IT Project Dashboard Comparisons — Washington Technology Solutions

Summary

Washington Technology Solutions handout comparing the old and new views of the IT Project Dashboard run by the Office of the Chief Information Officer (OCIO). The text says OCIO is required by statute (RCW 43.105.245 and RCW 43.105.255) to approve and monitor all major IT projects in any executive branch agency or institution, and under SESSB 5034, Section 944, to provide web-based transparency into the documents supporting approval and oversight. The statewide view lists agencies by number of projects and total budget. The agency and project views use the Department of Licensing's Professional Online Licensing and Regulatory Information System (POLARIS), with decision documents, status reports and quality assurance reports.

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Washington Technology Solutions

Washington's Consolidated Technology Services Agency

IT Project Dashboard Comparisons
Old View — Statewide Dashboard

Chief Information Officer

1.T."s Transparent : Project Dashboard
Building Trust in Washington State's Information Technology Investments

The Office of the Chief information Officer (OCIO) is committed to enhancing the transparency of information technology (IT) projects in Washington State. In order to facilitate this enterprise-wide transparency
around major information technology projects the (OCIO) has launched this centralized, publicly accessible, web-based reporting tool.

By statute (RCVV 43.105.245 and RCW 43.105.255) the OCIO is required to approve and monitor all major IT projects occurring in any executive branch agency or institution. By statute (SESSB 5034: Section
944) the OCIO is also required to provide web-based transparency into the documents that support approval and oversight of these projects.

As you explore the projects on this dashboard please note it is the responsibility of each of agency, with the support of the OCIO. to refiect the current status of each project and maintain the documentation that
allows for transparency.

If you have questions about the dashboard please contact the OCIO Consultants at OCIOConsultants@ocio.wa gov
View all projects

Search:
Agency = Number of Projects Total Projects Budget

Accountancy, State Board of
Agriculture. Department of
Attomey General. Office of the
Blind, State School for the

Columbia River Gorge Commission
Community and Technical Colleges, State Board for
Corrections, Department of

County Road Administration Board

Ecology, Department of

Employment Security Department

Enterprise Services. Department of
Environmental and Land Use Hearings Office
Financial Management, Office of

Fish and Wildlife, Department of

Gambling Commission. Washington State
Health Care Authority. Washington State
Health, Department of
Historical Society, Eastern Washington State
Historical Society. Washington State

Human Rights Commission

Industral Insurance Appeals. Board of
Insurance Commissioner, Office of the
Investment Board. State

Labor and Industries, Department of
Licensing, Department of

Liquor and Cannabis Board

Military Department

Minority and VWWomen's Business Enterprises. Office of
Parks and Recreation Commission, State
Pollution Liability Insurance Agency
Retirement Systems, Department of
Revenue, Department of

Secretary of State, Office of the

Social and Health Services. Department of
State Board of Education

State Patrol, Washington

Student Achievement Council
Superintendent of Public Instruction, Office of the
Transportation, Department of

$1,742,220
so

$447,000
$248,000
$13,090,322
so
$145,000,000
$2,070,763
$751,500
$8,045,912
$63,020,493
$3,438,641
so

$509,496 944
$3,519,168
so
36,676,000
$55,758,467

so

$160,000
$425,540

so
$4,528,200
$18,701,000
$24,822,194
$20,872,291
$7,507,049
so
$1,527,017
$820,000
$24,532,242
so
$9,719,435
$161,000
$14,547,557
$400,000
$12,423,277
$85,467,371
$203,162,000
New View — Agency Dashboard

Statewide Dashboard | Agency Dashboard

Agency: Licensing,
Department of

ADDreviation VL

Projects: Click Project to
Navigate to Project Details
Page

Budget v Cost by Cost Pool:

Chief Information Officer Agency Dashboard

Click to go to Statewide Dashboard

Select Agency

Click to go to Project Dashboard : arement of

Agency Details Phase Schedule Status
i >»
5 $24,809,678 O e® 866 ®
# of Projects Budget a

- Choose Period
Cost v. Budget by Fiscal Month = oa Fiscal Manth

(Toggle between Fiscal Month and Fiscal Year on the rig

Washington Technology Solutions

Washington's Consolidated Technology Services Agency
Washington Technology Solutions

