN EMANUEL URQUHART & SULLIVAN,
Jason J. Mendro LLP
Russell B. Balikian Harry A. Olivar, Jr.
1050 Connecticut Ave., NW Korinna S. Anderson
Washington, DC 20036 865 S. Figueroa Street, 10th Floor
Telephone: (202) 887-3726 Los Angeles, California 90017
jmendro@gibsondunn.com Telephone: (213) 443-3000
rbalikian@gibsondunn.com Facsimile: (213) 443-3100
harryolivar@quinnemanuel.com
Counsel for Defendants Charles Schwab & korinnaanderson@quinnemanuel.com
Co., Inc.; TD Ameritrade, Inc.; TD
Ameritrade Clearing, Inc.; TD Ameritrade QUINN EMANUEL URQUHART & SULLIVAN,
Holding Corporation; and The Charles LLP
Schwab Corporation Linda J. Brewer
50 California Street, 22nd Floor
San Francisco, California 94111-4788
Telephone: (415) 875-6600
Facsimile: (415) 875-6700
lindabrewer@quinnemanuel.com
Counsel for Defendant Sequoia Capital
Operations LLC
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/s/ Jason J. Mendro /s/ Harry A. Olivar, Jr.
GIBSON, DUNN & CRUTCHER LLP QUINN EMANUEL URQUHART & SULLIVAN,
Jason J. Mendro LLP
Russell B. Balikian Harry A. Olivar, Jr.
1050 Connecticut Ave., NW Korinna S. Anderson
Washington, DC 20036 865 S. Figueroa Street, 10th Floor
Telephone: (202) 887-3726 Los Angeles, California 90017
jmendro@gibsondunn.com Telephone: (213) 443-3000
rbalikian@gibsondunn.com Facsimile: (213) 443-3100
harryolivar@quinnemanuel.com
Counsel for Defendants Charles Schwab & korinnaanderson@quinnemanuel.com
Co., Inc.; TD Ameritrade, Inc.; TD
Ameritrade Clearing, Inc.; TD Ameritrade QUINN EMANUEL URQUHART & SULLIVAN,
Holding Corporation; and The Charles LLP
Schwab Corporation Linda J. Brewer
50 California Street, 22nd Floor
San Francisco, California 94111-4788
Telephone: (415) 875-6600
Facsimile: (415) 875-6700
lindabrewer@quinnemanuel.com
Counsel for Defendant Sequoia Capital
Operations LLC
/s/ Thomas E. Redburn, Jr. /s/ Shari Ross Lahlou
LOWENSTEIN SANDLER LLP DECHERT LLP
Thomas E. Redburn, Jr. Shari Ross Lahlou
Maya Ginsburg 1900 K Street, NW
1251 Avenue of the Americas Washington, D.C. 20006
New York, NY 10020 Telephone: (202) 261-3300
Telephone: (212) 262-6700 Facsimile: (202) 261-3333
Facsimile: (973) 597-2457 shari.lahlou@dechert.com
tredburn@lowenstein.com
mginsburg@lowenstein.com Dechert LLP
Andrew J. Levander
LOWENSTEIN SANDLER LLP Three Bryant Park
Zarema Arutyunova Jaramillo 1095 Avenue of the Americas
2200 Pennsylvania Avenue, NW New York, NY 10036
Washington, DC 20037 Telephone: (212) 698 3500
Telephone: (202) 753-3800 Facsimile: (212) 698 3599
Facsimile: (202) 753-3838 andrew.levander@dechert.com
zjaramillo@lowenstein.com
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Counsel for Defendants Melvin Capital DECHERT LLP
Management LP and Candlestick Capital Steven Bizar
Management LP Cira Centre
2929 Arch Street
Philadelphia, PA 19104
Telephone: (215) 994 4000
Facsimile: (215) 994 2222
steven.bizar@dechert.com
Counsel for Defendant Interactive Brokers
LLC
/s/ Robin Nunn /s/ Gregory M. Boyle
MORGAN, LEWIS & BOCKIUS LLP JENNER & BLOCK, LLP
Robin Nunn Gregory M. Boyle
101 Park Avenue 353 North Clark Street
New York, NY 10178-0060 Chicago, Illinois 60654-3456
Telephone: (212) 309-6000 Telephone: (312) 923-2651
Facsimile: (212) 309-3001 gboyle@jenner.com
robin.nunn@morganlewis.com
Counsel for Defendants The Depository
Counsel for Defendant Stash Financial, Inc. Trust & Clearing Corporation; The
Depository Trust Company
/s/ Alfred C. Pfeiffer, Jr.
