Court filing
Appendix A - Metadata Fields — U.S. Visa Sdny 69190163 (Dkt. 64.1)
No. 1:24-cv-07214-JGK · Doc. 64-1 · Docket on CourtListener
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Case 1:24-cv-07214-JGK Document 64-1 Filed 03/17/25 Page 1 of 7 APPENDIX A: METADATA FIELDS FOR EDISCOVERY Field Name Field Description Field Type Hard Copy Email Other ESI Calendar Items IM/Text/ Chat DOCID The unique sequential document control number of the first page of the document. Cannot contain spaces or special characters. Note Text v v Vv ENDDOC The unique sequential control number of the last page of the document. Cannot contain spaces or special characters. Note Text v Vv Vv COMPANIES Globally populated field containing the name of producing party (not the law firm or vendor name). Not pulled from metadata. Multi-Entry CUSTODIAN Name of the individual, or group/department for shared resources, from whose files the document originated. Format: Last, First or ABC Dept. Use consistent naming and formatting across all productions. Note Text ALLCUSTODIANS All custodians who were in possession of a deduplicated document, including the person or group identified in the CUSTODIAN field. Format: Last, First or ABC Dept. Use consistent naming and formatting across all productions. Multi-Entry MEDIAID The unique identifier applied to each physical piece of media delivered (e.g., ABC001). Note Text VOLUMENAME Unique production volume identifier applied (e.g., ABC001-001). Note Text BEGATTACH Used for documents in a family group (e.g. an email with attachments). Populated with the document control number of the parent document. Populated for each child document as well as the parent document. Note Text Case 1:24-cv-07214-JGK Document 64-1 Filed 03/17/25 Page 2 of 7 APPENDIX A: METADATA FIELDS FOR EDISCOVERY Field Name Field Description Field Type Hard Copy Email Other ESI Calendar Items IM/Text/ Chat ENDATTACH Used for documents in a family group (e.g. an email with attachments). Populated with the ENDDOC of the last child record in the family group. Populated for each child document as well as the parent document. Note Text v v Vv EPROPERTIES Indicates record type, privilege, translation, and other notations. Include all that apply, only the applicable record type or notation category names should be entered: Record Type: Edoc, Edoc Attachment, Email, Email Attachment, Hard Copy, Calendar, Text Message, Text Attachment, IM, Chat, Chat Attachment, Audio, Video, Voicemail Other Notations: Placeholder, Translation, Translated Privilege Notations: Redacted, Privileged, Family Member of Priv Doc Multi-Entry TIMEZONE The time zone in which the custodian is normally located. Note Text FOLDERLABEL Full folder path of email within a mail store when collected, including file name; or full folder path of text messages or chats when collected including file name; or Hard Copy folder/bindertitle/label where available. Prepend with Custodian Name (sample: Smith, James- Inbox\Active). Multi-Entry FROM Sender of the Email or Calendar item. Note Text Case 1:24-cv-07214-JGK Document 64-1 Filed 03/17/25 Page 3 of 7 APPENDIX A: METADATA FIELDS FOR EDISCOVERY Field Name Field Description Field Type Hard Copy Email Other ESI Calendar Items IM/Text/ Chat TO Primary recipients of the Email or Calendar Item. Multi-Entry 4 cc Copyees of the Email or Calendar Item. Multi-Entry BCC Blind Copyees of the Email or Calendar Item, including in deduplicated documents. Multi-Entry SUBJECT Subject line of the Email, Calendar Item, or Notes item. Note Text SK] SISIS v Vv Vv DATEHC Date of hard copy documents, if coded. Format: MM/DD/YYYY. Leave time segment blank. Date DATESENT Date and time the Email or Calendar Item was sent. Format: MM/DD/YYYY HH:MM5&SS (use 24 hour times, e.g., 13:32:00 for 1:32 pm); time zone indicators cannot be included). Date-Time DATERECEIVED Date and time the Email or Calendar Item was received. Format: MM/DD/YYYY HH:MM:SS (use 24 hour times, e.g., 13:32:00 for 1:32 pm); time zone indicators cannot be included. Date-Time HEADER The internet header information from each Email. Note Text INTERNETMSGID Internet message ID assigned by the outgoing mail server which typically includes messageid and a domain name. Example: 0E6648D558F338179524D555@m1p.innovy.net Note Text EMAILMESSAGEID Unique identifier of email messages in mail stores. EntryID for Microsoft Outlook, the UniqueID (UNID) for Lotus Notes, or equivalent value for other proprietary mail store formats where available. Note Text INREPLYTOID Internet message ID of the Email being replied to. Note Text Case 1:24-cv-07214-JGK