Washington's Consolidated Technology Services Agency

Old View — Project Dashboard

Agency: Licensing, Department of
Name: Professional Online Licensing and Regulatory Information System (POLARIS)
Scope: . Schedule: §. Budget: 9 OCIO Eval:
Description
DOL will procure, configure and implement a commercial off-the-shelf solution for DOL's Business and Professional licensing and regulatory programs that improves the business climate by facilitating easier access for consumers and licensees, and provides DOL staff and licensees with an easy to use, cost-effective, reliable and sustainable system.
Contacts
Full Name Role Phone Email Agency
Dick Sperry Quality Assurance (360) 921-8069 dick@caseassociates.com Case Associates
Jennifer Clawson Business Sponsor (360) 664-1452 jclawson@dol.wa.gov Licensing, Department of
Laura Parma OCIO Consultant (360) 407-9014 laura.parma@ocio.wa.gov Chief Information Officer. Office of the
Megan Pilon Project Manager (360) 664-1467 mpilon@dol.wa.gov Licensing, Department of
Meghann McCann Executive Sponsor (360) 902-0191 mmccann@dol.wa.gov Licensing, Department of
Veronica Jarvis OFM Budget Analyst (360) 902-0649 veronica jarvis@ofm.wa.gov Financial Management, Office of
Decision Documents
Document Type Document Name Start End Budget Risk Severity Level Project Asessment Score Date Received / Approved ¥
OCIO Decision Document DOL_Polaris_amend_cond_20191119.pdf (Available Soon) 05/07/2018 11/30/2020 $17,712,516 46 11/19/2019
IT Pool - Amended Technology Budget DOL POLARIS AmendedTechBudget 20191113.xlsm 05/07/2018 11/30/2020 $17,712,516 46 11/13/2019
IT Pool - OFM/OCIO Funding Approval Letter DOL POLARIS of approval gateib 20191104 pdf 05/07/2018 11/30/2020 $17,712,516 46 11/4/2019
IT Pool - Amended Technology Budget DOL POLARIS AmendedTechBudget 20191011 _xism 05/07/2018 11/30/2020 $17,712,516 46 10/11/2019
IT Pool - OFM/OCIO Funding Approval Letter DOL POLARIS funding approval gf gate1a 20191001 pdf 05/07/2018 11/30/2020 $17,712,516 46 10/2/2019
IT Pool - Certification / Decision DOL POLARIS of cert gate1 20191002.pdf 05/07/2018 11/30/2020 $17,712,516 46 10/2/2019
Amended Investment Plan DOL Polaris IPamend doc signed 20190919v2.pdf 05/07/2018 11/30/2020 $17,712,516 46 9/19/2019
OCIO Decision Document DOL Polaris IPamend memo 20190919 pdf 05/07/2018 11/30/2020 $17,712,516 46 9/19/2019
OCIO Decision Document DOL POLARIS gate1 agy memo 20190829 pdf 05/07/2018 06/30/2020 $14,971,000 46 8/29/2019
IT Pool - Certification / Decision DOL POLARIS cert gate1a 20190829. pdf 05/07/2018 06/30/2020 $14,971,000 46 8/29/2019
IT Pool - Technology Budget DOL POLARIS TechBudget 20190805 xism 05/07/2018 06/30/2020 $14,971,000 46 8/5/2019
Investment Plan DOL BIMR3 |Papproval doc signed 20181106 pdf 05/07/2018 06/30/2020 $14,971,000 46 11/6/2018
OCIO Decision Document DOL BIMR3 |Papproval conditions 20181105.pdf 05/07/2018 06/30/2020 $14,971,000 46 11/6/2018
Other Documents
Document Type Document Name Date of Document yY
Status Report POLARIS Status Report 2019-10 pdf 11/14/2019
Quality Assurance Report CAI BPD POLARIS Monhtly QA Report for Oct 2019 - v1.1. pdf 11/12/2019
Status Report POLARIS Status Report 2019-09 pdf 10/21/2019
Quality Assurance Report CAILBPD POLARIS Monhtly QA Report for Sep 2019 - v1.2. pdf 10/7/2019
Status Report POLARIS Status Report 2019-07 pdf 9/19/2019
Status Report POLARIS Status Report 2019-08 v3. pdf 9/18/2019
Quality Assurance Report CAI BPD POLARIS Monhtly QA Report for Aug 2019 - v1_1_pdf 9/10/2019
Quality Assurance Report CAI BPD POLARIS Monhtly QA Report for July 2019 - v1.1.pdf 8/29/2019
Agency QA Response POLARIS - Findings and Response Log.xlsx 7/22/2019
Status Report POLARIS Status Report 2019-06 pdf 7/19/2019
Quality Assurance Report CAI BPD POLARIS Monhtly QA Report for June 2019 - v1.1.pdf 7/9/2019
Quality Assurance Report CAI BPD POLARIS Monhtly QA Report for Apr 2019 - v1.1. pdf 7/6/2019
Quality Assurance Report CAIBPD POLARIS Monhtly QA Report for May 2019 - v1.1.pdf 7/6/2019
Status Report POLARIS Status Report 2019-05 pdf 7/5/2019
Agency QA Response POLARIS - Findings and Response Log-05-2019.xlsx 7/5/2019
Status Report POLARIS Status Report 2019-04 pdf §/23/2019
Quality Assurance Report CAI BPD POLARIS Monhtly QA Report for Feb 2019 - v1.1 pdf 4/30/2019
New View — Project Dashboard

Click to go to Statewide Dashboa

Financials Biennium

Click to gotoA Dashboard

Project Selector

Aonenc rens

Project: Professional Online Licensing and Regulatory Information System (POLARIS )

Cost v. Budget by Fiscal Month a Total Cost : Data

Yellow Yellow
| Seope Scmecule

Yellow
O10 Eval

(Toggle between Fiscal Month and Fiscal Year on the right dropdown menu) Budget

FY 2020

(Displaying Budget, Cost, and Budget Variance by Fiscal Month)

Total Cost

to

to $478,208

to

to

to

a
to
to $838,275
to $2,790,849

Mar

Document Category
Documents

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Washington Technology Solutions

Washington's Consolidated Technology Services Agency


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