LATHAM & WATKINS LLP
Alfred C. Pfeiffer, Jr.
Belinda S Lee
505 Montgomery Street, Suite 2000
San Francisco, CA 94111-6538
Telephone: (415) 391-0600
Facsimile: (415) 395-8095
al.pfeiffer@lw.com
belinda.lee@lw.com
Counsel for Defendants Square, Inc. and
Cash App Investing LLC
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EXHIBIT 1
FIELDS and METADATA TO BE PRODUCED
1. The load files accompanying scanned paper documents will include the following
objective coding fields, to the extent applicable:
Field Field Description
BEGBATES First Bates identifier of item
ENDBATES Last Bates identifier of item
BEGATTACH Starting Bates number of a document family
ENDATTACH Ending Bates number of a document family
PAGECOUNT Number of pages
TEXTLINK Link to text file for the document
CUSTODIAN Name of custodian or custodial file contained in the
collected file
2. The following Metadata fields shall be included in Load files accompanying ESI, to the
extent reasonably accessible:
Field Description for Field Description for Emails
Field
Electronic Documents or Calendar Entries
BEGBATES First Bates identifier of First Bates identifier of item
item
ENDBATES Last Bates identifier of Last Bates identifier of item
item
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BEGATTACH Starting Bates number of Starting Bates number of a
a document family document family
ENDATTACH Ending Bates number of a Ending Bates number of a
document family document family
PAGECOUNT Number of pages Number of pages
ATTACHCOUNT Number of files attached Number of files attached to
to parent parent
CUSTODIAN Custodian(s) of the Custodian(s) of the document
document
DUPLICATE Name of duplicate Name of duplicate custodian(s)
CUSTODIAN custodian(s)
CONFIDENTIALITY Confidentiality Confidentiality designation 1
designation
AUTHOR Document author from n/a
Metadata
FROM n/a Sender of message or calendar
invite
TO n/a Recipient of message or
calendar invite
1
If the confidentiality metadata field conflicts with the designation on the face of the document, the higher
designation controls.
2
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CC n/a Copied recipients of message
or calendar invite
BCC n/a Blind copied recipients of
message or calendar invite
SUBJECT n/a Subject of message or calendar
invite
TITLE Title from a document’s n/a
properties
DATECREATED Date file was created n/a
TIMECREATED Time file was created
DATEMODIFIED Date file was last
modified
TIMEMODIFIED Time file was last
modified
SENTDATE n/a The sent date of the message in
the format MM/DD/YYYY
SENTTIME n/a The sent time of the message in
the format HH:mm:ss
RECEIVEDDATE The received date of the
message in the format
MM/DD/YYYY
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RECEIVEDTIME The received time of the
message in the format
HH:mm:ss
Status as READ or Whether or not a message Whether or not a message was
UNREAD was READ or READ or
UNREAD. UNREAD.
ID of Original The unique Email The unique Email message
Message REPLIED message identifier of the identifier of the previous
to or FORWARDED previous message in the message in the thread (the
thread (the message that message that was replied to or
was replied to or forwarded).
forwarded).
TIMEZONE Metadata field indicating Metadata field indicating the
the time zone in which time zone in which
an email was sent. For an email was sent. For instance,
instance, unique local unique local timestamp
timestamp populated by populated by MS Outlook on
MS Outlook on all all outgoing messages is
outgoing messages is “PR_CLIENT_SUBMIT_TIM
“PR_CLIENT_SUBMIT_ E”.