Document 64-1 Filed 03/17/25 Page 4 of 7 APPENDIX A: METADATA FIELDS FOR EDISCOVERY Field Name Field Description Field Type Copy Email sen cwendar veh CONVERSATIONIND| Conversation index value for Microsoft Exchange | Note Text JV JV EX emails. IMPORTANCE Indicates priority level set for message. Note Text A V DELIVERYRECEIPT | Delivery receipt request notification for Email Note Text JV JV messages. READRECEIPT Read Receipt request notification for Email Note Text Vv Vv messages. SENSITIVITY Sensitivity field from Email messages or calendar | Note Text Vv Vv items. REVISION Revision number extracted from metadata of Note Text Vv native file. DATECREATED Date and time the electronic file was created. Date-Time Vv Format: MM/DD/YYYY HH:MM5SS (use 24 hour times, e.g., 13:32:00 for 1:32 pm); time zone indicators cannot be included). DATESAVED Date and time the electronic file was last Date-Time JV modified. Format: MM/DD/YY YY HH:MM:SS (use 24 hour times, e.g., 13:32:00 for 1:32 pm); time zone indicators cannot be included. EORGANIZATION "Company" field value pulled from the metadata Note Text JV of a native file. EAUTHOR Author field value pulled from the metadata of a Note Text Vv native file. LASTAUTHOR Last Saved By field value pulled from metadata Note Text Vv of a native file. ESUBJECT Title or Subject field value pulled from metadata Note Text JV from electronic file. Case 1:24-cv-07214-JGK Document 64-1 Filed 03/17/25 Page 5 of 7 APPENDIX A: METADATA FIELDS FOR EDISCOVERY Field Name Field Description Field Type Hard Copy Email Other ESI Calendar Items IM/Text/ Chat FILENAME Original file name of the native file, including file extension. Note Text Vv APPLICATION Application used to create or transmit the original native files, document, message, appointment (e.g., WhatsApp, Excel, Slack, Outlook, Snapchat, Word, Twitter, Gmail, Tango). Note Text Vv FILEEXTENSION File extension of original native file; e.g. XLSX, PDF, DOCX Max 5 char. FILEPATH Full qualified original path to the native when collected, including original file name. Prepend with recognizable Custodian Name; e.g. Smith, James- C\My Documents\Sales Info\ACME\2017- Monthly-Sales.xlsx Multi-Entry DOCLINK File path location to the current native file location on the delivery medium. Note Text DATESTART Start date and time of calendar appointments or voice messages. For Text Message or Chat Conversation Days, populate with either the date and time of the first message in the Conversation Day, or the date and time that the 24-hour period began. Format: MM/DD/YYYY HH:MM:SS (use 24 hour times, e.g., 13:32:00 for 1:32 pm); time zone indicators cannot be included. Date-Time Case 1:24-cv-07214-JGK Document 64-1 Filed 03/17/25 Page 6 of 7 APPENDIX A: METADATA FIELDS FOR EDISCOVERY Field Name Field Description Field Type Hard Copy Email Other ESI Calendar Items IM/Text/ Chat DATEEND End date and time of calendar appointments or voice messages. For Text Message or Chat Conversation Days, populate with either the date and time of the last message in the Conversation Day, or the date and time that the 24-hour period ended. Format: MM/DD/YYYY HH:MM5SS (use 24 hour times, e.g., 13:32:00 for 1:32 pm); time zone indicators cannot be included. Date-Time Vv ACCOUNT Unique account ID Note Text DURATION The elapsed time of the audio, video, voice message. Format HH:MM:SS Note Text TXT- CHATROOMNAME Name of chat room used in the communications. Note Text TXT-PARTICIPANTS List of participant names and/or telephone numbers. Note Text TXT-THREAD- GROUP Populate with the DOCID of the first Text Message or Chat Conversation Day in a conversation or chat. Note Text HASHMDS5 Document MDS hash value (used for deduplication or other processing). Note Text HASHSHA Document SHA hash value (used for deduplication or other processing). Note Text LINKEDATTACHIDS Populated with the document control numbers of all documents connected to or linked from the current document (e.g., files referenced or hyperlinked in the current document). Note Text Case 1:24-cv-07214-JGK Document 64-1 Filed 03/17/25 Page 7 of 7 APPENDIX A: METADATA FIELDS FOR EDISCOVERY : : sas : Hard ., |Other |Calendar | IM/Text/ Field Name Field Description Field Type Copy Email ESI Items Chat LINKEDPARENTIDS | Populated with the document control number(s) Note Text JV JV JV JV of all documents that are connected to or link to the current document (e.g., the email or chat messages referencing the current document). Throughout, multiple entries should always be separated with a semi-colon followed by a space.
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