TIME”.
FILENAME Contents of this Metadata Contents of this Metadata field,
field, or an equivalent or an equivalent
FILEEXTEN File extension File extension
FILESIZE Size of the file in bytes Size of the file in bytes
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LOGICALPATH The directory structure of The directory structure of the
the original file(s). Any original file(s). Any container
container name is name is included in the path.
included in the path.
HASH MD5 or SHA1 hash of MD5 or SHA1 hash of the
the document email
THREADID Unique identification Unique identification number
number that permits that permits threading of email
threading of email conversations. For instance,
conversations. For unique MS Outlook
instance, identification number
unique MS Outlook (“PR_CONVERSATION_IND
identification number EX”) is 22 bytes in length,
(“PR_CONVERSATION followed by zero or more child
_INDEX”) is 22 bytes in blocks each 5 bytes in length,
length, followed by zero that permits email threading in
or more child blocks each review software.
5 bytes in length, that
permits email threading
in review software.
THREADINDEX Message header Message header identifier,
identifier, distinct from distinct from
“PR_Conversation_Index “PR_Conversation_Index”, that
”, that permits threading permits threading of email
of email chains in review chains in review software.
software.
ITEMTYPE Identifies whether the file Identifies whether the file is an
is an email, attachment, email, attachment, or stand-
or stand-alone efile. alone efile.
ISEMBEDDED Identifies if a document is Identifies if a document is
embedded in another embedded in another
document. document.
NATIVELINK Link to native file (if any) Link to native file (if any)
TEXTLINK Link to text file for the Link to text file for the email
document
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REDACTION Identifies if a document Identifies if a document has
has been redacted been redacted
Additional Field Descriptions for Contacts and Calendar Entries
Date of Creation Contact Date the contact entry was
created or sent
Last Modified Date Contact Date the contact entry was last
modified.
Name Fields Contact All names associated with
contact entry (such as first, last,
middle, nicknames, prefix,
suffix, etc.)
Email Aliases Contact For example, the name or
reference that will display in
the email address lines in place
of the actual email address
Phone Numbers Contact All phone numbers associated
with the contact entry
Addresses Contact All physical/mailing addresses
associated with the contact
entry
URL addresses Contact All URL addresses associated
with the contact entry
Notes/Journal Field Contact All free text entered by user
that is associated with and
reflected in contact entry
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Other Contacts Contact Identification of other contact
entries associated with and
reflected in the contact entry,
such as contact entry’s assistant
or manager
Contact Tracking Contact Track contacts made with the
person or entity shown in the
contact entry, such as date
and/or time and type of contact.
Importance Contact Level of importance/sensitivity
Ranking of the contact entry (e.g., High
Importance or Low
Importance)
Follow-Up Flags Contact Tracks responses to contact
entries that were sent and
follow up on contact entries
that were received
Categories/ Groups Contact Specific fields designed to sort,
filter or classify the contact
entry
Date of Creation Calendar The date the calendar entry was
created or sent
Last Modified Date Calendar Date the calendar entry was last
modified
Other fields associated Calendar E.g., address and room
with the date, time, designations for physical
and place of the location meetingsl dial-in
calendar entry information or web addresses
for phone conferences and
virtual meetings
Notes/Journal Field Calendar All free text entered by the user
that is reflected in the calendar
entry
Importance Ranking Calendar Level of importance/sensitivity
of the calendar entry
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Follow-Up Flags Calendar Tracks responses to calendar
entries that were sent and
follow-up on calendar entries
that were received
Categories/Groups Calendar Specific fields designed to sort,
filter or classify calendar
entries
Response Category Calendar The response to a calendar or
meeting invitation (e.g.,
tentative or accepted)
Such Metadata field values will be extracted from the native file and will be produced to the
extent available at the time of collection and processing, except that they may be redacted if
privileged or if the information in the Metadata is protected by law or Court Order. This list of
fields does not create any obligation to create or manually code fields that do not exist as part of
the original Metadata of the document.
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EXHIBIT 2
REQUESTED LOAD FILE FORMAT FOR DOCUMENTS AND ESI
1. Delimited Text File. A delimited text file (.DAT File) containing the fields listed in
Exhibit 1 should be provided. The delimiters for the file should be Concordance defaults
accordingly:
Record Delimiter ASCII character 10 followed by ASCII
character 13
Field Delimiter ASCII character 20 (¶)
Multi-value Delimiter ASCII character 59 (;)
Text Qualifier ASCII character 254 (þ)
Newline ASCII character 174 (®)
þBegBatesþ¶þEndBatesþ¶þBegAttachþ¶þEndAttachþ¶þPageCountþ¶þCustodianþ
● The first record should contain the field names in the order of the data.
● All date fields should be produced in mm/dd/yyyy format.
● Use carriage-return line-feed to indicate the start of the next record.
● Load files should not span across media (e.g., CDs, DVDs, Hard Drives, etc.); a separate
volume should be created for each piece of media delivered.
● The name of the data load file should mirror the name of the delivery volume, and should
have a .DAT extension (i.e., ABC001.DAT).
● The volume names should be consecutive (i.e., ABC001, ABC002, et. seq.).
● If Foreign Language / Unicode text exists, DAT file shall be in appropriate UTF-8 or
UTF-16 format.
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2. Image Cross-Reference File (.opt). The Opticon cross-reference file is a comma
delimited file consisting of six fields per line. There must be a line in the cross-reference file for
every image in the database. The format for the file is as follows:
ImageID,VolumeLabel,ImageFilePath,DocumentBreak,FolderBreak,BoxBreak,PageCount.
Further definitions and instructions as follows:
ImageID The unique designation that Concordance and Opticon use to identify
an image. This should be the BegBates Number of the Document.
VolumeLabel The name of the volume.
ImageFilePath The full path to the image file.
DocumentBreak If this field contains the letter “Y,” then this is the first page of a
Document. If this field is blank, then this page is not the first page of a
Document.
FolderBreak Leave empty.
BoxBreak Leave empty.
PageCount Number of pages in the Document.
● The name of the image load file should mirror the name of the delivery volume, and
should have the appropriate extension (e.g., ABC001.LFP).
● The volume names should be consecutive (i.e., ABC001, ABC002, et. seq.).
● There should be one row in the load file per TIFF image.
● Every image in the delivery volume should be contained in the image load file.
● The image key should be named the same as the Bates number of the page.
● Load files should not span across media (e.g., CDs, DVDs, Hard Drives, Etc.), i.e., a
separate volume should be created for each piece of media delivered.
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3. Sample Data.
PROD00000001,VOL001,E:\100\ PROD00000001.TIF,Y,,2
PROD00000002,VOL001,E:\100\ MT00000002.TIF,,,,
PROD00000003,VOL001,E:\100\ MT00000003.TIF,Y,,,4
PROD00000004,VOL001,E:\100\ MT00000004.TIF,,,,
PROD00000005,VOL001,E:\100\ MT00000005.TIF,,,,
PROD00000006,VOL001,E:\100\ MT00000006.TIF,,,,
Summation DII File:
@C HASIMAGE YES
@T EPRG036023 2
@DD:\FILES\PRODUCTION\CD0004\VOL0011\Images
EPRG036023.tif
EPRG036024.tif
4. OCR / Extracted Text Files.
OCR or Extracted Text files shall be provided in a separate \OCR\ directory containing
Document level text files.
If Foreign Language / Unicode text exists, TEXT files shall be in appropriate UTF-8 or
UTF-16 format.
11
File and source
- File
- gov.uscourts.flsd.590042.341.0.pdf
- Size
- 255,880 bytes
- SHA-256
- 476c7896c96b0178f814c64eada8028eeb93ff1320e20460279a38fd550b5d4e
- Original
- archive.org